The library board of trustees meeting.

Let's start it with a uh roll call.

Chair Nichols.

Present.

Trustee Lenairs.

Present.

Trustee Markle and Trustee Spansell.

Present.

We'd have a quorum.

Thank you.

Okay, on to item number three public comment.

The public is invited at this time to provide comment on any topic that relates to a matter over which this public body has supervision.

And again, we don't have a phone line.

We have nobody here, so we will move on to item number four, approval of minutes.

Has everybody had a chance to look over the minutes?

Okay.

Do we have a motion?

I move that we approve the minutes as they exist.

I second.

All in favor.

Aye.

Opposed?

Motion passes.

Okay.

Item number five.

Moving along here.

Item number five A is the discussion and possible action regarding the election of a chair and vice chair for the Library Board of Trustees.

So we can do it two ways.

We can either vote one at a time or we can nominate two and vote at once.

It doesn't really matter how we do this.

Sorry, Nichols as remaining the chair.

I second that.

Okay.

Um in favor.

Aye.

And then I was going to nominate Trusty Linair as vice chair.

Okay.

All in favor?

I suppose.

Okay, motion passes.

Congratulations to us.

Thank you.

It's very kind.

May the odds be ever in your favor.

Yeah.

Okay.

Now on to item number B.

Discussion of possible action regarding amendments to the Carson City policy document policy.

Um, we've got it in here, and it is, I don't see the policy number.

This is the preamble.

It's a preamble, right?

I'm sorry.

Over number, why was I looking for another?

Okay.

Thank you.

The preamble and general um objectives.

Has everyone had an opportunity to kind of go over it?

Yes.

Yes.

Well.

And thank you for preparing this.

Joy.

Very much.

Well, let's start our discussion.

So why don't we just go page by page?

I think that would be easiest to.

Okay.

If I may at the start, I would like to point out that I did have to change the table of contents to eliminate some things.

And as I move forward, I will be also changing that to coincide with the changes.

So, and Adam, please correct me if I'm stating this incorrectly, but what I'd like to do ideally is make those changes to the table of contents as I eliminate sections.

And then we can look at it.

We can go back and look at that when the last draft is completed.

Yeah.

Sounds like a good idea to me.

Then let's move on to the page two.

The preamble.

Okay.

I want to start the conversation if anybody has any thoughts or concerns.

Jump right in.

I didn't have any problem with the language.

I just wasn't totally sure.

And it's just my grammar thing.

Library and the third paragraph capitalized.

Would it be the library?

Or is that?

I mean, I know that it's referring to a particular library.

You know what I mean?

Is capitalization correct?

I am.

I mean, I'm cool with it.

I just it just caught my eye.

Um, I've actually thought about that as well.

And um it's it can go either it can be either or it's a matter of preference.

Okay, yeah, whatever you prefer then.

Um I do because I think it just is um more impactful, and it is a pronoun or proper noun.

Proper noun stand in there.

Yeah.

Okay.

I'm just curious.

Um, I don't have a problem with it, I'm just curious.

Uh the second paragraph you took out within the population.

Is that just because to be more concise or what was your thought process?

It was um I wanted to be more concise, and I didn't I didn't want to have a um uh any potential for it seeming as if we are confining ourselves to just our library user population or our greater Carson City and Greater Area population, it's it's a diverse um diverse groups, period.

Okay, in the first sentence, that first paragraph, the right of free expression was stricken, and that was modifying the first amendment, right?

That was just expanding on what the first amendment is.

Yeah, but the right of free expression isn't in is implied.

Um yeah, and I took it out of there just because amendment, boom, it is what it is.

I can recite it if you'd like.

No, but I wouldn't not as a separate, but yeah, yeah, because this and as it was almost indicated that that was a separate thing, not that it was modifying.

Yeah, that was my um thought as well.

Yeah, and you do see that in um the ALA um documents and other libraries documents.

Um they they cite the right to free expression or right of free expression, but I feel like the First Amendment it's that is implied in the language of the First Amendment already.

Yeah, yeah, understood.

Yeah, it's almost like a duplicate.

Yeah, that makes sense.

Okay, let's go down to general liability objectives.

Should we take them one at a time?

I think page by page is page by page.

Okay, good.

So if there's, you know, anything on the page, right?

Yeah, if there's anything down, anything down, just there's a lot, so I want to move down here and ask you if there's anything that you would like to discuss down here.

I'm finding some grammar that I'm not sure just to if you could look at it and go to your whatever your thing is.

In number one, in organized collections books, comma, information resources, comma, and cult related cultural.

Yes.

Well, you do use it that way later on.

So either all or nothing.

No, no, you're right.

We should be consistent.

And it's it's um just a funny side note.

I'm um it took me a long time to come to the party with Oxford comma, so it's almost instinctual to not put it in.

That's why I know.

And there's also educational and recreational resources, educational comma, or is that a compound uh modifier of materials?

I think that's a compound model.

Okay.

That was my intention.

I mean, it was already written that way, but I thought it that was the intention of it.

I just wanted to make sure.

Yeah.

I would read it, agreed.

Okay.

I think that saying for the communication of ideas and informed citizenship and enriched lives.

I understand the meaning, but um the materials are for the communication of ideas to support, to create an informed citizenship or two to something.

Yeah, the and doesn't work for me.

Well, okay, communication of ideas.

I don't know.

For the communication of ideas to inform citizens and enrich their lives.

Can you put it to in there?

Well, because then it's not citizens, it's citizenship.

Citizenship.

Ah, there you go.

I think that that fits the parallel structure if it's citizenship.

Materials.

Oh no, I am really bothered with it.

Well, it has to be an N.

It can't be A-informed.

No, no, no, but I was looking at me sec, it was I'm just looking for the word.

Not A, I'm not that bad.

I'm just like no, you're not.

But it is a little bit, I mean the the redlining can be a little bit eye crossing.

Communication of ideas.

It's a verb, but informed citizenship.

Is not.

