Hey, good evening, everyone.

I think we're pretty much ready to start.

So it's um just call their meeting to order at 6 p.m.

And if you'd like to do the roll call, Lila.

Councilmember Asin Nielsen.

Present.

Councilmember Mara Mahoko.

Present.

Councilmember Roll.

Present.

Councilmember Stanley.

Councilmember Cushman.

Yeah.

And Chair Wilder.

Here.

We have a quorum.

Okay.

Thank you.

If we can all stand and do the Pledge Allegiance, please.

Under the business of the team, just as well.

Great.

Just for a second before we open this to public comment.

Instead of using moving the board's chair report up, and while most people are here, I just want to wish everyone a Merry Christmas, happy new year, happy holidays.

Whatever it is you're celebrating, we will not get together again until next year.

So I hope that between now and then you have uh a nice relaxing end of 2025.

Hey, thank you.

Um all right, so let's open it to um public comments.

Angelica Gonzalez.

Good evening, council members.

Angelica Gonzalez with the Alameda County Planning Department.

I'd like to make uh an exciting announcement about an upcoming community meeting.

Uh Alameda County and BART would like to invite you and community members to join us to discuss the future of the Bay Fair Bart parking lot.

So this is for the visioning for the future development at Bayfair Bart Station.

This is for the area in the unincorporated Alameda County side.

So this meeting is going to be on a Thursday, January 15th, from 6 p.m.

to 8 p.m.

at the Ashland Reach Youth Center.

So just want to make that quick announcement.

You get the insight scoop.

Uh next week we'll be distributing and sending out the promotional materials.

So thank you.

Oh, really quickly, I do have um sign-ups in case folks are interested in signing up for the listserv.

I'll be in the audience if folks want to sign up so that you can get updates about uh Bayfair-related initiatives, which includes email updates about this meeting.

So thank you.

Uh Michael Moore, did you have a public comment?

No.

Not this man.

Okay.

Uh next we'll go to Keith Barrows.

Online.

Hi, I just wanted to uh mention and encourage everyone and encourage our supervisors to uh direct uh a fourth agency.

Um to the uh to address the um to address the uh ordinances being um disobeyed or uh broken basically um by the um uh from the health department uh uh by the uh by the sidewalk uh food vendors uh of course it's a lot less now because of the weather, but um uh the fourth agency that needs to be involved in order for adequate enforcement next year when they when this really kicks in is to uh is to bring public works uh into the fold.

Uh they all they have the manpower, the equipment and uh the storage area to be able to carry out uh meaningful meaningful enforcement, which is what uh supervisor Miley and myself said from the beginning.

So uh please uh yeah, Lena.

If you can hear this too, uh please uh please join in, please join in that effort.

All right, thank you.

That's all I got.

Thank you for your comments.

There are no more speakers for public comment.

Okay, thank you.

So the first thing on our agenda is approval of the minutes from November 13th, uh 2025.

We should all have those in our packets in front of us.

Does anyone have any um questions, comments, or modifications at this time?

Give everyone a second to look them over.

Okay, um, a couple that jumped out at me.

So on item one during the QA session on the Lorenzo Theater Restoration Udate.

Um, there was a question asked about the parking situation.

Um the person presenting confirmed that there's little to no parking available, and then that is something that will need to be addressed as part of trying to reopen the theater.

So I just want to make sure that that gets captured.

Okay, so what you're saying is there wasn't any question and answer item regarding the parking.

There was, but it's not.

I know there was, but it's not in the minutes, is what you're saying.

All right, so yeah, can you add that?

I do remember that specific question.

Of course.

Uh the second one that jumped out to me was discussion item two.

And towards the end of the of the QA session, we talked about Sky West property.

Um, and we have talked about adding it as a future agenda item.

So I don't know if that's captured.

It's captured um near the end when it talks about, I believe, um future items.

Uh, page seven.

Right at the bottom, that's that third bullet point discuss, right?

Is that what you were looking at?

Yes, yes, Taylor.

Yeah, yeah.

Thank you.

Um, thank you.

Yeah, and then related to that, there was a comment made by staff that this had in fact come up in front of the board of supervisors, and that they were aware of the issue.

Um, so I don't see that that was captured.

You're regarding Sky West still?

That's right.

If you look on page five, Ray, on the very last question, is that does that summarize what you're asking?

It says does SB 1425 apply only to an incorporated etc.

etc.

Then it says, for example, Sky West property.

Does that capture what you're thinking of?

Not quite, because you know, there was a bit of back and forth, and I think Tona spoke up saying that this issue had in fact come up before the board of supervisors in terms of Sky West.

Unfortunately, I can't remember specifically what she said.

I think possibly she may have been she may have mentioned that a presentation may have been done.

Is that possible?

I know that they have done a few in the community, so that maybe.

Yeah, uh Tona, I don't know if you're online.

Yeah, Tony, is that because it does say, but the board of supervisor has no authority over city owned property.

That yeah, that was made clear, right?

But there was something else specific to the board.

This is Tona.

Hi, the other item that we just talked about was that they had come before the Eden area mat previously, uh, to discuss it.

That's what I had indicated.

I don't recall saying anything about the board of supervisors specifically, okay.

Tony, thank you for that clarification.

Even if it's that point though, I think that should be recorded in the meeting minutes, meaning that it's not net new as an issue to the Board of Supervisors and that they are aware of it.

Okay.

Are you clear?

Yeah, what what is it you would rather you're thinking that it's missing?

Just what Tonya said.

So this topic, the Sky West topic has come before the eight and back.

Yeah, it came before the EMAC, but they didn't make a presentation, but I think they had been asked and they didn't uh Hayward didn't want to come and make a presentation.

That was the answer that I got.

So I guess that makes sense though.

So I think what Ray is saying is just he wants it repeated that this is uh something that has been presented once before today mat.

Correct?

I think okay correct.

All right, does it if nobody else has anything with those corrections, um, would anybody like to make a motion to approve the minutes, please?

I'll second the motion.

Um you you just made the motion, right?

Yeah.

Oh no.

I was just asking if somebody would make them.

I will make the motion to approve the minutes.

Thank you.

Okay, second.

I can second opinion.

Okay, thank you.

Um, so it's been moved and seconded any other discussion.

All right.

Take the roll call vote, please.

Right.

And council member Aston Nielsen.

I.

Councilmember Mara Mahoka.

Yes.

Councilmember Roll.

Yes.

Councilmember Stanley.

Councilmember Cushman.

Yes.

And Chair Weiler.

Yes.

Motion passed.

Okay, thank you.

All right.

Next thing on our agenda is um the California Highway Patrol user for informational item to give us a little quarterly update.

Officer Paps, thank you.

Hello, it's nice to see everybody.

I hope you're staying safe through this holiday season as well as staying warm.

Uh, we've been very proactive throughout the community.

Um, I just wanted on my introduction here to show you if you haven't seen one of our new specially marked patrol vehicles.

That is what they look like.

Uh, we have two in our area.

It's uh maroonish color as well as a gray color.

So if you see them out there, they are highway patrol officers driving them.

Let's see.

So my first slide, I have some statistics.

I took uh some advice that I received, and I did some comparison from 2024 to 2025 year to date with the presentation.

I had to make it uh in November, so I don't have year to date up to today.

I apologize for that.

However, it's still the statistics illustrate uh the activity that we have been doing in the community.

As far as uh the numbers for 2025, I realize that they are slightly lower.

Uh we have had an influx of trainees to our Hayward area office.

Uh CHP has had a huge push for recruitment.

So with that, when an officer comes to our office and is on what is called the break-in period, they are with a field training officer.

So that kind of takes one officer off the road and or there's two officers and it makes them one.

So there is going to be a reduction in some proactivity just due to the fact that we don't have as many officers out on the road.

However, our statistics are fairly close for an entire year.

Uh, we've continued to issue traffic citations.

Our DOIRS are doing well, and you can look at the crashes and you can see there's actually been a decline in uh injury crashes, and we're exactly the same for non-injury crashes.

So our proactive enforcement does help to reduce the number of total collisions in the area.

Um stolen vehicle recoveries.

We share that with Alameda County Sheriff's Office.

We had a new maximum enforcement period.

I believe I've uh explained the difference now.

This year we have holiday enforcement periods and maximum enforcement periods, the holidays in their name.

Uh typically the enforcement is done during the holidays, like we just had Thanksgiving.

Um, but we have maximum enforcement periods where the entire state were out on patrol, and we our goal is to contact as many people for vehicle code violations to saturate an area and bring attention to their driving behavior, and our goal is to reduce the number of traffic crashes as well as traffic related fatalities.

Uh, on October 31st, that was our last uh maximum enforcement period, and within a 24-hour period in our area, we led the state and we arrested 24 DOI drivers.

It was on Halloween night, however, that should be kind of alarming that we were able to catch that many drivers.

But good news is that we were able to catch them prior to any major injury crashes or fatal fatal crashes occurring.

That night we did have one major injury crash.

Um, it was actually a pedestrian who stepped into traffic, and so he was actually at fault for the crash.

Um, but he did sustain major injuries, but that was up kind of closer to the San Leandro area.

So next.

Past events, I just like to show how proactive we are.

We're not just out there enforcing the law.

We are trying to engage with our community and get feedback as well as build that public trust.

We've done a fantastic job continuing to lead the state in our area over Labor Day weekend.

We led the state again in enforcement contacts, but more fun things that we did national night out.

We were here, San Lorenzo, the uh HOA Halloween parade.

There was uh Luckies brings that cart.

It's very entertaining.

Great, I don't know, I don't know how to explain that thing, but it kind of scares me actually.

That's why I didn't even go up in the cart.

Um, I was just thinking about that.

Um, but it's fun.

The sheriff's department went up, went up there.

So it's just big shopping.

It's a huge shopping cart and it has an engine, yeah.

But I'm afraid of heights.

I didn't I just publicly said that, so that's gonna be recorded forever.

Um, but it just allows us to engage with the community.

Um, and then we had our Thanksgiving holiday enforcement period again.

We didn't have any fatal traffic collisions over the Thanksgiving weekend, which to us that's fantastic that people were able to get to their destination safely.

And just this past weekend, we had the Santa Parade.

It was great to wave to the community in the San Lorenzo area.

Thanks.

So ongoing enforcement that we have with the combination of the two offices, the Castor Valley office and the Hayward office, we were able to create our community-oriented police services team, which is what I am a part of.

And with that, we have some officers who are on our saturation detail, where anywhere from 10 to 12 CHP officers will go to an unincorporated area and saturate that area during the day.

We have reset, which occurs on the evening, but these new details happen usually between noon and 5 o'clock p.m.

when there are a ton of people out there, and our goal is to uh stop vehicles for speeding, for reckless driving, distracted driving, anything that would cause some sort of uh traffic crash and also with those traffic stops.

We're looking to see if the driver doesn't have a driver's license and we're gonna tow their car.

Um, and during these saturation details, it we've been extremely proactive.

We've been able to catch people who have warrants, people who have run from us because there's so many officers in the area.

So you can see those statistics.

Since we started that in I believe July, uh, we've done a great job in just strictly proactive enforcement in the unincorporated area.

Up there, some traffic complaints that are ongoing in our traffic complaint log.

So if you do have any traffic complaints, please reach out to us at the 345 reckless driving at chp.ca.gov or contact our office during normal business hours, the 510 489-1500 to report a traffic complaint that you have.

We are going to ask for some more information kind of where it's occurring.

That's obviously the main issue, but what time of day so and what days of the week, so that we can send officers out there and they're being utilized in the most efficient way possible.

And last but not least, uh, reset is continuing the regional side show enforcement task force that we have where we partner with Alameda County Sheriff's Office, San Leandro PD, and Hayward PD.

Since its inception, on the nights that we're patrolling, we have not had a large takeover event.

Um, I'm familiar with something that was occurred this past weekend.

However, that was not a night that our uh reset team was out patrolling.

So, as for the task force, it has been great in preventing huge uh sideshow takeovers.

Next.

Uh some upcoming events, just be on the lookout.

We are going to be out in full force for the Christmas and New Year's holidays.

Our focus is going to be DUI.

Actually, the entire month of December is where we focus on DUI.

Driving under the influence is completely a preventable crime.

So if you are choosing to drink, please don't drive.

Utilize uh ride share, a friend, designate a sober driver, or call a taxi, even some upcoming education that we have this Thursday, December 11th at our office CHP Hayward at 6 o'clock PM.

We'll have our start smart.

That's for our youth between the ages of 15 and 21.

You can contact our office to see if we have any spots available.

I think they're filling up pretty fast.

Um, but contact our office during normal business hours to get added to the list.

If you know of a young person, a young driver who needs to attend a class.

And our new office, um, unfortunately, we got the bad news.

We are supposed to move in, I think actually December, like this month.

Um, however, it's been postponed yet again to maybe March of 2026.

I don't even want to say that that's it because if I say it, then it gets delayed.

Just kidding, it doesn't work that way, but it feels like it does.

Um, but I just want to mention how I know there was a lot of concern about the Castor Valley office closing down, um, and the officers working out of the Hayward office.

I can tell you that since we've combined the offices back together, we've been actually able to better serve the communities due to we were able to eliminate redundancy and get more officers out on the road.

Um, I'm a part of that cops team where we do proactive patrol, where Castor Valley was kind of more of a smaller office, so it was harder for them to dedicate resources strictly to community oriented police services.

And now with the combination, uh, I feel as though we've impacted the area in a positive way because there's more of us out there to ensure the public's safety.

And that is all I have.

If anyone has any questions for me, I'd love to hear them.

Excuse me.

Anyone on the council?

Oh, we can go first.

Yeah, oh, it's fine now.

There's a lot of okay, I needed that right.

Almost by your nose.

All right, okay.

Hello, officer.

Um, I want to ask you a question about coordination of uh agencies between fire and uh county sheriff and so forth in case of emergency.

Do you work with other like the fire and the law enforcement folks?

Um, especially with the Office of Emergency Services that's based in Dublin or wherever that area is.

Um, how does that work for you all?

Do you do you have a plan of action or how does that work?

So I know that the Alameda County Sheriff's Office works with OES, and if they require any outside resources, they'll contact the highway patrol.

Um, I'm a part of our special response team with CHP, so it's kind of a different level.

