Welcome to the uh November 12th reparations commission meeting.

Okay.

So I would like uh call the meeting to order.

Roll call.

Commissioner Brazil, excuse.

Commissioner Barry.

Commissioner Berlison excused.

Commissioner Dones.

Here.

Commissioner Gardner.

Here.

Commissioner Gore.

Here.

Commissioner Hersken.

Commissioner Knowles.

Commissioner McClendon.

Hmm.

Commissioner Sass.

Here.

Commissioner Small.

Here.

Commissioner Triplett, excused.

Commissioner Varla, excuse.

We have a quorum.

Thank you.

Um I see Commissioner Gardner who's online.

You have your hand up.

Did you want to speak now?

Or can I go through the agenda a bit more?

I just wanted to let you know I was here.

Yes.

Thank you.

I put my hand down.

Okay.

Now I'd like to move to any public comments.

I have no speakers for public comment.

Thank you.

And now I'd like to go to approval of the minutes.

If someone could make a motion to approve the October 8th minutes.

Seconded by can they online?

In the room.

Okay.

Okay.

Seconded in the room by Herston.

Thank you, Commissioner Dones.

For approval of the minutes, Commissioner Barry.

Commissioner Dones.

Commissioner Gardner.

Abstain.

Commissioner Gore.

Aye.

Commissioner Hersken.

Commissioner Knowles.

Commissioner McClendon.

All right.

Commissioner Sass.

Commissioner Small.

The minutes are approved for October the 8th.

Yes.

Okay.

Now we uh item five is where our um project management consultant, uh, the exceptional committee connections provides an update.

Uh, I believe uh there is a handout.

Uh that's the large tablet here.

And I would open if we could promote, if Letitia is ready.

If we can promote.

Hi, can you all hear me okay?

We can hear you.

Okay, I'm gonna I'm I'm in my lift car.

I just landed.

I'm gonna turn our camera off.

Yeah, yeah, you can turn your camera off.

Um so I will I can walk us through the handout.

I know Sean was planning on um attending as well, but I can I can I'm happy to walk through just the uh recap of where the are back in um late September and now we're in November.

Um so do you all have the handout in front of you or handy?

I can't tell.

Yes, we have a copy of the handout in front of us.

Awesome.

So what I'm gonna do is um allow you all a couple minutes to take a look at it and to just open up the floor for any questions that you all have.

This is an opportunity to just seek clarity.

Um, what I will highlight while you all are reviewing is that um there has been a tremendous amount of work accomplished by this commission.

So I want to cheer loud and proud from Missouri and my hometown and all the great work that you all are doing.

Um a very hard working commission.

I do believe this subcommittee structure, um, it's it's not perfect, but it is definitely um positioning you all to accomplish many of the tasks that we discussed back in January, as well as discovering new tasks, um, and also just the teamwork that you all are exhibiting and supporting each other to get these done.

So just looking alone at the October category, so how this reads is from right to left, right?

Um, you have each subcommittee and the subcommittees four objective, and then the following column um going to your right, are the key tasks.

And these are the key tasks that we focused on as a for your subcommittee.

There's many other tasks and things that have been accomplished, you know, in addition to these key tasks.

But these were the tasks that were highlighted from your implementation plan.

Excuse me, can you turn it down?

Can you turn it down?

Sorry.

My car is kind of loud.

Thank you.

Then you have October milestones.

So looking at the October milestones, these are all the tasks and the milestones that you all accomplish just between the months of September and October.

So these tasks and milestones are complete.

When you look over to your November steps, well, it should be November tasks and milestones.

I think it's four to five tasks or more, depending on your subcommittee.

So these are the tasks that we're going to be working with each of the subcommittee chairs in ensuring that you all are clear and have a game plan for getting these accomplished.

And so I'm gonna pause here for just thoughts, questions, or reactions.

I will open up to the floor if any subcommittee members want to add some uh color to the work that's been going on, how the work is going.

Uh, welcoming Commissioner Barlack to the meeting.

Um, be great if we could hear from some commissioners who are on a subcommittee and uh how the work is going and the milestones, et cetera.

Hello, Commissioner Varlac.

I was wondering if we should start with administration and budget.

Um I can report out if need be.

Um we we are reviewing the um C just reviewed the worksheet.

So I'm just asking Rebuy once they add uh how your committee work is going.

It's not necessarily uh a complete readout, just supporting what uh the PCC group has been doing.

I was just happy we were able to launch our social media platform.

So forgive me, I was late, traffic was very tough, um, but we were able to support our uh social media platforms getting started.

We did start our LinkedIn page today, so it is up and live, um, and we got a few followers already.

So we're now on LinkedIn, Facebook, and Instagram, and we're growing every day.

We've had some paid ads inviting people to come to our listening session on the 15th.

And just today we received the flyer for the December 6th listening session.

So we're gonna actually pump that out as a sneak preview.

Um, probably starting Saturday at our session.

And what else?

Uh am I missing with admin, I think.

I'm I'm gonna do the budget stuff.

Okay.

Then I will I will defer to uh Vice Chair McClendon for the rest of the admin and budget.

Um, yeah, um, just to add to this and um Commissioner McClendon.

Uh just to add to that, um, thanking ECC for all of their support and help.

Uh, we've been organizing the vendor flow, uh, invoices, scopes of work, things like that, playing a little catch up, but uh really trying to organize the workflow um with the goals of making sure that we have maximum energy and vendors and merch and stuff like that.

You are here a little later um as we approach uh Black History Month.

So, this world're supposed to listening session.

Sorry, pointing.

Sorry, Commissioner Barry and then Commissioner Sachs.

Commissioner Barry, um, just wanted to also reflect on uh just the level of pride in our website.

Uh we started with a very basic form website and now have an extremely customized site uh complete with a custom build for RSVPs right on the site.

And now that we have that update on LinkedIn, we're gonna have a social wall put up for you so it'll draw in everything we're posting from social as well.

So uh we've gotten a lot of positive feedback on that site.

So keep keep the recommendations and suggestions coming.

Uh Commissioner Sauce was to say the listening sessions are moving forward.

Um we have uh still I was as I say looking for um confirming the other uh locations and a couple of other ones that have come through, but we have one this weekend, and we'll uh you know make any of the updates that we've done and we'll keep moving forward and uh making sure we get better every time.

Other comments by other commissioners?

Yes, Commissioner Hurston.

This is Shanita Hurst.

So on the deliverable or the task for gather additional community partnership commitments via the A C RC partnerships form, is that form online?

Okay, so it's online and uh are we required to is it a process to like submit it in advance?

That's a great partner.

Great question, Commissioner Hurst.

So we do have a link.

We team ECC, Sean, Natrice, and myself.

We have um there is a Google form that we could most certainly share um with you, and we probably should upload it to SharePoint.

It's it's it's just a link, um, and it goes along with like a little uh email spiel, uh email blurb like thank you so much for your interest in partnering with the ACRC.

Please fill out this link to this Google form, and then it walks the partner through options for connecting with you all rather if they want to host space or support with outreach.

Um, so most certainly if you don't have that, um, we can send that out um following.

We can send that out by Friday so that everybody has it.

That would be great.

Thank you.

No problem.

I'm wondering if Commissioner Varleg want to share any insights from the DAR subcommittee, which is a new subcommittee from your implementation plan.

Relatively.

Thank you.

Um, no, it's been great.

We've been working with informing change to learn about the data that we've collected so far.

So I want to um really thank and appreciate Commissioner Smaw for collecting our in-person surveys, which we do have a good amount of those, and so we've started to collect those, get those categorized, and we've also met and discussed the ways of getting out an um a new survey that's going to go to folks who may not make it into our listening sessions because our sample size we hope to get is 400 people, so right now we're hovering around the 30 to 40 um submission level.

So we're gonna be amping that up.

So um just in the next couple of weeks, we'll should be having the next survey ready to get out to the general public, and um it's been really helpful just to meet and talk about our processes.

So we've been working with the four pillars that we've identified in the first one that we're gonna be focusing on is wealth dissolution and how to um empower people moving forward.

So that'll be next on our agenda.

Thank you.

Any other commissioners want to make a comment?

Okay, I would just lift up for the public um that as we start to promote the listening sessions, it's on multiple platforms.

Uh so you heard the commissioner um Barlek share that you know the Instagram is fairly new.

Uh LinkedIn is brands making new.

Um, our website, you can go to the website.

It's been posted on the website for several weeks.

Um, and then the um supervisors or two supervisors who are actively promoting, and so if you are in the newsletters for the supervisors, you'll have access to it too.

So I would just ask the uh public if you have one favorite source.

Um you might want to check on especially the website is is the most um up to date so you don't miss anything.

That's my understanding that you know some of them are a little slower and folks have not been able to have access.

So just multiple checkpoints for receiving the information on the future listening sessions.

So thank you.

One question, Commissioner Sask.

Um, on the website or on the social media, is it possible to on the LinkedIn and all the other platforms to drive them with a comment or action comment thing for um completed updated information drive them to the website or put just a comment like that on there?

I mean, does the QR doesn't the QR code send you to the website?

Yes, it does, but you're saying the other the other sites like LinkedIn and other things might not be as updated.

So check always check the website.

If they're on LinkedIn, there's a note that says, hey, check the website for make sure for everything current.

If you're on um, you know, Instagram, it says check the website for current just to make sure they have another reminder to go to the website for current information if there's something different.

Thank you.

Anything else?

Uh Letisa, uh, I think we've reported out most of the work being done.

Yeah, no, I I didn't know if you had anything else, uh Chair Gore or any other commissioners, um any requests from ECC team.

Um, if not, thank you so much again um for allowing us to be on this journey with you all.

Thank you to ECC2.