Am I reading that wrong?

I don't think so.

For the communication, you're doing it, right?

You're gonna communicate something.

What are you gonna do with the in to inform citizenship?

Well, we're assembling in all formats, preserving and administering and organized collections, the books, information, and resources, and related cultural education, and recreational materials for the communication of ideas and enlightened citizenship and enriched lives.

You know, go up materials for there's the four.

Yes, what we were looking for.

Materials for an informed citizenship.

Thank you.

Thank you for reading it out loud.

Thank you so much.

I think reading it out loud is very helpful.

I do appreciate that.

Well, it and it is it is eye crossing with the the cross out and the the things and the things.

So thank you.

Um, wanted to ask you, Choi, where you felt that what you took out as part of two, where you felt though that ideal of assisting formal education still was in the spirit of text, if that makes sense.

Like because for um where it's where you've stricken out and read assist formal education with quality out of school time programs, the build critical thinking skills and effective habits of mind.

Um I agree that that's you know, can be a little bit redundant, but I was wondering where you feel that, you know, objective still lives in this list.

Oh, well, I think that objective lists and that we're providing public, what I replaced it with is to provide publicize and promote educational and entertaining programs for people of all ages.

So we're not just assisting formal education.

We're not just um providing out-of-school time programs.

Um, and and by providing publicizing promoting educational entertaining programs for people all ages, we are um those those programs are built to help with critical thinking skills and um effective for and the phrase effective habits of mind.

What does that mean?

Exactly.

It felt I yeah, I felt like I was on a um uh merry-go-round to nowhere with that.

Yeah, because I really did think what what we're thinking about.

I think we have a self-help book on one.

Oh what?

A self-help book.

It just seems so teacher education at the time that this was written, I'm sure.

Yeah, I mean, if this were written more recently, I would have thought somebody um consulted with AI on that, but um I um yeah, I was so that language I was I thought was I I don't I just don't understand it really honestly.

I don't I don't know what it was trying to it I'm sure it made sense at the time.

Yeah um because it might have been the hot dig phrase for self-help at the time, you know, kind of like mindfulness.

Right, though I do still really like that word, but yeah, um, and so then I yeah, I just didn't want to lock us into these are the objectives.

This is we're we're we're helping this because formal education narrow, yeah.

Um out of out of school time programs, narrow.

Um I liked how you replace that with the all ages, yeah.

Which the programming absolutely shows each month.

Cause we, you know, and and the reason I said promote the educational entertaining programs because we do want these programs to have, you know, um educational components, that's the the point.

We want to create lifelong learners.

Or we want there to be learning involved, but we also want it to be entertaining and fun and because our objectives are not and our um expected outcomes are not the same as formal education, or traditional school districts and that kind of thing.

We are we we are aligned and we are um we work in concert and sometimes in tandem with one another, but we are not we do not have the same um expectations um as uh a traditional school would, you know.

Totally.

About 20 years ago, I don't know how many how many years ago it was taken out, but let's just let's just say 20, 15 years ago when you walked into the Carson City Library.

The focus was on that um the research section.

So when you walked in, you felt like you were going more into a research library, and formal education.

Yeah, it was right there, center.

Yeah, so yeah, times have changed.

Certainly they have, yeah, yeah.

All right, great.

Thank you for that.

I feel like you answered my question.

Okay.

And I'm happy with that change.

Okay, it's more inclusive.

Do we think we could insert the word tube in front of provide?

To create opportunities for lifelong learning and to provide consistency in the rhythm and the flow, number two, and to provide robust 21st century.

Um if you feel that that seems um to make more sense grammatically.

Um I guess I do.

Okay.

I mean, I I um wrote it this way because that's what what like spoke to me, but I mean it's it's it's it's a minor thing, and I don't care either way, I just want to throw it out.

Okay, I mean, I think that's up to well, ultimately it's up to y'all if you want to add the two.

And where do you want to add the two?

I'm sorry.

And um, and this is confusing because this is actually gonna be um number three when I get these um this.

But it's the to create opportunities for lifelong learning.

So it's the second two area that's crossed out.

To create opportunities for lifelong learning and provide robust 21st century technology tools and high speed internet access, etc.

Um, and trusty Linairs is suggesting that we put have we keep the two in front of create opportunities for lifelong learning and add it to after and so it reads to create opportunities for lifelong learning and to provide robust 21st century, etc.

Symmetry to provide.

I mean, or and provide.

It's just that they all say two.

At the beginning.

At the beginning they say two, but okay.

Yeah, it's fine.

Yeah, I I think as concise as possible is just sort of what I lean towards.

Okay.

That would be something that I would write.

Two.

And then I go loud.

You know what either that you got a lot of twos in that available lately.

I'm a um I like a semicolon inappropriately.

Maybe I've read too much Virginia Wolf, but I don't know.

I knew a lot of the teams.

Because she loves them too.

All right.

So.

Um I have a question.

Okay.

On what's going to be eight.

Oh my, we haven't even gotten that far down.

Oh, okay, sorry.

Well, we're doing page by page, right?

So we can't have a page.

This is there's only this page and a very limited page.

Oh, that's true, actually.

Yeah, fair enough.

Okay.

So okay, so I guess go on to three then.

I think on three you just have to rewrite it so that it has the same thing.

Two aid job support.

You see how the it looks different than the others.

Sure.

That I I agree with you on that one.

It's a small bit there.

I wanted two.

Yeah, I mean, yes, so I hear what you're saying.

So capital T O aid job support.

Got it.

Right, because everybody else has that, yeah.

I'll just note it's it's actually in the red line.

There's a two then a colon.

There is.

It's just a number two.

So formatting gets weird with red lines.

Oh yeah, there is.

Yes, thank you, Adam.

I did get it right there.

Okay, two A job support and career advancement.

And then would you have a B?

Or I mean is the format going to have a.

Yes.

So as Adam's stated, when you're redlining the um, oh no, that's fine.

Yes, good.