So they handle everything within the county, and then if they don't see that they can handle um the emergency situation coming forward, then they'll reach out to the state, which is our level.

And to be honest, that's way above my pay grade.

Um, I'm just a road officer, so if they needed that extra enforcement, I believe it would start with our commander and then go up the chain through the state level.

But we do work together with them hand in hand.

Did that answer your question?

Okay, thank you.

You've said this before, but um, if you can repeat for everyone and myself, the stats that you showed earlier.

Can you just remind us, is that all of Eden area?

What what kind of demographic area does that cover?

Yes, so that is the unincorporated Eden area.

So it would be San Lorenzo, Cherry Land, uh, what else?

San Lorenzo Cherryland, Hayward Acres, thank you.

Uh Hayward Acres and Ashland.

Yeah, sorry.

Looking at the map in my mind.

I'm a follow-up question, and you know, when you when you give us everything we ask for, then we just ask for more.

Yeah.

Um, this is really helpful and very interesting to see your year over year as well as the explanation.

So thank you for that.

Um, I was curious when you were looking at it, did you see a change in areas at all?

Like at a lower level, even because we all come from different cities, different areas.

Yes, about yeah.

So when I go to, I know you guys attend the San Lorenzo HOA meetings.

When I pull those statistics, it's specifically for the beats that cover the San Lorenzo area.

Um I know you guys would like specific areas, and I am sorry, it's just it's really difficult to pull the statistics for a specific area just because our system, we go by beats, and Cherry Lynn and Ashland kind of overlap in a beat, and so it's not like a hard line as to where I could draw those statistics.

Have you noticed year over year any changes in any of this for the beats of have we changed any of the beats?

Yeah, or rather, even um crime rates and specific beats or DUIs, for example.

So I I didn't really take a look at it.

Um the interesting thing to me is that most people think that all we do is patrol on the freeway, like for DUIs, right?

But these stats are pulled for the unincorporated area.

So that should almost be slightly alarming as well to see what's going on in the unincorporated areas.

But as far as trends and things like that, I feel like the crashes are kind of the statistic that we should be looking at to see whether or not they've gone down or increased, um, because that is a public safety issue, and that's kind of showing we can go out there and write a whole bunch of tickets, but our in view patrol and showing people that we're out there and hopefully encouraging them to drive safely and correctly um will reduce the number of crashes.

So not only citations, but time spent out on the beat.

And the crashes specifically, that's somebody calling 911.

That's a crash that used to be.

Yeah, that's the other thing too.

I know um Alameda County Sheriff's Office has uh presented before and people got upset saying that this is just me making an example.

Um there's been so many more robberies, and they're like, Well, I'm showing you here on the statistics that they've actually gone down, and people said, Well, I don't call.

So how do we track stats that we don't know about?

Um, it's very difficult.

So we can't do that, but I do know that people are encouraged to call 911 to report a traffic crash.

So this is I would like to say a good reflection of how many are reporting.

Maybe the more extreme ones, perhaps.

Okay, yes.

Anyone else?

Yeah.

So just to clarify, um, all of the um enforcement that takes place on the freeways, which we do have a number that run through our unincorporated areas, they're not included in the statistics.

I don't only because I know how important it is for you guys to see the unincorporated area statistics, yeah.

And I want a good reflection or good representation of what we are doing in the unincorporated areas.

We're out there patrolling on the freeway, don't don't get me wrong.

Oh, we see you.

Yes.

Yeah, okay, thanks.

And then my other question was about the reset.

How um frequently do they patrol or what is their like gathering um amount?

So I don't want to give too much information to like trying to tip off if there's anybody who's involved in sideshows listening, which that would be kind of odd.

I don't think they are, however, um happens a couple times a month.

Oh, okay, yeah.

And there's again a large amount of officers out patrolling to make sure that those takeovers don't occur.

And then just to clarify, if there is a sideshow, it's to contact these numbers.

No, if there is a side show going on and there is reckless activity occurring, call 911.

Oh, okay.

Yes, please.

Okay, yeah.

Thank you for that.

Hey, anyone else, Ray?

Thank you for the presentation.

You're welcome.

Um, I'll try to be quick with the questions.

So with the numbers you presented.

Our lower the lower numbers we're seeing here today.

Should we take that as good?

Or is this hard to say?

So some yes, the others no.

At the top, when it comes to traffic tickets and DUI arrests, that's more of our proactive numbers.

So you'd want those to be higher, right?

Like as in we're out there doing more.

Um it's not to say that we're not out there working, it's just a reflection of how many officers are out there and how many tickets have been issued.

When it comes to the crashes, you want those numbers to be lower.

You don't want crashes to be occurring in your area.

So the lower the number, the better.

Um, and then stolen vehicle recoveries.

That's just kind of one of those things where I don't know if you want it lower or you want it higher because if there's more, if it's higher, it means that there's more crime occurring in the area, and if it's lower, well, maybe we're just missing them.

So I I don't know exactly how you would have those numbers, how you'd prefer to have those numbers, but they're just statistics.

The explanations make sense.

Thank you.

Welcome.

When you referenced um lower proactive numbers because of the new trainees.

Yes.

Are those trainees um do you see them as backfilling or are you guys increasing your force size?

So with our area, uh the Hayward area, we go from the Oakland City limits all the way down to the Santa Clara County line.

Um 580 again, Oakland City limits.

That was on 880.

580 is Oakland City limits out to Eden Canyon.

Our af our office is one of the uh most staffed offices throughout the state, meaning we're doing pretty well when it comes to having the amount of officers needed to be able to go out and proactively patrol, as well as handle calls and things like that.

So we're doing well.

Um we do have officers transfer to other areas with the highway patrol when once you get hired and you've completed your one year of probation, you can transfer to another office.

Uh the cost of living in the Bay Area, I don't have to tell you all, but I'm gonna say it is much higher than if you were to live in the Central Valley.

So we do have officers who are transferring out and then we get new officers from our academy.

So they're not necessarily backfilling because we're fully staffed, but I guess there is kind of a period of time where it would be considered backfilling.

Um, but they're usually on field training for three and a half to four months, and then they're out on their own.

So that two-man car will go down to solo cars.

Got it.

So overall it sounds like you're just trying to keep numbers steady.

Yes.

And there's inflow, info, outflow, info, outflow that you're just balancing.

Yes.

Okay, cool.

Yeah.

Um on slide four, the traffic complaints.

Yes.

So is is the four that are listed?

Are those the most frequent traffic complaints year to date?

So those are the ones that I have open right now.

Meaning um when you call that telephone number or email that telephone number, we add it to our traffic complaint log.

Um where um Megan was asking, like, what do I do if there's a side show?

That's that's an emergency situation that you have.

So you want to call 911.

But if somebody in your neighborhood, say Royal and Sunset, stop sign violations, you notice that people aren't coming to us.

Some people do, some people don't.

It's not necessarily a life or death situation, but you would like for everybody to come to a stop.

So you're gonna call us and then we'll send officers out there.

But these are the ones that I have open right now, just at for our special enforcement unit to pay attention to and to monitor and go out and uh patrol specifically in those areas.

Okay.

Do you track what you have open throughout the year?

Yes.

So we have um again, pulling statistics is not easy for the state.

Um, however, we do have this log and we track when the officer goes out there, how many hours of enforcement that they spent out there to make sure that we're giving attention to the complaints.

So next time you come, could I ask that you t share with us what you've tracked?

Those hours?

Okay.

Because I'd be curious about if there's any long-term issues you're seeing.

Uh-huh.

Could potentially be things to refer to public works.

Yes.

Um can I add on that?

Of course.

We we have a uh quarterly meeting with Public Works as well as a good relate working relationship with them.

Um if we notice, if there is any uh fatal traffic crashes, they ask for a copy of the report to see if there is something wrong with the roadway.

Um if we notice issues at an intersection, for instance, on Hathaway and Blossom.

Um Hathaway is a street that is not very well lit.

There's a lot of pedestrians, and I had a traffic complaint there, and I noticed how terrible it was.

So I sent them over uh a request and talk to them on the phone asking them to reevaluate that street and see what the they could do to improve the safety for not only the pedestrians but the motorists um driving up and down there.

So I take it upon myself to reach out to them if I notice an ongoing issue.

But if you'd like to see that, I can do that.

Yes, so thank you for what you do, and yes, please, because we'd love to back you up in that regard.

And then last one, thanks for all the coordination examples you have with the sheriff's office.

By chance, are you coordinating with them on their fireworks initiative that they're focused on for New Year's and Fourth of July?

Yeah, we don't have a part in that.

Um we focus on traffic.

Yeah.

Elizabeth, did you have something?

Yeah, I just want to be greedy again and say, not to have you do it, but do you have the freeway?

I mean, you may specify that that was a different set of numbers, like specifically but say it was 580 and 880 being our main two, like which one is worse.

Like I'd be curious just if anything, I mean, like you said, that's a whole other thing.

Is it about equal or just any information about that?

If it's easy, I would like to hear.

What specifically are you asking?

What do you mean?

Like, is that better to drive on or no?

I mean that's I don't know, like the same thing you have here, like how many DUIs were there, you know, how many accidents like that.

Okay, because I know right now people are talking about like, oh, we're gonna let the trucks maybe go on 580, and so now there's people like debating on which one is so I'd be curious.

Like objectively, you have information about those two.

And a lot of those are also in the unincorporated area.

So I just if it's easy later, maybe you could just shed a little light on that from your end.

Okay, I'll see what I can do.

Um presenting that.

Okay.

Got that.

Thank you very much for your presentation and for coming.

And do we have any uh speaker cards turned in?

We do.

Glenda, did you want to speak on this item?

Yes.

Okay.

All right.

I have to come up.

Yeah, Linda Williams.

People are people online can't hear unless you're speaking into the microphone.

Speaking here.

Yes.

Um, good evening to everybody.

My name is Glenda.

Um, I just happened to come to this meeting by accident.

And I'm really glad that I'm here because um I really have something that I'm concerned about.

Um, I've noticed that in my area, and um, it used to be San Leandro, been San Leandro for like the last 30 something years, and now all of a sudden it's Ashland.

But anyway, uh I'm noticing that there are a lot of youth on bicycles that are stopping the traffic um on uh the streets.

And it's happening uh quite often.

And it I mean it's a lot.

It's at least like maybe 30 plus kids, mostly males on bicycles that are getting in front of the traffic.

Uh they're stopping traffic.

Uh the light turns green, they stay there, they're kicking their legs out of cars, they're throwing up the elf um sign.

Uh, they're being very disrespectful.

Um, and um, you know, people are taking it.

And I have a problem with that.

It's happening too often.

And I'm wondering if we could start having uh some type of uh authority to start looking for these these groups of um, you know, uh youth that are on bicycles that are holding up traffic because I mean sometimes it's they're swerving in and out, and it's it's taking a long time just to get uh down uh international boulevard, you know, much longer than it would.

So I I really wanted to say something about that because it's happening a lot, and I don't know if anyone else has noticed that.

I've been involved or yeah, they've stopped.

I got some information.

I actually found a couple of links.

Um, okay.

No, I mean I'll talk to you later, but I do have information.

Sorry.

Yeah, this just if you public has comments or questions, officer Paps can address them, but um, yeah.

Thank you.

So yes, when you see those juveniles on the bicycles cause impeding traffic and causing an issue, please call 911 to report it so that if there is an officer in the area, we can respond to the area because if we aren't aware of it, you know, they may clear out before we just happen to roll through.

But if we get a call for service, we'll respond out there to try to stop them.

Um I know that we have been working with some of the school districts to identify some of the juveniles and things like that when they are caught, but as far as calls for service, I haven't heard as many as I used to.

Like during COVID and things like that, there was an influx where they were getting on the freeway and really acting reckless.

But they're still causing an issue, even if they're blocking East 14th and things like that.

People need to get through um safely, especially if there's some sort of an emergency.

So if you see that happening, please call 911.

Um just one more thing that I want to add.

Is this possible?

Um I get a lot of stuff in the mail, like most people.

Um, and I don't want to call it junk mail because some of it is quite informative.

But I'm wondering if um there would be a way um where that could be what you just stated could be put in writing and distributed um around the neighborhoods because one of the things I think people are afraid, uh, you know, to report.

Some people don't want to get involved or whatever, but um that's the only way we're gonna get it, you know, under control is if we work together when we see it happening.

And I'm just wondering if what you just stated, officer, if that could be put uh in writing, and like I get different things in the mail or whatever if that could be sent, you know, to some of the neighborhoods, please.

Okay, thank you.

Um, I'm not sure if it's a highway patrol question, but I'll let her answer and then we'll have to move on to the rest of the public.

We got a really full agenda tonight.

Thank you.

As far as mailers, um I don't think our department does that for that type of information, but I do know that Supervisor Tam sends out uh newsletters and and I supervisor Miley does as well.

So this is awkward.

Um we can see if we can get some details in the newsletters.

Thank you.

You're welcome.

All right.

Next speaker, Michael Moore.

Okay, no mic, no comments from Michael Moore.

We'll move on to online speakers.

Zanetta Williams.

Yes.

How you doing?

My name is Zeneta Williams, and I was I wanted to I have a concern about the 18 Wheelers that's out on that be out on 580.

I know they're not supposed to be there, but um, we we haven't a lot of that lately.

And I understand when 580 is backed up or whatever, they might send them that away, but I'm seeing like three or four of them when I'm going to work or when I'm coming home, and sometimes both, you know, both times.

What can we do about that officer?

I can pass that information along to our commercial unit as well as let the officers in our area know who patrol the 580.

Um that you've seen an increase, and you'd like for them to focus on that issue.

Okay, and can they is it any way that they can like um have somebody's sitting on the side of the road to try to catch these people or so all what I'm actually gonna do is enter a complaint into our traffic complaint log for this issue uh so that our officers are aware and maybe our special enforcement unit can go out there, but the commercial unit of our department is really good at uh commercial enforcement.

So I'm not only gonna add it to our traffic log, but I'm gonna pass it along to them as well.

Okay, thank you so very much.

You're welcome, ma'am.

All right, please give the clerk a moment to reset the timer to two minutes, yes.

All right, next participant, Brooklyn.

Hello.

I was actually just curious about the data um collected for the unincorporated areas and if there is um some sort of data portal where we could view the data more in depth, or is it just kind of the table that was provided?

