All right, good afternoon.

Let's go to ad hoc committee to order.

Clark want to take the roll.

Supervisor Marquez.

Present.

Chair Miley.

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Thank you.

Alright, thank you.

All right.

So we have a number of lengthy agenda.

So everything is informational.

So let's start with item one.

Good afternoon.

I'll be presenting all the items, and actually, since this will be the last meeting before we get to the uh an agenda item for the June 30th.

I'm hoping to be able to get your input and feedback on how we will be presenting the materials at the time.

So this is the order that we as the commission were thinking would be helpful to agenda to have it be a set matter.

So start with the report, and we can go over that.

Oh, actually, uh so I'll review a memo which summarizes the same priorities that we will be asking the board of supervisor to consider.

Uh and then we'll go over the digital campaign that we hope, which we are now calling show up for 6 30, which is June 30th, and we have a digital toolkit.

Uh then we'll go over the structural um recommendations we have about going from an ad hoc committee to a committee, uh commission uh from the first commission to commission 2.0, and then perhaps a community or advisory group that would be an external group.

Go over the funding, and then uh it's time to review the final action plan.

So this is the the way that we would like to present to the um the board of supervisors.

So the four key matters that are in the memo that hopefully you'll have uh you have a version of it.

Um, so the first priority is to accept the report.

So the report is currently about 160 pages.

Uh, there's a draft we've sent to your staff.

So if there's anything missing in there or that you'd like to add, uh probably have maybe a week to get any edits or comments.

Um, but the general outline has followed the the uh last format that we shared with you.

So that's priority one, except the report priority two is requesting a more permanent structure.

Go from the ad hoc committee to a committee, and then go from commission 1.0, reparations commission 1.0 to a reparations 2.0.

Uh and then priority three is to do uh equity alignment.

That is to look at all the departments, the agencies, the commissions, who are doing any kind of racial equity or um uh disparate impact district treatment work.

Um that would allow us to see all the good work that's being done by staff and departments and lift that up and create alignment as we go into the next phase.

And then priority four is what we're calling operationalized the office with either within the office of equity, um, but to have right now we are fortunate to be um supported by the library, they can still hold that until we are able to find the office of equity to where to permanently hold it.

So those are going to be the four priorities that we want to move forward.

I'm gonna pause there.

So um the report you says 160 pages.

About and how many recommendations total?

So there are 12 in there.

12 recommendations, okay.

Put in put into three, and I can uh here.

Um so there are four the four, you can see the four phases here.

So, which you requested the directive was give us short-term, medium term, long term, short term.

We have these five housing, wealth gap, mental health, physical health, black youth, and standing up the office.

Phase two, education, legal system, um justice, um uh criminal justice, uh public safety, data transparency, and then what we're calling um black cultural, black civic and cultural power, then phase three, even though long term we're kind of calling three to five years, the political disenfranchisement, ongoing data transparency, and things to do with the environment.

So those are the 12 put in the timeline phrase, uh time phrase.

So within the report, each of those um topics are um described through both data that we pulled and the community comments.

So there are you know 12 sections.

Then the very uh what I would say the more back end of the report has all 40, we had 43 recommendations across all these areas.

So there's that's why I think there's a bulk of this, you know, all the work that we heard from the community and that commissioners got to put in directly.

So there's 40 43 of those, what I would call original sourced, and then we whittle it down to these 12.

And so um with your priority three in terms of the alignment, so would the would we be aligning uh what the county's already doing within each of these three phases?

I would say that uh across all 12.

Yeah, okay.

Go all 12.

The timing is because you all requested that, and so this was our recommendation.

Um, but I think we would need to reconcile uh where there's a lot of strong report or support or work being done.

Let me just say that, and then where it might be weak or thinner, and then you could prioritize, but I would not try to phase them in buckets yet, let that equity alignment surface all that work.

So that's a bit of work that needs to be done.

We've got the recommendations, we got the phases now.

Let's see what the county's already doing, and then we can see where we're uh what we uh still need to do.

That aligns, you know.

Oh, great.

We've got a lot of, you know, the health department is doing a lot of great work, you know.

We slip that up.

Let's maybe follow some of the leads that they're doing, some of the work they're doing.

Um, but if also if it's one of the let's say housing, and we're very weak on the housing, then that would also inform how we could structure this next thing.

And because we've got recommendations from CARES first, deals last.

So I mean, there might be alignment across a lot of different county efforts so far, okay.

Yeah, I understand.

Just wanted to get clarity on that.

Do you think that'll be confusing for the supervisors?

Do we need like maybe that visual?

I don't think it's clear.

I think this is something that I um commented commented on last time, which was the equity alignment work needs to be analyzed and assessed.

And I took back my words because I was mentioning, you know, could the commissioners kind of look at what would be done in the last year or two on the board in terms of investments program and policy areas.

