Alright, so good afternoon, everyone.

Call to order the ad hoc.

Committee on reparations, clerk takes the role.

Supervisor Marquez present.

Supervisor Miley.

Present.

All right.

So we have uh three items, three three informational items.

And the first item is a commission work plan update.

Uh good evening, and thank you for uh the ad hoc committee meeting.

It's been a moment, so quite a bit of stuff to uh update you on, and we have a couple of guest speakers, so hopefully I can keep the agenda rolling for you.

Let me uh ask.

Uh so the agenda for uh today where we'll be doing the work plan, the operations and administration, and then uh we have an ask about the open seats, and then share our upcoming events in digital presence.

So I wanted to share that when we first started the work, and I think last time we spoke to you, we had 11 subcommittees, and we have now consolidated down to these three.

So we have an admin and budget, we have a listening session, and then we have our data research action plan report.

So now we've we're really focused on the internet, um, on these three groups, and you can see um the intersection is what we're calling the pillars of focus, and I'll share with you those four pillars, but under the each subgroup, you can see um the work in general buckets, so like the admin and budget is doing our budget, but also websites, social media, and any sort of progress and movement, uh, and then the data research, we're doing the harms report and the narrative and actually the action plan report we owe you, and then listening session is allies and partnerships.

So that's how the 11 committees came down to the three.

These are our four pillars, which also center um the listening sessions, the surveys, and the data gathering.

So these four are um split into how we are having the conversation with the community, so experience of harm and inequity, and there's a sample there, I don't have to read it to you.

Um, and then the community assets and resiliency.

So that's you know the trauma and the struggle, but then what are the the um positive and brilliant things our communities doing, and then the reparative needs and priorities, which obviously is part of the action plan, and then lastly, what's the vision in the future look like?

So everything falls under these four ways of looking at the work.

Um, and then our uh we have two consultants and uh doing project management is uh ECC, exceptional community communications that has been approved, and I would like to bring up um the CEO of CC.

Hello, so it's been a lot of movement, a lot of activity.

Um, we have a report.

I don't know if yes, my name's okay Letitia Henderson, and I am the principal consultant with exceptional community connections, but we do love working with the community and communications, but ECC for short.

So we've been working with our team of consultants.

We've been working with the commission since August in the formal capacity as their facilitators and project managers, and what I can say just in summary without going through all the specifics, that this commission is making steady progress on the implementation plan that they identified in January at their planning retreat.

And so the work that we our approach to the work has been situated across three phases.

Um the first phase was the initial launching the project, and a lot of the work we spent time organizing their subcommittees.

And as Chair Gore just mentioned previously, there were 11 subcommittees, and so we spent um the first phase just restructuring and looking at what is um a subcommittee structure that would support their workflow and implementation of their tasks, and so we have the three.

And so phase one was really just working with the commissioners to ensure that they were assigned to a subcommittee that you know that they were interested in and that reflected their skills, experience, and interests.

And then, of course, facilitating communication and dialogue between the three subcommittees and working with the co-chairs of each subcommittee to ensure that there's an agenda plan, they're clear around their task and goals for the month.

And so to date, we are now in the second phase of the workflow, and that is just organizing the work, the work plan, the flow, managing and tracking their milestones, and also really drilling into the details around the report and their recommendations.

And so to date, we have some of the milestones that have been accomplished between October and December.

Awesome.

Yes.

So this is the work plan.

Oh, yeah, I always say, they got me.

I do.

I say weird things like awesome sauce.

So this is the robust work plan that we've been working on.

So this was the plan that was identified back in January.

And you see, there's a myriad of tasks and milestones.

And so the work that we've been doing is ensuring that each of the subcommittees are clear on their tasks and that they of the in-between speed bumps or processes that need to be fulfilled, any gaps, that's where my team and I have gone to work as their technical assistants.

And that's look like creating agendas to strategic thought planning to scooping collard greens into cups with aluminum foil to make sure that there is a to-go plan for the food following the listening sessions.

But it's really a labor of love, and we're so honored to be supporting the commissioners in this way.

So where we are now, we have the October milestones that have been completed.

I can with full honesty and excitement say that each subcommittee has fulfilled their key task, up to about 80% of the task, which is amazing.

This has been a very short time period to work through, but they've been working together collectively, and evidence of that is things like they have a website, there are listening sessions that are happening.

So those are all signs that we that we say things are moving in the right direction.

The next major outcome in terms of a key activity and milestone is the draft report.

So there's a very rough draft, and I do mean rough because it's an outline, in outline form, but it is promising in that it exists.

The surveys that have been uh generated and created and um disseminated at the community listening sessions have been collected, and to date there are more than 70 that have been collected across the in-person listening sessions.

Um, with those surveys, that's going to support the feedback from the community members.

It's what's going to support the commissioners with identifying their recommendations according to their pillars and their and the guidelines that they're using for recommendations for reparations.

And then finally, we have the community listening sessions.

You all have attended those.

So four out of six to date have been completed.

Initially, when we started with the project, the commissioners already had one.