It's just the table that was provided.

We don't have anything where we release our statistics, it's an in-house tracker.

So it's whatever information um over the years that I've been presenting.

I just kind of have changed to what people are requesting.

I tried to pull the statistics um according to what they're requesting.

Okay, awesome.

Cool.

That's all I had, thank you.

You're welcome.

All right, either borrows.

Just real quick, I just want to say uh regarding the commercial unit uh that you mentioned, um, in case this hasn't been done already, uh something that would be helpful to keep the um keep the big rigs off of uh off of grant uh and passero grande uh would be to if if the higher patrol commercial folks would go uh to the to the places that are down at the end of grant where all these the big rigs go to and let them know that uh that there will be some enforcement, et cetera, whatever it is, but let them know that these these truckers should be should have that.

I believe the app is called trucker path, so that uh it directs them to go only not to go on roads that uh that the commercial vehicles are not supposed to be on.

Um maybe some of the folks that are driving don't know that.

I've I've I've stopped a couple on uh on Sarah Grande um just to let them know that when they get to the street, they're not gonna be able to make the term.

Uh but anyway, yeah, just it's just a proactive suggestion and to uh uh warning the people down there to to warn their truck drivers or give them a handout or something like that.

This is this is trucker path, you know, please use it.

Otherwise you're gonna get a hefty ticket.

That's all I got.

Yes.

Thank you, Keith.

Um actually our two commercial officers in our area used to be assigned to the Castro Valley office.

So they know of this issue.

It's just an ongoing issue, and it's very difficult to have an officer sit out there for however many hours.

Um, not a question.

Yeah.

I'm sorry.

Yeah, it's out of the question to do that.

Yeah, go ahead, sorry.

So we have been bringing it to the attention of just of the regular beat officers.

Um, so if they do see a big rig down going down grant, they know to enforce the law.

Oh.

Yeah, no, I understand.

Yeah, I understand.

I'm talking about just letting letting the merchants down at the end of grant tell their truck drivers, you know, here, take this and make sure you have this, you know, all so all our people know not to come down.

That's all.

Yes.

Thank you, sir.

Thank you.

There are no more speakers.

Sorry, Maddie OH.

Um, I was just uh somebody mentioned about the five eighty uh trucks being able to go on five eighty, and I guess um it would be good to actually have that present it to the Eden Mac.

I thought that was a great idea.

Thanks.

I heard through the grapevine anyway and also thank you Jen for coming to all of our events we really appreciate everything that the CHP does but I I think that would really affect the unincorporated area though trucks being on 580 and if they can present to you guys that would be great thank you so much all right that's all the speakers well thank you very much for coming all right thank you happy holiday to everybody see you next year okay next on the agenda is um alameda county arts commission um public art this is um rachel and she's gonna give us an update and I think there's an action item for um the artwork around the fire stations and I let me just remind everyone in us of Stu that we have like four more items for tonight so um you know we need to ask what we need to ask but just beware of the time all the time thank you Rachel go ahead thank you good evening my name is Rachelima I am the director of the Alameda County Arts Commission and the subject of your report is Alameda County Arts Commission public art project connected to the Alameda County Fire Department Measure X project fire station 22 in San Lorenzo this is the final recommendation of the artist and artwork proposal for the station and the action item is in um hopefully that you will vote to endorse the recommendation you have in your packet and it's also online to community members a report um with an update and it has details about the project overall this information is what was presented to the Eden Area Mac on March 11th and September 9th so this is a continuation of your past informational items actually you voted in support of the overall project in the past on September 9th it came for an update and then this is a voting item.

So just briefly in your report when you look I'm sure you've read it or you have it you'll see that there's an overview information about the proposals that are being recommended there's um background description of the art opportunities description of the opportunities for community involvement with lots of dates of the things that we've done this project is running concurrently with our other projects so you'll see the selection committee names members' names and there's also um information about all of the artists that were semi-finalists a budget and a timeline so at that I'll just um review the PowerPoint which is also online and it has lots of details but I will um just mention the highlights so next um for those of you who are new to the Alameda County Arts Commission we're a division of the county of Alameda and we support all art forms and I encourage you to come to our visit our website for more information next we were established in 1965 by the Board of Supervisors and we have appointed arts commissioners and the board of supervisors established the public art program in 1994 with an ordinance that requires that public art is placed with county buildings and outdoor spaces in the unincorporated area next.

We as you know we're working officially with the fire department on um their construction projects which will have public art the Board of Supervisors approved this partnership in in November 2024 there are um through the MeasureX um project the first group of of replacement fire stations is station seven in castor valley station 25 in castor valley and station 22 in San Lorenzo plus the fire departments working on a new training center in Dublin because we're running these projects concurrently the information provided to you has information about all of those next and just high level, we um worked with the Alameda County Fire Department um on the goal overall goals, which is to generate positive uplifting art experiences for the community and to honor the work of the Alameda County Fire Department.

There's a little bit, a little few more details there.

Next.

And the locations at each site um vary.

We're using very durable materials, which is porcelain panelized porcelain enamel on steel.

And the plan is that for this project and all others, we hire practicing professional artists.

I think we'll go to next.

So just a reminder that for the fire stations, the replacement projects, and the the funds are have been agreed to by the board of supervisors that the public art administration and payments to the artists is not funded by Measure X.

But the final result of the artworks will be decorative architectural elements on the porcelain enamel on steel.

So that is directly connected to and under the construction budget that's funded by Measure X.

And then for your information, people often ask the fire training center is not funded by Measure X.

Next.

All right, so we have just an overview of the timeline.

We've been working on all of the many, many steps since March with community engagement and artist selections with the semifinalists.

Next.

And we had a community round table, and the artists learned about all the sites.

And then we had proposals on view for comments next.

And the there's a little review of the proposals for all of the four projects that were on view and a little summary of the results.

We feel like we had a really good response.

So for the proposals that were on view in which we requested comments for station 22, we received 91 comments.

Next.

All right, and so then in October, the selection committees convened and they interviewed the artists and they recommended one artist for each site.

Next.

This is a list of all of the fabulous community members and Alameda County Fire Department staff that participated on each of the selection committees.

They're unique to each project site.

Next, you'll see this is station 22 with community members.

Many of them you're familiar with, including people who have served on your own Eden Area Mac before or others that attend many, many meetings like Randy Waggy.

And we had Alameda County Fire Department members participate directly.

And they include also Deputy Chief Eric Moore, who usually, you know, he's the manager of all these projects.

He regrets that he was not able to be here tonight, but he also attended the meetings as a non-voting member.

And I'm happy to say that we have here tonight DeMarcus Cooper, who's your station 22 engineer, who also was a voting member on the selection committee.

So he'll say a few words.

Next.

And these are the other folks that participated.

So Ashley Strasburg and Celine Huang, thank you for coming.

Next.

All right, so this is the recommendations.

So for just focus on station 22, this recommended artist is David Burke, and they have noted the contract amount that's in the report and that you already actually voted on.

Next.

And after your hopefully your endorsement, there's a number of reviews that'll be approved, or actually was just recently approved by the Alameda County Public Art Advisory Committee.

Members of the Alameda County Arts Commission will meet tomorrow to endorse, and then it'll be advanced to the board of supervisors, and then also the board of directors of the fire department for approval in January or February.

Then we'll start on the detailed contract management with artists through all the steps that will then result in the integration into construction.

Next.

So here's an illustration of your future fire station 22.

And as you may recall, the sites are a tall wall near the walkway entrance to the reception area, and then a lower wall, two sides, which will have the image on both sides.

Next, here's a close-up of the imagery.

So the selected artist is David Burke of Oakland, and there's a little description here of his goal of connecting past and present, honoring the legacy of firefighters and representing the connection to community, and also having imagery of the local creek and other things that represent San Lorenzo, such as the duck pond and the local park and the um Sycamore Leaf.

So that is the proposal that's being recommended.

And once the artist is under contract, he's actually going to go visit the fire station and learn even more about the fire department and develop perhaps some fine-tuning of those ideas.

And he also plans to visit the creek with Randy and Mimi and Christine and walk around to make sure that he has all the sort of a good representational image of that space.

And be considered be considering other improvements.

So I will return in approximately six months and you'll see the final version, which I anticipate will be very similar, but with other details.

Let's see.

So in your pre in your report, you can all look at the other um proposals that were um approved, but to save on time, I'm gonna let you do that on your own.

So I'd like to um chairwoman.

I could either answer questions now or I can invite um Engineer Cooper up, which I think actually I should invite him now because they're on duty and so they could get called away at any moment, but they're still here.

So okay.

Good evening, everyone.

My name is DeMarcus Cooper, representing the Alamini County Fire Department, station 22 specifically, if you don't know, it's just across the way here.

Uh, been there for about 18 years, my 20 years in the fire service.

Uh, just speaking to what Rachel said, um, been part of the process for the selection of the art uh committee.

It's been a pleasurable process.

It's been long and it's still ongoing, but uh to be able to participate uh in the manner that we have had, uh both personally as a voting member and uh for the whole department, because a lot of the imagery that you've seen went out to our entire staff from the fire chief William McDonald uh down to every firefighter that's in every station to have a little input.

So uh from our perspective, it's been uh a wonderful experience and uh to be able to influence the art that's gonna be in our station for hopefully the next you know 50, 60, 70 years at that station is standing.

Thank you.

Thank you.

Do you um do you have any do you have any questions for either of us?

All right, anything from um council members, right?

Thank you both for the presentation.

Um I think you've said this before, but just to confirm, do you have language translation available at your different meetings you've had and plan to have?

Did we have language translation in the materials that we had or plan to have?

In your sessions, in our sessions.

So we um on our our website is translatable, yes, all of it and in 14 15 languages.

We did conduct our meetings in English, um, but we also have um one of my staff people is bilingual, speaks Spanish.

So we incur we do have also um a statement on our website that specifically encourages Spanish speakers to come to um to call our office also.

So we absolutely have a goal of including more languages, but of course, also we have a very small team of just the a few of us that work on this, so we have a limited capacity on a more extensive translation.

Yes.

Thank you for the efforts.

Thank you.

Laura, you have anything?

No, sorry.

Okay.

Um Taylor.

Um first I'm really happy to hear that everyone who will be living at the firehouse and who will actively be seeing it on the day to day was able to be a part of that process.

That's really nice to hear.

Um, the last thing we want is somebody walking past it every day and saying who approved this.

Um I'm curious.

Can you share a little bit of the response feedback that you got and a little bit more about what the process has been like?

What have you seen?

Uh, why did you gravitate towards this?

Of all the choices.

I think those questions are for you, but I'm so glad that you did mention, yes, that we um first we um asked the fire department to identify and encourage staff members to participate at all stages.

And when the proposals were on view, we the so kind uh Chief McDonald and Deputy Chief Moore and uh sent mem a number of memos out to the entire uh staff to ask them to look at the proposals and give feedback.

And then I visited the station a few times and showed them the presentations, gave them hard copies, and I know that you encouraged other folks, the the different uh crews.

So do you wanna share any thoughts from that you heard from your fellow coworkers?

Yeah.

Uh so as I stated, we had a lot of input from our members in the department.

Uh I was one of the voting members.

I tried to represent what they uh felt was the best artist for the for the project.

Uh we looked for an artist that was uh able to encapsulate the spirit of the both the fire service and of San Lorenzo.

There's like the two keyest portions.

So you'll see a lot of imagery that we spoke to uh the duck pond.

Uh you see some imagery of the helmet, one of our older fire engines, that type of thing.

So we thought the what the artists we did select uh captured that the best.

Great.

Uh one one more follow-up too.

So I was reading that it's hand painted.

The sample that we're seeing here.

Granted, I know hand painted work is becoming more and more impressive, so you really can't tell the difference in times between photos.

Um is is this the hand painted work right now?

Or that is such a good question.

So um the the all of the artists who were under consideration, they submitted what we consider it's a proposal and we consider the visual imagery to be a sketch, essentially.

And uh this artist worked in essentially a digital photo photo shop type sketch.

And then after they're under contract, they will go through this improvement of their design and meet with DeMarcus Cooper and and others as described.

Then they'll um they'll submit to us um additional sketches.

We'll actually be checking in with the selection committee to confirm that that's what they as they represent the fire department and community that they feel like it's uh it fitting with their expectations.

And then this artist David Burke will hand paint actual paintings that'll be quite large, um, and then we um with lots of detail, it will have a uh, you know, a both a representation and painterly quality to it.

So people will be able to tell it's painted by hand.

We'll have di high quality digital scans and it'll be printed on these very large, durable panels.

Additionally, we anticipate that the um Alameda County will own the original paintings and we talked to Chief McDonald about an opportunity for them to be displayed somewhere in a public space such as their headquarters or wherever else it's determined.

I'm excited to hear that, because when I first looked at it, it did have more of a digital feel, and I think there's something nice and personable about seeing the actual paint work that the artist has put forward.

It also feels a little bit more consistent to San Lorenzo where it's gonna be just the the history that our community has, so very much looking forward to that.

Um actually acknowledging the artist too.

Will there be a plaque or anything?

Um that you know, if somebody years from now wants to know who did this, how do I find out more?

Will there be something to that effect?

Yes, thank you for asking.

Yes, there will be information at the fire station and there's information online, and I'm sure the staff will know about it.

And when you give tours to 50 years from now, community members that come.

Okay, fantastic.

Thank you.

And do you think Elizabeth?

No, I I did all my comments on the forums for all four of those.

Thank you for participating in the opportunity to give feedback.

Right.

Um, do we have any?

Well, I guess we can open it to um public comment then.

Okay, yeah.

And do we have many speakers?

Can you tell?

If we do, just do two minutes again instead of three.

Just one for this one.

Okay.

Uh Michael, Michael Moore.

Uh thank you.

Um, I noticed in the sketch that there's only one flagpole, which lets you see an American flag, California flag, no mention of Alameda County, no mention of the community in the flag.

Um, there's lots of opportunities for either additional flagpoles or taller.

Thank you.

I think I did put in a right.

Sorry about that.

Randy Wagi.

Again, I just want to say thank you to Rachel.

It's been a great process.

Uh, when we got together as a group, we felt like this was the most representative of San Lorenzo and firefighters and just, you know, the the ambiance of it.