So so when you're redlining, when you're in the throes of that, your bullets, and outlining format can become very strange.

So once I remove the red line for the final document, this will work itself out.

So then it will read three, two, a job support and career advancement, and a advance the use of electronic resources, et cetera, and then B will go away entirely.

Okay.

Does that make sense?

Well, it does.

None of the others have an A or a B.

So I just didn't.

Right, because this um has, I mean, and I could just take that whole thing out since I eliminated the set the B.

Um, to be consistent.

Yeah.

Yeah.

So it reads like the rest.

Right.

Yeah.

Um, so yeah, I can do that.

So instead of having it be a subpart, it'll just be in the body of the the objective.

So objective three will read two A job support and job support and career advancement and advance the use of electronic resources, etc.

In one.

Sorry, I'll jump back in here.

So number three is actually the one that starts to create.

Right.

But I think.

Oh, I see what you're saying.

So there is a subpart A.

That's the A job support, and the subpart B is advanced.

Oh, you're right.

Thank you, Adam.

This redlining, man.

I do a lot of redlining, so I'm very used to how it looks.

Well, maybe you need to come in um just sit with me and do this.

I'll I'll tell you and you can do it for me.

How about that?

It'll look the same.

Okay.

Well, thank you, Adam.

It well, your watchful eye is.

So it's it's not a standalone.

The part that says a job support is really hooked to other resources.

So a subpart of three.

Right.

Yes.

Okay.

Sources to subpart A, A job.

Because it's modifying 27th century.

Thank you, Adam.

Um it's that that expertise that's needed.

That extra set of eyes, too.

Cause I think I've looked at this too long that I've just kind of gone blind.

Um, so correct.

So it's gonna be um number one is gonna be the to assemble.

Number two is going to be the to provide.

Number three is going to be the to create opportunities, et cetera, with the section A, starting with 2A job support.

Um, which is already up there, and career advancement, and B, advance the use of electronic resources, et cetera.

Is that making sense?

Yes.

Okay.

And just to clarify, so that we're advancing the use of electronic resources and advancing access and advancing digital digital lizard literacy.

That's all good.

That just one that's yeah.

That's the intent.

I had to read that a few times before I got that because I thought, are we missing something?

But that sounds fine.

Advance covers it all.

Right.

Well, that's the intent, yes, is that we're going to be advancing all of these different points.

Got it.

Well, I got it, except we have career advancement and the word advance.

You know what I mean?

I mean, we could change that.

But I felt like advance was the appropriate term, even though it is a bit redundant.

Okay.

But I I'm happy I mean, this is y'all's decisions as to what what language you want to be in here.

Perfect.

Okay, to me, um, I have a question on what's now gonna be five.

Okay.

Adam, can you read that?

Is I feel that's really vague.

Is it supposed to be really vague?

Why would you need to know what kind at what point would you need to know what kind of materials I'm getting from the library?

Can you read the one out loud that you're referring to because I the numbering is so interesting for me that I'm sure?

To perfect as far as possible the privacy of any patron who uses the library.

Inquiries into the purpose for which your patron request material will be made only to clarify the kind of information needed.

I can answer that is what the intent was.

So to protect as far as possible the privacy of any patron who uses the library, um, that's gonna get expanded upon further down when we go through each section of what right to privacy in the library means.

Um, and what inquiries for private information we will or will not respond to.

Um, and so I can extend upon that to some extent further down, you're gonna see um that we're gonna be talking about um what information can we provide to someone who is with law enforcement?

What at what point what what will we tell what can we tell them and what won't we tell them without a subpoena or um uh warrant?

Okay, yeah, yeah.

So that does not belong in the objectives section, right?

So um, but we want people to know that we are at the onset of any inquiry about personal information.

We're gonna try and we're gonna do everything we can to predict protect that.

That's one of our objectives is to maintain your privacy.

Um, and we that also is that language is in there to also imply that if someone comes into the library and some other person comes in and wants to know if they are there, we do not give that information.

We don't if someone calls on the phone and says, is my child there, we don't tell them because we don't know who they are, and that child, even if they are a minor, has that right to privacy, but also it's a safety issue because people will do crazy things, you know.

So there's that's why the first part is in there.

Um, and then inquiries into the purpose for which a patron requests material will only be being made only to clarify the kind of information needed.

So if we're asking someone what is um what in what's if someone comes to me and says, I would like a book on A, B, C or D, and I ask, Well, why do you want that book?

I don't ask why do you want that book?

I ask what um kind of information are you looking for?

So say for example, someone comes to me and asks me for a book about um planting trees, and we don't have we don't seem to have the book that they want about planting trees.

I would then ask a further inquiry about what they're looking for and say, is there a specific specific type of tree that you're looking for?

It's to gather information to better serve them, not to um keep track of what they're reading.

Right.

So that's why that's in there.

Okay, thank you.

On the one just above it, it.

It um it you didn't make any changes.

I just guess that when you knew I really read it.

Are we individual users and community groups comma.

So we're contrasting individual versus community.

And then are we contrasting an institution versus an organization?

Or is this just really a bunch of commas should be there and not an and you see what I'm saying?

Yes I do and it's the first the answer to is your first.

And so um an institution is different than an organization.

It is because we have we have organizations like for example the subtimists and then we have institutions like the city the city manager's office.

Okay.

All right.

That's my interpretation of where we're going with that the difference between institution and partnership or organizations.

But also this is that institution encompasses the other libraries that we work with.

It was just a confusion too no it I thought about it because I don't I don't actually like the word institution but I see the need for it.

Perfect to delineate right I like your choices to move from the word stimulate in number seven to encourage.

And I like the choice to move from encourage to support um because I think it's more in line with what the previous stated objectives are.

So I I like those wording choices.

Thank you.

Changes yeah I see I can see why you've made them I do I like that too um the well researched I have to ask it says is a center of well researched what was your thought process on that?

