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Record of Proceedings

Finance and Budget Committee Meeting – March 11, 2026: Expenditure List and Budget Transfers Approved

Council of Commissioners & CommitteesWednesday, March 11, 2026
BodyButte Silver Bow, Montana
SessionCouncil of Commissioners & Committees
DateWednesday, March 11, 2026
StatusFILED
Video Record

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Transcript — Verbatim
0:46

Okay, I'm gonna call the finance and budget committee meeting to order for Wednesday, March 11th, 2026, 6 p.m.

0:54

Present are Commissioner Thatcher, Commissioner O'Neill, Commissioner Boyle, Commissioner Walker, and Commissioner O'Leary.

1:00

Let the record show that Commissioner Shea is absent and excused this evening.

1:04

Um we will start with the expenditure list.

1:08

Commissioner Boyle, do you have any questions?

1:11

Commissioner O'Leary.

1:14

Commissioner Walker.

1:17

Commissioner O'Neill.

1:26

Go ahead, Commissioner Walker.

1:32

The windows.

1:35

Is that like a grant or something they got?

1:38

What is that?

1:40

Uh Commissioner Mocker, that is a CDBG grant that is um a federal grant.

1:46

Um I think that this is finishing up the Aspen Place apartments.

1:51

They they had quite, I think their grant was for a total of 700 or 750,000.

1:56

And so this is wrapping coming close to wrapping that project up.

2:00

Okay.

2:01

That's all.

2:02

Thank you.

2:02

Thank you, Commissioner Walker.

2:03

Commissioner O'Neill.

2:06

All right.

2:07

Um if there are no questions, I'd entertain a motion.

2:13

This time I'd like to entertain a motion that we reviewed and approved the expenditure list in the finance and budget committee on Wednesday, March 11th, 2026.

2:22

The amount of one million three hundred and eighteen dollars five hundred and sixty-one and sixty-six cents.

2:32

A motion's been made and seconded.

2:34

Um just for clarification, it's one million three hundred eighteen thousand five hundred and sixty-one dollars and sixty-six cents.

2:40

You're good.

2:41

Um is there anything on the question?

2:45

All those in favor.

2:47

Aye.

2:48

Against motion.

2:52

Okay.

2:53

Moving on to the budget transfers.

2:58

Um is in the amount of fifteen thousand dollars in the sheriff's.

3:06

Uh budget transfer for non-capital fixed assets for network switches that were budgeted into two different accounts.

3:12

One in the amount of fifteen thousand five hundred, sheriff emergency services, uh, non-capital fixed assets is for network switches.

3:21

This is just the same thing, just didn't have the other accounts it up here.

3:30

Two different yeah, the the first one is for the sheriff's office for this.

3:37

The other one is for nine one.

3:38

Okay, but still the same description though.

3:40

Same network thing.

3:47

Perfect.

3:48

Thank you.

3:49

Uh one in the amount of four hundred and seventy-five dollars in the RMAP.

3:54

Uh transfer funds to pay remaining RMAP ads.

3:58

Uh one in the amount of two hundred and fifty-two.

4:01

Family services of the health department to cover the cost of booth rental at the Cover Light Players Pride show.

4:07

One in the amount of or total amount of nine thousand two hundred dollars.

4:12

Transfer to other pay is for pay not budgeted, transfer due for printing is a duplicating for printing the cart stickers for the 2026 year.

4:21

Transfer for payroll and personnel charges is to cover negatives in those line items and to provide enough budget to get through six thirty with staffing requirements.

4:29

Uh one is for the amount total amount of six thousand eight hundred and ten dollars for salary and wages to pay volleyball referees and fitness instructors as unclassified employees, and um for volleyball standards for the new Civic Center floor.

4:46

One in the amount of seventeen hundred dollars for a laptop for the cemetery manager, the laptop is old and did not make it on the IT replacement list to be budgeted, but the old one crashed.

4:55

One in the amount of twenty-five hundred to cover registration for Sean Frederickson to attend the parks and rec director school.

5:29

Seeing none.

5:36

All those in favor?

5:38

Aye.