The project management has allowed us to get all these things accomplished.

Okay, so that moves us to item number six, which is the November listening session.

Uh, there's a couple of big action items that um have just surfaced today, and we needed logistically, I know we had a listening session, but now we we have some new logistics that would love to uh tighten the run of show.

So we um we learned that you know we cannot eat in the sanctuary, so we will need to um serve in the um it's not the multi-purpose, what do they call that room?

The um fellowship hall.

Fellowship hall.

Yes, thank you.

So um, so that will create a bit of logistics in terms of what time we set up, what time do we eat, and when do we start the program?

So now we have to sequence because the run of show that we did yesterday was assuming you could eat in the room, so we could start right at one.

We can't do that now because you have to eat somewhere else.

Um, and because we're starting at one, and if we were gonna eat at the end, we either can eat at the beginning at the end because the food is somewhere else.

So we need to discuss that because that then will dictate the run of show when we start what features.

So, um is there a sentiment for when?

Yes, Mr.

Hirsken.

Hi, this is Shanita.

So um, I mean, my recommendation, and I apologize I won't be there, Saturday because I'm traveling, but um, I think there was also an issue with the food being delivered.

No, we have to deliver.

Well, earlier.

1245.

It'll it'll be there before.

Yeah, 15 minutes is not adequate.

But we may not have accessed because the fellowship room is also being used by the okay, so then my recommendation's gonna make sense, so thank you for that point of clarification.

So then I would recommend that the food be served after the event because you don't want to break in between for people to eat, and that disrupts the program.

So I would recommend food be served afterwards and three, when it's over.

So if it's over at 2 30, 245, but immediately after we did that for the one in Hayward at the church and i think we went 12 to 2 or maybe a little bit before.

Yeah, we did.

Yeah, and then people convened in the fellowship hall, and some say, you know, 45 minutes, an hour later to grab a plate and eat.

So again, just to not disrupt the flow of the program, is best that we serve uh after the event is my recommendation, but it's up to everyone else.

Other perspectives so the only thing I would add is that you know we're piggybacking on the chapter meeting before and I think those folks are starting like at 10 a.m and they usually go to two but they're stopping early to come to our event so you may have a significant group who will be hungry so they'll go straight from and Letitia's on the line too yes jump in anybody who knows the chapter and the sequence of their event moving them into our event right commissioner here oh sorry go ahead Commissioner Barry no I'm I'm calling on you I'm calling on you as well I will be there but uh this will be my first visit to Berkeley Bay Area chapter source so if you could share are they serving refreshments at the chapter meeting or are they relying on refreshments between by us they typically have light snacks I don't believe that they I would in strongly infer that they're not um awaiting snacks or food um provided by this commission for their regular chapter meetings there's typically light refreshments after chapter meeting anyway and when we conducted the walkthrough with uh Patrina Alexander Pertit the chapter president she meant she pretty much walked us through like their layout and in the back of the room they will have two tables for chapter refreshments um that in fact we're more than happy to also use I think it was there were two tables also in that sort of the back area near the kitchen um so definitely um yeah that won't be a problem I'm also getting another message from another store saying yes no uh our chapter will not be reliant on um food being provided for the reparations um community listening session so I don't think we should plan for that I do think um the recommendation was when we conducted the walkthrough at Taylor Memorial to still utilize the fellowship hall there's plenty of space in the kitchen area because they have a full industrial kitchen and then they have a a serving area and you can even put food on a cart if you need to um you know set it up so as long as um we have the caterer arrive at 1245 we put forth a request to have a member from um Berkeley Bay Area alumni chapter to be the lead contact to just show the caterer where to set everything up it there should be a good I mean there should be a seamless flow between the food and the start of the listening session.

Yes.

Well um I think the the problem we run into is though people being there at one and not eating till three so right and I will warm me is not a not that difficult because if you have that the the shaping dishes right but if there's no place to eat if the um fellowship hall is already taken so even we got the food there at 12 there's no place for anybody to actually eat there's not there you start in the morning fellowship and they're done at 12 oh they're done at 12 1245 that's why we need another clarification because if they're done they're done at 12 30 if they're done early they're done at 12 then we could have people come in and go through and eat but if they're not done until 1245 it's kind of senseless.

Let's say 1215 for now and I did put forth thank you a request to the chapter president um to confirm with Commissioner Gore, Commissioner McClendon, Commissioner Barry, and also um Commissioner Sass, we can include you in there.

So if we can, I do think by tomorrow we should have a solid answer.

I could even text her while we're on and and provide you all an answer exactly when the meeting, their meeting will be over, but um definitely once their meeting is over, um, the agreement per our walkthrough with the pastor and the chapter president was that the understanding is that folks will be able to access the fellowship hall for eating and there will be round tables in that menu.

Okay.

Because the first half, it's like theater style, the front of the room, the first half of the room, that room fits 500 people.

So imagine facing front, the first half of that room will be utilized by Berkeley Bay Area chapter for their meeting and such.

The back of the room will be open.

There's still tables, so but let us confirm just so we're clear.

I think by tomorrow, if you know there's a 24 hour on it.

Um that would be prudent.

Um, and I will text her right now to see if I can get an answer even sooner.

Commissioner Barry here.

Thank you, Letitian.

If you could ask uh President Patrina, if you could send me her cell number as well, that'd be great.

Okay, okay.

So um I'd like to welcome uh Commissioner Burleson to the meeting as well.

Um somebody help me sort this out.

If they leave that room early, we have access and we can feed people, but we didn't tell them to arrive until one.

So opening the food early won't necessarily mean people will be there to get the food.

So we've got we still have a logistic issue on when to eat, unless we do the end, um, then you know uh we could set it up and have it all ready to go and then at three o'clock transition into I just know even when we did OE OY OEY OE EOYBC we we said we were gonna eat at the end and people got hungry and then Brendan got up and then we but we had the food in the room and people got hungry.

So even in a maybe because they could smell the food because we had barbecue, but it seems it seems uh difficult to ask people sit there for two hours after at the lunch time, and especially a crowd that's coming who had light refreshments.

I'm I'm reading cheese and crackers.

I I I just am wanting talk wanting to talk through the logistics with uh so that we can set the time.

Oh, this is Shanita again.

So then the recommendation would be to start at 1 30.

Because I'm telling you right now it's going to be disruptive if you try to eat and then rally people together to come at one o'clock to start on time.

So even if people arrive at 12 30, when people eat, they socialize, which is the intent to really have it afterwards.

So, but if people are hungry, um, I mean, they're maybe they're welcome to go into the fellowship room and eat, like take a break, but I wouldn't recommend it's disrupting the program.

That's all I'm recommending to not disrupt the program.

But again, it's it needs to be a unanimous decision and either eat before or after, unless we want to open it up for people to eat when they get hungry, like telling people you can go to the bathroom at any time.

I just we have to make a decision though.

That's exactly right.

That's why I'm having the discussion on the floor, so that we could decide which way to start.

And if it the disadvantage of starting at one is you probably would give people 15 20 minutes to eat and transition, which means we'd be starting the program late, which means we'd have shorter time to do the listening session.

So now we've gone from a two hour listening session, and then we could talk about the presentations to like uh 90 minutes, and if we did our regular programming, 90 minutes, 30 minutes for speaking, we'd have one hour for listening.

So yes, question.

No, it's more questions.

So yeah, and for 15 minutes of questions.

So then you get into the okay.

If we're gonna come, if we're gonna allow the eating from one to 1 30 by the time you transition and socialize, then it begs the question: should we have the program?

Like, how could we then structure?

But we got to make that first decision because if we eat at the end, then we can do the thing as already timed out.

So, should we both?

No.

Thank you, and I'm sorry, I'm trying to fix our linkedIn page as we speak.

This is Commissioner Barlack.

My only thing is just kind of talking about what we already talked about, which is we have put paid promotions out as well as uh ad outgave to um budget and admin.

We reached 16,000 people.

Are we gonna get 16,000 people?

I don't think so, but 16,000 people did see that we're supposed to be starting at the time we said we were gonna start at.

So my only qualm with changing it is that it's sending a mixed message, but I'm not gonna be there either, unfortunately.

I have a conference I have to attend, but I want it to be successful.

Agree with whenever we publish for time, we should start to be on time.

I mean, technically we would be starting, you just eat first.

So we're still starting, you know.

It's not like what I think the meeting is friendly.

Um, sorry, this is Shiny.

I think the friendly amendment was made because I recommended to start later to eat first.

So that was why, but thank you.

And currently we have 57 people registered.

And so the food's all the food's getting delivered at quarter to one.

I mean, that doesn't leave a whole lot of time to actually get set up.

Okay, I didn't know we'd have access to the room.

I thought they were meeting till 12 45.

So if they end at 12 15 or 12 30, we have access to the room.

I I just don't know what the chapter is gonna do.

I know, see that's why.

This is what we've been doing all morning today, all morning today.

We were like, let's just bring it to the commission.

We can't see how we wanna do it.

We could call a vote.

We could do we can call a vote.

Somebody make a motion, please.

Not an official motion, not an official motion.

How many people?

Well, I'm I think what Commissioner Hurst can suggest is sort of how we should approach it.

We need plan A, depending on what the deltas are able and willing to do in terms of sharing the space, and then a plan B.

Um, you know, so if they're able to like switch into the sanctuary for their meeting, and we have the fellowship hall, for instance, then we just have the food there at the start of the the meeting.

But if they need the fellowship hall, and we don't have the use of that space immediately, right?

Then we probably need to eat after, right?

I'm I'm really confused.

They are meeting in fellowship hall.

We are the only ones using the sanctuary.

Okay, nobody else is using get into the sanctuary at 12 and we will set it up, you know, the two tables, the screen, everything.