And then obviously that that didn't make a whole lot of sense that it should be department head and staff driven.

So I appreciate you memorializing it in this way.

The one thing I just want to be clear on is we need to identify who we're asking, like someone has to coordinate this work, right?

So yes, it needs to be done, but we need to be very clear on identifying who's gonna spearhead the work.

So you want to have a recommendation by the not a recommendation, but just calling out that that's that's homework for us to determine, right?

Um, and I don't know if the library is willing to help us, you know, because we're talking about that transitional period, so I would say that's something that we have to um identify.

But I don't think it's your response.

You can give us recommendations, right?

Suggestions, but so this is really helpful, um, because even when we had an interim person in the position, it was so challenging.

Yeah.

When there was a person sitting there to go across all the departments, try to do that work, and then you know, we're on to the we've transitioned that person.

So it does need to be to your point, inside the, you know, as opposed to us having consultant.

We need somebody who and I would maybe just narrow it the focus more, put that on the committee members of this body.

Okay, you know what I mean?

Like okay, that could be our homework assignment.

Okay, yeah, yeah.

Because I think that's um the supervisor uh Marquez is hitting on uh something I think I've mentioned to them, and I think that's why the recommendation one of the recommendations is that this ad hoc committee become a standing permanent committee so that we can then go forth and execute around all these different aspects and um follow up on it.

All right, you're good to come in.

So we're back.

Everything's good.

All right, so we had a little technical difficulties.

Um Supervisor Marquez and I are still here.

Uh in the ad hoc committee on reparations and Deborah Gore was presenting some items.

Like I think you're dealing with items uh one and two.

Yeah, we were still kind of on uh the report.

Okay, the report has the four items.

And I was just responding to uh a comment that Supervisor Marquez made um in terms of the challenge associated with uh ensuring that there's ample follow-up on this.

So what I was stating is that one reason we were uh suggesting that this ad hoc committee become a permanent committee so that we could then have the necessary county agencies departments uh who are responsible for whatever aspect of the reparations recommendations that are being um uh suggested, we could then bring them in and ensure that there's you know follow-up and continuity and um and then at the moment uh I think they're recommending the library continue to staff this effort, but also that um to ensure let's say uh community uh engagement that we also uh create a reparations citizen commission that would be appointed by us.

I know she hasn't gotten further into it, but would then work on providing input to help uh with the the integrity of the follow-up.

Yeah, and if we need um resources in order to do all this, and that would be something if the board approves us being a standing committee, we would then have to figure out.

But that was a good thing.

I'm just legitimizing your question and trying to add a little bit more.

Um thinking to it, at least for the moment.

Because the other thing I would say is uh what we're doing with with the reparations recommendations.

Uh there's some things that are already being done.

So we need to figure out what's what's being done in the county already, what additionally needs to be done, maybe what needs to be enhanced, all that, but uh this isn't something that's gonna be accomplished in a year, two years, um, their phase three.

I don't know, that might be three or four years out, and then also depending on the constraints of the county with our if our budget are resources, uh we, you know, this might be an iterative process as opposed to um, you know, one and done.

It's more like I like to describe things uh because I ran track, it's more like a marathon than a sprint.

Oh, I thought you can say it's more like a relay.

We just keep hand at the baton till we get around track.

It could be a mile relay too.

Yeah, as opposed to a quarter mile.

Yeah, we're not sprinting here for sure.

So I wanted to get some clarity.

So this diagram shows you like we're going from ad hoc to standing, and we're going from um ad hoc commission, oh sorry, that should say commission to phase two commission now.

See that dotted line?

We're also suggesting that there be an external entity uh in the memo, it's called an advisory council, but because we did um such I think a good job on the community outreach, we have a lot of organizations who want to have a voice and be involved, and so um, if we could have an external body and a very large external body, um, could could that could we stand that up as well?

And how does that happen?

I mean, we can't prevent the community from coming together in a coalition, but how how is it that they could then be engaged in this process?

We would love to put this this structure right here is actually in the memo.

So what what do you think of well?

My thoughts is the board appoints the commission, and then the commission, um, it could have uh subcommittees that would be composed of folks from the community.

Is that is that how it's usually done?

Um how do people stand up these outside coalition or advisory councils?

So I'm okay with an advisory body, but I'm not quite sure.

So let me take a step back.

So keeping the commission intact, so I know the last presentation there was a strong emphasis for accountability, oversight, just to make sure that the work of the commission um is indeed being implemented, and we're kind of tracking the rollout, the phased approach.

So I I hundred percent agree with that.

And I remember there was also discussion about possibly scaling back because right now the commission it's uh three seats per district, and we haven't been able to keep all of the seats a hundred percent full.

There's been, you know, obviously um a significant loss in other reasons why those seats have been vacant.

So I think that is the priority and advisory.

I'm not confident that we're there yet.

To me, like priority is who's gonna hold this work.

