Measure I committee meeting.

I guess shall we start off with the call to order?

Do we do a roll call right now?

We do it right.

Can we do a roll call?

Yes.

Committee member Girovich?

Present.

Call.

Present.

Sure.

And absent today is um committee member Tupo.

Right.

Um looks like next section is public comments.

Um, you have public comments to take note of.

Um that received.

Okay.

Um any agenda amendments.

Uh next up, we have a consent business.

Um, consider routine and to be acted by one motion.

Um do we have a motion to approve the minutes from June 9th.

I'll move the community.

I think 2025.

Okay.

We need a second from the detail.

Okay.

So, microscopes.

Okay.

Um, committee member Germit.

Aye.

And portfolio.

Aye.

Okay.

Okay.

Uh next up we have other business.

The first item on under that is the FY 2024 and 25 um results and status report.

Okay, thank you, Fred Chairman.

Uh so uh we have the meeting today to go over the fiscal year 2024-25 audit results for measure I.

And then next to me is our senior engineer Hojana.

Uh she's going to um uh uh give a presentation on uh the measure I related uh capco improvements.

So uh we can with that we can start.

No worries.

Uh so this is uh I put this slide on every time just because we only meet twice a year and this is a reminder to the advisory committee.

The duties of the committee, which is to review and evaluate the measure I annual reports in general scope of associated audit work, uh that uh we give reasonable assurance that the money is being properly spent on and reported on.

So uh today we'll go over those results.

Um okay, so uh this is the bar graph showing where measure I audited fund balance has been.

Uh you can see that uh inception was in a fiscal year 2016 to 17 when we started collecting on measure I in April of 2017, and then through the years that's how the fund balance uh looked like year over year.

Now you're seeing uh that it's uh built up over the past uh three years or so, and then this latest fiscal year uh we saw that the fund balance has dropped.

That only means that uh we were able to deliver projects right that we're spending the fund balance on a street improvements because all of measure I uh uh funds as council uh has continued to direct is towards street improvements.

So it just means that during this most recent fiscal year, uh public works has been uh able to deliver on more projects.

Okay, so uh here's a look at the detail in uh numbers.

So the last column, the rightmost column 2024-25, uh that's where we see uh the latest uh results.

We began measure I balance.

We have about a 4.5 million total revenues in on leisure I uh sales tax is about 2.4 million, and then um we spent about 3.3 million towards capital improvement uh projects.

Most notable one is uh about a three million on pavement reconstruction and um uh another 300,000 or so common uh pavement slurry projects.

We'll probably go break on that slide that the 2021, uh the pandemic, we were about that two million dollars in balance came from when that one year when project delivery went down sharply and then came back out.

Okay, so uh we just finished our audit.

It was officially completed last Friday, so you guys are really like have requests and all uh knowing our audit results.

Uh we have received an unmodified opinion, so that's the cleanest opinion from our auditors.

It's the highest level of assurance for our measure I and also for the city of uh Belmont.

Uh measure I again as a half-centered year voter approved, became effective April 7 2017.

Uh earlier, I noted 3.6 million uh is the ending fund balance uh for the fiscal year ended June 30, 2025.

Uh and during that year, 2.4 million in tax revenues, 3.3 million in project expenditures.

And so now that 3.6 million that we have in the ending fund balance, again, those are all committed and restricted towards uh streets um capital improvement projects and storm training improvement projects as direct and my consult.

All right, so with that, um pass it on to Bobana who's going to um talk on the public works status report on measure I activities.

Okay.

So my name is Bajana Baladnik.

I'm senior engineer with public works.

And on this slide, you can see our current pavement of PCI pavement conditions in this based on street fortification, arterials, collectors, residential streets.

So just a reminder that PCI is pretty much measure of um pavement health, uh ranging from zero being the worst to 100 being the best, and uh our current PCI is 71, but with completion of 2025 pavement project, it's gonna go a few points up.

Here you can see all our streets on this map with their respective PCI.