We will do that in the sanctuary.

That's fine, sanctuary.

That's fine.

It's the fellowship room and the food.

We can't take food into the sanctuary, so they will be in the fellowship hall, and to uh Letitia's point, but they're only in half of it.

We have the whole back, and we set up, but we can't get into the room because of the arm guard.

No, sergeant the sergeant at all.

Sergeant and arms.

No, we gotta respect the space.

That's this yeah, they conduct their meeting, so we can't crash their space.

They literally won't let us crash.

So that's why it's important that the meet our meetings over at 12 30, boom, we can come in.

If they're still meeting, we gotta wait outside, right?

Letisha?

Chair Gordon, that's just for the food for the purpose of the food setup.

The registration table, the setup in the chapel.

You all will be in the chapel room that whole seventy-five people.

You all will have access to that room even while they're meeting.

Now, I wanted to confirm if it was, I don't know if Commissioner Barry, um, or Commissioner Small, if you all remember what time the pastor and the pastor's assistant said that you all could get into the room.

I'm not sure if it was 11 30 or noon, but you all will have access to set up around the fellowship hall.

The question is what time will the deltas open the door to the fellowship hall so that you all can come in and food and fellowship and use that meeting room space.

Um and I just called and I just left a voice message for um Patrina uh chapter president, and I will send you her number, Commissioner Barry.

I just landed, thank you.

Um so that that's what's at hand.

I hope that provides clarity that you all will have access to the chapel to the foyer area to set up.

It's just a question of the food being allowed to um the caterer to come in.

And the other thing is too, because we've had catered meals at chapter meetings before too, and the the we basically need someone who is the point of contact for the caterer, so they will allow the caterer to come in and set up.

So, um just please hang tight.

I'm sorry we don't have this answered already, but um we should have an answer very shortly around what time the fellowship hall doors will be open.

I have a quick question.

How many deltas are at the meeting?

Oh, it varies, it varies.

I mean, anywhere from it's hard to gauge because the last meeting they had quite a few.

I was informed because there was a chapter picture, so you usually have at least 30 to 40.

It looks like 30 to 30 to 50.

Would it be possible to ask if the deltas could meet in the sanctuary and then we could pivot and set up and meet in the fellowship hall?

Commissioner Barry here.

Commissioner Barry here, that was the original plan.

And based on the walkthrough, that room, if you heard, holds about 500 people.

We're gonna have 50 people in that room.

It did not feel conducive to the size of the event that we're planning to have.

So we made a call that it would be better to have the chapel, which is a bit uh less large, so it didn't feel like we were five people sitting in a stadium.

Um, so that's how and why we got to the chapel in terms of asking the deltas um to exchange space.

We don't want to be uh out wearing our welcome before we walk into the church.

So I would strongly advise against asking for another accommodation.

They um have reserved that space for the year and we're essentially piggybacking and they're covering costs.

They've moved around, they they're gonna be available to help us with surveys.

Uh, they will assign someone to grab food for us.

So I don't know that we want to lean on them for any more last minute ask.

What I will offer to my fellow commissioners is um, as a Delta, I will be in that meeting, and I'm happy to be one of the people that steps out at 12 30 to greet the caterer and get them situated inside of fellowship hall, if that's helpful for our discussion tonight.

So let me go back to there isn't an A and B scenario.

But you're up against the invitations at one, even if we're serving early, people are not expected to arrive to one.

No, you could you could uh uh really yes, Commissioner Brothers.

Commissioner Brothers and you I think that the best thing to do is to serve them after the meeting.

You know, I think that that just makes sense.

People are gonna be coming up not to eat, they're gonna be coming for the reparations here.

So they probably didn't ate already.

It's just like if it would have a six-hour day, right?

And then they had a break, lunch, and then come back.

So if we're only doing a two-hour session, it would be just like a break, but it's over.

And so people can eat chat, you know, leave on the on those times, it would be probably more uh better for the people that attended to eat before they leave, you know.

No, yes, that option is uh on the table.

Uh we we're just referencing the last event we had.

We were going to eat at the end, and we didn't because people got hungry, and that was 12 to 2.

Now we're one to three.

So I'm just I'm just sharing what happened at the last session.

Where did it be bad?

When you say people got hungry, did somebody bring up food or something?

You know what I mean?

Because people's always gonna be somebody hungry.

Yeah, but you know, yeah, Brennan Wednesday.

Well, because someone said go and tell them go go and start eating the food so we can have people go and eat.

Right.

Because it was a place where you can eat in, right?

And uh having that at noon and having them able to snack while they're listening does actually promote them to listen a little bit more.

But I don't think we should go like that though.

I don't think it's I think that we should come there and uh have the meeting with the food served afterwards, and then that's a lot cleaner for everybody.

You know, people coming in and focus paying attention and ain't a lot of stuff happening in between, people getting up, moving around, dropping stuff on the floor and all that kind of stuff, you know, or whatever they're gonna do.

I just think it makes more sense just to have the meeting and do it.

Okay, let's take a straw poll, nothing official just yet, but a straw poll, um show of hands, no roll call.

Thank you.

Clerk of the board, no roll call.

How many would like to have the meal at three?

And two, I'm raising my hand.

Six.

So that's a that's a majority.

There it is.

So we will um serve at the end.

Well, so 1245 is fine because we were we are under no pressure to set up the room and eat and all of that.

Okay.

So we'll start the program at one and we'll follow the rest of the program as in the minute.

Okay, thank you.

Other any other details that because since we we've now, the caterer has been ordered.

Um the uh we're putting we're building in time to do the surveys.

It's a little bit more cushion to do the surveys.

Uh supervisor uh fortenute fortune at Bass will be there and we'll be speaking.

Um, and I think those are the latest updates that I have.

Any other updates for the good of the order?

Yes.

I just have a question.

This is Commissioner Varlac.

Is uh Mayor Lee is her program gonna be coming into our program and is she coming to our program?

Because I saw some kind of overlap.

We we we have invited, we have extended an invitation.

There's uh a community cleanup slash holiday kickoff at McClyman's, which is about seven, eight blocks away.

They were invited, but there's been no formal acceptance.

So hopefully their folks will flow into ours.

We've been advertising the food and everything.

So we're hoping they'll just come over from McLean's, walk a few blocks, come to our thing, but they can't eat till three.

But I understand was there gonna be overlap, and that was the program.

I didn't realize there was gonna be overlap with the Deltas having the meeting there.

So this is all kind of let's just say a surprise to me, the way it happened, even at the meeting on uh Tuesday last night that was not intimated that the deltas were meeting prior to this, so that's why I'm kind of taken aback.

Oh, Commissioner Sass, if I may, through the chair.

That's the meeting that we had with the Deltas.

That's what we were talking about.

We were talking about the setup and their plan at what time they were gonna end their meeting because basically they already had the church reserved.

That is correct.

But never at our meeting.

Um we had them invited them, so we didn't have that information firsthand because they didn't weren't it didn't have the link of the first meeting.

There was election, the second meeting, and they weren't at the last meeting, so all of this was not clearly put up for the I was referring the first meeting that we all had with them, that Zoom meeting on that Monday, but these details, I mean, fair enough.

It's been a lot, a lot of logistics and a lot of conversations, but absolutely.

They meet at Taylor Memorial regularly, and they have that meeting space, and so they've been, you know, gracious enough to cover the cost for the facility.

Um, I think it's just a matter of working out these logistics.

And again, those of us who participated in the walkthrough, we saw that that room that that is spacious and holds 500 people.

There's also an echo chamber.

And so there were a few logistics that we were considering also like the set down, the the setup, the breakdown in that room.

It's really just like a massive, almost like shell warehouse shell of a space.

Um, but the chapel, you know, it'll be more intimate.

Um, it allows for 75 people.

Um, and so yeah.

So once we get these details hammered out, it sounds like it'll be pretty seamless, just like you know, the session you all had at EOIDC.

And I I yeah, so I I just want to lift up the reason we had it there was because the Deltas were so generous in piggybacking, and that's also why it started at one, because we knew the meeting was before ours, and that's why we moved it from 12.

And so that and that flyer has been out.

We're gonna Commissioner Barley.

Three weeks.

So we knew the one o'clock, which meant we got pushed because of so I'm just saying that's why the runner show becomes so important, right?

Is everybody on the same page?

Do we have the same thing?

Are we saying the same thing?

And then as we tick through it, all the facts start to, you know, shift or change.

So uh I think we landed the plane.

Thank you.

And we'll just see what happened today.

But we have the kidder, and we have all the vendors.

Larry also reached out to all the vendors, photography video.

Um so child care.

I'm not sure, but the therapist is not coming.

Is that the latest update update?

Um, so um do we have more updates?

Well, I thought that the other therapist was coming.

So yeah, I what did you find out because they're gonna offer to come and use a few?

Yeah, yeah.

They offered to come, but you message and told people, go ahead, you're gonna tell them.

Uh Commissioner McClendon.

Uh Lena offered, but she would have to rearrange her schedule to make it, and I didn't want her to rearrange everything to make the the date.

Her first case was that she told us she could not come.

Yeah.

Now 48 hours before we felt it wasn't live to ask for the rearrange your life.

But rearrange that whole day, that's crazy.

Oh, I didn't see any communication.

But Aaron, she did circle back and say she would try to make it, so you probably did see that email.

I think so.

We have so many emails today.

Yeah, yep, yep.

So it's fine.

I can email her.

Yeah, I can email her and see if she said the list.

Commissioner, uh Commissioner McClendon, I reached out to two child care facilities and asked them to connect with Aaron.

I don't think that happened, they didn't see me on it.

So um I'm not sure if we're gonna have child care.