5:39

We are adjourned, but we have to do that.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████60%
Affordable Housing██████████████████████████████40%
Summary of Proceedings

Finance and Budget Committee Meeting – March 11, 2026

The Finance and Budget Committee met on Wednesday, March 11, 2026, at 6:00 PM. Present were Commissioners Thatcher, O'Neill, Boyle, Walker, and O'Leary; Commissioner Shea was absent and excused. The committee reviewed and approved the expenditure list and several budget transfers.

Discussion Items

  • Expenditure List: The committee reviewed the expenditure list totaling $1,318,561.66. Commissioner Walker inquired about a line item for windows, which was explained as a Community Development Block Grant (CDBG) for the Aspen Place apartments, totaling approximately $700,000–$750,000, with this payment wrapping up the project. The motion to approve was passed unanimously.

  • Budget Transfers: Several budget transfers were presented and approved:

    • $15,000 for the Sheriff's Office for non-capital fixed assets (network switches), covering two accounts (sheriff and 9-1-1).
    • $475 for the RMAP program to pay remaining ads.
    • $252 for Family Services/Health Department for booth rental at the Cover Light Players Pride show.
    • $9,200 total for various transfers: other pay (pay not budgeted), printing of cart stickers for 2026, and payroll/personnel charges to cover negatives and meet staffing requirements.
    • $6,810 for salary and wages for volleyball referees and fitness instructors as unclassified employees, and for volleyball standards for the new Civic Center floor.
    • $1,700 for a laptop for the cemetery manager (old laptop crashed, not on the IT replacement list).
    • $2,500 for registration for Sean Frederickson to attend the Parks and Rec Director School.

Key Outcomes

  • All items were approved by voice vote with no audible dissent. The meeting was adjourned shortly after.

Meeting Transcript

Okay, I'm gonna call the finance and budget committee meeting to order for Wednesday, March 11th, 2026, 6 p.m. Present are Commissioner Thatcher, Commissioner O'Neill, Commissioner Boyle, Commissioner Walker, and Commissioner O'Leary. Let the record show that Commissioner Shea is absent and excused this evening. Um we will start with the expenditure list. Commissioner Boyle, do you have any questions? Commissioner O'Leary. Commissioner Walker. Commissioner O'Neill. Go ahead, Commissioner Walker. The windows. Is that like a grant or something they got? What is that? Uh Commissioner Mocker, that is a CDBG grant that is um a federal grant. Um I think that this is finishing up the Aspen Place apartments. They they had quite, I think their grant was for a total of 700 or 750,000. And so this is wrapping coming close to wrapping that project up. Okay. That's all. Thank you. Thank you, Commissioner Walker. Commissioner O'Neill. All right. Um if there are no questions, I'd entertain a motion. This time I'd like to entertain a motion that we reviewed and approved the expenditure list in the finance and budget committee on Wednesday, March 11th, 2026. The amount of one million three hundred and eighteen dollars five hundred and sixty-one and sixty-six cents. A motion's been made and seconded. Um just for clarification, it's one million three hundred eighteen thousand five hundred and sixty-one dollars and sixty-six cents. You're good. Um is there anything on the question? All those in favor. Aye. Against motion. Okay. Moving on to the budget transfers. Um is in the amount of fifteen thousand dollars in the sheriff's. Uh budget transfer for non-capital fixed assets for network switches that were budgeted into two different accounts. One in the amount of fifteen thousand five hundred, sheriff emergency services, uh, non-capital fixed assets is for network switches. This is just the same thing, just didn't have the other accounts it up here. Two different yeah, the the first one is for the sheriff's office for this. The other one is for nine one. Okay, but still the same description though. Same network thing. Perfect. Thank you. Uh one in the amount of four hundred and seventy-five dollars in the RMAP. Uh transfer funds to pay remaining RMAP ads. Uh one in the amount of two hundred and fifty-two. Family services of the health department to cover the cost of booth rental at the Cover Light Players Pride show. One in the amount of or total amount of nine thousand two hundred dollars. Transfer to other pay is for pay not budgeted, transfer due for printing is a duplicating for printing the cart stickers for the 2026 year.

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