So a lot of green streets, which have uh very good pavement condition index.

Uh very good one means 90 and up.

And in red, you can see um streets with not so good condition, which is uh from zero to 30 PCI.

And we often get uh questions about how we select our streets, why this street selected over the other streets.

So we have um some criteria that we'll look at before we pick the streets for rehabilitation, and in addition to whatever you see on the screen, we also look at the number of complaints and um any accidents that were caused by bad pavement conditions.

This is our five-year pavement plan.

So as you can see this year, we actually do 2.6 centraline miles of streets.

Uh we have well still have about four streets to um finish this year, and for the uh next year, 2026, we are planning on uh rehab in 1.2 centraline miles, and the project is already in design.

We're gonna advertise it to be in our late winter, early spring next year, and it will go into construction in summer 2026.

And if you wonder why we have so many central line miles in 2029, it's because it's going to be a slurry shield project.

Slurry shield is the one of the um more cost attractive treatments.

Um it's light maintenance to heavy maintenance, and um that's why we can do more streets and just um save money.

This is some highlights about um our current 2025 pavement project.

We still have middle, Monte Cresta, Coronet and Pullman to pave this year.

And we project about three point increase in our PCI, which is great.

And the cost of the project is much less than what we anticipated.

So whatever money is gonna be left, they're gonna go to construction of 2026 pavement project.

And we have very solid and wonderful uh in-house street maintenance crew.

Um they are very responsible and responsive and proactive.

They fill potholes, they do crack sale, they do USA mark out.

So as you can see, this year we've done a lot of USA markouts because there were a lot of construction going on, but they did last crack seal because that's a kind of treatment we do before the slurry shield.

So that's why it wasn't really that needed this year, and that pretty much concludes my presentation.

Okay, so um, we'll kind of take an overview of the street funding recap.

Okay, so this is by fund.

The top row that's the measure I fund, it just gives you sort of like a snapshot.

Uh obviously, you know, measure I isn't the only fund that funds towards streets improvement, so uh you see that we also have RMRA, Measure W, and uh the street improvement fund, which is uh measure A.

So um those are all funding sources that contribute towards our streets improvements, but on the top row uh you'll see where uh measure I, uh the five-year uh forecast, we're comparing like five-year where our revenue forecast total is.

So we're thinking, you know, about 13 million in measure I uh revenue over five years, the next five years, and uh we'll in the current five-year CIP plan that gets updated annually, but in the most current one, fiscal year 2026 to 30, uh, we've um uh planned for about 10 million using measure I funding source towards streets improvements.

So that's that's um kind of a comparison uh between what we forecast to take in in revenue and what we forecast to spend towards Capcom projects.

Okay, so um with that, uh what also was is included in the agenda packet is a draft report uh for the committee consideration.

One thing to change on the draft report um and we'll make a note of is that uh uh we'll instead of me uh name as the um as the signer of the draft report because she is absent today.

Uh if you're all um amendable, we will adjust that to Patrick's name uh to transmit to council in the next regular meeting scheduled for November 26th, and with that, it will be fulfilled as we leave for the advisory committee for the fiscal year.

Um, I think that's the next one.

Oh, one more uh next meeting.

Uh so looking ahead, uh spring of 2026.

We'll look to schedule a meeting, uh, and that meeting will uh give a media update in budget forecast.

Um, also every year give an update, so the public works to give an update on the measure I capital research program, and then we'll have our uh chair assignment and rotation.

Okay, and that is really the last slide.

I have a question here.

Um how many years are left?

Oh um, I revenue or left, but see, we thought of it was authorized for 30 years.

In 2017, I think is that's right.

That's correct.

So it was.

So we're coming out.

What 21 years of revenue left.

Okay, yeah, good math.

Yes, very good math.

And so the final question in this sequence is um, do you have any idea of what proportion of the needed paving work would be completed by the end of the stream of measure I funds?

Pavement work, I would say it's very continuous, is it not?