Commissioner Barry here, how how did the two young later ladies from his growing grove do at EOY DC?

Um, because they I gave them all the dates when I asked them.

Didn't know for sure if we would need them, but I did give them all the dates and say, hey, y'all, stay on standby in case we need you for the other dates.

They they showed up, they just didn't have any kiddos to to be with, but they were there and they were waiting in the gym for for little ones to come.

So they they did what they were supposed to do for sure.

Okay, Commissioner Barry here.

So I would again, I would suggest that if we want to have them available, I gave them all the dates from the website when we had them last time, and I'm pretty sure they're holding and just would need to hear from us if we want them back.

And we also gave them the info to get registered to get paid, and they never gave it back to us, and we want to pay them.

So if you get a connection back ask them to fill out that paperwork so we can get them paid.

Okay.

Especially if they're gonna do more sessions.

Okay.

We'll do so let me make a point of distinction.

The live the library staff does not follow up with our vendors.

If a commissioner doesn't follow up with the vendors they're not contacted.

So when we say who we're looking at each other who talked to baby who talked to therapists who's not them and not EEC either we it has to be a commissioner who initiates the vendor contact and the the terms so if we're looking at each other and none of us in this room did it that means nobody contacted them.

So we have a we i you know we have a bit of a gap in that it started with a listening session you know you all took the initiative and it thank goodness you did and now it's like oh we got a vendor who's talking somebody has to talk to the vendor every day.

That's why Larry just does this hey vendors and that's when we find out no no commissioners reached out to me so we we we gotta tighten that up within the listening commission listening session commission or subcommittee and the admin to see who the point of contact for each vendor each time.

Commissioner McClendon uh if you do contact the vendor you can just hand them off to me so from now on you you get but we gotta assign.

Yeah I'm I'm gonna do it.

Yeah.

So I'm gonna contact the vendors if you put them in touch with me.

Uh Aaron and I have been tag teaming the vendors payments logistics things like that.

So if you do contact someone um just hand them off to me similar to uh Roger's right that was a good handoff um he was happy to support for uh figuring out the payment process and system you know so that's just just send them to my way and I I'll take care of it.

So for the the two young ladies send them my way I keep nudging them to get paid we want people to get paid.

Yeah.

And the and the key is whatever terms if you've negotiated an hourly rate the number of hours you have to hand that part off.

Yeah you know it's like this is what we agreed to like you're saying they they're open to come all the sessions how much how many hours because then that's when we also like uh oh surprise invoice so but so they they have to do that part and then hand it off or you're willing to do that part as well.

Yeah let me elaborate on that so uh commissioner mclendon um if you do talk to a vendor and you already negotiate their rates just let me know what that scope is I'm gonna ask them to put that in writing right and I'm gonna look at the budget to see how much we have if their hourly rate is at a rate in which it doesn't look like we can pay them for the duration of the listening sessions I would be very transparent with what our balance is and if they can do it within our balance.

If you again you know just share with me I will work with them on it.

Most of our vendors have uh reasonable rates um so thank you all for sourcing really good vendors who are committed to this mission um and then um yeah just hand that information off to me if they come to me without a scope and they didn't talk to you about hourly rate I will talk to them about that and I will be trying to negotiate with them regarding the public dollars that we do have um just as an FYI so okay I think that we uh hopefully the listening session and we'll um update the run-up show I'm not sure who will do that but if anybody looks at the run of show let's update it based on what we said um okay go to the order anybody have anything left for the listening session for Saturday okay well we can always come back if something pops in so yes, Commissioner.

Apologies.

Um I missed last night's meeting.

So I'm curious if all of the commissioner speakers have been assigned for for Saturday.

Yes, the slides that you were doing before, you'll be doing um I I think the it's updated on the run-up show.

That's in the uh SharePoint.

So and we have some updated slides.

So we have to review that because we updated the slides.

So none that would affect you or me.

Because it's moving so much now, and you can see what the script is.

Oh, sorry.

One little thing for the good of the order since I'm not gonna be there.

One thing we talked about in um our data collection meetings is that we were hoping it hoping for a welcome um table.

I know the library has already had a welcome table set up, but if we can just confirm that we'll have surveys on the table or at least a QR code as well as potentially our flyer if we can get it out in time for our December um listening session.

So I know it's a heavy lift for the last two days, but if we could do we have a registration table.

We do that, and we have uh we'll be printing out the most recent registration so that we check everybody in until it's awesome.

Because we will add them to our contacts if we can get them to check in.

So thank you.

Okay, so that and this is the next it makes the next item uh seven here where we're talking about now auxiliary and supplemental events to expand the listening sessions, and so um the protocol, which is the form, you know, we were talking about that community partner correspondence and obtaining um any submissions.

So any commissioner who you know wants to do um a pop-up event, or if you have a partner who wants, then you can submit the form, um get the logistics, and we can start doing auxiliary events or supplemental events, so open up the floor.

Hi, this is Shanita.

Um, I know at one point we talked about uh you know doing the listening session virtually, so is that still an option or consideration?

Yep, absolutely.

We're going to talk about uh that next week on the uh planning uh commission meeting.

So uh so this is in the the whole goal here is to get the survey out and more touch points with the community and just get the numbers way up.

Uh Commissioner Barry here, Chair Gore.

Has the link for the um form you just mentioned?

Like we need to fill out a form to recommend an additional session.

Has that form been shared?

Is it on SharePoint somewhere?

How do I get access?

So that remember we were talking about the community partner correspondence in the form creating and obtaining submissions.

So if you've identified a community partner and you want a pop-up event, this is the form we use.

Yeah, so you use that, use that form and then it'll I think it has the questions, you know, when who what about the five W's?

So I have a question.

This is Commissioner Barlack.

Would the potential listening session at Santa Rita jail be within that?

That's right.

Okay, I just want to double check.

Exactly.

Exactly.

Okay.

Um any questions on uh item seven?

Okay, item eight.

Uh oh, moving the January or meeting in January to align with a wonderful reading session that Commissioner Sass will be doing.

Um yeah, that one is uh, well, I'll just be uh running a little bit late.

I'll be doing a reading at a um uh bookstore in Fremont banter books on um you know banter uh um that morning, and so the listening session if it starts at noon, I can't I'll still be there.

I'll be you know just coming a little, yeah.

I mean, we don't have to do any changes for me for that.

And that's on January what's it what date is.

Okay, my my my mistake.

I thought we were recommending moving them since it was a library or right.

January 24th.

Was near there so that we could host a commission meeting uh in the community.

Um that would be a it's a small, it's too small of a uh venue to do that.

To have this many people.

Um it's a commission meeting.

Oh, the commission, yeah, the um the January 24th commission meeting.

It was a Wednesday.

No, I'm doing a reading on the Saturday before the before the listening session.

Right.

Oh, okay.

Then this this is an error on my part.

Right.

I thought you were requesting that we moved the commission meeting.

Oh, no.

Okay.

Okay.

No worries.

Um.

Then uh item number nine, review the budget variance report and reallocation.

This is information.

I will turn it over to Vice Chair McClendon.

I'm gonna let you keep that.

I'm gonna let you keep this one so you can.

Uh Commissioner McClendon, can I uh I think I should have um the ability to share my screen.

Let's see.

Oh, there we go.

Joining as a panelists.

All right, let's see what happens here.

Boom.

That's too, is that too small?

Uh well.

I can see it from here.

Yeah, and so you guys, uh, so there was a printo of this um kind of like a summary budget uh that you all should have.

Uh as a note that in SharePoint there's a document that goes to the uh tracking budget, it's a link.

So when you open up the Word document, there's a link there that you all have access to, the public has access to.

And when you click on that actual link, it will go to the full budget sheet, which I will walk all our uh my fellow commissioners through.

And it's it's the most accurate uh update of our spending.

Um, and so that's how you if so if you if you are curious about how much a line item has in it, uh if you're curious about where we spending, if you're meeting with vendors and you want to negotiate a rate and you're concerned about if we have enough money, just go to SharePoint, click the link, or you can add it to your uh favorites and and get to it very easily.

But if you want to know about the money, I would say that that's the that's the best way.

I just want to highlight that for folks.

Uh I'm gonna walk you through this first.

It's the first tab of the actual budget sheet that I'm referencing.

Um this is more of a simplified.

I'm gonna go to the second tab that has more details about um what we spent in that in that actual month, and um, and then I'm gonna kind of talk us through uh kind of the budget recommendation, which on this screen it's column C.

Um so uh you have your descriptions all the way to the left.

You have the requested original amount.

So we went to the board of supervisors with a dollar amount.

Um, and the board of supervisors was very generous, they rounded that all the way up to 500,000.

As a commission, we never, and this is an informational item to be actionalized later, um, but as a commission, we never went back to it additional dollars the Board of Supervisors gave us.

So that's what you see in column C.

Column C, the admin and budget team reviewed each line item and assigned that additional dollars to a line item that can be changed based on this commission's uh input and suggestions.

Uh we assign those dollars based on areas of need based on us uh getting to a place where we need to gather more surveys, do more outreach, uh for example, pop-ups first Fridays, listening session at Santa Rita, et cetera.

So we built a recommendation column for areas that we know that we're going to have to uh uh enhance in the future, which is more touch points throughout the entire county, um, and then in column D, you see what the uh total, so the requested original amount plus the recommendation amount equals a total budget, and then each uh and then column E has the balance in which uh the dollar amounts that are left in that actual line item.

And so that's this sheet that you're seeing here.

And so as of right now, uh the board of supervisors approved a five $500,000 budget.

Um we have to go back and reallocate uh our itemized 193,570 to round it up to 500.

As of today, based on the vendor invoices, what we have spent, facility, uh swag, and I will go over those details on what have has been spent down.