That's number one.

So the work that gets implemented, the commission being the oversight and the partner, the relationship, the CAC.

I don't know if we're I would be open to it, but not until we know where this work is going to be housed, like what's going to be the interim stand-up of the office, who's going to be responsible for this.

Um, we need to talk to the library.

Is the library willing to do it for three months, six months.

I we don't have that information just yet.

So to me, the primary focus is what is the transitional plan to where it gets permanently housed, and how do we continue to partner with the commission?

The CAC, I don't know if we're there yet.

Like it to me, it doesn't make sense logically to stand up the CAC if we haven't even answered those other questions.

Like I'm open to it, but I think sequencing, we have to have the foundation secure.

And the CAC should not be a voting member, their advisory.

Are you asking for them to be brown acted?

There's there's a lot we have to figure out there.

Yeah, because I was gonna say co-sign what supervisor Marquez is saying, because you've got whole voting authority and stuff.

I mean, I I at the moment I would I would just mix that box because it could produce more complication and with the with the commission itself, the commission can hold a lot, and now you've got the weight of the board and committee as well.

And if as a result of of that of the board committee and the commission feeling we need yet something else, we can entertain that, but I would keep it simple and not complicated, because as she said, I don't even know if this body is would be brown acted, and if it if it is brown active, that's gonna produce additional complications because you got a clerk there, you gotta have a clerk there.

Yeah, and that's a lot more resources and meetings too.

And it could be complications around, well, what's our role?

What isn't our role?

This that and the other, and I don't want to set people up either.

Yeah, I I think we could envision a different model of the CAC.

If you're mentioning there's uh 25 external organizations that have been very engaged, then I would actually ask that our clerk and our commission maintain relationship with those organizations and invite them to participate in the meeting so that they could be part of the discussion and weighing in.

So we're still getting that community voice.

That is absolutely critical.

Um, but right now, without definitively having a solid plan for where all this work is gonna stand, I I'm just troubled with adding more to it when we haven't even answered the preliminary preliminary questions.

Yeah, okay, so there's really good momentum and really good community engagement.

And the fact that the commission is getting smaller, so we're going from 15 down to seven possibly, right?

Each supervisor gets one vote plus an at-large, two at large to get you to an odd number.

So that actually is shrinking in an environment where the community wants to come in.

And so it feels like we're actually keeping them like gatekeeping them.

Could there be a version where it's not?

I'm thinking now, like you know, like if you're on a nonprofit and you have a board, you have advisory committees.

They don't have a vote, but they are invited, but have a little bit more standing, uh, not all the way to the Brown Act and minutes and all of that, but is there some way we can keep that community, you know, engaged until, you know, so it's sort of a I want to say just a lower level until we get this structure in place sectors.

Where does it land?

How is it staffed?

Are there any financial resources?

But I I really fear that uh if we were to say, hey, just wait that there's you know, there's gonna be some suspicion around that, it does it's not helpful to the phase two of the commission because it's gone smaller, it feels a little bit more exclusive, and we're and we're just trying to keep it open, keep you know, you all did all this great work in the community, so maybe you know step A step one B, or we do one A.

I'm trying to think of it.

Oh, what were you envisioning for the commission?

How frequently were you uh wanting them to meet?

Because you meet monthly right now.

Were you wanting to stick with that cadence or bimonthly or quarterly?

Well, we had we had talked about less frequently uh for sure.

So bimonthly or quarterly, maybe about a month, six times a year, and and so if we can manage the CAC as advisory as advisory, what would you propose?

How many meetings per year?

I hadn't really thought I thought they would be every one.

But if it could go quarterly at least at a minimum, at least, and it would be a separate meeting, correct?

It wouldn't be part of the commission.

I can't speak for the people who have to be put on that commission, right?

So um, so let us like take it into advisement.

I'm hearing you that you want to come keep the community engaged and um continue to have their input and um participate in the process.

So I'm definitely open to that.

It's not that I'm against it.

I just I'm just the sequencing.

Okay, yeah.

So I I think it's yes, but not until we're clear on the steps before that.

Which is so I I think the commission, how frequently they're gonna meet, what's the size?

Like we have to first get work through all the logistics of transitioning the commission to phase two.

That's priority, right?

That's priority.

That's priority, yeah.

That's priority.

So I would say let us focus on that.

Okay.

Um, it it's kind of like a parallel process, I I would say, but um again, I I I can't tell you right now who's gonna manage all of this.

We could ask for all of this, but I don't know, Supervisor Molly, do you do we have a specific staff person, a consultant?

That's why it's hard to say this because we haven't even determined who's holding this work.

Yeah, once again, I don't want to promise, I mean, it's sort of like what's that um saying um uh uh underpromise and overdeliver or something.

I can't remember the the phrase, but if we over promise and we under deliver, that's when I think people get upset.