Yeah, let's go.

It's continuous.

So basically, you know, we have multiple strategies, like your if you want your pavement condition index to go higher, you know, every year to improve your condition, then you can spend more.

I mean, we can uh you know continue, we can ramp up.

If we need to spend more, we can easily spend more.

The you know, the the conditions and the CPI for the expense to bring to payment up a point, increase it for the level of the heavy maintenance is substantially more costly for under foot than wider maintenance.

Once you get the CI up, it'll actually take less investment to maintain it at that level.

But if we're possible to get it up to that level, and the what public works is trying to do is we're trying to get it up to a point where we're balancing where we're most efficiently maintaining it.

We're spending the right amount to keep it at a at a level where we don't have to continually go back to heavy maintenance to get it to keep it at a good level.

When that happens, it's actually we'll be spending less money on streets and and have better streets.

It's sort of counterintuitive, but uh and then there'll be money more money will be available for storm projects, have a substantial uh all of those, yeah.

Okay, thank you.

Is it a listing of projects completed that year?

There is indeed it's a favorable report, it's uh actually online, I believe.

We do have it, yeah.

You just I know I have it.

Do you guys usually meet the planned?

Like if it says we're gonna do it in 2025, does it actually get done in 2025?

And sometimes we put some uh alternate streets.

If our bids come in low, then we can put in uh extra.

Yeah, we do have like a this guy.

In the end, there should be uh projects completed.

It can be much more expensive having another year, so we can save money one year, say a lot, and another year we'll pay in a premium.

And the other which we also have to do ADA improvements, it's not just paving you have to like to do concrete work, and concrete work is very expensive.

Yeah, yeah, and I can add on that.

So, you know, when we do pavement project, it's not just paving, we also look at the like drainage if we can improve it or at least not make it worse without paving project, and also like imagine if you have a uh block, I mean just one block of the street with four corners, and you need to do like 88 group ramp on each corner.

And if you already have a curve ramp, it may be old non-compliant, you have to upgrade.

So just each curve ramp can range in cost from like 25,000 to 120,000.

So you can do just a curve ramp, you can literally spend like 400,000.

Wow.

So we're trying to kind of do it uh our project so we at least don't you know save as much as we can.

Is that cash basis or weekly or something else in terms of the expenditure figure?

Uh it's a true rates, but so um what you see there's most of it is gonna be cash out for the door, or but sometimes like we will accrue something that maybe you know it was work done in June, but we need to get it in your process, right in the future.

Oh, part of the expenditures will include that June work, if that makes sense.

Yeah.

And so what you're seeing there, for example, that 3.3 million is all the bills we pay, um, and work accrued up to June 13, 2025.

Got yeah.

In previous meetings, you know, previous years, we've talked about sometimes the construction costs ramping up, and that caused some some issues in terms of how much we could finish.

What is the projection for next for this fiscal year 2526?

Construction costs pretty good, or are they up?

Um, I think it's gonna be just slightly up where we're thinking we usually kind of compare with neighboring cities and bids and how much they spend, cost of concrete as well goes up.

So hopefully insignificant.

All right, um, wait, do we have to have a approve anything else?

Yeah, so item five three.

Uh that's that that recommendation is for the committee to approve uh in the draft annual report.

And um, like I said earlier, we'll replace that and we're gonna leave a motion to approve the committee report with the amendments.

Or anyone's uh you know, I'll move to approve the community report within that.

Okay, okay.

Uh roll call, uh committee member verbit.

Aye, oh the other, sorry, uh portfolio.

Aye.

Okay, the motion passes four zero.

We got the first and the second.

Yes, okay, yes.

Okay, and then we talked about the meeting schedule for 2026, forecasts, chair assignment rotation, the capital approvement program, just informational, any other committee updates or stack items or matters of clarification that we have to discuss or bring up.

Not for the staff.

No, okay, and I guess it's uh meeting insurance ends.

This would be cool as a graph.

We have those graphs that are