Plus David Burke is a really great artist.

So I know he's gonna come up with just something spectacular.

It really is kind of a work in progress.

It's you know, we've got the sketch, but he's gonna take more photos, go down to the bay, all that good stuff.

Thank you, Rachel, for a great meeting.

She always feeds you well too.

We had great food, uh, all the above, and the firefighters, it's been great working with them and getting their input.

And this design really, it seemed like as a group, this was the one, you know, to make it happen.

So thank you so much.

We have an online speaker.

Uh Zanetta Williams, go ahead.

Hi, I'm sorry to bother you all again, but I want to um first see when do y'all how often do y'all have these meetings?

We have these meetings once a month, but please keep your comments relevant to the item that we're talking about, please.

Oh, okay, I'm sorry.

No, I'm sorry.

At the end, I would like to make a c I might like to make a suggestion.

Okay, no more other speakers.

Okay, thank you.

So a close public comment, but um the speakers don't learn to bother.

Okay, public input is helpful and useful, and we do meet every second Tuesday of the month.

Rachel, you have anything closing?

What you need from us is uh a recommendation.

It's a request for you to endorse the recommendation of David Burke and his proposal for fire station 22.

All right, so if we don't have any more discussion or questions, I will entertain a um a motion that we uh recommend the artist and the artwork as proposed.

Thank you, Warren.

Is there a second?

I'll second.

Thank you, Elizabeth.

Is there any other discussion on the council?

I appreciate the presentation that um was made tonight and all of the work that was done to make sure that a you know a lot of due diligence was done to choose the right um artist and artwork that represents our community.

Um so thank you.

Welcome.

Alright, you want to take the roll call vote, please?

Yeah, but first let me just put in the record that council member Cushman uh motion because the mic wasn't on.

So you need um Warren to remain remake his motion.

Okay, Warren, sorry, I didn't turn your mic on.

I didn't notice.

So can you just restate your motion to um accept the proposal, please?

Yes, I I move the uh recommended motion uh that the artists and uh the you know that it'd be done as directed.

Thank you.

Okay, then um do you want to re-second Elizabeth?

I second, okay.

Thank you.

Okay, thank you.

Okay, thanks.

Councilmember Asin Nelson.

Hi.

Councilmember Mara Mahoko.

Yes.

Council Member Roll.

Hi, Councilmember Stanley.

Yes, Councilmember Cushman.

Yes, Chair Wilder, yes.

Motion passed.

All right, thank you.

Okay, next thing on our agenda is thank you, Rachel.

Is uh introduction to inclusionary zoning and ministerial uh review of affordable housing and what they're asking um for this council then after the presentation is to consider the creation of an ad hoc subcommittee um to help with the establishment of this.

Good evening, council members.

The item before you is item three for the record.

My name is Angelica Gonzalez, senior planning supervisor for Alameda County Planning Department.

I'm joined by Olivia Ortiz, planner three, also with the planning department.

Olivia and I are the project managers for this item, and we're leading and coordinating with other departments as well, including County H C D Housing Community Development and Economic and Civic Development Departments as we get started on this effort.

Uh this presentation is the first of many to Eden Mack as we begin the planning department's work on affordable housing production policies initiative.

And so this focuses on developing affordable housing policies, particularly inclusionary zoning and expansion of our existing ministerial review policies for unincorporated areas.

So as directed by the board, we'll be working towards compliance with Metropolitan Transportation Commission, our regional agency on the transit-oriented communities policy, which we'll touch on in the presentation, and also to conform to the county's general plan by advancing affordable housing programs in our adopted housing element.

So for this evening, we'd like you to hear our presentation, provide input to our county staff and take public testimony.

We'd also like Eden Mack to consider the creation of creating an ad hoc subcommittee for affordable housing production, particularly with inclusionary zoning and ministerial review, and also appoint subcommittee members to this ad hoc subcommittee.

So with that, I'd like to turn it over to Olivia Ortiz, who'll be making the presentation.

Hi, everybody.

I'm Olivia Ortiz, they, them.

I'll be talking at you for hopefully not as long as I've talked at the other MACs.

I want to be really clear while we start this because it's come up at the past two, the Fairview and Castor Valley MEC meeting as it stands right now.

If a if you come in to propose building housing commercial, something here in the unincorporated areas, there are no fees collected to go towards affordable housing.

So we are the proposal that Angelica just described, our affordable housing production policies, the idea is that we're moving from nothing to something.

So just want to make that clear because we failed to do that at the past two MAC meetings before they asked questions.

Next slide, please.

Also, shout out to the clerk for putting up our slides, even though I sent them near hours ago.

So taking a step back, the project we're here to talk about is part of a much bigger policy, MTCA bags transit-oriented communities policy.

We will be here back at the Eden Area Mac sometime early next year, probably, to talk about the majority of the components of this policy: the residential and commercial office densities for new development, the transit station access and circulation, and the parking management components, because they are relevant to the half mile area around the Bayfair BART station that falls within Ashland.

However, tonight we are talking about the fourth leg of the TOC policy, the affordable housing production work, which, unlike the other three components, this is relevant to the entirety of the unincorporated areas.

So just making that distinction because they are related in how their funding and how we're discussing them, but we're only talking about one part tonight.

Next slide, please.

So a year ago, our agency applied for a grant to develop and have the board consider the ordinances that we're we're interested in developing to comply with the affordable housing part of this TOC policy.

And this past March, MTC awarded us 400,000 to start working on that.

We are the planning department is splitting that money with our colleagues at housing and community development.

So just to be transparent about how the money is being divvied up, 120,000 is going to their department to work on a tenant anti-harassment ordinance that I'm sure at some point you will be hearing about publicly, and the remainder of the 280,000 is going towards our work towards this inclusionary zoning policy development and the expansion of ministerial approval.

And a lot of that is going towards the wonderful consultants we hired earlier this summer or September technically, and I have a slide about them later.

But so that's how the money is being spent.

Next slide, please.

Um, now I'm gonna talk about inclusionary zoning.

Um, the way the pres the presentations laid out is most of the policy work is about inclusionary zoning.

We'll talk about that for a bit.

Then the ministerial approval, then our timeline and our ask.

So just laying that out.

Um, and again, I've included a map of the entirety of the unincorporated areas, give or take, as the background of this slide to emphasize that this is about or this policy could apply theoretically to developments throughout the unincorporated areas.

Um, because again, we received some confusion about that in the past week.

Next slide, please.

So what is inclusionary zoning?

Inclusionary zoning.

I'm realizing I grabbed my speaker notes for the wrong meeting.

That's great.

Inclusionary zoning is essentially including in our zoning ordinance that residential developments of a certain size need to include, include affordable housing.

It doesn't change the density of the project, it doesn't change parking requirements, all that set.

We're talking about encouraging affordable housing.

And we would either require or we would require a set number, a set percentage of units to be affordable in projects of a certain size, and also provide an alternative means of providing affordable housing, which I'll get into that in a moment.

Next slide, please.

And so there's a few standard components of inclusionary zoning ordinances.

This is just the basics, it can get very complicated, of course.

But like I just said, there needs to be a minimum percentage of required affordable housing.

So as an example, our neighbors in San Langio require for rental developments of a certain size that overall 15% of units be affordable.

The majority of those units, 9%, would be affordable to households that make 50% area median income or less, and a smaller component of that 15% needs to be affordable to households making 60% the area median income.

And as Angelica and I just checked this past year for a household of four in Alameda County area median income is 159,000, 159,800,000.

15980.

So 50% of that or 60% of that are the incomes they're thinking about.

Another really important part of inclusionary zoning is deed restricted affordability.

You have to ensure the unit will be affordable for a set period of time.

In Dublin, for example, there is a 55-year requirement for housing units developed through the inclusionary zoning program that are for sale.

And then, like I said earlier, there needs to be an alternate means of compliance.

State law AB 1505 requires that.

Some common ones are paying an in-lu fee, paying a set amount of money into a fund that the county would maintain for affordable housing in the incorporated areas.

You can also dedicate land in another spot to build affordable housing or build the affordable housing, but in a different location.

So those are the kind of alternatives that our consultants are going to be thinking about and we'll be processing with you all as we develop these policies, but just to give you an idea of what it could look like.

Next slide, please.

So I'm not going to get too into this part, but suffice to say, Alameda County has been thinking slowly about inclusionary zoning for several decades.

We added a housing element way back in 2004 that suggested we look into it.

The economy and the housing market weren't quite right then for us to move forward, but as of this past December and the adoption of our sixth cycle housing element, the board has again said that they want to consider the development of this policy.

So this work is in part to fulfill our housing element programs and obligations.

Next slide, please.

We are not alone in thinking about inclusionary zoning.

75% of the nine county Bay Area jurisdictions already have required inclusionary zoning policies of some kind.

So that's 82 cities and counties in our region.

An additional five jurisdictions have what's called an affordable housing fee, so essentially just like the in loo fee instead of making people actually build housing.

So they're collecting some money related to affordable housing.

10 jurisdictions in the Bay Area don't have any policy in place, and 12, including ourselves, have made a commitment, generally through their recent housing element, but potentially elsewhere to develop an inclusionary inclusionary zoning policy at this time.

So this work is a way for us to kind of join the majority of our neighbors in supporting affordable housing through an inclusionary zoning policy.

Next slide, please.

And this is a map showing the exact same information but with a picture instead of numbers.

The dark blue are jurisdictions that have inclusionary zoning requirements in place.

The medium tone is the jurisdictions that have the affordable housing fee that includes in our county, Oakland, and Newark.

The pale blue is the category we're in.

Jurisdictions that are currently investigating or have committed to do so.

The city of Piedmont in Alameda County is also in that category.

And then very rural places such as Solano County do not currently have a policy or an intention to develop one publicly.

Next slide, please.

So that was it on inclusionary zoning, just an overview.

Now we'll talk about ministerial approval, also known as ministerial review or buy-right zoning.

This policy is a much smaller component of the overall package we're thinking about.

Next slide, please.

So ministerial approval is a multi-syllabic way of talking about a shorter review process and shorter review specifically from the planning department.

We're not talking about building or fire, just planning.

And the goal is to kind of rely on and honor the zoning regulations, the specific plans, our residential design guidelines and standards, and all the other what we call objective design standards that have gone before your bodies and been adopted by the Board of Supervisors.

Yes.

So that's what ministerial approval is.

And it's something our department already does.

If you came in today to try and build an ADU under 800 square feet, by state law, we are kind of required to have, there's only so much we can tell you about it.

We process it pretty quickly.

You don't have ADUs coming before the Eden Area MAC, for example.

This policy, this expansion of ministerial approval that we're proposing would extend the ministerial approval to projects that would go above and beyond inclusionary zoning in some capacity, since we haven't, you know, decided what the numbers are.

I can't tell you exactly what they would be, but potentially going above 15% affordable or making it affordable to people with even lower incomes.

So this would be a means of incentivizing that kind of development.

We don't expect it would be that popular because it is very expensive, but that's the goal of incentivizing it because again, the goal with these policies is to incentivize affordable housing production throughout the unincorporated areas, the goal being a more socioeconomically integrated development with small amounts of affordable housing in our market rate development.

Next slide, please.

Slightly repetitive, but as I just said, we already do ministerial approval in different ways.

There's a variety of state laws.

If you proposed a low barrier navigation center in a residential zone, we would have to process that ministerially.

And then our colleagues in the development side of planning have been working with another consultant, the M Group, to just make our ministerial process easier internally to make sure we're all doing things correctly since it is becoming a more common practice due to state laws.

So that work is related.

Next slide, please.

And that's it on ministerial approval.

Like I said earlier, we were very excited to hire our consultants, street level advisors.

It's a local firm.

Between the staff that we're working with, they have literal decades of housing policy experience both here in the Bay and elsewhere.

Right now they're working with the city of Alameda on updating part of their inclusionary zoning policy.

They've been working with Berkeley and also BART on different housing things.

Yeah, we're very excited.

They will be coming to meetings in the future.

So look forward to meeting them and asking them questions directly later.

But yeah, just a little bit about that.

Next slide, please.

So as Angelica said at the beginning of the presentation, we are at the very beginning of this project.

You are our third presentation.

I think I'm getting better at it.

We will be going to the Planning Commission next week, and we will be hopefully at the Board of Supervisor Subcommittees in January, bringing any feedback you have preliminarily to them.

We will have a website up soon.

We're waiting on finalizing the language and translating it into Chinese and Spanish.

And then it will be up, but it'll be the information you're hearing today.

And one of the most important things that our consultants are working on right now is interviewing developers or would-be developers for projects in the past five or eight years here in Unincorporated to understand the kind of project level economics that they run through when building eleven town homes or say the KB homes development on Castro Valley Boulevard, those kind of projects, because the goal is to have a policy that incentivizes affordable housing, not um puts the kibosh on development and the unincorporated areas.

So really important work.

Moving on in our timeline early next year, we'll continue working with developers.

We'll have a focus group to keep talking with them, as well as housing advocates and housing providers.

We will continue to show up on your agendas to give you updates on what's going on.

And as I'll get into in a moment, we hope to be having ad hoc MAC subcommittee meetings.

By late 2026, again, keep going with the ad hoc subcommittee meetings, and we should have our studies completed.

And um, sorry, those studies, so I'm sorry, I want to get to the right part here.

My apologies, young.

So the studies that our consultants will be working on include an economic feasibility study and policy recommendations for the inclusionary zoning ordinance, as well as recommendations about those alternative compliance methods, like how big the NLU fee could be, or should we do that one, etc.

So those documents as well as a ministerial approval feasibility and consistency report.

Those documents will of course be public.

We'll start going through comment processes, coming to you all with the draft ordinances, altering the policies and ordinances coming with second drafts, hopefully before we get too far into 2027.

Next slide, please.

And we think we can actually finish before July 2027, but worst case scenario, by that spring, spring 2027.

We hope that we'll be before you with the final ordinance and policy work to ask for your recommendation of approval for the board.

Next slide, please.

So back to the ad hoc subcommittee.

We realize that this is kind of technical and could hopefully have a really big or positive impact on the unincorporated communities over the next decades.

So we would like to have additional touch points with the MAC members um through what's called an ad hoc subcommittee.