Um we have a balance of 397, 405.17 cents as a balance uh based on uh the admin and budgets projections.

Um if we don't ramp it up, we we we probably won't spend all of the dollars.

So we will be looking for uh areas in which uh monies is spent to have deeper touch points throughout the county, including having uh people go out into the county and survey with tablets.

Uh we're also looking at Black Joy as a as a big touch point, giving its largest uh attendance, uh committing to first Fridays all the way up until our report is due and other touch points and pop-ups, you'll see there's a line item for pop-up.

So that vendor or that form that we were speaking about earlier, where if you if there's a touch point for a pop-up, uh we want we want you guys to feel free to do that.

I'm going to do that as much as possible.

There's a uh there's a budget line item uh for that, and so uh I'm uh through uh our um here's our colleague, Alicia.

Alicia is gonna connect me with the Black Joy folks so we can become an official vendor.

We've ordered some a lot of swag tents and things like that, tables and things like that, so we can have a strong presence.

I'm gonna uh give you a visual of some of the t-shirts and things like that that were uh that were mocked up and um first Fridays and other things that you you all may have, jazz festivals.

Just think like think about places we can have touch points.

We have a budget to uh you know, cover help for that day to get surveys out, table and tent and things like that.

Um, so with that being said, that the sheet in front of you has the uh simplified summary of where we're at today.

I'm gonna just kind of walk you through the Excel sheet so when you do get in it, you do um kind of understand what the flow is.

So that second tab is our actual budget tracker.

Um, and this one I I just zoom out so you can see what it looks like uh fully.

And so this one has similar similar columns, but I have the actual uh total amount for per line item being tracked for invoices that are sent for that line item in that month.

So we're tracking anything that's yellow is invoices that have come in and is either being processed or have been paid.

And um, and so you'll see I plugged that and tracked that in.

The library is uh doing a wonderful job uh about sending us the expense report.

This is what the expense report looks like.

So it's the actual invoices that come in from the vendors, and that's what I use to plug in this middle area here, and then we're tracking the balances here and and to date.

So uh this is the full kind of the first three tabs are the the main budget trackers.

Uh the third tab is where I get the information from the actual finance team from the library of what invoices came in, what was paid.

Um, this the numbers are off just a little bit because we made uh audible today to decrease the food budget a bit.

And so uh it's a little off.

I'm gonna go back and adjust it today uh or tonight when I get home.

Um so those these first three tabs are the most uh important related to the budget.

Uh the finance expense tab uh won't be updated until the Monday before our actual commission meeting.

So if you're looking for changes or updates there, we're not gonna pull that information to the Monday before we meet, and then we just update everything all the way until we get to our commission meeting.

So this is a month view.

Next month, it'd be a different view with more vendors and more invoices on it.

Um I'm gonna pause for any questions before I talk about the swag that um we were we're planning on ordering.

I must be doing a good job tonight.

Okay, there you go.

No, just to ask you a little bit about the transcriber.

I see that we had a very small budget.

We have um we have a very small expenditure.

So um is that something we need to grow, or that's already built in for what you talked about, getting a deeper touch point.

Uh for see yeah, so for the transcriber, the note taker.

Um I would uh I'd just be very transparent that um that we had a note taker originally for the first meeting, uh charged like 600 bucks, something like that.

Our second note taker um did a wonderful job, did a lot of notes, uh, but uh to the problem that we've already solved, uh no scope or limitations was uh given to that vendor, and and she took the scope and she did amazing work, also gave the commission a discount, but it came up to 4K, $4,000 of time that she spent transcribing every single word.

Now that information that she shared with us is in SharePoint, and you could take a look at it, but it was every single syllable of every word that was spoken during that listening session.

Uh again, we've solved for this and the in the work and the uh Dr.

Long's uh education and expertise is all respected.

So it wasn't about haggling with a vendor about the time and their expertise, but it's about putting the guardrails in so it doesn't happen again.

Our new transcriber or our new note taker met with uh Alicia uh that we all know, Lisa Knight, and uh again the birth the vendor budget uh approach that I'm taking is being very transparent about what we have, what's the entire scope, and making sure that that vendor can operate within that scope.

So we we shouldn't um run into that again, and um and that's all we have for transcriber.

So to answer the question, that's the that's all we have for note taking, and um and we're and we're we have a note taker who's going to be able to operate within that budget.

Go for it.

Hi, this is Shanita.

So a couple of questions actually.

Um, the first one, I see a line item here under description for survey and data analysis, and then there's another line item for data collection and analysis.

So is there a difference kind of in those the variants of those two line items?

My other question is for the consultant tech support, um, that estimated them.

I mean, that's the largest portion of our budget.

Is was that you know, based on a guesstimation, or we already had an idea for a vendor that that would be the true cost for that.

And that's the yeah.

I didn't know both those lines are ECC.

Yeah, yeah.

Yeah, technical and project is just separated out.

And then data sub is a subcontractor underneath.

Okay.

And then also to um to um answer your question is that um uh it's not a guesstimation.

Uh ECC has been using more time because they've been at each subcommittee, and they've also been doing additional time that wasn't necessarily built into the scope.

Um, ECE uh has also brought on additional staff to support us too.

Uh so the um it's not a it's a it's an estimation based on how we are using ECE.

Um ECC.

So uh if you know if for whatever reason our needs decrease, they're hourly would decrease, but I don't foresee that we're only using them more to help us organize, keep us going.

And so uh this is the estimation based on our burn rate from human capital.

Go ahead, yeah.

Let me just put a little clarity around the contract for ECC has already gone to the board, and it's it's for the duration of the scope of work, so through the end of the commission's uh date right now, so it it's it's billed according to that, and that was the agreed upon amount of work, and so it's not uh that that number will not change.

That's set in stone and approved by the board of supervisors already.

So thanks for the point of clarification.

Um, and then you mentioned in some of the areas there may be a possibility to underspend.

So if that were the case in terms of how we're trending with the spending in a category, um, and I think we talked about this in another meeting.

Would there be an opportunity to I don't know if it's the right word, but reallocate or repurpose that into another area where we see we're trending, you know, towards the end.

So just basically repurposing that versus underspending in a category.

Yeah, to answer that question, I don't see no reason why we wouldn't be able to move money between the line items.

Uh the board of supervisors approved each of these line items.

I would say that we can't create a line item, but it I think it should be good if we move money between each of the line items.

Thank you.

And another point of clarification, the 193,000 the variants amount that trues it up to the 500.

We have we have approved the the 306, and we may or may not have go back for the approval on the extra variants.

Um, but we want to see how the burn rates going.

So let's see, get through December and then maybe make a judgment call.

Oh, understanding here, then move stuff around and hopefully, you know, we'll get our legs underneath us.

It would be hard to for me.

I've always been saying it at our admin to say we spent 500,000 and reached out to 200 people.

We like we just have to get the numbers up.

You know, we spent this money and we reached up.

We got 5,000, okay.

But so that's why it's like, yeah, move some dollars around so we can get our engagement up.

In the areas, that's right.

So let's see how we do open it up, do some pop-ups, see if we get more traction.

Okay, that's working.

Let's allocate some money.

Absolutely.

Especially if you have a really strong community partner.

Absolutely.

Who's promoting it with you?

Yep.

Yeah.

And uh Commissioner Hursteck, you also asked another question about the difference between line item 12, which is surveying data, and then line uh line item 18.

Um the biggest difference is that that the survey uh line item 12, uh, we're hoping to tap into those funds to get uh physical humans into the community.

So that's a line item that we want to uh have a company or vendor start to be up hit the ground, tablets, asking people wearing our t-shirts, things like that, you know, grocery stores, et cetera, you know, just like really having a deep touch point throughout the county, uh Cash O Valley, things like that, right?

So um we're hoping to tap tap into line item 12 for that, and then uh line item um 18 is is going to really be for the data collection that online that you just mentioned, really pumping it out, getting people to come in.

Um so those are the those are the biggest differences there.

Um as far as line item 12, Commissioner Sass, why aren't we?

Are we ramping that up now?

Connecting with people to get get them out on the streets.

Yes.

Yeah, yeah.

And so, but before we started, like again, even with the other stuff that we're gonna go over, before we started, we want to present to you.

So you trans.

So if you you go in a grocery store and you see somebody with Alameda County reparations t-shirt on, like who's the commissioner in Detroit?

Is that coming off of your group?

Okay, so we've we haven't quite assigned the task or got any bids or quotes or anything like that.

Any other questions?

All right.

Um wanted to uh flag this for you.

Uh happy for any input.

Uh but Chair Gore and I um wanted to make sure with this deeper touch point that we all have branding.

Um I made sure that there's some triple X shirts here for us wider fellas and and ladies.

Um but we have all the different types of shirts, uh hats, uh canabies, tables, things like that.

So when we when we are in community, we look uh good, we look right.

Uh Aaron, thank you so much.

I'm not even sure the name of the uh graphic designer, Josh.

Um, so Josh, um, yep, mocked up the canabies uh for us.

Um so this will be swag, things that you know we can give out hats and things.

Um we didn't order all we didn't order we didn't order all of that.

Yeah, yeah.

Yeah, just because we knew those are things that we needed to you know get printed, but all this other stuff is for you to review and give us the go ahead.

Um, but there's a line item for it, but this is the mock-up of uh those items um that we can order.

Um, and then in the budget sheet, you'll see that there's other line items.

There's another graphic that Aaron shared with me today.

Um, you know, these are the type of things that would be on um tables, like the little flyer cards with the QR codes and things like that, so we can easily give out, interact with people, they can scan it, they can keep it moving.

Um I let the library talk about the process.

