I'm gonna call finance and budget to order for Wednesday um October 15th at 7 o'clock.

Present are Commissioners Thatcher, O'Neal, O'Larry, Walker, and Shay.

Let the record show that Commissioner Boyle is absent and excused.

I'll come back to you, Commissioner O'Neill.

Commissioner O'Leary, do you have any questions?

Okay.

Go ahead, Commissioner O'Leary.

Thank you, Chair Thatcher.

Uh this was uh claim number 2759.

This is page 57.

Uh HDR engineering fees for ESR Montana Craft Malt.

Just wondering what what exactly that was.

It looks like it's coming out of the the TIPIT fund.

Director Hasler.

Uh Commissioner O'Leary, that is um uh grant from the TIFID to Montana Craft Malt.

They have an agreement where they are um assisting with their expenses to um get them into compliance for their pretreatment um for their discharge their effluent that goes to Metro.

Thank you.

Commissioner Larry, any other questions?

I do have one more.

Go ahead whenever you're ready.

Okay, this is uh claim twenty-six seventy-eight page eighty-two, uh the description on this is just Edwards three or three hundred and four tons.

I don't know if that was asphalt or uh Commissioner O'Leary, that is uh for asphalt.

There was water line replacement down um in the Edwards area, and when they're finished with the the water line, they they contracted with Hollow to not contracted with Hollow to fill the ditch, but they purchased the asphalt as part of their bid with Hollow for their tonnage of asphalt for the year.

Thank you.

That's all I have.

Thank you, Commissioner O'Leary.

Um Commissioner Walker.

Uh yes, mine is 2906.

Page 23.

It says 7789 to go to a training in Helena.

I mean, I don't know, is that gas lodging or Director Hasler?

Yes.

2906.

Is page 23 of 102?

Are you talking about Bryce Foley?

Sheriff Travel for Training Advance for Bryce Foley.

Yeah.

I mean, what does I was just wondering what that includes a seven hundred and seventy.

Um the so there are two separate um claims for travel.

The one uh 2905 is for 770.

Um these are both officers of the law enforcement.

And uh the 770 includes um eighty dollars for meals over the course of four days.

Um mileage of a hundred and sixty-four miles, so the total mileage is reimbursed at the IRS rate of 70 cents.

So the total for transportation is 11.80.

Um, and then there is four nights of lodging at 130 dollars.

Um, but then there's the rate and the tax, so it's about 170 dollars.

So lodging at 576 dollars for probably three evenings.

Normally I just see where they paid their own lodging.

I mean, we they submit lodging separate, so I didn't know this included all that.

Sure.

So this is um our travel, this is a travel advance form.

Um they fill it out and then um it is approved by our auditor based on state rates or mileage or our meal reimbursement policy, and then um when they come back, um it's reconciled because this is an advance.

So when they come back, they're required to you know reconcile and say, okay, this was how much my lodging was.

So we may owe them 10 bucks more, even if there was just a small difference, or if the rate was less, then they would be required to pay us the the difference back.

Okay, thank you.

That's all thank you, Commissioner Walker.

Commissioner O'Neill?

Thank you, Madam Chair.

I do have a question page 65.

Um claim number 2899.

Um hazardous materials technical training or 19,000 650 50.

Just curious what that is.

So uh Commissioner O'Neill, this is a grant that was received from I believe it is um FEMA, it's called HMEP uh training, and then um we can either I think we either pay somebody to come here and train um our fire department folks, or we send people to training, but based um on this saying that it's a flat rate, um, and it's a refresher in uh specialized hazmat equipment training that they come here to train our people, and it is grant funded.

There is no match required for these.

Thank you.

Another one?

Yeah, one more question.

Um page 89.

Um claim 2829.

It's for solid handling construct solids handling construction for 364,108 dollars.

And then it's just under the public works and then the ARPA screw press project.

What I forgot what that is.

So this is um a project at Metro.

Um it's called SOLIDS handling, it's an upgrade to some of they're called screw presses, and it's just how they handle the residual metro material.

Um, and so it's it's an upgrade, it's supposed to make it more efficient and you know, save on our O and M costs anything else, Commissioner O'Neill.