The Brown Act allows for these temporary subcommittees um that have a defined purpose in a set timeline.

They serve purely as an advisory capacity, so there's no power being delegated.

And this would, like I said, supplement the other engagement work that we'll be having on.

I think it was on the slides, but I didn't say it out loud that we'll have at least one community meeting.

I apologize I missed that.

So this would supplement that um it'd be a space for additional questions additional conversation um we have so it needs to be less than a quorum if your Mac chooses to participate so up to two members from the Eden area Mac we expect that there'll be between two and four meetings over the 18 months of the project um of course scheduling will depend on the individuals and also what questions we have what things we need to go over uh frankly what the members want to be discussing um in the different stages of the project that we're in but it will end before the ordinance is ready to go for its like final uh final roadshow towards the board so it'll end before July 2027 next slide please um so that's our presentation um our recommendations tonight are that you take public testimony give us lots of comments on our policy and consider the creation of the ad hoc subcommittee on affordable housing inclusionary zoning and ministerial approval and appoint up to two members to join us on it next slide please uh thank you so much we look forward to all your questions and comments Diane yes thank you Olivia so Warren you must have a comment or question my favorites this is one of my favorite topics so um oops sorry about moving that I'm gonna just settle um affordable housing it happens to be one of my favorite topics I want to start by saying that for most of my adult life I lived on about eight to nine hundred dollars a month so with that reality 70% of my colleagues in the disability community face that reality so that level of income is far below uh the even the low or uh very low income threshold with that said I want to say that the inclusionary zoning is a major uh topic that involves a lot of different stakeholders that's obvious by what we heard I want this done right I want the housing providers the developers the housing advocates folks in this room and other advocates uh all interchanging ideas um it's it's not good enough to have silos where everybody is sort of off in their own space uh there needs to be places where ideas are exchanged uh to that end my first question to Olivia is is either any of the other Macs being asked to do subcommittees.

Hi Warren we're really glad we can finally bring this presentation to you yes so um I'm sorry I wasn't clear on that it would be two members or up to two members from you all fairview has already appointed two members Castor Valley they're a bigger MAC so they get up to three members um and we would ideally be talking to all of you at the same time yes okay so we would all be talking to each other as well scheduling allowing yes of course okay well that's good news because one of the things I think is important with community is that we exchange ideas amongst our our different communities so I'm glad to hear that.

As I said affordable housing is something I support but in the initial thoughts I have is that there's a learning curve a lot and I've I've participated in inclusionary zoning policies in other places so this is a learning curve and I really want to get this right thank you.

Let's see what started to send Elizabeth I was just unclear because I know we had talked about a very similar sounding subcommittee where we appointed Warren to be sort of our ambassador, and is that gonna conflict if we appoint him to this?

Are you referring to um the economic and civic development departments?

No, there was something specifically.

There was an email about the BART, it was related to your guys' thing, and you said we we need somebody on the ground, we need to hear from money, and we said, you know, he lives closest to their, so he should do it.

No, it was that seems like maybe that was this and another, or is it I mean, it seems like it was almost the same thing that we'd already said that we wanted Warren to like represent us.

Thank you for the reminder.

That particular um group is a steering committee group for the community-based transportation plan.

So that's specific to uh the areas that include uh parts of Ashland and the city of San Leandro.

So um his efforts would go towards providing input related to that community-based transportation plan.

Okay, so we can say we want him again, and that wouldn't I mean it's almost, but it's different enough that we can say we want him again.

Okay.

It's it's very different, yes.

So for the um affordable housing production related ad hoc subcommittee, this would be related to uh all of the unincorporated areas as highlighted in the uh what I think it's programmed 6j in the housing element that talks about a countywide uh related policy.

Well, if it helps expedite this, I will say I am nominating Warren right now in front of everybody.

Okay, thank you, Liz.

I wrote Warren's name down too.

Um, so let's go through the rest of the comments, questions, and make sure we understand what it is where we might be appointing Warren and somebody else too.

Um Taylor, do you have anything specific here?

Yeah, sure.

Um, I'm also very interested in this topic, so um, I'll let the rest of my council members speak.

But if we are looking for a second, um I would be interested, assuming others aren't.

Um I was really glad to hear you talk, um, Olivia about the um level economics associated with it, because I I think this is incredibly important, and I'm actually shocked that we don't have more development around it, uh, saddened.

Um, but I think if it's done right, hopefully it will have a dual prong effect of helping a huge populace that needs it, as well as bringing in more revitalization and life into our community from a business incentive standpoint.

So my question was going to be okay, great.

What are we offering to these developers?

But it sounds like that is part of what this will propose in the long run, correct?

That's correct.

So, as Olivia mentioned, this process is going to be about a year and a half process for the policy design development phase.

Okay, great.

Um sorry, I'm just looking at my notes.

I also was not personally in favor of the in loo fee, but we'll see how that goes.

We don't care, we're just going to pay.

But anyway, okay, all right.

Um, but I suppose that will also be part of the proposal where we assess all of them and do a comparison across that's correct.

The consultant will be assisting with helping us understand um a little bit more of the economics and determine what recommendations will be provided to the county.

And how will final um drafts be concluded upon?

What is the assessment going to be?

So when you actually have a proposal in July 2027, or rather, that's that's the final complete version.

Um it sounds like we're gonna have a series of roadshows, different, you know, conversations from the public.

Um, how many series of edits are you anticipating before we have a final version?

And then what does that look like from a voting approval standpoint?

That's a great question.

Um, I believe we would have it's it's likely that we would have at least two drafts for you all to look at, considering that we'd post the draft for review, and then if additional input is necessary, that's why we wanted to incorporate the ad hoc subcommittee.

So we're hoping to address any outstanding issues during those meetings if necessary.

So as Olivia mentioned, um, the ad hoc subcommittee would include two to four meetings.

So if there's interest by the committee to have more meetings, we're more than happy to uh to address any particular concerns so we get the policy right.

And the final sign-off for the policy creation?

So that's a little bit tricky because our contract, um, based on the board of Supervisors' approval will end in July of 2027.

So we would have to complete all the work, including adoption by July 2027.

With the supervisors all signing off.

That's correct.

Okay.

And then my feedback, because I think this is a feedback thing, is I'm really interested in what is this going to look like on the business side?

Because part of the reason why we don't have more development in affordable housing is because unfortunately, it doesn't pencil a lot of the times that the land cost is too great, and then there aren't other ways that they can balance any revenue projection, which is the whole reason why people develop.

So I really want to see us look at it from that perspective too.

Obviously, it doesn't diminish the huge impact and value to the community, but I think we have to look at both sides of the coin, and if we can incentivize it properly, it will have a ripple effect.

So we'd really love to see that built out more.

Yes, great.

Hi, thank you for the presentation.

Um I guess a number of questions.

So we don't have a policy.

This is us taking a stab at developing a policy.

Um, this is an effort, obviously, to incentivize affordable house home building, but it happens through private developers, especially.

How are we doing right now without having an inclusionary zoning policy at encouraging development?

Um I guess I would answer through so we are required per state law to report how many uh building permits are issued every year.

Not the same thing as a building being finaled.

That's impetuses on the developer to actually finish things.

We can't control that.

Um we are not meeting our regional housing needs allocation RENA, which is many of you will remember is the housing element.

Um buildings down in most places right now because of the state of things.

Um, so that's not terribly unique to us.

We are still getting a lot of advice, excuse me, ADU permits.

Um, they're easier, I think, overall to do.

Um, but I can have full numbers to you starting next year because I will be drafting the reports.

Oh, fantastic.

Yeah.

I mean, so I mean, do we think that adding an inclusionary zoning high adding an inclusionary zoning element is going to deter development in our area?

No.

Um, I uh that is kind of the whole reason we're doing this, because it's also real like you said, it's hard to pencil, um, and Taylor said low-income housing.

So the idea of having more deed restricted low-income housing um will fill a major gap that just isn't happening right now in our communities.

Um Angelica.

Yeah, I'd like to add, um, so you know, this is something that the consultant will take a look at.

Um, one of the things that we mentioned was that there are going to be um interviews with developers, so that will give us a better understanding on what the climate is in real life understanding of whether or not this, for example, would do um determinable housing to be built.

Um, but with ministerial approval, the intent is that if we look at that, and if developers see that an expedited review can be accommodated, it may allow an incentive to do so.

So it's kind of the the second part of inclusionary zoning.

So if we set the percentage and then we also say if developers meet that percentage, they can now expedite the review.

Of course, granted, they'd have to meet all the particular standards that does exist, right?

Like the county code, objective design standards, things like that.

So they would still have to adhere to those, but it would it would help them, um, I believe from an economic standpoint because it shortens the period in which they have to review um the application by the planning department, for example.

I would agree, and I'm glad to see ministerial housing included as essentially, I hope, um, part of the inclusionary zoning potential ordinance that is drafted eventually.

I think it makes a lot of sense, um, and it's really one of the only tools that we have to um incentivize the process, and then not that I don't love and appreciate input from the public, but input from the public can be done via creating the ordinance, and then once we have an ordinance, it would be great for I believe any developer to have a set of rules to follow and then be able to construct their project because I would hate that or the process or you know, a series of 20 meetings, community meetings to impede a developer.

And obviously, time goes by, and I don't know if the poor greenhouse project across the way is one of the examples that was subject to maybe that type of delay.

Now we continue to have a vacant lot in our community, and I support anything that spurs development and encourages and incentivizes developers to build in our community.

Those are my thoughts initially.

Thanks.

Thank you.

Thank you, Megan.

Uh Ray.

Thank you for the presentation.

I'm nervous.

Uh the fact that we're moving from nothing to something is positive.

What I'm nervous about is we're starting off with I'm just gonna use the word regulations or requirements.

Are you referring to the TOC requirements that were in one of the attachments?

Or I wanna I want to understand everything you're saying.

The fact, well, I mean, if we just go to the basic components and the examples, the minimum percentages, the restrictions on affordability, years of deed restricted affordability, the in loo payments, these are all going to be additional costs to a developer.

That is true.

Um I would point out that all of our neighbors do ask for these things in their different ways.

I'm not an expert yet in San Landro or Hayward's inclusionary zoning, but they they continue to see projects built there.

Um just last quick thing I'll say on that is again moving to something positive.

Stimulating supply and or adding credits is one of the is one of the ways to stimulate um supply of more housing, which can also impact the cost.

So I just don't want that to get lost.

And the broader point I want to make is um inclusionary housing, inclusionary zoning has um it's not universally accepted as resulting in more housing or more affordable housing, and I think that should be looked into and factored into the research that gets done.

And I'm just going off of the little research that I did myself.

I'm not an expert in this, but I I just I don't want us to go in assuming that this is the silver bullet and we need to do this and stick with it forever.

Fair point.

Um I think one of the things that we're very cognizant of is this isn't the silver bullet.

This is one of many tools that we would like to add to our toolbox, so to speak.

Um in the 10-year housing plan that County HCD had the uh board adopt earlier this summer.

They listed inclusionary zoning as one potential small, you know, not gonna change everything source of affordable housing funding that for the unincorporated areas.

So we're not thinking this is the be all end all, but um we I guess per the map that we showed, we we'd like to to use this as an opportunity for our community to kind of catch up with some of the other policies that our neighbors have.

Okay, and and to that point, our neighbors have other policies as well.

So when I hear you say that this isn't the only tool in the toolbox, great.

Just know that I'm paying attention to that, right?

So thank you.

Thank you.

Um 2016, the CDA studied options recommendations weren't pursued.

Why is that?

What happened?

Okay, so from what I could find, because staff turnover does happen and not everything is saved in our infinite uh computer box.

Um there was a foundation on the peninsula that was kind of handing out money to do these studies.

We are not the only jurisdiction that had that exact uh study performed at the time.

I think Albany also got a grant.

So the board got kind of a discount on doing the study, and what I could figure out is that the staff who were kind of championing it happened to leave at that time.

Um and it didn't make sense, I think, to other staff around to continue the process.

So there wasn't momentum.

I'm not sure.

Um I haven't been able to find documents showing like they took it to the board, and here's the comments.

Um, so it's just what happened.

Can we have that be included in the scope of the consultants and what they look at?

Um the 2016 report.

Yeah.

Uh they already have it.

Oh, okay.

You just don't know what happened.

Off the top of your head.

I um, sorry, I feel like there's echo.

I guess there's the study that was done.

The study was completed, but um, so they have that study, but in terms of what our elected at the time thought of it or if it went before, I guess the Castor Valley Mac, like that's the information we don't have.

Can we get that information?

Not sure it exists, but yes, we can I can look into it.

Okay, thank you.

I appreciate the effort.

I really do.

Um how do you have thoughts yet about how you'll select developers for the interviews?

So we have um combed through kind of our internal permit portal to look at um our consultants who've again done this a number of times, where they are ideally talking to developers who um who are developers and maybe not um not necessarily like your neighbor who bought a lot who's excited to like use his big lot of winnings to build something, but somebody who's thought a little bit more about the economics of um how to build 12 town homes or what have you.

Um we I do have a literal list of you know the past dozen or so folks who've built uh housing of reasonable multiple units, um, because while we haven't decided any of this, it's common for inclusionary zoning to only apply to developments of a certain size, so we're not talking about like duplexes or single family houses necessarily.

Thank you for explaining that.

Um whether it's the developer interviews or I know you referenced looking at what our neighbors are doing.

Is there an opportunity or an ability to look more broadly, like even out of our state, to get an outside perspective on what is and isn't working nationwide, not just locally?

For sure.

Um, so yes, and I would also add that um the gentleman who's the principal street level advisors, um, isn't currently associated with, but previously worked at um essentially a website that was kind of ground truthing inclusionary zoning throughout the country, and so he he has seen that.

I think he's worked he's worked with other states on definite inclusionary.

Um so that one of the reasons we're very excited to have hired them is that they come with that context.

Okay, brilliant.

Um and then with whatever you end up proposing, is it gonna be a blanket policy that'll apply across the entire unincorporated areas or will there be the opportunity for nuances in you know, given the diversity of our different communities?

We haven't decided that.

Um the thought has crossed our mind, but I will say um it the more complicated the policy, the more difficult it will be for staff to correctly apply it at all times.

Um so that's that's something we're going to figure out as as things move forward.