Love the swag and and all the uh recommendations.

So if we were to do the t-shirts, uh would it be possible to get the uh QR code smaller?

So it's not like a target.

That's the feedback we're looking for right now.

I like the oh I like the alert.

We can do both, yeah.

I would also say in rule of the article, um, also put maybe the website because I had to start a website and like I love the website, Commissioner Barry.

This is not going against the website, it's just that it's hard for me to remember it.

So I was thinking if we can get more things with the website address on it.

Yes, yes.

Um, and this is the um estimated order.

So uh the library, uh the catalog that they have is very generous.

The the price point for these items are uh very generous in my opinion.

The shipping it might be a little high, but for the most part, I think the cost is super reasonable.

Uh given the the massive order here, I mean we're not even hitting 7k for all of those materials.

So um, but this is the this is the tab down here.

Uh you can always leave a comment just like you know, I did and and Chair Gore did and say, Oh, we should do this and that, but uh for the most part, um this is a type of stuff that's gonna ramp up our presence within the within the um county.

Commissioner Burlson question.

So at the pop-up tables, or when we do the table, and aside from you know, being visible and and uh, you know, promotions with the swag and stuff, are we gonna be uh you know, having other agenda at the table?

Like, are we gonna be talking and sharing information with them?

Or are we're going to be doing like some type of uh surveys, um, asking questions, getting input, feedback about what we'll be doing at the at these tables?

Ideally, uh the primary goal is to collect information.

Period.

Like the the board of supervisors needs to see a ton of surveys about the subject matter.

And so the primary goal is to collect information, of course, share as much information as we can about our process, maybe other reparations uh related to the state or other counties.

But primary goal is to get people to take that survey and um and give us feedback on our process.

Right.

Now, in uh in doing that, uh, will we be allowed to um like do the commissioners have to be the ones doing the tables exclusively, or can we have you know, like partnerships with some uh local nonprofits, you know, who um who already have tables and various events going on where they can add reparations to their table and maybe uh conduct some, you know, do some of the surveys uh without our being there.

That both okay.

Yeah, that's that form we were talking about where you partner.

I mean, literally what we're doing this listening session coming up.

A partnering with a chapter meeting, who has a venue in a place, so you can do that.

If you know of a nonprofit that has an event next Friday, you submit the form, you get the survey, yeah.

See, and you go.

I think on that note, um, that should be an agenda in itself where we're, you know, not if I know one and she know one, he knows one.

I mean, we can what we can do is just we we get the list of all of the nonprofits that do work in the communities, you know, with the people and stuff, and and ask them all, right, to participate in the in the reparations uh survey process.

Well, we're limited by the number of commissioners, and a commissioner again, a commissioner has to initiate and a commissioner has to go.

It's not we're not sending staff, to be at the table.

Yeah, if that's what I was asking, yeah.

If you have a partnership, a commissioner is initiating and says, I'm going because this is my partnership.

We we're not we don't have staff to send.

We we can't send ECC, we can't send the library.

So if you as a commissioner raising your hand saying, I'm going to this pop-up, then I'm going, but I'm partnering with the community who shows up at the table with me.

But let's say you got so you don't have to let's say we got 25 organizations that agree.

How would you have 25 by contacting 25 different uh you Jesse contacted 25 people who say that's just a hypothetically?

Let's just say I got 25, right?

Hypothetically, right?

I can't be at all of them, right?

Are they able to take our information and go out without us physically being present with them as long as they're instructed properly?

Can we be in 25 places at once?

That's what I'm saying.

Can we be in the community like that?

And we're basically giving them the information and and let's go and do what needs to get done.

Yeah, exactly.

We don't have to necessarily physically go out with them every time as long as they're as they're doing what they're supposed to do as far as uh what we were talking about.

I think it's a great question, which we definitely can bring up on Wednesday at DAR because that's something that we're working on specifically.

Miss Iankoya isn't here, but she did actually prepare a community partnership kind of chart of people we can actually look to and say, hey, let's um let's build together, let's let's share this info.

So that's that should it's definitely a conversation starter and something I think that we can kind of build on and strengthen.

And one other thing I wanted to mention is when we do um go live with the non-in-person survey, it might be something as easy as dropping off a QR code to sit on the table and then as long as we can control the collection, you know, maybe that's where I was gonna go.

The integrity of the process, we'd we'd want to tighten up, right?

So that we it's not being done different ways, filled in.

Right?

Yeah, but but there's you know, there's some guardrails that the DAR committee has been looking at, like how do we make sure, you know, that it's our survey, that it got to our community, like they're just you know what I mean.

There's just some integrity features that we gotta make sure that it's not just being spammed out.

No, no, no.

I'm saying I'm I mean, we're gonna give them the information that they're gonna use, definitely, right?

That's what we're talking about.

But I think that uh it the visibility though, the the looking at it from the promotional side, like a marketing thing, right?

Uh, if we can be visible in the community all over every organization that's serving the community got reparations on their desk in their office spaces when they go out and do other events, it's automatically a part of their material, right?

During this period, you know what I mean?

I think that that's something that's uh doable.

Well we we have been discussing at the darn so we'll let that subcommittee take your recommendation.

Yeah, and as you're looking at that, are you talking like having a canvassing company?

You know, when they do elections, they have people that go out and do canvassing and okay, great.

Yes, commissioner.

I had a quite commissioner Barry.

Um a question about this actually two questions about the swag.

Um so question one is um just the intended audience, right?

Are we thinking this commission?

Are we thinking of giveaways when we're out, like who's the into the audience for the swag?

And then number two, has there been any discussion about selling swag?

And if if not, no no follow-up, and if so, is that something you'd want built into our site website?

So those are my two questions intended audience and sales.

I I'm I would be cautious about selling.

I just just you know, unintended UBI unintended business income, which is taxable and you trigger all kinds of stuff.

So I'd be cautious about being able to purchase swag on it.

I have a question on the swag for um Okay, can I finish my chat though?

Okay, so in and but who was intended, um, you know, the thinking was at the listening session, so we have three left.

So folks come there, in particular like cups and caps, you know, t-shirts, I think a little tougher, and then you know, we can talk about if you're doing a community event.

Hey, can I take 20 cups?

Can I take 10 caps?

And then it depletes and then we reflect refresh.

Um, but there's not like only these people get it.

It's like, no, whoever's in the community, you think 20 people are gonna show up?

Take 20 caps, you know.

Yeah, okay.

And that was just my my exact thing, giving it away after sessions.

I I know you think t-shirts are difficult, but if you have enough t-shirts and especially in the large and extra large, that's not really a problem.

Yeah, it's difficult when people are like, oh, you didn't have my size.

Yeah, but if you just one but me, or no, you just tell people you have large and extra large, and most of the time it's a free shirt, they'll get to somebody else.

Okay, but I I've good sweat questions for sure.

Okay, uh, so let's see.

Are there any other any other budget related questions?

Excellent.

Uh yes, on the website.

I see um that there's no requested budget on the line item there.

The original uh budget that went forward didn't have a dollar amount to it, but in the additional um a recommended recommended budget, we added a budget.

Because between that time and this time, Commissioner Barry uh not only took the lead on the website, but uh commission a company to uh bring the website to life.

And so that's what we have, that's the one we have right now, and they're uh they're giving us ongoing maintenance into the duration of our commission, uh, which is pretty good, and we're still working out the scope.

But uh we did add a budget for that um after the fact.

Um commissioner.

Commissioner Don, your hands your hand is raised.

With this particular can you close your mic?

Company.

Can you close the microphone?

Well, I was asking the question.

Oh, well, I was calling Commissioner Donce.

Commissioner Dones, you're gonna go ahead and I had a question um back on the budget.

Uh forgive me for coming back to that.

Um line item 11.

And I'm sure that there was discussion about it that I didn't, I wasn't party to, but it's just still, I think given the conversation about trying to increase the participation.

Um that line item just appears to me to be a little bit light.

And um, I don't know if anybody else feels that way, but it just seems that there could be a little bit more you know uh in the way of videos, you know, the swag.

The idea of you know having some people out there, you know, um commissioning surveys and things like that, and maybe using the swag in that way, but um what I was kind of looking at more was like a little more video production and a little bit more online social media presence with you know some type of content that we're putting out there to talk about our mission.

So this is was uh I thought maybe if if there was any more thinking on that, then maybe I'm not party to the line number 11.

Thank you, Commissioner Dones.

This is Deb from the library.

I just wanted to um let people know that the amount that's been allocated by the Board of Supervisors is for the commission.

So as the move as the line items in our working budget for the commission is free to move through it.

So if you see that that money needs to be reallocated, like Deborah said, in the future, or as we go down the road a little bit farther and we say we need more of this, XYNZ, you have the authority to do that.

The way that the Board of Supervisors has approved this funding is is with that intact.

So I would caution or um encourage you not to get too caught up in the weeds of this budget right now because it is a fluid and a working budget, and then uh Commissioner uh Downes.

Oh, this is Commissioner McClendon.

I do want to add that uh we do have everything that you specified is sprinkled throughout this budget.

We have the photographer, we have the videographer, we have audio, all of that stuff is being fed to our social media consultant who is repurposing all of that uh to Deb's point from the library, um, that if we need more money in a different line item, we can move that money to that line item.

Um, and uh I've for the last two weeks I went back and engaged with the vendors.

I got their rates and their flow, and I've done estimates on making sure if we have enough money in a budget line item to carry them through our full commission, and it looks like we do uh at this point.

Uh the the survey and data line item is a line item that DAR, once they figure out their full scope, I have a better understanding of what that total cost would be.

And we're probably going to adjust that based on what DAR describes as service going to be and potential scopes and uh quotes from uh those vendors that we would work with in the future.

