★ ★ ★PUBLICRECORDSEP 25 2025

OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Finance and Budget Committee Meeting - September 25, 2025

Council of Commissioners & Committees — Thursday, September 25, 2025

BodyButte Silver Bow, Montana

SessionCouncil of Commissioners & Committees

DateThursday, September 25, 2025

StatusFILED

Video Record

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Transcript — Verbatim

0:02

This is I'd like to call the uh finance and budget committee to order for September 24th, 2025.

0:09

Just in case anybody is watching, we don't currently have a quorum.

0:14

Um present our Commissioner Thatcher, Commissioner O'Neill, Commissioner Boyles.

0:19

Absent is Commissioner Walker, Commissioner Shea, and Commissioner Leary.

0:24

Oh stand by Commissioner, you're good.

0:35

Commissioner Healy is gonna save the day actually.

0:38

So we do have a quorum.

0:41

So Commissioner Boyle, we will start with you.

0:46

Do you have any questions on the expenditure list?

0:49

I have it.

0:51

You got it.

0:52

Commissioner.

0:53

Yep.

1:52

Commissioner O'Neill.

1:55

Thank you, Madam Chair.

1:57

I have a question, and I believe uh I know the answer, but Karen on page 35.

2:03

It's claim um 2058.

2:06

It's for the technologies things.

2:09

Again, the government, like the software feels, are they?

2:16

Is it the are these just the yearly package things?

2:24

Uh Commissioner O'Neill, I would have to look.

2:26

This is a new um service that we're receiving, GovWell for permitting through the planning department.

2:36

Um 2058 is that it should tell us the term on here.

3:40

Uh Commissioner O'Neill, it's I I believe this is for one year, but I would have to pull communication 2025-425, which is the contract um with Karasoft technology for this contract to um see what the term is, but I believe that this is just for one year.

4:00

Okay.

4:00

Thanks, Karen.

4:02

I just just curious on some of them because they're they're big amounts, right?

4:06

And I know they're we use them for whatever it just seems like there's more that have seen like we you answer the question on a couple, I don't know what there was another one last week or something, but they're like the yearly ones, but sure.

4:20

So that this is an annual contract, and then it's split amongst all of the departments that use the software.

4:26

So there's planning, code enforcement, um our budget, which we call unallocated costs, which benefits like a multiple departments in the general fund, um roads, water, metro.

4:40

Um, and so they do divide it among the departments that will use the software for their permitting.

4:47

Um the only thing that I'm just not entirely a hundred percent sure of.

4:52

This includes installation cost as well.

4:55

So this is the software as a service that it's called SAS.

5:00

Um, and then this is the um installation.

5:01

I think that this is gonna take the place of another software that we have.

5:09

It was uh similar to CityWorks, and I can't remember the name of it, um, a SELA that they were using for permitting processes, but it wasn't really compatible for all of the departments to use, so they're switching to to this gov well.

5:25

Okay.

5:26

Thank you.

5:29

Any other questions, Commissioner O'Neill?

5:33

Commissioner Boyle?

5:34

Commissioner Haley, you probably didn't get any chance to look at this.

5:37

Um do you have any questions just by looking through?

5:41

Okay.

5:42

Okay.

5:43

All right.

5:44

Well, then if there are no other um questions on the expenditure list, I will entertain a motion, please.

5:54

At this time, I'd like to make it in a motion that we reviewed the finance and budget expenditure list as of Wednesday, September 24th, 2025.

6:03

The amount of 1,897,095 and seven cents seconded.

6:13

Motion's been made and seconded.

6:14

Is there anything on the question?

6:16

All those in favor?

6:18

Aye, against motion passes, four to zero.

6:22

Um there are a couple budget transfers this week.

6:26

One is from the health department, looks like in the amount of one thousand one hundred and fourteen dollars.

6:33

Um it would be an increase to printing and duplicating, dues and subs and training to cover the cost of printing and duplicating for plan A, print materials, dues and subs for renewal of up-to-date subscription for the nurse practitioner, and training for the vasectomy training.

6:48

Um another one is in the amount of 200 out of the CDBG program, it looks like into neighborhood improvement.

6:57

Need for some reimbursement costs for Nancy Deroshiers for gas supplies for aging home program.

7:05

Um in the amount of sixteen thousand dollars.

7:08

It looks like an increase into machinery and cru and equipment from public works, transfers for uh trailer that can haul loaders and excavators.

7:16

Current trailers cannot pull the weight of the new machinery, and another one for sixteen thousand dollars for public works.

7:22

Um there's two different ones.

7:28

Uh this is for metro.

7:30

Oh, okay.

7:31

So that's a good clarification.

7:32

One's for metro, one for roads, sixteen thousand dollars.

7:35

Transfers for a trailer that can haul loaders and excavators.

7:37

Current trailers cannot pull the weight of the new machinery.