Yeah, I just m what I was asking is is avoid complexity at all costs.

Maximize flexibility is I guess you know what I'm trying to get at.

And thank you for thinking through.

I mean, this is gonna be very interesting to hear.

And then on the last page of our handouts, there's an example of complying with parking requirements.

Is that something we're speaking to today?

Um, okay, so sorry, I keep hearing the.

Yeah.

Apologies if I'm causing that.

So the last bit of the presentation, I in case we wanted to talk about it, I threw in the slides, it's also attach one of the attachments in the staff report.

Um, while we received the funding to do this policy work with an eye towards complying with the transit oriented communities policy, we are not required to do so.

You know, it's up to the board to decide what Alameda County does.

Um, so those slides represent what a uh TOC compliant policy would include.

Um, the specific parking policy bit, um, it's when we come to talk about the rest of the TOC policy, you'll be hearing about that part again.

It would theory if if we complied with it, it would only apply for the half mile area around our BART stations, is how we're interpreting that.

Um, that makes sense.

Okay, so not for discussion today.

You've answered my questions.

Thank you.

All right, thank you everyone.

Um I know when I looked at this and read the the history, I thought, man, they started and stopped so many times for what four ten years or so.

This can't be simple.

It's gotta be some kind of a complicated to figure, you know, process to figure out, and I think some of the questions that we asked kind of um, you know, kind of uh emphasize that.

Um, I just had a couple kind of practical ones before we um go to public comment, but if this is like this is basically going to be a like a year and a half commitment, some of us won't even be on the Mac a year and a half from now.

So I mean, um speak for myself, okay.

Let's put it that way, because I this is like you know, we have four year terms, but um, should somebody on a Macs drop off, then would they have to be replaced by somebody new?

They would.

So hopefully um they'll have to be, they just have to catch up, get up to speed.

Okay.

Um, the other thing I was wondering, I think you kind of answered it when because your original proposal said to create to create a subcommittee, um, an ad hoc subcommittee with two members, but in fact, we're not really creating the committee.

We're gonna point two people from our MAC to combine with other MACs to combine with developers and county members to have a complete um committee that will evaluate um the entire project.

Um partial, yes.

The subcommittee that we're talking about, the ad hoc subcommittee would only be back members, so engagement with those other entities separate, but overall all the engagement kind of being thrown into a big pot.

Okay, so all the Macs would each have a couple members, and then that would be one subcommittee.

Correct.

Okay, and I ask, is the planning commission gonna have members also appointed to it or no?

Um we are just having the Mac Macs appoint.

Okay, um, I guess we could open this up to public comment and do you have very many um cards?

Do you know?

Or I'm just thinking, should we make this like maybe two minutes again?

Uh, looks like we only have one in-person speaker.

Okay.

All right, two speakers.

We'll start with Michael Moore.

Alameda County has been trying to figure out housing for almost 40 years.

About every 10 years, Alameda County changes its mind, scraps the old stuff because it wasn't any good, goes for a new one, and repeats this cycle since I've lived here, which is 40 years.

People have talked about doing exactly what we're talking about again.

We got this proposal, I saw this proposal late.

I knew it was coming, but it was handed out after the meeting started.

This is no way to operate.

If we're under the gun now to try to make the middle of 2027, we don't really have a good place to start yet.

We need to increase the number of meetings and increase the amount of information if you want real communication going out.

The point that you made about people won't be here in three years, that's true.

And that's why the momentum of how to make the change is going to happen or get lost.

I don't need to go into all the politics of it, but this is a nasty thing.

But everybody knows that the county must adopt a policy of affordable housing.

That's it.

Thank you for your comments, Randy Waggie.

I guess I'm just curious if I understood that correctly on a ministerial thing.

So they would get that if it went up higher, like 15%.

And then what would it not go to the Mac anymore?

Would it not go to planning?

Just automatically gets approved.

I'm not like super sold on stuff like that.

Like I mean, I know we need housing and the ADUs have come in, but they've caused like a whole bunch of problems.

And I hate taking the public out of that process.

Also, I will just say that with the Demons Partners Project, we all pushed really hard to get that done.

Diane was there.

I mean, sure, there were a couple of meetings, but most people were for that, and it passed.

We got passed in 2019.

But the cost just went up so high that I don't think they could afford to build it anymore.

They even tried to make it smaller, and we all approved that, and it still didn't happen.

So it wasn't the amount of meetings that you know delayed them.

That's all I want to say.

We pushed so hard to make that happen.

We wanted that to happen.

Anyway, uh, just you know, if your response on the ministerial part of it, like I said, I'm I'm just not as sold on that part of it.

Thank you.

Would it be 15%?

Or are you still trying to debate that?

So the numbers uh specifically are to be determined through the studies.

Yes.

There are no more speakers.

Okay, thank you.

Um, Megan had asked a question about do we know when people's terms will be up?

Technically, we're appointed to four-year terms, but usually a supervisor can extend people or not, but more I would think it's more likely that people's lives change or they move, or who knows what, you know, and it's more likely that some of us might not, you know, um be here be on the council, you know, long term.

I was just raising the question about if if the project wasn't finished and if we'd have to have somebody take their place, and I guess the answer to that was yes.

So, what I'm gonna make an assumption here, and you I want to make sure that you all agree with me that we do agree that we will um tonight appoint an ad hoc um committee and name two people to an ad hoc committee.

Is there anyone that does not want to take that step?

Just let me know because I'm making that assumption.

We're not really not asking us to vote on creating the committee.

I'm assuming that we would want to.

Is there anyone?

Anyone on the council that's opposed to that thought, that assumption?

All right, so if we go from here, um, assuming that we want to appoint a committee.

Um, and it will be composed of two people.

Warren and Taylor both expressed interest.

Um, is there anybody else who would like to be considered?

And don't be afraid to speak up.

I mean, you know, we might have to figure out a process for making a selection, but that's all right.

Um, Elizabeth's shaking her head.

I'll I'll shake my head too, because I don't know if I'll be here a year now from now or not.

Um, Megan, Ray, you're you're okay being informed as opposed to being part of the informers.

My only comments are um I'm I'm available and open.

I could do it if that's fine.

I don't if other people would like to do it, that's fine, but I do think it's important that whoever is appointed can finish the term because I think it's a huge loss to the committee and to the process.

If you have someone who is not able to meet the commitment, and then you know, only provide input for halfway, and then we lose all of that knowledge and expertise, and then we have to start over.

Those are my own calls.

Okay, thank you for that.

Um, they said there were only like two meetings, right?

I mean, I know there's been a lot of turnover in the Mac, but they work.

It's not a tattoo, right?

It's like a couple meetings.

It's to be a floor.

Correct.

Yeah, so I think can we make a motion to nominate Warren and Taylor?

Yes, you may make that motion.

Are you making that motion?

Yes, okay, thank you.

Is there a second to that motion?

I second.

Thank you, Ray.

All right, um, any other discussion?

No, I'm I read the two meeting thing too.

I'm just thinking, I don't know if you can do it with only two meetings, but that's be up to the committee, I guess.

Okay, so it's moved and seconded.

Any other yet a discussion point?

Yeah, just uh other discussion point very similar to Megan.

Um Taylor and Warren, thank you for both volunteering.

If you're unable to make those meetings for whatever reason, let us know.

And if there's the ability for the Mac to still be represented by somebody like Megan or myself or whomever, just let us know because this is important.

But thanks for agreeing to volunteer.

Is Warren, you have comment too?

Oh yeah, I just want to say um I appreciate the support, and no question about it.

If if something comes up or you know, uh leprechaun comes after me or whatever, I'll definitely let uh let the committee know.

Thank you.

All right, so it's moved and seconded that we appoint um Taylor and Warren to the subcommittee.

So you'd like to take that vote, please.

Councilmember Asin Nelson.

Aye.

Councilmember Mara Mahoka.

Yes.

Councilmember Roll.

Yeah.

Councilmember Stanley?

Yes.

Councilmember Cushman?

Yes.

Chair Whitler?

Yes.

Motion passed.

All right, thank you all very much.

Um number four on our item is a conditional use permit for Maury Manor.

This is an action item.

It's um from the planning department.

Okay.

Do we need to um do we need oh we're good.

Okay.

So William, is that you?

Hello.

Hi, this is uh William with Alameda County Planning Department.

I am the development planner for um the subject's conditional use permits.

Um, this is for the continu to allow the continued operation of a residential care facility for up to 14 individuals.

The operators is Maury Manor and is located at 1476 164th Avenue in San Leandro or Ashland.

Um, the zoning is suburban residential.

Uh, the general plan is also residential, allowing medium density residential land uses and is categorically exempt from CEQA as it is an existing facilities.

There are no changes to the volume or the capacity or the footprint of the building itself.

Um it is licensed and operated, it is licensed by the California Department of Social Services, community Care Licensing departments for a capacity of 14 individuals.

Um there are 14 beds available with six non-ambulatory residences, and there are no changes since uh the recent approval in 2005.

Um, and there are currently 12 beds that are filled at the facility.

This is an aerial screenshot of the subject property, the building footprint.

There is both front yard and rear yard space for activities.

Generally rectangular.

There are two on-site parking spaces in the driveway for the facility, whether it's visitors or for the staff members, and there is also off-site parking on 164th Avenue as well.

And the surrounding area are mostly multifamily dwelling units to the south and east and west of this property, and across 164th are single family residential homes.

General planning analysis, the Eden area general plan is silent on specifically residential care facilities, and therefore regulations are based off of the zoning ordinance.

There are specific sections, section 17.53.133, which are the performance standards for residential care facilities, and the use is permitted through the conditional use permit process.

The initial operation was approved through a conditional use permit in 1995.

So it's been in operation since then, although there are uh change in business owners and ownership of the facility.

These as I mentioned previously, these are the regulations for residential care facilities.

I'll do a brief um description of each uh performance standards.

So they require that there's 24-hour staffing for the facility, and that the there is on off-site on-site parking for both the facility and staff members.

And if there are any transportation for off-site activities, uh deliveries, etc.

That is not significantly impacting the neighborhood, and that all vans, etc.

for off-site facility and activities are properly located on sites and not to disturb the general traffic that is not normal for the neighborhood.

Um I briefly went over the first D and number E.

There are no known noise complaints that um staff received from any of the neighbors since this per project was submitted.

Um there are they do have an on-site management plan where there are um on-site individual individuals on 24 on a 24-hour basis for any needs of the individuals in the facility.

Um, and there are no active coin enforcement cases for the facility.

Um, and there are no other facilities with a conditional use permits within 300 feet above for other subject facility.

The nearest one I believe is 1.6 miles away.

Um, and in the attachment C, there is a buffer map that includes the various locations of uh close by uh facilities that have CUPs or active CUPs that are similar to this one.

Um again, very a variance was approved since the operation of the facility, I believe in 995 for a reduced parking, and the variance is valid as long as the facility continues to operate.

Um, and at that time they allowed the reduction of four required on-site parking spaces to two uh on-site parking spaces, and that has remained since um the few the years that it's been operation.

There are accessory structures and canopies on site.

Um, the canopy has been removed from the property as there are regulations for canopy specific, but that can be um lumped into this conditional use permit as well as long as they meet all the development standards, for example, as fire safety setbacks, etc.

But they have removed that.

Um, the only other concern is the accessory structure that is located within the front half of the lot.

Because this is a residential um zoning district, the accessory structure for uh residential zoning district development standards do apply, and if they choose the operators choose to uh keep it as is at the same location, they would need a variance through this process.

Um, but if they choose to locate it in the rear half of the property, they wouldn't have to go and would not have to apply for a variance, and they would just simply move um the structure itself to the back half of the property.

Uh these are the tensive findings for a conditional use permit.

The first one being is it an uh generally require a public need?

Um it isn't this type of facility is um needed by the general public.

Um, the facility has been in operation since 95.

Uh 1995, uh with the change of business owners, etc.

I think the most recent change in business owners and property owners is in 2021, um, but since then it's been operating um throughout 1995.

Um, whether or not the subject conditional use permit and operation of the facility would affect the neighborhood.

Um there, again, there are no code enforcement cases or noise complaints or any comments that staff received from the public since um the application was submitted.

Um, and it is generally and is consistent with the Eden Area General Plan and the performance standards as listed in the zoning ordinance.

Um staff recommends the approval of the continued operation of the care facility, Morre Manor, allowing up to 14 beds.

Um the conditions of the approval are listed in the staff report and the exhibit B site plan and map elevations, etc.

are um also included in the packet, and the administrator for the facility is also in the audience if you have any technical questions or just operational questions that you may have uh and staff is developed for any questions you may have.

Thank you.

Okay, thank you.

Let's see, let me start somewhere different.

Ray, do you have any um questions?

Um I'm confused.

In the presentation, you've talked about no complaints, but in the staff report, the sheriff's office had complaints listed.

Yes, so the initial application came in in 2023, and those uh were comments that corrections for the facility that they need to go through in order to gain approval from both the sheriff's office and uh the community care licensing, and since then um they've corrected everything and they've addressed all the comments from the sheriff's department and the community care licensing department.

So the no complaints is as of August 1st, 2023, correct?

When complaints occur, how do they get filed or submitted?

So they're they are filed with our code enforcement um part of the planning department, so they are anonymous.

Um, and also if it's site specific, um, I believe they can make complaints through community care licensing as well.

And those are all uh made public on the community care licensing webpage, and I believe they take those complaints and then they perform their actions based on those complaints.

What languages are available in those languages?

What languages are available when complaints are made?

What languages can a complaint be made in?

I believe English, but there are if you so our code enforcement staff, there is translation for both um Mandarin, Chinese and Spanish on the website, but I'm not sure about the um complaints for uh community care licensing.

And then did I count two variances on the property as of right now?

So there's one variance that was previously approved and uh the first one was approved in 1995 and their operations since the facility itself never stopped operating, that variance continued with the conditional use permits, and since this operation, for example, if um the facility is abandoned next month and they stop operating, that variance goes along with it.

So if a future operator wants to continue the facility at the same location, they would have to again apply for a variance to have a reduced number of parking, unless there are some changes in parking requirements.

Okay, but I mean there's another variance for the reduced side yards, right?

Yes, there are um there is an approved variance in 1992 for reduced side yards and rear yard.

So how many total?