I'd rather um promise and then over-deliver, and I just think we could be setting ourselves up because I know Supervisor Marquez knows we got a lot coming at us.

You do, yeah.

And this, if we make this part of the county's institutional structure, it'll be there for us to work on as opposed to at the moment.

It took a long, it took a while to even get this into the county's institutional structure.

So now we're taking the next step to further embed it in the county's institutional structure.

So we'll be working on these things as opposed to uh it not being a part of it, not even being on the radar.

So I'm just trying to think, how do we get this?

Keep this momentum moving forward, but not overextend ourselves beyond our our capabilities and our capacity at the moment.

Yeah, that's kind of what I'm thinking.

So I'm uh trying to share with you what we're gonna do as a commission.

So I can see you know, taking off some of the um languages probably overcommitted, like the voting and all of that, removing that.

But I do think as a commission, we're gonna put forward that we have some sort of a community because even for those seven positions, the community is gonna put their at you know in, and so you may have a lot of people who will not get selected, and this would be a great way to engage them, right?

So um, so as a commission, we're gonna present it, but I might put like a dotted box around it as you know, and sequence and sequence, yeah.

The goal is to get to this group as soon as we can stand up within the county, um, the commitment to have the committee and the commission, but not to complete it.

I don't want to uh remove it completely from the commission's research.

We certainly don't want to delay it.

I hear you on that, the urgency of keeping that momentum.

Um, yeah, it's just for me, just a matter of sequencing.

I don't want to get ahead of ourselves because to me that the primary focus is keeping the work of the commission, which in its current structure is going to change size and um cadence.

Frequency of the meetings, yeah.

Okay.

So once we we've got that cleared, then I think the next priority is to determine the design, the makeup of the CAC.

No, I think um the architecture for accountability.

So is this something that um was envisioned through the reparations commission, or are we modeling this off of another county, another jurisdiction?

We're kind of in we're we're creating it, right?

Well, so this if you looked at how the state, right?

How the state task force went there, they did their very comprehensive report, and three years later now they're doing the structure because they don't the architecture, they don't have the accountability.

So now they're standing up their Freeman Bureau.

Now they're standing up what will be the structure for that.

So they've lost three years.

So we're kind of learning from what other folks have done.

And so have that report went right to some sort of a governor appointed, but we didn't make that demand at the time.

So now we're we're sort of doing, you know, we're learning what's the best way to keep this work.

One, you know, um commitment to the work, uh, and then two, the community that really wants to be involved in the work.

And I think, and and so now, you know, so now you see that all that legislated, all the bills that are coming, right?

So we're doing that accountability work through legislative bills and stuff at the state level.

Um so and it it it helps Alameda County to be like already structured, already doing the work, assessing our departments.

Those are things that are happening at a state level and at some city levels, and I sort of feel like we're learning the best practices.

So yeah, because that's what I was trying to understand.

Okay.

So we we uh this is a lesson learned from as a result of what the state did, how we can go about structuring and that accountability uh so that we don't lose momentum, but um it's not like we're modeling this off of something that's already in place.

We're kind of creating it as we're going along and get which is once again um based on our best uh thinking and what we feel would be uh the most appropriate because I want to be very transparent, you know.

I care about this as an African-American, I care about this, but I also know there are a lot of priorities in the county, and when the board uh two years ago, I think I can't remember if Supervisor Marquez was there.

When we looked uh, but I know when other when we had other boards and we try to look at priorities, you know, there might have been 30 or 40 things and preparations when we tried to uh narrow down to the top 15 priorities or something for the county, that was not so I'm just trying to manage this and manage expectations, but put it into the county's structural institutional um foundation, and obviously don't give us a report and then put it on the shelf, nothing happens with it.

That's the worst thing.

So I do think we're kind of all on the same page here.

It's just a matter of how do we orchestrate that.

Okay, okay.

So um that's the essence of um those two pieces.

So the next so informational item number two is the um digital campaign.

So we currently um just and this is for transparency, but it's also in the memo.

Um no, sorry, the memo is except the commission action plan and then this structure, um, and now um doing the equity alignment.

Let me just show you.

Um, so much.

So this is um this is the equity alignment, uh, you know, where there are existing programs and then the 12 assessment areas, and then we sort of funnel it to what's fully aligned, what's partially okay, so um uh you know, I was just sharing how um we will do that um the alignment work.

So let me just offer you this that I I think I'm like my intuition is telling me as we do the alignment work, I think we will be working on those top 15 problems.

Because if you know, if you if you're looking at public safety, let's say it's the number two, and you should look at the equity work, which is doing a lot of violence prevention and violence intervention programs that you in fact are working on one of the priorities, right?

And if you're talking about housing for the community, and you identify the equity programs that we're doing or that you will be working on one of the top 15.

So there's gonna be, you know, uh to that graphic that I had up here.

There's gonna be that that surfaces.

