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Record of Proceedings

Butte-Silver Bow Finance and Budget Committee Meeting - October 16, 2025

Council of Commissioners & Committees — Thursday, October 16, 2025

BodyButte Silver Bow, Montana

SessionCouncil of Commissioners & Committees

DateThursday, October 16, 2025

StatusFILED

Video Record

0:00 / 14:07

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:40

I'm gonna call finance and budget to order for Wednesday um October 15th at 7 o'clock.

0:49

Present are Commissioners Thatcher, O'Neal, O'Larry, Walker, and Shay.

0:54

Let the record show that Commissioner Boyle is absent and excused.

1:08

I'll come back to you, Commissioner O'Neill.

1:10

Commissioner O'Leary, do you have any questions?

1:13

Okay.

1:27

Go ahead, Commissioner O'Leary.

1:29

Thank you, Chair Thatcher.

1:30

Uh this was uh claim number 2759.

1:33

This is page 57.

1:36

Uh HDR engineering fees for ESR Montana Craft Malt.

1:42

Just wondering what what exactly that was.

1:44

It looks like it's coming out of the the TIPIT fund.

1:48

Director Hasler.

1:51

Uh Commissioner O'Leary, that is um uh grant from the TIFID to Montana Craft Malt.

1:58

They have an agreement where they are um assisting with their expenses to um get them into compliance for their pretreatment um for their discharge their effluent that goes to Metro.

2:13

Thank you.

2:14

Commissioner Larry, any other questions?

2:16

I do have one more.

2:18

Go ahead whenever you're ready.

2:40

Okay, this is uh claim twenty-six seventy-eight page eighty-two, uh the description on this is just Edwards three or three hundred and four tons.

2:53

I don't know if that was asphalt or uh Commissioner O'Leary, that is uh for asphalt.

3:00

There was water line replacement down um in the Edwards area, and when they're finished with the the water line, they they contracted with Hollow to not contracted with Hollow to fill the ditch, but they purchased the asphalt as part of their bid with Hollow for their tonnage of asphalt for the year.

3:20

Thank you.

3:20

That's all I have.

3:22

Thank you, Commissioner O'Leary.

3:24

Um Commissioner Walker.

3:26

Uh yes, mine is 2906.

3:29

Page 23.

3:31

It says 7789 to go to a training in Helena.

3:37

I mean, I don't know, is that gas lodging or Director Hasler?

3:43

Yes.

3:46

2906.

3:49

Is page 23 of 102?

3:54

Are you talking about Bryce Foley?

3:57

Sheriff Travel for Training Advance for Bryce Foley.

4:01

Yeah.

4:04

I mean, what does I was just wondering what that includes a seven hundred and seventy.

4:19

Um the so there are two separate um claims for travel.

4:29

The one uh 2905 is for 770.

4:33

Um these are both officers of the law enforcement.

4:37

And uh the 770 includes um eighty dollars for meals over the course of four days.

4:53

Um mileage of a hundred and sixty-four miles, so the total mileage is reimbursed at the IRS rate of 70 cents.

5:02

So the total for transportation is 11.80.

5:06

Um, and then there is four nights of lodging at 130 dollars.

5:12

Um, but then there's the rate and the tax, so it's about 170 dollars.

5:17

So lodging at 576 dollars for probably three evenings.

5:24

Normally I just see where they paid their own lodging.

5:26

I mean, we they submit lodging separate, so I didn't know this included all that.

5:33

Sure.

5:33

So this is um our travel, this is a travel advance form.

5:37

Um they fill it out and then um it is approved by our auditor based on state rates or mileage or our meal reimbursement policy, and then um when they come back, um it's reconciled because this is an advance.

5:52

So when they come back, they're required to you know reconcile and say, okay, this was how much my lodging was.

5:58

So we may owe them 10 bucks more, even if there was just a small difference, or if the rate was less, then they would be required to pay us the the difference back.

6:09

Okay, thank you.

6:10

That's all thank you, Commissioner Walker.

6:14

Commissioner O'Neill?

6:18

Thank you, Madam Chair.

6:19

I do have a question page 65.

6:21

Um claim number 2899.

Discussion Breakdown — Share of Meeting

Procedural████████████████████████████████████████████44%

Public Safety████████████████████████████28%

Water And Wastewater Management████████████████16%

Engineering And Infrastructure████████████12%

Summary of Proceedings

Butte-Silver Bow Finance and Budget Committee Meeting - October 16, 2025

The Finance and Budget Committee of Butte-Silver Bow met on October 16, 2025, to review the expenditure list and approve budget transfers. Chair Thatcher presided, with Commissioners O'Neal, O'Leary, Walker, and Shay present; Commissioner Boyle was absent and excused.