Um that we're providing information that has been researched and hasn't been um and that has been in properly um edited and or give me an example can you please um yeah I can give you an example that's a little that's that it makes more sense in an academic library but there are um things like this of this nature in our library as well peer review we're gonna provide information and that has been properly vetted by experts and we're going to provide we'll say for example a book about how to use your Apple phone your iPhone um we're gonna make sure that the information that let's say I wrote that book we're going to make sure that the materials that we're purchasing purchasing were that were were properly researched that I didn't just write a book about how to use your iPhone based on what I think is the right way to use your iPhone.

But that I actually have some sort of educational background and expertise that has been proven and supported through the publisher and through our own um curation techniques.

I'm not uh okay so every informational book you get somebody researches to make sure that it's peer reviewed no I'm talking about nonfiction materials that was right but there's a lot of nonfictional material out there that's not well researched and people write books about how to do interesting things yes no exactly water or whatever so I mean rather than um if if you would rather we change it to something else then I'm fine with that that was my intention though let me let me back up my intention is to let people know that we don't just buy material because we think it sounds cool.

No I get that but some of the material and I I can't look at all the books don't mean it's a very subjective term.

I mean in its interpretational what could we just kind of I know some books in the not just your library at the library's bookstores I mean there are people who write books that do have questionable research and do we want to have to stand behind an author who's got a theory that is debunked.

Or hurt somebody so I'm just because I mean but the sentence is talking about like the institution of the library as a whole there's that silly word institution again like to serve the community as a center of this type of information.

And you know, it would be great if we could say something like of accurate and reliable information.

But sometimes things get fact checked, and then you're like, oh, oops, what I feel was accurate needs to be changed.

Or it gets debunked.

Or it's debunked.

Sure.

Obviously, that happens in all the fields.

So I do feel a desire to put something about vetting here because you're librarians and you go like do engage in that process.

And I think it is important for the community to know that their librarians are upholding some research standards.

But I also hear what you're saying in terms of that's pretty subjective.

So okay, there's a couple of it would be different if it was like it's it's the information that we ourselves are providing.

Okay, so there's a couple of suggestions that I have.

One, we could change it to to serve the community as a center of intellectual freedom and reliable information, or switch reliable information and intellectual freedom, or we could change it to to serve the community as a center of carefully considered reliable information.

I like the first one.

Okay.

Well, I'll read it two different ways to serve the community as a center of intellectual freedom and reliable information, or to serve the community as a center of reliable information and intellectual freedom.

Well, I like the first one, but you know, the word reliable has the same problem as the word uh well researched.

But we're doing our best, is what you want to say.

Right.

Right.

So we're not here to say that every single author whose book is on our shelves, we think is right because they can't because some of them disagree with each other.

So we can't think both things.

And who are we?

Who are the we that is seeing the sentence?

But we want to say we're not putting I don't know what we want to say.

We want to say that we are trying everything we we are trying our very best to create a balance to maintain a balance of material, um, and that we are not what we want to convey without um without getting ourselves in ourselves in the weeds, is we don't we are very cognizant of not self-censoring, of not purchasing materials because it's what we like or what we agree with or what we think is um the right um opinion.

Um so we wanna we want to convey that's the purpose, that's what is meant to be conveyed here.

But if we feel like that's not getting conveyed because it sounds like it's not, then we can change it.

I think the what you offered in terms of like intellectual freedom and reliable information is is that balance because if we get into the weeds of which words are subjective and which ones aren't, we'll have to we'll have to cut so many things that it won't make sense, right?

Right, but I think we already achieved this when we have it on number four or whatever number it is, where you say you're gonna balance the needs of different people.

Right, but that's it doesn't speak to information.

Yeah, and that's about the needs of what people need, not just as it relates to information.

Yeah, because balancing the needs.

I mean, you need well, no parents come in here and go, I don't feel safe.

So we have to balance their needs with the fact that you know the the NHS do come in.

So you want to focus on the actual books, not like what they're gonna see on the internet, because the internet's in our library, and are we going to be we obviously aren't in charge of everything that's on the internet?

No, we can't, you know, we can't we're it's in the in the grammar of the sentence itself, it's not professing that the library is the progenitor of that information, but that it it is the center of the that's we're not saying we're the only ones or that you know we're on high, we're a center, not the center, you know what I mean.

Yeah.

Like we're we're we're participating and um in helping better people's lives through the in this way, in through providing access to information or intellectual freedom and reliable information as best we can with the information that we have uh available to us, with the knowledge that we have and the resources that we have available to look into because we do, we do have to look at sometimes like you know, is how legit and and this is much more um collection development um philosophy for nonfiction is um can we is this can we reasonably rely upon this information as being good information?

And so we do that through a variety of different ways.

Um but we want people to know that we do that, yeah.

I liked well researched.

I understand that it's you know a little open-ended.

I'm happy to add the intellectual freedom, but I think that we want something besides reliable information there and I personally would really like the term reliable to stay in there okay well if you like well researched I'm just this is why we're all looking at it not just me so if you both like that that's no I didn't necessarily say I liked it but I'm happy to live with it you know I can see that you I could see your your thinking on it I think it's not a term I would choose to put in there yeah but uh I like the intellectual freedom one but yeah let's go with that then I think there's more there's more consensus there so to go back to what your initial um sort of offer of a sentence there um I like how the first sentence is the intellectual freedom to serve the community as a center of intellectual freedom and reliable information okay great we've already said we like support better than encourage I do a choice so on to page three item and number 10 for number 10 when it says to to encourage and assist borrowing of special material from other sources does that indicate that our library doesn't assist and doesn't have special materials well we don't have everything so this is really getting at we will help you with interlibrary loaning and getting items outside of our collection if they're special um like textbooks or things like that that we just um and and special insofar as they would be special to us and we don't or they're or they are you know as it happens is a special material that we we just don't have in our collection so we can acquire that material through um uh using using an internet or um ILL um yeah uh service and we're tapping the other sources are the other libraries or sometimes they can also be through other through databases other yeah yeah okay and I just thought that I change I I moved it around because it seemed when I read it out loud I just didn't like the way that it reads yeah anything else um I guess we knew how you said you didn't like the way it reads I think on number 11 um I find putting the phrase by providing instruction displays workshops and programs at the end of the sentence okay I would move it to to say to motivate library users to access other libraries and organizations by providing instruction displays workshops and programs but that's kind of nitpicking and so I'm fine but I just felt like I wrote it I thought it I'm sharing it it's out there yes to rearrange that sentence part of the reason why this is in here and starts with the cooperative cooperating actively with other libraries is because we have made we have an obligation to the Nevada library cooperative that we're a part of to cooperate act cooperate actively with them and the other organizations that are associated with the co-op like the and and with like the Nevada Library Association to promote to motivate library use for our library and for theirs as well because we are a consortium and we share a catalog.