It's a well, yeah, because we could do that, we could define those.

Oh, you gotta, I think you've got to elevate me.

I can't share that.

Uh you see what I'm saying?

So it's it's so interesting by working on reparations, you're working on probably the top 10 priorities.

And I would include immigration on that too.

And I would take it a step further.

One thing we did really well in the city of Hayward, they were big on environmental sustainability issues.

Every staff agenda highlighted if we were meeting those goals and objectives.

So maybe this is a way like uh, you know, I've spoken in the past under AC Health, we do a lot of contracts with mothering and birthing, um, supporting black women in the dual up program.

So stuff like that we could call out in the staff report this alliance.

So it's like a constant reminder, like we have to do that analysis, but we can also do a better job calling it out as we're voting on investments.

Yeah.

And that's just a matter of um, we have to do a better job of sharing the good news and the good work because there is a lot of good stuff happening in this county, but it's just so much to track.

And to your point, like we're not tracking the data, but I'm certain when we talk to the department heads, they're gonna be able to give us significant program funding investments that's already being done.

Yeah, but we have to just capture that though.

But let me also um co-sign a tag onto this because with the reparations work and the recommendations, if we put reparations as like in the county's 2036 plan, you know, we speak to some of this stuff.

Critical issue while we keep going, while we keep okay, okay.

Well, hopefully you won't lose it again.

All I was saying is because we're having a good kind of conversation about the report is that if it becomes part of the county's 2036 vision, then when county staff do their board letters to the full board and the public sees the sees the board letters, it they all they always have to report.

Does this does a particular item that they're reporting on particular expenditure or whatever doesn't meet something in the county's 2036 vision?

And that's kind of getting it with supervisor Marquez was saying, um, we could make it so that county staff when they present their board letters, they have to spell out whether or not this meets one of the objectives in the 2036 vision and reparations could be one of those items.

That's all okay.

That's all I was trying to say.

Okay.

So uh let's see, so that was uh item one was the memo, item two, I was about to share the we jumped over and we did do the uh the timeline of the committee.

So we've done one and three.

I just wanted to let you know there's a digital campaign that we have going called Show Up 6 30.

Um it's to get people signal letter, and you know it's all digital now, so hopefully you'll start to see your inboxes get full, uh, because it comes right into your inbox.

So we've just started launching that.

I think we may have eight to nine letters, but I wanted to give you a heads up that that's coming.

And then similarly, um along with the letters, uh, we're gonna try to get community to show up on 6 30.

So that's why the campaign is called show 6 30.

So just wanted to give you a heads up.

We've sent the material to your staff, you know, if there's any of your newsletters information you get out to the community.

So item two is just so that you know, not just, but so we've got the digital campaign and just asking for any communication support you can provide or anything you want to share with us with regards to doing those kinds of campaigns.

Pretty straightforward.

Okay.

So then item four um is this advisory um council coalition, but now you've shared that we want to sequence it.

Um we want to um get get it right with regards to the committee and the commission, but that I just wanted to be transparent, but that that as a commission we're still going to propose that's that that be included.

Then item number five is what I'm calling the bridge funding.

Uh we really feel strongly at the commission that you know, had we had funding two years earlier, we got it the last um you know, last October till June, and and we were pretty effective.

You saw how many listening sessions we did, how many feedback sessions we had, and we just thought, wow, if we would have had some resources going into it beforehand, who knows how how much more rigorous we could have been.

So we're probably gonna of the 500,000, I think spend down all but maybe 50 or 60,000.

So there's not going to be a whole bunch to roll over to let's say the library while they hold it.

Um but wanted to um present that the there's gonna be a need for resources, right?

You start it you started on it like all these are the priorities.

You might have a deficit, like all of these other things, but wanted to make that ask or make that clear that you know, along with that structure and the commitment to the architecture, we will need some financial resources.

Yeah, because it kind of gets what's Marquez is saying um either we either we all need to provide more resources to the library so that the staffing staff to do this, or we'll need to um have a consultant and provide resources to the consultant.

So I was leaving off on the funding, and you were commenting, and I and you know we appreciate the challenge, and that had you not both stepped forward with the contribution contributions you made, um we would not have been able to do the work we did.

So um asking actually how to present this portion that we think is so vital.

Well, I just think it's important uh that you let the board know that you will need funding.

It's a smart kid's point of that, we'll need funding to carry this work forward.

Um how much funding minimally I think we need funding if the library's holding this, we got to provide resources to the library so they can carry it forward.

Um if funding's not provided to the library to carry it forward.

Um funding needs to provide it so that there's a consultant who's working to carry this work forward, and the consultant maybe reports directly to the committee to the reparations committee supervised Marquez and myself, uh, or funding that there's a staff person that's in the county administrator's office.

Dedicated to the reparations work, not sort of as part of 10 things this person has.

Right, exactly.

Yeah, that's all.

