Finance and Budget Committee Meeting - Wednesday, September 10, 2025
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Finance and Budget Committee Meeting - Wednesday, September 10, 2025
The Finance and Budget Committee of Butte Silver Bow met on September 10, 2025, with Chair Thatcher presiding. Present were Commissioners Thatcher, Boyle, Shea, and O'Leary. Commissioners O'Neill and Walker were absent and excused. The committee reviewed and approved the regular and emergency expenditure lists, discussed budget transfers, and adjourned.
Discussion Items
- Expenditure List (Regular): The committee reviewed the regular expenditure list totaling $2,316,673.76. Director Hassler noted that the property and equipment liability insurance payment to MMIA amounted to approximately $819,000, allocated across multiple funds based on asset value.
- Emergency Expenditure List: Director Hassler explained that the emergency list ($1,298.40) covered travel advances for 911 dispatch employees to attend a conference. The advances were delayed due to an unfilled administrative position in law enforcement offices; the training is scheduled for the following Wednesday, and the advances were needed before travel.
- Budget Transfers: Three budget transfers were presented:
- General Fund – Superintendent of Schools: Decrease of $550 for travel and increase of $550 for training services for a conference.
- Health Department: $3,000 transferred from other purchase services to travel to cover Bill Devils' behavioral health specialist travel for fiscal year 2026.
- Health Department: $2,332 transferred to professional services to cover disk training provided by Western Staff Services of Helena. No votes were taken on the budget transfers; the committee acknowledged them and moved to adjourn.
Key Outcomes
- Motion to Approve Regular Expenditure List: Passed 4-0 (moved and seconded) approving $2,316,673.76 for September 10, 2025.
- Motion to Approve Emergency Expenditure List: Passed 4-0 approving $1,298.40 for September 10, 2025.
- The meeting was adjourned after no further questions or comments.
Meeting Transcript
And then so after this one, um, then there's the regular resolution to formally extend the district um and that'll be on an emergency suspension of the rules on that one, and then we'll have the uh there's two more budget ones, one for the lighting districts and the emergency suspension first of October. Perfect. Okay, I'm gonna call finance and budget to order for Wednesday, September tenth, twenty twenty-five. Present are Commissioner Thatcher, Commissioner Boyle, Commissioner Shea, and Commissioner O'Leary. Let the record show that Commissioner O'Neill and Commissioner Walker are absent and excused. Um we will start with the expenditure list. Um just so everybody's aware, we have the regular expenditure list, and then we do have an emergency expenditure list. I spoke with Director Hassler, and this is for what if you want to explain it? Thank you. Uh Chair Thatcher. This is for um travel advances for nine one one dispatch employees to attend a conference. Um these were um thought to have been brought over to the finance and budget department for processing, um, but they don't have an administration uh an administrative person in their um law enforcement offices at this time. The position isn't gonna be filled until next week. So um it was not brought over until this afternoon, and it was asked um to be processed on this evening's uh check room because the training is next Wednesday, and this allows the employees to have their travel advance prior to traveling. Thank you for that explanation. So we will does anybody have any questions on the emergency expenditure list? No. Okay. Um does anybody we'll start with you, Commissioner Shay, do you have any questions on the expenditure list? Commissioner Boyle? Commissioner, um Commission I mean, Director Hassler. Is there anything do you think that sticks out? Um thank you. Uh Chair Thatcher. There only is one thing, and it's several different claims that fall across many of the funds, and that's for our property and equipment um liability insurance. So you'll see um a check to MMIA and it'll be for the general fund and it'll be for all different departments. So and so it it amounts to about eight hundred and nineteen thousand dollars, but it's allocated based on the um value of equipment in buildings and property across all of the different funds in Butte Silverville. Thank you. If nobody has any questions, then I will entertain a motion. I will make a motion that we have reviewed the expenditure list for Wednesday, September 10th, 2025, and approved the amount of two million three hundred and sixteen thousand six hundred seventy-three dollars and seventy-six cents. A motion's been made and seconded. Is there anything on the question? All those in favor? Aye. Against? Motion passes four to zero. And I'll make a another motion that we have reviewed and approved the emergency expenditure list for Wednesday, September tenth, twenty twenty-five in the amount of one thousand two hundred and ninety-eight dollars and forty cents. Is there anything on the question? All those in favor? Aye. Against motion passes, four to zero. Um there are a couple budget transfers. Uh first one is out of the general fund. Superintendent of schools, let's see a decrease. Um five hundred and fifty for travel and then an increase in five hundred and fifty to training services for a conference. Um is at the health department to cover the cost of Bill Devils, behavioral health specialists, travel for fiscal year twenty twenty-six, that's in the amount of three thousand. Came out of other purchase services and into travel. Um the one is for two thousand three hundred thirty-two dollars as a decrease um to for an increase in professional services, and that's to cover the cost of disk training provided by Western Staff Services of Helena. That's at the health department. I'm not sure if I said that.
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