Um Director Hasler on this claim.

Sorry.

On 2840, these ACI payments to ECI.

So it says taxes paid to be superbowed.

I tax also paid.

Could you just explain that to me?

Um we have out um the internet there is a site, it's called ITAX.

If you go to ITAX Silverbow County, um, where people can go out and view um their property taxes, and you can also pay them.

And so this um these were for properties where people paid online, and then their mortgage company also paid, so they double paid their taxes, and so we're reimbursing it back to the mortgage company.

Okay, perfect.

Thank you.

Um I don't know if I've ever seen that.

Does anybody else have any questions on the expenditure list?

Yeah, uh, Commissioner Larry.

Just a follow-up question on the excuse me, on the last thing.

Is there a reason we would refund the mortgage company and not the person who overpaid?

Just out of curiosity.

Commissioner O'Deary, I don't know the answer to that.

I'm not sure why they would choose that comes from the treasurer's office.

Um, so that would be a question for them, but I could certainly ask and get back to you.

Okay, thank you.

Oh, she's here.

Miss Baker Patrick, you're on the hot seat for one second.

Could you come up here really quick?

It's nothing bad, I promise.

So I'm sorry.

I had a question on these on this ACI payments, just because I've never seen it, taxes paid.

Director Hasler gave us an explanation and said that this money has then been refunded to the mortgage company.

Is that what you said, Director Hassler?

Is this the mortgage company because people pay online and we receive payments for each company?

Yeah, it's either that or it's an MSF.

And um Mike hasn't been able to collect on it, so we have to send it back to ACI, which is our I tax payment processor.

Okay.

And so they'll send us an invoice of all the ones that are haven't been paid, I guess, or have gone um NSF, and then he'll go through and try and get a hold of the people, come in and pay their taxes, so we usually give them a little bit of time.

We can't get a hold of them by phone because you know how hard that is these days.

Yeah.

We send them a letter, usually give them about 30 days, and then he'll back the taxes out and we refund ACI.

Did that explain your question, Dr.

or Commissioner Larry?

Mostly.

I think my follow-up would be is that refund going back to the individual or to the mortgage company?

It's going back to the payment processor, because they actually were holding the funds that paid us.

And they got paid by the customer, they got paid by the mortgage company.

No.

They didn't this would be like individuals going on our online website.

Yeah.

So likely that money is going back to the individual.

Not necessarily.

Oh, okay.

This is like an MSF, but they they didn't come good with the funds either on the credit card or cash.

Sure.

An e-check.

And so the payment processor paid Pete Silver Bowl, the taxes were paid, but they weren't able to clear funds from the customer.

So they're calling it back.

So they voice us to pay them back.

Yeah.

And yeah.

So we tried to get a hold of the customer to tell them we're back in their taxes out.

Yeah, that makes sense.

I just said never, I don't know if I've seen this before, so I was confused.

There's probably been maybe one or two, but it's so sporadic.

Okay.

Um I'm not sure why there's this many this time.

I'll have to ask Mike.

But I mean, it could just be he's been working on them.

Oh, yeah, no, no.

You're good.

I just it was new to me, so I appreciate your help.

Yeah.

Thank you.

Thank you.

Thank you, Director Hassler.

Um other questions on the expenditure list.

Nope.

Then I will entertain a motion.

This time I'd like to make a motion that we review the expenditure list as of Wednesday, October 15th, 2025.

The amount of 2 million 175,000 976 and 19 cents.

A motion's been made and seconded.

Is there anything on the question?

All those in favor?

Aye.

Against motion passes.

There was um at least a budget transfer.

Um looks like um the transfers are for unanticipated expenses to replace our printer that can't be repaired.

Um out of okay, yeah.

Do you want to explain that one?

That looks a little bit so I think a third um well, not quite a third.

This is a little bit more, but um is coming out of community enrichment, and then the other two pieces are coming out of the weed.

It's for David Gary's office, and he's allocated.

He's got multiple departments, and so it would be used by all of the departments.

Any questions on that?

Thank you, Director Hassler.

Um, if there are no other questions, comments, or concerns, I entertain a motion to adjourn.

All those in favor?

Aye.

We are