Yeah, but uh, but then as a result of of having dedicated funding so that there's um staffing to carry forward this, eventually they might need additional funding to carry forth and implement various aspects.

All of those of the representative recommendations that are not being implemented or recommendations that need to be enhanced because they are being worked on, but they need additional resources.

We don't know what that's gonna be yet, but we do know we'll need funding to staff this.

Good afternoon, everyone that's participating online to the ad hoc committee on reparations.

Due to the unforeseen technical difficulties we are experiencing with Zoom, we are switching the virtual room to a teams link.

You can find this on our website at BOS.alameda County CA.gov slash broadcast.

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It's the link in red.

Please join that link to attend the ad hoc commission, ad hoc committee on reparations.

We will be in recess for 10 minutes to so that you have time to make the transition.

Again, we are switching the virtual room to a teens meeting link located on our BOS.alameda County CA.gov slash broadcast website.

Please find it under telecommercing guidelines.

The link in red, thank you.

All right, Supervisor Miley, we're ready for you to start the meeting, or convene the meeting once again.

Okay, so um we're gonna call the ad hoc committee for reparations back to order with the clerk take the roll.

Supervisor Marquez present.

Present corner.

Okay, thank you.

So yeah, so we had to delay the meeting for a while due to technical difficulties, and now we're back on uh remotely on another platform.

And I think we have about 30 minutes because if I have five o'clock, we've got another meeting.

Okay, yeah.

And we really only have one item.

We we left off during the funding, and if I if my uh summary is correct, just present that we will need the funding.

I'm not gonna provide a dollar amount or anything, but that it's important to continue to work to have the funding.

So I'll just lift it up as a commentary versus a specific request.

So then that leaves us the last section item, which is the um actual action plan report.

And as I was sharing, you know, the beginning of it outlined the recommendations, the short and long term.

The um sort of back half of the report um was a template that each commissioner could submit what was important and what they heard and the research that they had done.

And each of those had a prompt.

Um, so uh it asked what the harm is, what the recommendation is, what are the action steps, uh, what's the potential funding, intended beneficiary, success matrix, community input, and then final considerations, and you have four to three of those.

So that allowed you to get the commissioners' voices on what was important to them.

There's a lot of overlap, right?

So maybe five of us wanted to talk about housing.

So you would see five different perspectives on housing in the rear of the report.

So we captured you know that let each commissioner have their say basically, and in a depth that had consistent prompts.

So that's that, and then that's all consolidated kind of in a executive summary fashion in the front of the report where we put it in the stages, so that that's how it divvies up.

So if you if you feel like when you get to the back, it's like oh my gosh, this is repeating, this is repeating because that is a raw capture of every commissioner, and there's 43 of those in the back.

So um, so there's that sort of uh may have that feel to it, but I think the front half is pretty strong, and it really um rests in community voices.

So we have pulled quotes of people, and some of it you will remember having attended so many.

Um so you'll see the community pulled quotes and then you'll see the data and then the issue, and then it walks you through.

So that's like the first 30 or 40 pages.

So there is an opportunity for you.

If there's something material, like if you as the ad hoc committee want your own statement, we could put a statement in for you all for that.

We have a commissioner's statement.

Um we have an overall statement, but if you wanted to provide that, we have a lot of you know uh appreciation to the community members or those those listening sessions we held for the all the consultants that we hired.

So we we've done that recognition part, but if there's something that you or your staff, you know, who've also attended a lot of time, might even reach out to birds, you know.

But people who you know have contributed if there's something in there you guys feel that you want to get in there, you should let us know like by Friday at the latest.

We can still get it in.

But I think it's pretty much, you know, we're going for finalizing all the comments that um commissioners have.

So that completes my report.

Can I ask a question and I apologize if you said this already in the beginning I didn't note it, so um if I'm repeating something you already shared, I apologize.

But um, I know you we have a firm deadline to submit any edits uh to the report.

I pretty sure I mean district director Bonnie Lachey did send um we wanted to make sure we were including uh the materials of like the actions that myself and Supervisor Miley took with re with respect to forming the Russell City redress.

There was a letter we co-authored, so we just wanted to make sure that that was captured in the body of work which was last July.

Um so um I'll double check with him that that was sent.

Um but wanted to be clear on when the report will be finalized and distributed is the goal to distribute to all of the supervisors to read in advance of the June 30th presentation.

As much as we um we had hoped, um, so if you look at uh page four of my memo, there's a there's a milestone timeline.

Uh-huh.

And so um we have published the report on the website, okay.

So it's a draft, so to your point, uh draft versus the final.

See if I'm so not good at teams, but um, so you see there, right?

You see the timeline where the final report shared with community partners May 29th.

So that's just gonna be on a website post.

And then our board letters bless you, our board letter submission.

Um, I think that's already gone in because we want to be a set matter.