Uh Commissioner Bertison, did you want to speak to another item?

Did you okay okay?

That's covered.

Okay, thank you.

Okay, thank you for that.

I'm very appreciative, Larry, that you itemized all of that that you've allocated.

We're tracking, we know what we're spending, we know what our burn rate is, we know what we can move money around.

That is just such a helpful tool.

I just want to acknowledge you today.

Um, okay, so the next item.

So this is a a chunk of work coming out of the reporting, and uh much praise here to uh Commissioner Small.

Um, so it's on here listed as initial recommendations from the commissioners.

So as you recall, and I don't think Michael's on.

Is he okay?

Okay, can I get promoted?

I want to share my screen.

I don't know if I can join this panelists.

Okay.

As you're informing change is doing our reporting and our data collection, and so uh Michael Arnold walked us through this um presentation.

Of course, those are our the grounding the reporting on the four pillars, right?

The harms, the assets, the priorities, the needs and priorities, and then our visioning.

And then he gave us this timeline to work through.

And in the what we're trying to establish is the part here where we're trying to establish our vision and our recommendations to help guide the work.

So in particular, he he presented before that we had been really leaning into the conversation around harm and it and but that is not what we're doing.

We are not creating a harm report.

So Michael, we're not creating a harm report.

We're kind of trying to come up with our recommendations.

Well, excuse me, we're trying to come up with a draft action plan, not firm recommendations.

So, you know, we are not he just asked that we clarify that we're not targeting a harms report, we're doing an action report.

Okay.

So what that means then is so here's the planning and the reporting that we're doing now, and then they're doing a bunch of research on the harm and the policy research that'll shape the content.

And in that second yellow bubble now, we need to gather at each commissioner's impressions of what you want to recommend.

So then we were talking through how to do that, and so chat had already, we had discussed you know, sort of big categories to help guide the discussion, um, and where we're moving towards, and this is why I need to get an action that the domain, what we're calling the domain is like what basic categories should each commissioners be looking at to make some recommendations, and what are the basic tools, and we had landed on, and that's why we need a discussion that the state task force already did this, right?

The state task force has 1100 report, 1100 page report, 13 chapters.

Just jump in here and correct me at any time, Commissioner Small.

13 chapters that have recommendations.

So he was generous enough to lay that out in a big old Excel spreadsheet as a domain for you to like look tick through this chapter.

What does it say?

Oh, I'm interested in that, and we're laying that against the five pillars of reparation, right?

Restitution, satisfaction, non-repetition, uh compensation, and satisfaction, I think.

And each commissioner, then you can just populate it till your heart's content.

So if I know Jesse and I've had long conversations about land, and so he goes and he gets land, and then he's like rest land as restitution, he would put in there, land as restitution, and everybody gets to submit um your recommendations, and then what we'll do is we'll um well, informing change and Letitia jump in here at any time because you're the contractor.

What we'll do with our initial impressions is say what is surfacing for us.

What are the four or five, you know?

We hit every chapter, so 22 categories, but these six kept coming up for all the commissioners, which will start to solidify what our thinking is, which will help us, you know, sort of cull down this big universe we're looking at.

So the oh, so that's yeah.

So we're at this stage of doing the the um commission recommendations against the five reparations.

And I, if I if we promoted you, could you share your Excel sheet?

So I'm sorry to code call.

But you'll see, so the call to action would be.

Let me stop sharing it.

If you could promote Shah, so the um the call to action is how do y'all feel about that?

How much time do you need?

So those because this is not a simple thing to say, you know, look at 12 chapters, 16 recommendations across, and hopefully you'll see a visual of it that you that we might need some each commissioner might need some time to fill in how you want it to inform us.

So you know, is it month, two months?

I would say, in my opinion, that if you give us the information that we need first, you know, that should that form and all that, and then we can actually come back with an idea of oh, yeah, this will take me this, because asking now, it's like, well, we don't know exactly how much we're looking at.

We're gonna show you a template because we don't have the luxury to lose another month because if we say look at it now and then come back in a month because otherwise we'd have to call a special meeting, we will have lost December, and we're trying to guide the data and the the shape.

Um, with you know, hopefully we could look at it over the next one.

Well, I would say look at it now and look at it now when it needs more time, then we can address that.

So go ahead and share how you broke down.

So this is fabulous.

Can I just say this is fabulous work, y'all?

Um, so if you look at the the state task force report, they have a whole raft of recommendations.

Um, and so I took that list, put it in a spreadsheet, and then you know, the columns on the left-hand side tell you what subject area they pertain to, and then which chapter, larger chapter in the report you can refer back to that um provided the the uh motivation for the recommendation, and then that um on the right-hand side, the second last column is sort of me taking a first pass of stuff that that's actually under the board of supervisors' um authority and prerogatives.

Um, and there are a fair number of things that simply aren't, you know, like repealing proposition 209 is not something that they can do.

Um if only that were so.

Um, yeah, um, and then there's also another column for notes, because I always have a column for notes.

So those are you know, what this is leveraging the state who has done, you know, how this is the domain, what we would call the domain, right?

Because the state already done it.

Now we're customizing it to the county to Chad's point, um, and then so you see, education, environment, family, like it, and it's and it's just meant as a tool to engage you to think, oh, do I really want to lift up, you know, family, or do I want to lift up cultural intellectual, and then he's got the the chapter, so then you could go read the chapter in the which we have in the share track.

It's all in share drive under state task.

Well, this form is also under state task.

I don't see that category here under reparations.

That's why I'm no it's uh go to the DAR subcommittee.

Thank you, okay.

It's under it's under DAR subcommittee.

What I was looking for, thank you.

See, he's showing you right now, he's showing you right now.

And then there's his list.

Okay, okay.

And let me let me promote mine now, Chad.

So this is a bit of a tag team.

Thank you, sir.

So then if you were to the domain, so now you got a domain against chapters, but now you have the domain against the five pillar, the five principles of reparation.

So that we just have to marry what Chad, so then you you're saying, okay, and we're gonna see if a majority of it shows up in compensation and restitution, focus.

If some shows up in non-repetition, focus.

So you can make your comment as a category of the principles.

So that's the two domains we're using the state task force, and the extra one that I threw in there, which it's up to you all, is this budget.

So this is the four billion dollar uh county budget, and you can see how it's how they spend their money, and this is also um domain consideration, right?

You can pick something that you know we don't spend very much money in, but this just gives you reference to staying in the county jurisdiction.

Does that make sense?

So that's what that's what so that so the domain, so if you look at that flow chart, the domain we want you to look at how the state did it.

We want you to look at the principles and then perhaps consider the budget dollars, which can be considered or not, but just you know where you spend the money, usually it tells you what your values and principles are.

You ever done budget work?

Um so this is the tool.

And so um, so let's just yeah, let's turn let's turn the screens up.

Let's have a conversation.

Hands are raised, hands up, can't we raise our hands up?

I was just gonna make a comment on what you had just said where you spend the money is where your priorities are, but if we're looking at where we should spend the money, that would change the priorities, uh, commissioners.

I'm just trying to understand the ask and the time frame.

So if I understand the ask is for us to go through whichever ones you feel are important to you, all that items.

No, no, no, no.

Just you like I care about family and children.

Then you do family and children.

Take the ones that you believe should be our focus.

And then uh let's go to um commissioner in the room, and then we'll do a commissioner online though.

Okay, uh, Commissioner Barry.

Um first uh commissioner Shedd.

That is amazing work.

Thank you for doing that for us.

I've been trying to get through that content forever.

I just want to shout you out right now.

That is super helpful for us, y'all.

That that is a lot of work.

Um, so thank you.

Um my question is regarding the uh fiscal domain that you had a was that four million with an M or four billion with the B billion.

That's okay.

So that okay, so I took that off the website.

Okay, okay.

Either way, are the percentages right?

26, 20.

Yeah, the percentages are okay.

We're we're distracted.

But finish, finish your question was the dollar.

Well, the reason I asked is because I I understood the county budget to be larger, so I'm like, what is it?

It looked like it said millions.

So is this a subset?

But you're saying that should have read it should read six billion.

No, it is it's so 4.6 billion.

Okay.

So if you no, I get it now.

Thank you.

The millions represent billions, okay.

Uh Commissioner Dones uh online.

So um, thank you very much, Commissioner Dones here.

Um if what we'd like to weigh in on, does it fit neatly in one of these?

Is there any thinking about how you would have that covered?

Is there um is is there anything you could recommend?

And I could get more specific if necessary, but I I think we could easily add an other, and then you can write in what you would like that to be, okay.

It I think my you know, one of the consequences of my unexpected acceleration in travel.

By the way, I'm here, it's um I'm here in Rome now, so it's 4 56 in the morning, I think.

Um is you know, one of the things that I've been very passionate about is including the fact that there's a severe impact on the county budget on the cost to all taxpayers because of some of these intractable you know, vestiges of slavery and ongoing discrimination, and if you look at it from the standpoint of public safety and um just a whole nother a whole realm of those things, you'll see that that foundationally, you know, raising the awareness of taxpayers of every color of how much they're having to spend and how much their personal wealth is impacted by these things, that it just would seem to complete you know the process and provide and arm the board of supervisors with you know defensible rationale beyond you know just the fact that harm was done, which we all know and harm is ongoing.

So again, that would be the area I would look to go to.

And unfortunately, it would probably, or maybe fortunately, it probably would need to fall into some other type of box.

And in fact, I think I've already submitted about 30 pages on that subject that I just talked about.

That's right.

I did I did read your white paper.

Uh and I uh agree you could put it in the uh an other and define it as you see appropriate.

I also if I was doing it, I would take that white paper.

I'm like, oh, this is Alan's talking about restitution, business.