And so that is to make sure that is to say that we that's to communicate to our users that we do that but that's also to show that we have um we have met our obligation as part of the a member of the consortium because we've agreed to that that's part of being a member it's very explicit in the contract that we we actively participate in in helping the other cooperative libraries have have access to materials their users have access to materials so the instruction is is related to the other libraries it's to provide instruction to other library other libraries users who may come to our library or need help with understanding how the cooperative system works and that's important to us because we have we have lion county um library preaching to come to our library and we have to help them we have to instruct them as to how that works like simple a simple way would be explaining to them that if they check out a book at the Carson City Library but they they can return it in Dayton and it will make its way back to us because we are part of a collective okay.

And then the organization part is that we're gonna work with other organizations like um Nevada humanities to hold workshops and displays and things like that.

Sounds good no you've opened my eyes it's just an awkward phrasing to me but we can change the phrasing I don't think it changes the meaning so it's all good.

Okay unless somebody else has a thought there no no thoughts thoughts oh my god I don't buy it.

And did you insert maximum cooperation as opposed to just cooperation?

Was that I did not insert it that was there.

That was the where okay.

And I think that's to just make sure that we are making we are clear that our objective is to maximize to work maximally and get and provide maximum cooperation not just you know we'll help them out when it when we feel like it you know since they're helping us out.

Right and we want them to know that we want them to know that we take that relationship and it is you know it's a symbiotic relationship and we take that very seriously and we want them to know that by putting that in our objectives.

Yeah.

And I think it's been a subject of past meetings in the last several months it's been a little while that that is key that maximum effort on both ends to you know we're all on the same library team.

Right.

And and we can't make them say that but so what we can we can choose we can say you know if we we can act on our behalf totally so yeah and we just want to be clear that that's that is a very important objective to us that we we are supportive uh to the utmost of the friends in the work that they do to support us.

Yeah okay thank you Joy for all the hard work thank you very much okay your editing cap on is actually kind of nice to um I mean I I kind of sometimes think I miss my calling as a copy editor because I find typos a lot and like the newspaper um so I'm trying to find where I wrote what the motion would be so the motion would be um to approve the proposed amendments to policy as presented did I write that down already I'm trying to find it did I put it in there oh but that's with the exception of the table of contents right so we'd have to be clear on our language right I think we'd say instead of as presented I was going to say as discussed as discussed because we did make changes okay yeah okay so um I need a motion to to approve the proposed amendment to the policy as discussed.

I move that we approve the amendments to the policy as discussed it's actually yes it's the preamble right amendments is correct.

I second that motion.

Preamble and the objectives.

Do we have to be precise about which section we're in?

Those changes if you want?

If I want.

Okay.

Well, I move that we accept the changes as discussed to the preamble and the library objectives.

That's very awkwardly stated.

I I affirm my second.

I appreciate it.

All in favor say I.

I suppose.

Okay, motion passes.

Thank you again, Joey.

Yes.

Thank you.

And we're off to the races.

That's fine.

I can run it.

That's good.

Okay, now let me go back to what I was.

Okay.

So administrative reports item number six A.

Okay.

Library director's administrative reports.

Does everybody had a chance to look over Joy's reports?

Yes.

Yes.

Have any questions on her financial?

No, not this month.

Very easy this month.

Not a whole lot of everything.

Um and um I will pre I will be providing um, as I have every year, uh usually I do it at the end of the first quarter where we ended up where we what our final numbers were for the fiscal twenty-six or in this case fiscal twenty-six.

Fiscal year twenty six.

I presume that the change to the salaries is to account for the new IT position.

No, it was I don't I usually I have my notes all typed up and I've looked at them seven times.

That is not the case today.

We looked twice.

So I have that it was an increase of 124,000.

So would that be for the new position?

Is that why it was a big jump?

Are you looking at um last year's salary?

Yeah, I was looking at what I did is I looked at the June 2026 and looked then I looked at July 2027.

Um well it's not necessarily that budget always included the um the amount of okay.

It's this change is due to a variety of things.

First, everyone gets a raise on July 1.

That's correct.

Um, or our unclassified um position are due, and then this is uh the revised amount is gonna take into consideration the um merit increases that people will get throughout the year.

It takes into consideration the cost of living increase, um, and then also um changes to uh the pay salary that um the city has recently um put in place.

So it's not because of a particular position, it's because of a variety of changes that are um they're gonna require an increased amount.

Thank you, Joey.

I appreciate that.

So I'm almost hesitant to ask, but did we get a new grant or is the grant fund bigger or something?

Um we we did our second drawdown of the funds for the grant.

Okay, tell me that that word means drawdown means it's the second half of the grant funds that we um well pulled down from the total amount.

So when you do a grant, you usually we'll say we have a hundred thousand dollar grant, but it's going to have two separate times that we're going to uh we're gonna take one chunk for the first year and we're gonna take the second chunk in the second year, and that's called a drawdown.

Good sense when you say it.

It's just I read the numbers and said that looks different.

That looks weird, yeah.

That's why too, because our augmentations that we didn't do.

I need a lot of asterisks in my reading.

That's okay that you know what's telling you.

Governmental budgeting is its own um strange and unique animal.