So somewhere between you know, next week or the week after we send it to our um the person who's designing it, so that has nice graphics.

So I think it's probably gonna be about two weeks before the 30th.

So maybe around mid-June, that we could get it to the supervisors, a final final to the supervisor.

That would be helpful.

That's pushing it.

Yeah, yeah, yeah.

Okay.

We have to have a final for you know to just how much how much you know.

I wish we could have given them a month with it, but it'll probably be like two weeks with it.

Okay, that that's that's fine.

Just want to make sure um if they have a chance to review it before the presentation that way if they have clarifying questions, it's up they'll have an opportunity to at least sit with it for a while.

Yeah, okay, thank you.

Okay.

Okay.

Any other way that completes my report.

I mean, I think you can acknowledge um the committee and the board of supervisors, but it's it's the report from the commission.

Commission to the board.

So I you know I just feel uncomfortable.

Okay.

Kind of usurping it once you submit it to us and we accept it, then we'll take it from there.

That's kind of how I see it.

Right now, I don't feel comfortable.

You know, imposing on um the work product.

Let's put it that way.

Yeah.

If you take any of our suggestions, that's great.

But yeah, okay, it's your work product, Matt.

We do have uh a specific uh section for the commendation, so you know those will be handed out, but we also have codified it in the report.

Yeah, because we want to present commendations and then the committee.

Just so I'm clear.

Um June 30th is the presentation, giving the full board an opportunity to socialize this, they'll have the report in advance, ask any clarifying questions, provide feedback, and then I think it's really gonna be up to us to listen to what direction, advice, guidance we hear from our colleagues if they're in alignment with the phased approach um to determine the next steps, which is why this committee we want to transition from an ad hoc to a permanent committee to continue to track and memorialize that work in terms of the next steps, and then like I mentioned earlier, we'll also have to sit with the library.

Um we do have some relatively new people in our CIO's office, so identifying work plan, and I hear you we don't want this to be with someone that has other additional responsibilities, but that may have to be the interim until we identify because we if we're gonna hire someone to solely be focused on this work, we're gonna have to identify the funding for that, the classification of funding.

So just want to kind of get people used to the idea that there might have to be like an interim approach until we can embed and institutionalize the work, it will be fluid for only because of the issues we're dealing with with the budget, the priority, yeah, yeah.

Okay, yeah, but I'm confident we'll we'll figure it out.

I think um it's on us publicly to continue to drive the work and it is a lot to think and process, and I'm I know we could figure out a path forward.

Um I think that's that's all for me.

Um we'll defer to the community if there are any common comments.

So uh Deborah, is this uh memorandum?

This is from you.

Yes, um, still it's still in draft version, so um I can make well you'll see that there's some redlining in there.

Um I wanted to share this version with you before um I submitted it formally, okay.

So there'll be a formal submission of this to the full board along with the and the public, along with the report.

Yes.

Okay, and then the memo, the slide deck and the report, okay, and the side deck, right?

Okay.

Oh, oh, I'm sorry, uh the financial we also have we'll probably uh not probably.

So we're working on um uh a document that summarizes the financials too.

Okay.

So that might be a two-page memo.

So there might be four different documents that will be made available to the board and the public.

Um prior to June 30th, and we've asked each commissioner to meet with their supervisor to also socialize the memo, the four priorities, and uh the report, so there'll be those one-on-ones, or they may be you know, um, the supervisor's three people, those three people will meet with that supervisor.

So uh commissioners are actively working on those scheduling too.

The commission has one more meeting next month.

Yep, okay.

I think that's the 10th.

Okay.

And then we want to give commendations to the commission at the meeting on June 30th.

Okay.

Um, and then the only thing I just want to say, because I'm trying to be transparent.

Um not defensive, but on page 12, it just before the conclusion, it says the reparations work cannot wait for institutional convenience.

The county must match the urgency of the community.

Um I understand that, but uh you know we we have a lot coming at us, and it's taken us a lot to get to this point.

So, um I just want to once again be um that's cognizant that I think it's important that folks find a fire so the board understands we've got to keep this work moving forward.

We can't languish, but our ability to do all this, it might need, and that's why I like the free the phased approach.

So I just want to I'm not trying to um uh water down what you present.

I'm just trying to react to what's being presented.

I appreciate that.

Yeah, yeah, because you're gonna get the heat.

I don't want to put words too much.

You're gonna get the heat.

But I appreciate it.

Supervisor Riley, I think um Deb Sega, our county librarian, has some input she'd like to go ahead, Deb.

Okay, well, I think yes, go ahead.

Oh, uh apologies for not being there in person.

I had a day of interviews, but um, I just wanted to uh clarify what was needed on the actual board letter.

Um I know that that's in the works, but I wanted to make sure that I was clear on those pieces, and maybe that's something Deborah and I talk about later.

Um I could I think Deborah outlined there'll be a memo to the board.