Is it two?

Correct.

Okay.

Um and then has the sheriff so with those 17 complaints, or great that we haven't received any with the 17 complaints made to the sheriff's office.

Great that there haven't been any since.

Does the sheriff proactively go out and verify themselves?

So what so we there's for when applications come in and also I believe complaints, um whether it's court enforcement or through community care licensing, uh both planners, code enforcement staff, and sheriff's office, uh they do inspections of the facility just to verify the complaints and then uh provide those details to the operators to see what corrections they've had to perform in order to correct the complaints.

So they're so the sheriff has gone back in correct, yeah, since 2000.

Sorry, 2023.

Yes.

Right.

Can you speak into the mic?

I don't know if you saw that just so that everyone online can hear.

I think they're struggling.

I'm so sorry.

Apologies.

Thank you, Ashley.

Thanks, Taylor.

Um, okay.

That's it for now.

Thanks.

Um, you go down to the other end.

Elizabeth.

Well, I just said I've I've lived basically right behind this place, and I didn't know I thought it was just a house this whole time, right?

So when I did look it up, I did see complaints in terms of like reviews, but that's not necessarily a legal, right?

That's just somebody's opinion on Yelp or Google.

So I mean to me, 14 for the size of the house seems small, but like you said, it it it falls under not being a high density, even 12 seems high to me.

I haven't been inside.

Um, but I mean I basically live right behind there and I've, you know, they don't draw attention in themselves, let's say that.

So in terms of cosmetic, you know, variances with this canopy or something.

I mean, there's worse crimes, it does seem like they're trying to follow along here and continue this.

So I don't see any reason not to approve it.

Hey, Taylor.

Uh just to clarify, my understanding on the reading, and correct me if I'm wrong, is that the violations that we were reading about were from a prior owner?

Uh so that it changed hand in 2021, and the sheriff's department provided their comments in 2023.

So I believe since 2021 is the current new operating since 2021.

Okay, because the way that it was written, it sort of implied and I that a lot of that was assumed with acquisition of the property.

And so because they hadn't been resolved, they took ownership of it and then it was their job to resolve those.

Correct.

So anything that exists in the facility, um, I'm not too sure about like the licensing part of it from the state, um, what kind of corrections is needed before they change hands to um the new operators.

Okay.

But any any complaints that do exist or corrections that exist would be buried by the current operators.

Okay, given given you mentioned that the person who is managing the facility right now is here, I might um suggest that if the council is concerned about that, it might be beneficial to hear from that person as it relates to resolution.

Um, just acknowledging it sounds like they're now in good stead.

Thank you.

Megan.

Yeah, thank you for clarifying the ownership did change in 2021 of the facility.

So when this letter from the sheriff's office dated August 1st, 2023, was addressed to you.

They said they reviewed the application.

So what were they applying for?

What was this regarding?

It was a conditioner use permit.

Um and through I'm not sure if they do a yearly review of these types of facilities.

Um, but once a conditioner use permit is submitted to the planning department, we refer it to all relevant agencies.

Um community care licensing, um, code enforcement, building department, and the sheriff's office.

So that's when they provide those comments to planning.

Okay.

So did they, is this still I mean, they're still applying for the same conditional use permit from two and a half years ago?

Correct.

So it's been open, it's been ongoing um process from 2023.

So it's the same application.

They work to address those seventeen issues and then essentially the sheriff's office said we are in agreement with the um approval of the conditional use permit well I mean I guess that's confusing because or I guess this is from you then this next letter on the back and I don't have the page number the specific violations are basically get a a conditional use permit.

So that's the um code enforcement notice violation so if a conditioner use permit is lapsed or they don't have active conditioner use permits then those letters are sent out um for them to submit an application and get a conditioner use permit to to operate um and meeting all the regulations for the plan departments and other agencies.

Okay.

And is the owner operator the owner operator of other these are called boarding cares is that correct s it's a residential care facility for the elderly.

Yeah it's called RCA.

Is like a boarding care okay okay I think if you have two people to a bedroom I can understand how there are 12 to 14 people capacity um in there right now.

And so I do also see the letter dated just less than a month ago like a week ago essentially saying that their one year inspection was conducted in August and no deficiencies were issued and that is from the CCL.

Okay.

Um I think that's all I have for now.

Thanks.

Uh Warren Um I actually don't have anything for the moment thank you.

Okay thank you.

Um Taylor did you want to address the owners were you asking or the manager that's here.

I mean I was just suggesting since we had quite a few questions around that and they sat through the whole meeting that it might be nice to allow that space if the council is comfortable with that.

Okay the owners here the manager so uh they're part of the administrative staff not the owner per se okay since they've been patiently waiting through this whole entire meeting hi counsel so my name's Mariano Lotore um I'm the administrator currently at Maury Manor and I'm representing um Nandez Viralpo who's the facility owner and Maureen Manor.

So um I was officially appointed the administrator in March of 2025 I mean 2024.

And since that time my primary focus has been to identify any like correcting um operational deficiencies and strengthening the compliance as well as improving the overall um safety and well being of our residents there were um when I first came on board um with the facility um like I looked at public record and I did notice that there were about 17 deficiencies and there was also um those deficiencies came from anywhere between um paperwork employee files resident files um staff um family making complaints uh she was mentioned by consul sorry um the Yelp reviews were pretty strong I I read some of those as well um and so ever since um um and then eventually I started getting everything together need new hiring um I met the facility um our licensing um which is Grace Luke who wrote one of the letters as well outside of um licensing um Jasmine Brown she's been kind of she's the she the she's the one that did the um annual review on in August and so all those things have come together and um as well as submitting um William back in June because even though the conditional permit was up for 2023 it was brought to my attention in June when sort of everybody came together licensing the court enforcer um chair's apartment they all came in and um ever since I've been proactively working with William and everybody to make sure that um the permit gets resolved.

And so our our goal is pretty much to comply with all the licensing requirements as well as continue to afford um to provide affordable housing.

I think it's important to mention that out of all of the boarding cares um licensed facilities.

With affordable housing.

A lot of the boarding cares in the area start anywhere between 5,000 to 6,000 for a shared room requiring you know total care, hoiler lift, you know, diaper changes and anything with us for the um needing for the ADLs while we start at 4,000 for non-ambulatory beds.

Um our ambulatory units start at 3,000.

Um and so if we don't get the conditional use permit, a lot of our residents will then face the reality of having to either end up at a skill nursing facility because they can't afford housing, or um their family might be going through a hard time.

Any questions?

Thank you.

I'm just wondering, are you on site um all the time?

Um so I work 40 hours a week um in the afternoons.

So in the morning, um we have so we have 24 hour staff um two and two and three in the morning from eight to three, and then two in the afternoon from three to ten, and then when we have one knock shift, and I'm pretty much available after five.

I go and I make sure that the facility is okay, and then also on the weekends I'm on cost, so anything that's needed, um, I take care of that, as well as um, you know, grocery shopping, all that stuff, that's what I'm in charge of as well.

Okay, thank you.

Um is anybody else have anything specific for this gentleman?

Okay.

If not, um thank you very much for helping us understand a little bit more.

Perfect.

Thank you.

Okay.

If not, then um we can open this up to public comment.

Uh Michael Moore, did you want to speak on this item?

Yes.

Okay.

So how many people on staff actually um bodies are on site 24 hours a day?

Um on site as in regarding providing one-on-one care.

Uh there's physically somebody there.

Correct.

Um, so there's always three in the morning, that's the morning shift.

Um say two o'clock in the morning.

There's one.

There's one person.

Correct.

And do you happen to know how many uh vacant parking spaces there are at one o'clock in the morning?

Yes, um, there is our whole driveway.

Our night shift actually commutes.

He um uses public transportation to get to the facility.

So our whole driveways available.

Okay.

So that would be two parking spots.

Okay.

Michael, do you have more just some questions for him?

Can we just list them?

So I think there are state requirements that they do have to follow for who has to be on staff and all that.

Yeah, I think I really wanted to just put it into a simple set of comments.

1994, this place was approved.

And there haven't really been much in the way of inspections, documentation, um, visits.

Uh none of that information was followed through.

So it appears that there was the first time that somebody found there was a problem was in 2021.

And it took until 2023 for people to begin to decide that maybe we ought to do something about it, and they were resolved in 2024.

Um I would suggest to you that this is a uh this is an antiquated facility with inadequate parking.

Um it is a good example of what's wrong with our society, but we should be putting in affordable housing, not um places to stash people to die, which is what this is.

Thank you.

All right, next speaker is Anetta Williams, and just a quick reminder that you should be speaking only on the item not on anything like outside of it thank you yes ma'am um I understand uh the gentleman that was just up there but this is this is not a place to just stash someone you know in to die I mean these people they they actually need somewhere to for somebody to take care of them their families can't take care of them 24 hours a day so I mean I I'm I guess I'm not understanding what he mean what's what is he meaning can he can he elaborate on that are you referring to Michael just comment yes you want to react to that or is that allowed uh no it's not a conversation amongst members so your interpretation of what you heard him say is what you're commenting on.

Yes.

Okay.

So what I'm saying is that my biggest concern there is it if I'm doing an emergency like at night two o'clock in the morning say they got one heart attack victim and one stroke victim how you know what is their protocol for that yeah so um to answer your question um the when it comes to staffing um we follow um community care licensing um guidelines so the guideline is that um it is required to have one staff for the ratio of residents that we have um it's with that prime example that you're talking about right now it's it would be um it just needs to be addressed as it goes I mean he could uh um go to one one of our clients or residents and start calling 911 and or they are CPR trained so he could start um you know CPR procedure on on that individual as well as you know calling for help as well he could call myself he could start calling 911 to address um the other situation um but but again it's also um case to case and if if that is in um if if having one or more staff in the way of getting this condition to use permit then um we could definitely you know increase our ratio at night and you know it's um stop that from happening and um in regards to um sorry we can uh Michael um's comment earlier about um the the complaints so these complaints get submitted by um individuals online and also um the citations and deficiencies that facilities face could I actually be caused by incident reports that I make myself too so whenever an individual falls or ends up going to the emergency room I have to submit uh uh a licensing form to a community care licensing explaining the the what happened with that incident report and that could also trigger them to come out and you know investigate the situation which could then lead to a deficiency which is one of the seventeens that were listed before okay thank you um any other speakers no other speakers okay thank you um okay so the recommendation is that we um or the request is that we um go ahead and approve the CUP to be um extended correct William did you have the no okay all right so is there um any uh motion Diane yes can I ask William a question you have another question for William yes go ahead the duration of the permit says it's three years.

Correct.

So it's there's a mandatory review after three years um that could be changed if the council members want a yearly review and then subsequent three or five years after that um okay when was the last review?

So the last review, well, they expired in 2010.

Um and since then there was not a mandatory review process for it, so it technically lapsed.

Um but the facility has stayed in operation.

Um and now that's so we within the past two years we have a updated system tracker for all our ac uh applications, including conditional use permits.

So we now have timelines of when mandatory reviews are up for certain conditional use permits and when they expire.

Okay, and thanks for so it it lapsed for that long, partially because of the of your department not following up, correct?

And you should have, okay.

Okay, thanks.

Okay.

Um is there a motion regarding this, Taylor?

Well, I actually have a couple of follow-up questions too, just based on the questions that came up.

Um so I think they said something where there was the understanding that maybe the violations that were incurred all started in 2021.

That's not actually how I read it in the initial proposal.

So I just want to clarify it appeared as if it was referring to an accumulation of violations over that time, primarily prior to 2021 uh that were resolved in 2023.

Can you confirm that or is am I misunderstanding?

And the reason I'm asking is I think the narrative is very different if it all happened in 2021, for example, or it happened 2021 to 2023 versus before that because it tells a different story of care that the residents might be receiving.

Uh so there's no timeline as to when the sheriff's office um include included the corrections.

I thought it was in one of the reference notes.

That's do you have the answer to it?

Would you maybe just have that comment for that?

Yeah, to comment to that.

So yeah, the violations have been started in 2021 and they carried on through it.

Be uh again because of incidents that happen with to the care that residents were re um receiving and to other um events that happened with residents within the facility, and that carry out through throughout 2023.

So when I came on board, part of my job was to clear everything and start moving forward and fix the okay, thank you for that clarification.

I appreciate that.

And then for this conditional use, would the um attendees for coverage would that normally be a consideration in this approval?

And tendees and so we talked we just talked about another question through public comment came about of the um the care that was being provided and the and the shifts, the number of attendees that were available.

So I'm just wondering, were this any other situation uh a care facility, would that be a requirement for your approval?

Yes, so we uh unfortunately we do not control the capacity of individuals and the staffing of it.

So that is taken care of by the community care licensing.

So regarding um the number of staff that is available, uh, but if the applicants and operators are amenable to adding additional staff that could be included as a condition of approval um with the agreement of the operators.

But currently this facility is meeting those general requirements as would be expected of any facility of a type.

Okay.

Okay, that's helpful.

Um I can I say something.

Oh, you're done.

Yeah, no, go ahead.

Um I just want to say that I know um operating a licensed board and care is very difficult, and I commend you all for taking the step to move from being an unlicensed facility to a licensed facility.

I believe it provides, you know, a piece of mine to the family member as well as the person who's being cared for.

Um and I would not um for me personally at least uh recommend or advise that you alternate your stopping levels for the nighttime to accommodate a potential situation where one person is having a heart attack and one person is having the stroke at exactly the same time, because while that would be terrible if that happened, it's highly unlikely, and I imagine that the cost to the operator would be such that it would increase the prices um for your people who live in the boarding care.

So I do think it is afforded it's important to maintain this affordable um boarding care aspect in our community.

I know that this is a great option for people as opposed to institutionalization, which might be a skilled nursing facility.

This provides an alternative to aging in the home in a home like setting more or like.

Yes, I have one more.

William, how how many other are there any other residential care facilities in our area that have not that have an expired conditional use permit license?

Not that I know of.

Since we did more or less recently do like an overhaul of CUPs that had expired.

So if they did expire, they're either um currently going through the process or um letters have been sent for them to submit an application.

Okay, thank you.

Diane, if if you're ready and if the board if the council is ready, I'm willing to propose a motion.

Yes, go ahead.

Okay.

One I'm proposing for one year, okay, not a three-year, but for a one year term.