And they made such a well, and it can be very confusing um when you start getting into the double entry system and and the language associated with that and stuff.

So sometimes it's the verbiage that learning the verbiages um can make things a lot easier.

Yeah, and every grant is different.

I mean, we have some state grants where we we draw down for salaries quarterly only.

You have to give me asterisks, sorry.

Sorry, it can get really confusing.

Well, and this one looks particularly um unique to us trustee linearies because we don't typically have a rolling forward grant.

Our grants usually have a single-year grant period or a very defined grant period that is you're gonna you're gonna draw down all of the money at first.

Okay, so or if it's a reimbursement grant, um, which this one is not, then you you get a certain amount of money at the beginning, and then you go and you report maybe quarterly.

This is how we've spent this this amount, and so now we're going to request uh reimbursement for that amount, the next amount so there's advanced um grants there's reimbursement grants um we don't often do reimbursement grants we most of us so what is this grant where did this what is this grant this is in advance oh this is our um grant with go ed with the governor's office of economics that was coming to a close or something okay um well it was but um it's it it ends at the end of September so yeah got it thank you appreciate it questions on the gift fund I know it's I know it's really I'd be hesitant to even ask no I don't have any beginning of the the fiscal year yeah yeah okay well and so yeah and you'll you it will seem it you'll see it to the to the naked eye it looks as a massive reduction but actually what we did was we spent the money that the friends gave us so we're always gonna see this uptick when that money comes in and then at the end of the year it's gonna look like whoa we spent a lot of money from the gift fund well we did because it was it was donated money with a quasi restriction on it that it needed to be spent on these particular things so and it has to get spent every year so then the where we're at now is what we have in the gift fund that is non-restricted funds that is not from the Friends so okay does that make sense it is okay I've I've always wondered who those other gifters were um oh you named from many different places good so yeah I'm glad we're popular well and I'm um fairly fiscally conservative with the gift fund so we've been a rock and steady with some bequests and whatnot we received many years ago um because I'm frugal with the gift fund outside of the friends money because um it's meant to be spent um so and speaking of um I will be meeting with them at the end of July this is sort of moving on to my actual report here I will be meeting with them in a couple of weeks to talk about proposed um uh allocation of the funds that they will be providing us this year and we have a new they have a new treasurer um so good yeah so um I just reached out to Tristy Markle today and she gave me that person's information so I can confirm what the amount final amount is that is available so that we can then make our proposals for how we want to um allocate those funds great good to hear thank you for sharing that um moving on to her director's report does anybody have any questions about her programming and outreach events.

I'd like to say I appreciate having the program attendance there.

Oh I do appreciate that also that it's such a large number that's also wonderful but it's always good to know you know you have so many wonderful programs listed and I always kind of wonder I wonder how many people go to those so that is something that every once in a while it's just nice to to get that sense.

Celebrating the 939 sign ups 700 gold changed uh as of today right before I came here um those numbers have increased incredible yeah so at the time of this writing that was accurate but it has changed to let's see signups have increased to 975 our goal was 700 so still that goal didn't change um uh at the time of this writing we had 99 completions now we have a hundred and fifty nine which is unprecedented um at this for this time of year so that's the first that's the highest number we've ever had at the halfway mark because we're officially at the halfway mark of the summer reading challenge that was amazing I mean I gotta pick it up because pretty epic, me too.

Me too.

Because I want one of those classes.

Well, you know, my little my little 4,000 minutes is really going to put us over the edge.

Um so then a minutes read.

Um, this has increased exponentially.

At the time of this writing, it was that 4525 eight nine um as of today, it is six hundred seventy six thousand six hundred and eighty five wow.

676,685.

Wow.

Wow.

Yeah.

And our goal is 8,000, 800,000.

And we're at the halfway mark.

Oh, that's very exciting.

I it is.

It's I'm just so proud.

It brings a tear to me eye.

Um because we have seen such incredible turnout, and um, you know, we kept it at 800,000 this year because we didn't want to get too far ahead of our skis and set ourselves up for disappointment if we didn't make it if we didn't crack a million, but it seems pretty likely that we will.

That's just that's amazing.

So that it means that um, and we have um just as a side note, we have the highest number of teen enrollment that we've ever had.

Oh, wonderful.

Yeah, I'm always especially proud of the teens because they're they're that's a tough demographic to crack.

Um, so in the program attendance, 663, is that normal?

Is it because it seemed like you had a lot more this year?

We have had a lot more this year.

Um, yes, we we have had a lot more.

I wouldn't it's not a lot, a lot to be most our circular, but it is a lot more, it's really busy.

It is yeah, yeah, and we and that has been a slow burn.

Um, I think that these numbers show that, but it has been we have seen a steady increase with all of our programs.

Um on that note, we just had our um highest number of um story time attendees for our um um buzzing bees, not buzzing bees, but um uh bookworms um or big kids butterflies um family story time.

We had um, I can't remember the exact number, but it was over 60 attendees.

Wow.

Yeah, that's wow.

Yeah, it was the fire, um the fire truck, the fireman came.

Oh yeah, you'll see if you go on the website you'll see the picture, it's super cute.

So, but those those story times.

I mean, five years ago when I came on board as the deputy, our average for that morning's family story time was 25.

And now we're our average is probably 45.

Wow, so we've seen a lot of increase, and that's a variety of things, not least of which is outstanding staff, outstanding team members who are dedicated and committed to their work and they do exceptional work, so and it shows.

Yeah, it does.

So on the um, this is so cute.

The overnight sleepover too.

How does I know, I know it's happening tonight.

I only want to go, I want to go see all the stuffed animals.

Um that was so cute.

But you've done this before.

We have how is that receptive?

Do you get a lot?

Yeah.

Do you?

Yeah, actually it was last night.

I might have put that.

Oh, that's nice tonight, yeah.

Yeah.

Um, if I had if it had if I I can next time um show you bring y'all the picture, but if you go on the website, you'll see the picture.