Consent Calendar

Expenditure List Approval: The committee reviewed and unanimously approved the expenditure list as of Wednesday, October 15, 2025, in the amount of $2,175,976.19. A motion was made, seconded, and passed by voice vote.

Discussion Items

Claim 2759 (Page 57): HDR Engineering Fees for ESR Montana Craft Malt – Director Hasler explained this is a TIFID grant to Montana Craft Malt to assist with pretreatment compliance costs for their effluent discharge to Metro.
Claim 2678 (Page 82): Edwards Asphalt Purchase – The purchase of 304 tons of asphalt for water line replacement in the Edwards area, contracted as part of Hollow's annual tonnage bid.
Claim 2906 (Page 23): Sheriff Travel Advance – Bryce Foley – A $778.90 travel advance for training in Helena. Director Hasler detailed the breakdown: $80 for meals over 4 days, 164 miles mileage at $0.70/mile ($114.80), and 4 nights lodging at $130 plus tax ($576). The advance will be reconciled upon return.
Claim 2899 (Page 65): Hazardous Materials Technical Training ($19,650.50) – Grant-funded (FEMA HMEP program) for on-site refresher training in specialized hazmat equipment for fire department personnel; no match required.
Claim 2829 (Page 89): Solids Handling Construction ($364,108) – Upgrade to screw presses at Metro's solids handling facility under ARPA, intended to improve efficiency and reduce O&M costs.
Claim 2840 (Page 89): ACI Payments – Double-Paid Taxes – Payments made via the ITAX online system where individuals and mortgage companies both paid taxes, resulting in overpayment. Refunds are sent to the payment processor ACI when e-checks fail or when taxes cannot be collected after 30-day notice. Director Hasler and Deputy Miss Baker Patrick clarified the process.
Budget Transfer: Printer Replacement – A transfer for unanticipated expenses to replace a non-repairable printer in David Gary's office, funded partially from community enrichment and partially from weed department allocations.

Key Outcomes

The expenditure list was approved unanimously.
No additional motions or votes occurred; the meeting was adjourned.

Meeting Transcript

I'm gonna call finance and budget to order for Wednesday um October 15th at 7 o'clock. Present are Commissioners Thatcher, O'Neal, O'Larry, Walker, and Shay. Let the record show that Commissioner Boyle is absent and excused. I'll come back to you, Commissioner O'Neill. Commissioner O'Leary, do you have any questions? Okay. Go ahead, Commissioner O'Leary. Thank you, Chair Thatcher. Uh this was uh claim number 2759. This is page 57. Uh HDR engineering fees for ESR Montana Craft Malt. Just wondering what what exactly that was. It looks like it's coming out of the the TIPIT fund. Director Hasler. Uh Commissioner O'Leary, that is um uh grant from the TIFID to Montana Craft Malt. They have an agreement where they are um assisting with their expenses to um get them into compliance for their pretreatment um for their discharge their effluent that goes to Metro. Thank you. Commissioner Larry, any other questions? I do have one more. Go ahead whenever you're ready. Okay, this is uh claim twenty-six seventy-eight page eighty-two, uh the description on this is just Edwards three or three hundred and four tons. I don't know if that was asphalt or uh Commissioner O'Leary, that is uh for asphalt. There was water line replacement down um in the Edwards area, and when they're finished with the the water line, they they contracted with Hollow to not contracted with Hollow to fill the ditch, but they purchased the asphalt as part of their bid with Hollow for their tonnage of asphalt for the year. Thank you. That's all I have. Thank you, Commissioner O'Leary. Um Commissioner Walker. Uh yes, mine is 2906. Page 23. It says 7789 to go to a training in Helena. I mean, I don't know, is that gas lodging or Director Hasler? Yes. 2906. Is page 23 of 102? Are you talking about Bryce Foley? Sheriff Travel for Training Advance for Bryce Foley. Yeah. I mean, what does I was just wondering what that includes a seven hundred and seventy. Um the so there are two separate um claims for travel. The one uh 2905 is for 770. Um these are both officers of the law enforcement. And uh the 770 includes um eighty dollars for meals over the course of four days. Um mileage of a hundred and sixty-four miles, so the total mileage is reimbursed at the IRS rate of 70 cents. So the total for transportation is 11.80. Um, and then there is four nights of lodging at 130 dollars. Um, but then there's the rate and the tax, so it's about 170 dollars. So lodging at 576 dollars for probably three evenings. Normally I just see where they paid their own lodging. I mean, we they submit lodging separate, so I didn't know this included all that. Sure.

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