7:41

And the last one is um an increase into machinery and equipment um in family services at the health department to cover the cost of purchasing new cubicles for the WIC program.

7:52

This purchase has been approved by the state.

7:54

Um, if there are no other questions, comments, or concerns on anything, um, I'll entertain a motion to adjourn.

8:04

All those in favor?

8:05

Aye.

8:06

Against motion passes.

8:08

We are adjourned.

Discussion Breakdown — Share of Meeting

Technology and Innovation████████████████████████████████████████████44%

Procedural█████████████████████████████████████████41%

Budget Equity Analysis███████████████15%

Summary of Proceedings

Finance and Budget Committee Meeting - September 25, 2025

The Finance and Budget Committee of Butte-Silver Bow met on September 25, 2025. Commissioners Thatcher, O'Neill, Boyles, and Healy were present, establishing a quorum (Commissioners Walker, Shea, and Leary were absent). The committee reviewed the expenditure list and approved it, discussed several budget transfers, and adjourned.

Consent Calendar

Expenditure List Approval: The committee unanimously approved the expenditure list totaling $1,897,095.07 (4-0). Commissioner O'Neill inquired about a claim for Karasoft Technologies ($33,333.80) for a new permitting software, GovWell. Staff clarified the contract is for one year of Software as a Service (SaaS) and installation costs, replacing an incompatible legacy system. The cost is split among the planning, code enforcement, budget, roads, water, and metro departments.

Discussion Items

Budget Transfers: Staff presented several budget transfers:
1. Health Department ($1,114): To increase funding for printing and duplicating (Plan A materials), dues and subscriptions (nurse practitioner certification renewal), and training (vasectomy training).
2. CDBG Program ($200): To reimburse Nancy Deroshiers for gas and supplies for the aging home program.
3. Public Works – Metro ($16,000): To fund a trailer capable of hauling loaders and excavators, as current trailers cannot handle the weight of new machinery.
4. Public Works – Roads ($16,000): Same rationale as the Metro transfer, funding a heavy-duty trailer for road projects.
5. Health Department – WIC Program: To purchase new cubicles, with prior approval from the state.

Key Outcomes

Approved: The expenditure list (4-0).
Adjourned: The meeting was concluded following a successful motion.

Meeting Transcript

This is I'd like to call the uh finance and budget committee to order for September 24th, 2025. Just in case anybody is watching, we don't currently have a quorum. Um present our Commissioner Thatcher, Commissioner O'Neill, Commissioner Boyles. Absent is Commissioner Walker, Commissioner Shea, and Commissioner Leary. Oh stand by Commissioner, you're good. Commissioner Healy is gonna save the day actually. So we do have a quorum. So Commissioner Boyle, we will start with you. Do you have any questions on the expenditure list? I have it. You got it. Commissioner. Yep. Commissioner O'Neill. Thank you, Madam Chair. I have a question, and I believe uh I know the answer, but Karen on page 35. It's claim um 2058. It's for the technologies things. Again, the government, like the software feels, are they? Is it the are these just the yearly package things? Uh Commissioner O'Neill, I would have to look. This is a new um service that we're receiving, GovWell for permitting through the planning department. Um 2058 is that it should tell us the term on here. Uh Commissioner O'Neill, it's I I believe this is for one year, but I would have to pull communication 2025-425, which is the contract um with Karasoft technology for this contract to um see what the term is, but I believe that this is just for one year. Okay. Thanks, Karen. I just just curious on some of them because they're they're big amounts, right? And I know they're we use them for whatever it just seems like there's more that have seen like we you answer the question on a couple, I don't know what there was another one last week or something, but they're like the yearly ones, but sure. So that this is an annual contract, and then it's split amongst all of the departments that use the software. So there's planning, code enforcement, um our budget, which we call unallocated costs, which benefits like a multiple departments in the general fund, um roads, water, metro. Um, and so they do divide it among the departments that will use the software for their permitting. Um the only thing that I'm just not entirely a hundred percent sure of. This includes installation cost as well. So this is the software as a service that it's called SAS. Um, and then this is the um installation. I think that this is gonna take the place of another software that we have. It was uh similar to CityWorks, and I can't remember the name of it, um, a SELA that they were using for permitting processes, but it wasn't really compatible for all of the departments to use, so they're switching to to this gov well. Okay. Thank you. Any other questions, Commissioner O'Neill? Commissioner Boyle? Commissioner Haley, you probably didn't get any chance to look at this. Um do you have any questions just by looking through? Okay. Okay. All right. Well, then if there are no other um questions on the expenditure list, I will entertain a motion, please. At this time, I'd like to make it in a motion that we reviewed the finance and budget expenditure list as of Wednesday, September 24th, 2025. The amount of 1,897,095 and seven cents seconded. Motion's been made and seconded.

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