And so in the digitorium, if you've been in there during teen hours, we have a tent.

Um that's like a teepee.

And um, we have a picture of the kids and all of their stuffies in that, and so yeah, it was a big turnout, it was 40 plus kids.

Oh, yeah.

They love it, and it's fun.

That's cute.

Yeah, it's very creative.

Nice job.

Well, I love that that extends it like to be back home.

Like, you know, like just that bridge there of the library, yeah.

Yeah.

And that room has gotten really cozy, so I think that helps too.

And I just did want to point out um to y'all because um I know there's certain people in here who are big Shakespeare fans.

Did you see the Shakespeare performance through the kids?

The kids are gonna be um the the uh Shakespeare's Lake Tahoe Shakespeare Festival's Young Shakespeare production is gonna be is Macbeth, and they're gonna be at the library performing parts of it.

Oh, yeah.

That's great.

Where will you all set up sort of the stage space?

Um, uh it's gonna be um most likely, if I'm recalling correctly, it's gonna be in the digitorium because we do have that stage.

Yeah, but I'm curious as to who's gonna be Lady Macbeth out of damn spot.

Out of Dam's boat.

It's just sounds so I wonder if they'll take the D word out of there.

Um but yeah, it should be um really cool.

And they do this.

They do a production every year the the youth does a production at the actual festival that they're going to bring this they're going to take it on the road for us.

That's wonderful.

Yeah.

And I see you have a new collection development library.

We do.

Oh welcome.

We also have a library resources and systems manager who is starting on Sunday.

Her name is Sarah Langford and she comes to us from Colorado.

And we also have selected a library assistant to replace this one right here.

The musician that's here.

Yeah.

We conducted interviews this week and we've made a selection and I believe that Sarah reached out to that um candidate this afternoon.

So TBC but we're almost there we're almost there.

We're not going to jinx it.

Yeah exactly great that's wonderful.

And the annual conference that's in Chicago correct it was yeah it was cool.

It was a heat wave.

The Chicagoans were um you know the news was like stay inside it's a heat wave and it was it was no joke.

But it was very cool.

I got to see um LeVar Burton from Reading Rainbow just as a lovely side note it was I didn't realize it was a bucket list moment until the moment happened where at the end of his we're in this auditorium with a thousand plus people listening to him and he gets up at the end and says it's a tradition and everyone's saying the reading rainbow song together.

It was so great.

It was so great.

It is great.

So do you have any takeaways anything that you're going to follow up on any good things.

A lot of things.

So we have been looking at some um cool instruments that can go in the secret garden and they're like bugs and flowers and they're meant for kids to go out there and bang on them and kind of like they have at the Brewery Arts Center.

Yeah a little bit.

I haven't it's been a long time since I've seen those but yes similar um and so we've been kicking around the idea of getting uh applying for a grant um and or with several grants and or you know room in our budget um to purchase and because they're not cheap but and I also wanted to make sure you know my the the pragmatist kicks in and I'm like okay how are they going to endure the weather are they going to withstand the wind etc etc.

They've built they're built to handle all kinds of weather.

What was cool though is that we got to see two different vendors at the exhibit hall that that sell these items.

So we get to play on them and kind of see which ones we thought were really cool and which which company we thought would be better suited to our needs.

Yeah we met uh there's a we we made contact with a lot of different vendors that have um really cool innovative tools and equipment and devices that we think would really work for the library and so while you when you're there if you show interest or um you know want to have a conversation with them you have a you have a badge on with a QR code and so they take a picture of it.

And then they reach out and so now they're starting all those reach outs are starting to happen.

So yeah we were able to make some really good connections talk about our library talk about um different ways that some of these folks can help us you get to meet authors I got to meet um two and got signed posters from two comic book authors um so that's it's it's a thousand plus vendors so it's a massive there are 1500 people there so it's a really cool conference that's one of the biggest benefits is that you get to go to these training programs and our outreach programs.

I spent a lot of my time in the sessions doing the ALA delegate stuff for the Nevada Library Association.

But that gives me an opportunity to you know rub elbows with people on a national level on behalf of the Carson City Library and then talk to them and tell them what we're doing and that so that is the much more far reaching outreach.

And then also we're able to go to uh the retirement party of our former library director here and meet people from all over the country who she I mean this woman is um amazing and a mentor of mine and to just be in that room with some of these people that are running huge library systems that she's influenced them and they're there to applaud her.

It was very cool.

Um just library land is amazing.

Yeah and it was close to home because she was used to be here.

Oh yeah, yeah, it was a full circle moment for her for sure.

Um, so yeah, great.

And then I know that some of you, I know Tristine Linairs was there for the summer reading challenge kickoff, and then also the anniversary party.

Um, so related to that outreach, um it was I was able to, well, I gave two um newspaper interviews at the summer reading kickoff.

And I don't know if you saw them in Carson now, but we got a lot of really good press in Nevada appeal too, because we were on the nevat on the online version, and then we were the front page um and it was a huge spread um in the Nevada appeal.

That's great.

Yeah, yeah.

And I had given an interview to him, um, to Kyler.

Uh I forget his last name, the the writer, a reporter.

He um I did an interview with him a few months ago and then provided him some statistics and whatnot, and then he followed up with me at the kickoff party and then it came out with pictures and loveliness, and then if you do Carson now, I gave an interview um at the blog party and um at the summer reading challenge kickoff.

So, and and that the blog party, there were all those vendors there, so I could go around and talk with people and make contact um and renewed um possible uh partnership opportunities with the um local radio station.

So I love that radio station.

I do too.

Yeah, it's great.

That's great.

It is getting better too.

Mm-hmm.

Yeah, I agree.

And the programmer, I don't know if you ever listened to KOZZ Strawberry Electric Lynch, but that used to be his show.

Oh, wow.

Yeah.

Which um I won't go into detail, but I thought that was cool.

I felt like I was meeting a celebrity.

Um, so that's all.

Do you guys have any questions about any of this?