I guess it'll be a board letter, a memo, the budget, slide deck, and the uh 160 page report.

Okay, and the memo deb has the four priorities.

So uh would need to work with you on how we articulate that in the board letter.

Okay, you and I can work on that later, so yeah.

Okay.

Yeah, because the board letter, I mean, typically a board letter is maybe two pages.

Right.

And there's certain things that are in the board letter recommendation from you know, financial peace uh background, this that and the other, but then uh the board letter can then um reference these following items or attachments, you know.

Yeah, yeah, yeah.

Well, I think this is really good, and um I hope the board takes up the recommendations on the 30th and uh approves the um you know the the immediate recommendation so we can continue our work.

Yeah, and it doesn't end on June 30th, right?

Well okay, do we have any uh any other speakers from the public from the staff or anyone else?

Uh no speakers on the items on the agenda.

All right.

Once again, we apologize for the technical difficulties.

Um, I think our staff thinks it was something going on with Zoom.

So now that we're on another platform, things seem to be working well.

Uh Supervisor Marquez, do you have any other comments on on this today?

No, again, just thank you to all the commissioners for their incredible work.

You've accomplished so much in this last year.

It's really impressive and um heartwarming to see how much the community wanted to um engage and share their lived experience.

So I just want to say um personally I take this very seriously, and um when I say my comments, um they're not excuses, it's just that this last year since July, to be honest, has been the most difficult time as a policymaker because of the constant attacks, threats, and cuts from the federal administration.

So this has been an unprecedented year, and I wish we weren't dealing with that so we could be focused on implementation, but it is a really difficult reality.

It's not just the Prop One cuts, I mean the HR1, but also Prop one.

So you will see that on our agenda this Tuesday, trying to come up with a transitional plan for over what started as 75 million dollars in cut.

So we got it down to 43 million.

Now we're down to like 10 million.

So it it's just been a really difficult year.

And if we weren't dealing with this, I could say with confidence we could give you more definitive um positive news.

But this is a sad reality.

So all I can say publicly is that I will do everything I possibly can to advance this work, but it will have to be incrementally.

I I wish I could just say yes, phase one, and that's just my my feedback.

We have to hear from others, and um I'm hoping we do have the support from our colleagues to make this a priority to um support phase one, but we we have to hear from our colleagues.

You have my full support.

But um, yeah, I just we're just dealing with some really difficult stuff right now.

Um so that's I'll just leave it at that.

You have my word, we will work on it and I hope by the by the 30th we can give you more definitive like who's gonna hold the work, what's the next six months gonna look like that to me that that is the priority, the goal to walk away um on June 30th with more clarity.

Um not quite there yet, but the goal is to be at more of a definitive approach, response, and concrete feedback on the 30th.

So that's what I'm striving to work out, work towards.

Thank you.

Okay, so I definitely want to associate a lot of my remarks with Supervisor Marquez.

Thanks, Marquez, for serving on the ad hoc committee with me.

And um, do we have any public comment on non-agendized items?

Yes, I do.

Yanni, please come to the podium.

My name is Johnny Richardson, and I'm here um on behalf of my mother, um uh Johnny McCormick for a measure A one um program.

Um she was uh she was recently uh uh she was approved for the program.

It's the AC renewed program.

And um maybe maybe six almost uh almost a year, a year later, she was uh unilaterally um the program was was cancelled uh due to some uh misunderstanding of budget issues.

Um I appealed it and I have spoke with it's at the program is ran by Habitat uh for humanity and um ACD is uh over then I spoke with some managers from ACD uh and what I'm looking for is um advocate from maybe one of the from the board of supervisors to see if they can uh address uh um uh the counseling of uh my mother's uh program, her foundation is failing in this program with was going to help her home uh be repaired.

And she's a she's the elderly um uh senior um and it seemed like they're not looking for a solution uh to uh uh fix the uh budget issues.

The contractor that was assigned to the um project was willing to work with the budget that uh was set with uh Habitat for Humanity and do the measure they won funds and but it seems like I'm getting stonewalled.

Uh my mother is not getting any help.

Um it seems like there is more of a bias understanding from the program administrator, which is habitat um even in regards to whether the contractors agreeing to do the work within the budget and um them also not following even the contract that they signed with the with the contractor and my mother.

Um so and I'm looking for an advocate of someone to even speak with the H C D department to uh to uh advocate for my mom and this program because her foundation definitely needs help it uh she has a Boeing Beam, you can see um the inspector from Habitat.

Even seen it he came out because you have to do an inspection on the work that that qualif that's qualified for the funds, funds to be used.

Um and that's what I'm here for.

Okay.

Since this is not an agendized item we can't take it up but uh we'll try to get more information once we finish from you.

Do we have any other speakers on non-agendized items?

No other speakers on non-agendized items okay all right so the reparations ad hoc committee is adjourned.