And I'll try and get the language right.

I'm proposing we move to approve the conditional use permit for this residential care facility as recommended by staff, with the exception that this be a one year term instead of three years.

Okay, that's that's a motion.

Is there a second?

Okay, Elizabeth seconded.

Um, I guess my point of discussion is is that uh can the county do that?

Yeah, can we yes, we could include an alteration to the mandatory review um for number 19, the condition of approval.

Um, there's also three years after the first year.

Do you want to keep that or you want to change it to just annual in general or five years after the first?

I'm so sorry.

Can you point me to the number um in the staff report number 19 should be in the beginning pages?

So the first uh six pages.

I think you were saying that we can request that it's done annually, or we can do it for one year this time and then it would be three years the next time.

Thank you, William.

So William was pointing out that the language says a mandatory review shall be conducted three years from approval.

So where this is where I'm proposing we do it for one year from approval.

And then William's question was after that, does it revert back to every three years, or is it gonna continue to be annually?

Okay, well, I was I was understanding your motion then ready to be that we approve it for one year, it would come back and then it would be the three years after that.

Correct.

Okay, is that everyone's understanding?

All right.

Are there any other discussion?

Uh yeah, I would like to, but I think Megan, you wanted to speak first, so I don't want to go ahead.

Thanks.

What is the cost um for this process and what other steps are required if we initiate this process again in one year from now for the business owner as well as us?

For the mandatory review process, it's a reduced fee of 650, but for this conditional use permit, since it's elaps lapsed, I believe it was a four thousand dollar deposit, and that so these annual reviews would be six hundred fifty dollars.

So they'll will look at the same conditions.

They can provide the same site plans if there are no changes and the licensing, the actual license of the facility.

So that's a 600 fee for a mandatory review.

And this mandatory review process that Ray has suggested that we do one year from now includes the um the 20 steps here outlined or how many other steps?

All 19 steps.

And just for context, what is the timeline for that for this to get done?

For a mandatory review?

Uh-huh.

So that's usually a more uh fast track process because we already have the application in, and if there are no complaints and no requests for public hearings, we would not schedule one.

We would just redraft these conditions and and um follow number 19 that the next review would be three years after that.

It doesn't mean that anyone is going to the facility to do a check.

That's already the job of code enforcement, CCL, the sheriff's office.

So I guess I would ask Ray, what is the impetus for having another one-year review process?

Just to get a report or to do you wanna, I guess, what is the um it's a little bit looking backwards in terms of the lapse that occurred and its unacceptability, but more importantly, it's ensuring that the processes that are now in place from the county standpoint, as well as what we've heard about the facility and how they are pledging to run going forwards are actually being followed.

So in a word, it's accountability for me.

So, part number 15 says as part of the conditional use permit application that all of these agencies, A through G, review the facility and have their own review process that is related to the renewal of the conditional use permit.

Yes, so for the mandatory review, a quick rundown, they submit an application, planning routes it to every single one of these agencies.

Within two or three weeks, we give them a timeline.

If they say we have no comments, there's no issues, no complaints, then um we'll send out notices as well once this application comes in.

If there's no complaints, no requests for public hearings, we will we would draft an approval letter, and in that language, um, we would approve the facility again and then follow up with the language of when their next review will be.

So it's the same, and for that three years afterwards, it'll be the same process.

And I guess just to further clarify, so we know that this is a new owner who didn't let the CUP lapse right before the C UP lapsed previously by the previous owner.

Correct.

So this owner has corrected all the deficiencies, has applied for the conditional use permit, which was lapsed due to mostly it sounds like our our failure to follow up.

Um this owner operator also operates other board and cares.

How many boarding carriers?

I'm not sure about that.

I did you want to say something?

So this new owner has no other boarding cares.

So it's and and um to go back to Mr.

Ray, um about accountability.

So the process was um the purchase when when Nandis Rappa went and contacted Janae Snipes, who was to current she's still currently the licensing because this conditional use permit hasn't been resolved.

Um there was miscommunication within the purchase agreement where there was no conditional use permit talk.

So that's why it led to the lapse.

Nandez Verapo then comes on board with this facility, taking all the complaints that were coming with the facility and with the administrator that was prior, you know, um with the names on the file there.

I think Fernand Gutierrez, um, which again to take accountability about that, that's why I got hired to then come and fix all this at the same time.

Um the correspondence from every department were going to the prior owner and now being endorsed to the new owner.

Then now licensing's coming for because they're able to come since they oversee our our work.

They're there are they're the ones who do the check and balance on us to make sure that client safety and everything's correct.

They come in, they're like, hey, where you haven't done your conditional use permit, and then I mean in June, I'm like, what's like I don't know what you're talking about, you know.

So then from then we we go in and take the steps that are needed to make sure that we get the permit.

And um, in re for the conditional use permit, I think it has nothing, and this is just my my opinion.

Um, it has nothing to do with the care um that the residents are receiving, it's more um to look at the matrix and the um complaints and yelp reviews that people are, you know, um expressing um from when I took ownership.

I mean not ownership, but um administration.

Thank you.

All right, um, anybody else?

Taylor.

Uh I I suspect that Megan and I may be thinking similarly along these lines.

Uh, part of the reason earlier why I was asking about how other facilities are treated and reviewing the the requirements was making sure that not only are we thoroughly understanding this instance but how we would treat others.

Um so I guess my question is in this council's recommendation of one year what is what is our intention with it and why are we adjusting it?

Um my concern is that some of our adjustment may be addressing things outside of the scope of this present review, so I would suggest along those lines then that if we take that into consideration, perhaps we revise that recommendation to what was recommended.

That would be my perspective.

Okay, thank you.

Um so what I'm hearing is we have a motion on the floor that says to um motion and a second, that says we um we recommend the CUP be offered for one year, and after much discussion and some answers, I think Taylor's question is um if Ray would like to amend the motion and put it back to three years or not, um thank you, Taylor and Megan.

Thank you, William, for the additional context.

The only other benefit I see of doing it for one year is we have the channel of getting to hear complaints if they come in, and to the credit of the facility, there haven't been any since new ownership came in.

Fully fully acknowledge and appreciate that.

Um I'm willing to withdraw my suggestion.

So I I'm willing to go back to the three-year term.

To the three years.

So you would amend your motion to make it um to approve the three-year CUP.

Yes.

Okay, who seconded that?

Was that you, Elizabeth?

Okay, would you second that with the amendment with that amendment?

A hundred percent.

All right, so what we have on the floor is that uh that we do recommend the COP to be um approved for three years, correct?

Correct.

All right, thank you.

Um take a vote, please.

Councilman Rasm Nielsen.

Aye.

Councilmember.

Council Member Mara Mahoko.

Yes, Council Member Bowl.

Aye.

Councilmember Stanley.

Yes.

Councilmember Cushman.

Aye, Chair Weitler.

Aye.

Motion passed.

Thank you.

Okay, thank you for all for your patience and thank you all for your thoughts and careful consideration on that.

Alright, we have one more.

And this is um for another continue conditional use permit um for um a massage parlor in Ashland and Cherry Land area.

Hi, so uh this uh item is uh PLN 2024-43 and conditional use permit to allow continued operation of the massage business.

Uh located at 16242 East 14th Street.

Uh the uh COS uh category extends section 15301 class one existing facility.

Next, please uh I'll keep it short next, please.

Okay.

So the um the facility, I mean the property is considered of the two commercial business on the front.

Um is a pet groomings and the massage facility.

Uh in the back and the rear is an existing residential.

Okay, um, there was an access to the residential approximately the 10 feet driveway located on the west side of the lot.

And then currently there were existing 11 parking space in the front of the uh the properties.

Next, please.

Okay.

The uh massage business uh have total of the 1300 square feet, uh providing the uh including receptions, laundries, break room, and also three massage rooms, uh which are ADA uh restrooms.

The business hours currently is from 10 to uh unfortunately uh forest typo is a 9 30.

Okay.

Currently uh only the business owner or the applicants and uh with the one employee are the certified massage therapies.

Next, please.

Here's an aerial view of the uh subject's facility uh and the surrounding next please.

Here is the uh front of the facility.

Um the county, sorry, the county's uh sheriff uh co-enforcement uh planning and also the health department had uh conduct the joy inspection uh in July of this year, and there was no update common uh that the planning staff have been received after that.

Next, please.

The okay, this is the area that showed that the closest uh on the nearest um uh another massage facility, which is about a quarter miles away.

Okay, and uh the next nearest one is on the left is on Hesperian, which is gonna be that two red dots you see on the left side.

That's about uh three quarter miles away.

Next, please.

So um the subject is conformed with the general plans and the zoning ordinance through the process.

Uh subjects also what uh the the use is also subject to the state massage uh therapy councils um zoning ordinance uh massage establishment ordinance and also the sheriff's uh office uh permit process and uh visit license.

Next, please.

Okay.

The use is also the um certified or the uh tentative findings of the uh conditional use permit process, public need, uh, uh compatibility with the surroundings, health safety, health and safety and uh welfare, and also lastly is the zoning uh compliance.

Next, please.

So for recommendation of staff recommend that the uh the Eden Max recommend approval to the border zoning adjustment for the conditional use permit, uh PLN 2024-43 to allow continued operation of the massage business uh with the 24 condition of approval and also um the ordinance chapter 3.24 um is regarding to a massage establishment, uh staffs and also property owner and applicant here to answer any question.

Thank you.

Okay, let me just clear.

This would be for another three-year COP.

That's correct.

Okay, thank you.

All right.

Anyone have any um questions?

This planner?

This is the first one or just a renewal.

It is a renewed, continue operation.

Okay, thank you.

Anyone else?

Elizabeth?

Well, I again I I'm like right there, and I don't uh get massages, but I mean it seems to be a legitimate place.

I don't know why we shouldn't, you know, they're doing everything right, you know.

They got the permit, so I say that we should move to what to approve it.

Okay.

Is it too early to make the motion?

Well, we can have discussion anyway, so you could um well, probably we should hear from the public first, but we'll hear from the public um in a second.

We'll see if we have any other questions.

Ray, you have anything?

I can buy Ray some time if you want.

Ray, you want a moment?

I can ask a question.

Go ahead, Taylor.

Okay, um, just uh two two questions actually.

How many employees are there?

Uh two.

Okay.

Business owner and uh one employee.

Okay, so of those two, then they're both totally certified.

Okay, and then I believe I saw it in the packet, but just confirming since the packet creation.

Has there been any have there been any comments from the public or other agencies that might know?

Uh we should now the uh courtesy notice to the uh neighborhood uh between the finite feet radius from the subject passwords, and we uh uh have not received any comment back.

Okay, thank you.

Do you have something?

Um, courtesy notices in which language?

Uh English.

But um you can contact us.

Uh we have a translators as well.

Okay.

Um your staff report just has a the way it's worded, it looks like there's three employees, but if it's two, that's fine.

Oh, um the business owner also the massage, uh certified massage.

Yeah.

The staff report says two massage, yeah, plus the practitioner, but the total is two.

Yes, okay.

That's correct.

Okay.

Uh no questions.

Uh warned.

No.

Okay.

Um Megan?

No, but I appreciate Elizabeth's input and I uh respect her perspective, and I'm glad that she has seen it with her eyes and endorses the um the approval of the conditional use permit, and I'm happy to hear from the public.

Okay, yes.

Uh, do we have any speakers?

Michael Moore, do you wish to speak on this?

I know.

No.

Okay.

All of them.

All right.

Is that it?

No, nobody else.

Nobody on.

Okay.

All right.

So Elizabeth, would you like to make your motion now?

Okay.

I make a motion to approve the conditional use permit for another three years.

Right, is there a second?

Accept that yes.

Oh.

Is there a second?

I will second the motion.

Okay, and Megan seconded.

Any other discussion?

Alright, and take the vote, please.

Council Member Asin Nielsen.

Aye.

Councilmember Maramahoko.

Yes.

Council member roll.

Aye.

Councilmember Stanley?

Yes.

Council Member Cushman.

Yes.

Chair Whitler.

Yes.

Motion passed.

Okay.

Um might be a little bit late, but was is the owner here?

Yes, the owner and the applicant.

Oh, okay.

Well, that's all right.

I I'm sorry that you had to sit here for the whole time, but hopefully you're happy with our just our decision.

Thank you.

And thank you for attending.

We make it earlier next time.

At the BCA.

I must say, I didn't think we were gonna um make this by nine o'clock, but somehow we managed to we managed to do it.

So thank you all for your patience.

Thank you all for your input.

Um we have chairs report.

I guess I don't really have a report.

I just hope everyone just have a you know, happy end to this year, and we'll see you all next year.

Um are there any council announcements, comments, or reports?

Yes, I just have one, Diane.

Yes, go ahead, Warren.

I want to sort of put in our minds for next year the subcommittee of the economic development.

Um perhaps we can discuss it in the in the future chair, vice chair, or perhaps at the next meeting more thoroughly.

But I I do want to put that up for uh our in our minds for next uh next goal round.

Okay, thank you, Warren.

Um, any other comments?

Yes from the council Ray?

Um I was thinking about the end of year and the year that we've had, so I just wanted to publicly give thanks for the new parks that we've had in our community, especially in Ashland and Cherryland from Hard.

I'm grateful that we've had public works speak to the Eden Mac for the first time and looking forward to them coming back.

I'm grateful that we've had presentations from the CHP multiple times and the sheriff for the first time, and then I'm grateful that the language policy is still being worked on by the staff in terms of translations.

So I'd love to hear if there's an update when that time comes around, but thanks for hearing us, and I'm grateful for all of those celebrations we've had this year.

All right, thank you.

Anybody else?

I'll just say this is my um wrapping up my first my first I guess calendar year on the Mac, and it's a pleasure to serve with you all and I um appreciate this process and the folks here who are support us and the public for attending.

Um and happy holidays.

Thank you.

Anyone else?

Right.

Any um staff announcements?

Comments, reports, Tony.

Are you still there?

Yeah, I see Tony's name.

Anything for us?

Nothing from me, thank you.

All right.

Um seeing no other comments from any staff members or from the council, I believe we can adjourn this meeting unless anyone has an objection.

We will adjourn at what is this, eight eight fifty nine?

Oh my goodness.

Wow, good job, Diane.