We talked about all the rest.

Is there anything relevant to us that are that would be something that you should mention?

I don't know much about it.

Not really.

I mean, this was it's we're mostly doc at this point in the year we're talking about our upcoming ILS payments and overdrive and we did just get a new director in April, and so she's really getting her um her C legs, and so she's helping us kind of figure out some of the the things that we pay for through our RLS or that we pay for collectively that need some tweaking, or right now she's sort of unraveling some knots, which is super helpful.

Um, and then I'm so so the regular library cooperative board meeting is all of the members, and then I'm also on the executive a voting member of the executive board.

So I'll have that meeting next week.

So there's two meetings a month typically or every other month.

I think they're actually flip-flopping them now.

We that was one of the things we decided now that we um I think about it, is that we're gonna have a board full board meeting and then an executive board meeting every so I'll have a meeting with them every month.

I'd love to hear about that if that's that's what you do that till now.

Um I'll tell I can tell you um I can't um that our meeting we're having a meeting tomorrow with the executive board and it's to talk about her evaluation, her three month evaluation and whether or not that's gonna be a closed meeting.

So if it's not closed, I can talk about what we talked about it if it's closed.

If it's relevant to us, that's all.

Well, it's relevant, it's always relevant because uh that's our catalog and our cooperation and work with other libraries, so it's always it's always good to know what the other libraries are doing too.

Right.

I mean, that's like number something something in these things that we just read.

Exactly, it is full circle moment, yes.

Yeah.

Okay, but thank you for that report.

I did have uh just to go back for a moment and I'm not gonna use the right names here, and I apologize for that, but you know how you you told us last year that there was that major provider of um catalog materials.

Sorry, right?

I that was gonna I'm glad you brought this up because that went defunct that went.

Oh yeah, the one bankrupt by Gern Taylor, yeah, the best vendor.

Yeah, thank you.

And so I was wondering if at the um ALA conference that was addressed, and if you heard, you know, if there was a special session or if there was anything or you know how other libraries are dealing with that, just basically like we are.

Okay.

Um we were lucky to be honest with you.

We were very lucky because we already had an account set up with that vendor that's the other vendor, the other second largest.

Um so you know, we we supplement from indie publishers and other like large print publishers and things like that.

So we we've always used and and we really want to focus on getting more um indie using more indie publishers that we can get those you know help those young new authors um but we obviously we're gonna use the big vendor who does the processing and whatnot for us for the majority of the stuff we have a lease with them um yeah but the the Baker and Taylor going bankrupt was it moved so quickly once they I mean they were they were going to be bought out and at the literally the 11th hour the deal fell through and they went bankrupt and within a month they had like let everyone go they got a letter that said today's your last day and and it's the last day of your insurance covers as well.

That's so hard so it was very rough and um luckily I did see some folks at um different um with different vendors that we worked with there.

So they're they landed on their feet.

Encourage um again library land is small and so um yeah we were lucky though because we already had that account set up yeah and so we could segue into that and we're a single branch.

Branches like LA County were in chaos because they had a whole system down and then they didn't have any books for a couple of months.

Yeah it's and it's LA County so you know we could supplement and kind of get by with some of the lease materials and things that we and we could purchase from other you know from Amazon or other vendors but when you're a huge system like that you that's a big plus we're close to one of their their distribute distribution centers one of Ingram's distribution centers is in um Roseville not Roseville um Oregon.

The town that has Rose in its name in Southern Oregon I can't remember.

Rose Burke Roseburg thank you.

So um but yeah it was people were still like Baker and Taylor like wow that was rough yeah okay well thank you I appreciate that you know I've just sort of kept that in the back of my head as rumbling through the industry.

Discontent but yeah resignation at the same time and resignation.

You know it's when it happened I think the thought was maybe it would be more expensive with the new group is is there a big difference do you notice are we noticing this no because um you know books cost what they cost um in turn no matter which we stand no matter which one it was yeah um well really the the biggest change is wasn't the cost but the process by which they like the l the way that they administer their lease is much different than how Baker and Taylor did it.

And then we use electronic data interface for our our um budget and I'll spare you the details of that but it's important that those two things work together seamlessly and that that vendor has to communicate in interface with our their technology has to interface with our um integrated library system coha and so there's hiccups there that we are now through um so that that's the thing there's all the this this stuff that has to be happening smoothly behind the scenes and when you're transitioning to a new vendor you have to you know um kind of re-invent that wheel so thank you anything else thank you joy for that report okay and then moving on to item six B trustee reports announcements and requests for information now is the time to let us know is there anything you want to see on the next agenda.

Is it the five year plan uh we can yes we I can give an update on that because we are going to um tentatively I'm glad you brought that up and I will send out the dates to y'all because they're tentative as of right now hopefully they'll be nailed down by tomorrow but we are going to hopefully be having two two more workshops um with for staff and internal stakeholders such as yourselves um at the end of July and then once that's completed then Dr.

Stein will continue on with the um completion of the plan and he's got more than an than a skeleton um draft at this point.

I appreciate that.

So we'll get some information on dates.

Good.

Yeah, I will once I have those uh once I hear back from Anya his um his um not really assistant, but his helper.

She will she'll send me an email and I'll send it out to you all to let you know the exact dates and times.

Great.

Okay.

I'll look at that.

It won't be on a weekend though.

So it will be during the week.

It won't.

It'll be during the week.

Yeah.

Okay.

Yeah, so I can't go unfortunately.

Budget building.

It's a budget building.

I mean, we're working over time.

Godspeed, my friend.

Yeah, seriously.

Thank God it's only every other week.

Right.

Moving on then to item number seven, public comments.

And again, at this time, anyone from the public is invited to provide comment on any topic that relates to a matter over which this public body has supervision.

Again, we don't have a call-in number, so no one's here.

So we're gonna move on to item number eight to adjourn.

And so it's 6 40, so let's adjourn.

Thank you.

Thank you everybody for being here.

Happy rest of the July.