Alan's talking about um compensation, homeownership, you know what I mean?

I I show you I I would argue that you almost could fill up every box as opposed to another, like, oh, it's in 22 different boxes, but anyways, that I would just offer that, but I think ultimately we should have an other because you know the state did try to catch every aspect of uh you know black American life.

Yeah, and all those things are are there or the other would just be the fact that all taxpayers are paying a tremendous cost and that any reparations, if properly done, which I'm sure this commission will see to it, um, that that happens will pay dividends to the taxpayers, and you know, that's that's that's real, but that's often not that that argument isn't made.

Um when people start looking at it, it becomes pretty clear the numbers are staggering, um, in favor of dividends that could be paid based on the investment of what uh we're talking about achieving through reparations anyway.

I'll just kind of keep leave it there.

Thank you.

You uh you so you you could populate it either way, either way.

We can make that accommodation, yes.

Other thoughts on I think really what it comes down to is timing, how much time would folks would the commission want.

Maybe maybe we do a first pass because maybe when you're doing it, a bunch of questions may come up, and then to talk about the questions, and then like okay, it's due.

We just we just gotta give ourselves some guardrails and some guidelines, guideposts, you know what I mean?

We just need some help.

It's just right now we're just looking at the universe.

So how do how do folks feel about I feel like the tool is done?

I mean the tool exists, um, but I mean I didn't go through every single line on figure out which things you know apply at the county level.

Yeah, and and you cited the chapter.

So if you want more, just go read the chapter that it's in.

A person, you know, and if a person's like could read the chapter, reading and fundamental.

You have everything in there, yeah.

Yeah, for sure.

I guess I can just chime in with our vision.

So for DAR, I know that we're gonna be um kind of working through Shad's framework alongside Deborah's framework to kind of build out some of the harms and how to fix it.

So the first thing we're gonna be looking at is wealth, um, and how it was taken.

And so I think that maybe one thing for the DAR committee is maybe we can have homework to come back for our next full commission meeting and kind of maybe share some of our guidelines that we come up with.

So when we come up with some, um, and ways that we approached um kind of putting uh resolutions in different boxes, so I'm gonna push back on that a little bit in that I think people should have their own fresh thinking.

I think it shouldn't be influenced, it shouldn't be in right, y'all you know what your experience and your community experience has been like.

This is no guidance, it's like, what do you as a commissioner want to put in and then see where we land as a group?

So but that so you guys can keep doing your work parallel, parallel, parallel, but don't influence it.

Do we we need that first pass?

You know, we just need that first pass of work.

Yes, uh, I see Letitia's hand is up.

Oops, hold on, we're not hearing you in the room.

Hang on, even though you're unmuted.

Try again.

No, I'm I'm staring at Tisa.

We're trying to figure it out.

Hang on, Letitia, we're trying to figure out.

There you go.

Okay.

Sorry, it was ahead.

Yeah, I was just trying to think of a process kind of like uh to streamline the the workflow around that.

So could it be that maybe allowing commissioners the opportunity to fill out the form?

Um maybe in their subcommittee meetings, um, making an agenda item and just submit one, um, or as many that set that commissioners um can complete, submit those to um maybe SharePoint or two.

I'm just trying to think maybe get them to the DAR subcommittee, um, so that DAR can look at the feedback from the full commission.

And then you all have a discussion in December.

I share that information.

It's still gonna be brainstorm.

Um, because in the ideal world, you all really would have like time and space, maybe at least a good two to three hours to really go through these recommendations, do like a think, pair, share out loud, get some, you know, chart paper up, and have you know, walk out with here are you know the high level best thinking from the commission, but we're running up against the time clock to have the information to the writing team.

Um, so I'm just trying to think about how to support uh Chair Gore, what you're saying, but also what it sounds like the commissioners are wanting is just more time to have more clarity around how to use the tools that have been developed, and so what is a good process for that?

You know, communication flow.

Um I'm offering on the table for you all to consider um having the discussion at each of the subcommittees, um, and putting a deadline on when the forms should be gathered, um to be reviewed, you know, by the DAR subcommittee and by the writing team and for me change.

Um, I uh I think that's just too much.

I would say let's take the holiday because Thanksgiving's coming up, take some time and write out what you think and feel and move forward, and then we can see if we need to adjust, you know.

We're I think that would be a way to go, okay.

You know, this is an assignment I have to do.

We're having some time downtime coming up.

Let's take some time aside and write what we're feeling.

The for I'm in the camp of everybody really independently.

So the first question though is is there clarity on the tool?

Like, do we need to meet to sort of say, I don't understand the tool, or is the tool self-explanatory?

Y'all read a chapter, you look at the thing, because I kind of heard that part.

Like people want to maybe get together and say, I don't understand that section.

Would you think it meant?

But if the tool is good and if it's clear, we can go to start filling it in, but if the tool is not, then we do need that process in there to say tighten the tool up or do something else.

So step one for me, is the tool okay, or do people want to modify it, adjust it in any way?

Because that's where you subcommittee could help with the process.

I can't answer that until I go through it.

That's what I was gonna say.

I'm not informed enough to answer.

So could we have just a section in the SharePoint saying questions, answers, and feedback about the assignment and the tool in the SharePoint?

So someone can drop something in there.

So that's a place to really put all to Letitia's point.

If we wait another month to answer all those questions, could the questions be answered in the subcommittee?

Because that meets every week, like we're trying to keep the train on time.

So I'm not saying wait a month to do it if there's QA in there and we all at one some point, everybody like you're who's ever leading a subcommittee, look at this and say, Oh, these are questions, or Shad might be able to answer.

Oh, this was over here or whatever.

But if we don't know what we're asking, we can't really figure out where we should meet and get the answers.

I don't think we need another month.

If people start looking at it, they may have questions or they may not.

But until we see it, if we have a spot to say, hey, QA, and if there's like 30 people saying, you know, point A is questioning for me, then we can address that.

You can't address you can only address through SharePoint without triggering Brown app.

So that means somebody would have to read all those que QA's and answer them, all virtual.

Otherwise, we trigger Browning.

But you're expecting there to be a lot of questions.

And if there is a lot of questions, then we could move forward and say we need to meet and answer this.

If there's not, people can keep reading and move forward.

I I to facilitate the process.

I we could say like everybody take two weeks, digest it, and then go to subcommittee.

Cause it the otherwise you're you're right.

So then you're like, okay, the subcommittees at least are vetting through the group.

Hey, we uh we had three common questions.

We answered it on the other stuff, but we have three common questions.

Then at least things are happening a lot faster.

We're actually saying the same thing.

Well, I didn't hear you say it goes to the subcommittee.

I didn't know I and I said we could all come back and in the committee's hands.

In the committee, so we yeah, we're saying the same thing.

Letitia.

Yeah, no, I just want to point a clarification.

Is it having a QA document in SharePoint that would be helpful, or is it a FAQ?

A frequently asked questions that just outlines here are the instructions and the steps for completing the tools.

Here are some questions that may come up.

I just wanna clarify, Commissioner Sass, what you're asking for.

You're jumping a little bit ahead.

Yeah, you're way ahead.

It's a matter of our first.

Are there questions?

I don't understand it.

Yeah, here are questions.

Then we have a FAQ if we need it, but you're far ahead, it's like way ahead.

Do we understand it?

Do we use this?

Okay.

Because people may get in there and say we don't like it.

Oh, I see.

About the tool specifically, okay.

Yeah.

Okay, so we you guys is late.

I feel bad.

Okay, so the I can we at least have people vet the tool and let's see uh to your point after Thanksgiving.

So when the subcommittees meet that first December date, somebody pull up a calendar.

Could the subcommittees all comment on the tool?

Yeah, so the the worksheet that you showed after we saw the the spreadsheet, like where is that?

Where do we find that?

We have to upload, we have to upload yours married to a domain thing.

There were two separate documents.

Just a folder.

We don't we don't have your two chapter thing with the reparations process.

You you did uh you did with the uh with the uh principles of reparation.

Right.

So we just need to marry those two.

That document doesn't exist.

Ah, so we can have some so yeah, so if the subcommittees could meet, yeah, December 1st is literally a Monday.

If the subcommittee, the Monday, Tuesday, Wednesday meetings, and everybody have a cut at it, commissioners with your questions, or hey, I was able to fill in my first 60 recommendations.

I don't know how many we're gonna get.

That'd be great.

That'd be great.

Can I get a motion can I get a motion to use the form the form will be put on SharePoint?

That means people gotta go to SharePoint.

You could always ask your subcommittee if you know how to get to it.

And then the subcommittees will meet the week of December first, second and third to comment on the tool.

I so moved that we meet the time Commissioner Sass.

Second second can I do a roll call.

Commissioner Burleson Commissioner Barry Aye.

Commissioner Hursken oh I said aye.

Commissioner Knowles Commissioner Sass aye commissioner McClendon Commissioner Farnland Commissioner Small Abstain.

Chair Gore.

Aye.

Uh Commissioner Gardner aye.

Commissioner Dones.

Aye.

Approved okay approved um the last item would go really quickly we're trying to set up an ad hoc committee meeting and I just would implore you all to try to attend.

So as soon as we pick that date it's great that Larry and I go but I really want everybody else to come.

That's the last except excuse me I uh go ahead Commissioner Barrett.

Thank you Chair Gore just want to circle back with a little bit of information uh patrina from Berkeley Bay area chapter Delta Sigma Theta Sorry confirmed that we can access the chapel for setup as early as 11 30 a.m.

Also our caterer can enter for setup of the food at 1245 on that part okay and she agreed it might be better to have the food at the end of the program or three o'clock okay okay okay we got it so run a show stay the same meeting adjourned