Special called meeting.

Um we have a quorum and proper notice given.

Yes.

Correct.

Okay.

Um we have one agenda item, but before we do that, is there anyone here who wishes to address the board prior to the meeting?

We um during the meeting don't appropriate uh comments from the community, but we do beforehand.

Each person has up to three minutes to express whatever thoughts or opinions they have.

Okay, seeing none, we'll move into our agenda uh on your for you all at the table.

Uh number five, we have before us a resolution authorizing the chair or vice chair to execute a temporary access construction and use easement agreement between the sports authority of the city of Chattanooga and the River City Company related to Hawk Hill.

And we met uh without a quorum May the 8th, and I think that as we discussed that time in your minutes, uh you have an attached uh copy of the access.

The main difference that is in this version and the previous version is on page three of the agreement on the duration and term, and it was uh an oversight.

It should have been what is in here is a three-year term up to including May 31st and two one year extensions.

Okay, so it's a total of five years, but it's a three-year contract or up to three years, and they can term it earlier if they want to.

And the purpose of this is to give River City a time to plan, look at, take the current stadium down and prepare it for a developer and go through the process of issuing RFP's contracts and negotiating.

And so if they can do it in a year and a half or three and a half, this gives them a base contract of three years, and then two one year uh uh options, and then we do ask that they provide us an annual report, I mean a report annually on the status of what they're doing.

Okay, so number one chair will entertain a motion to bring the resolution to discussion.

So we have a motion or have a second.

Uh so uh we have proper motion and second uh comments, questions.

We have people from every city here.

We're happy to answer any questions that you all have on this agreement.

I know some of you are new, some of you this is uh an addition to it, but happy to answer any questions we have.

If we go past, I think then the last meeting uh thing Emily said she didn't think they would, but if we go past the two extensions uh for any reason, what would be our next step?

Okay, um I'm gonna give you I'm not an attorney, so I'm gonna give you my opinion.

Okay.

Um I think that the intent for them is to take the land back.

It was initially theirs, and I can go through the history if you want, but and the original lease, they get it back for us for a small sum because it was theirs to start with.

We've asked for the annual report to know what the progress is.

I personally think within five years they're either going to develop it or take it back and sell it.

Okay.

So I I and if they get down to four years and they're at a stage where they're close to having something, I think we'll give them an extra year.

So we we rather than having totally open-ended, we went with three plus two and with an annual report.

But I I'm I'm more than confident that it's a valuable piece of land, their their entity's objective is downtown development, and I think it's just finding the right mix for that place.

Yes, so I I don't think that's gonna be a problem.

Very much anybody from River City want to chime up on that.

Well I know Emily well enough, she would in a postscript to my whatever, but that's okay.

Mr.

Chair, yes, ma'am.

So for those of you who don't know me, I'm Harold DeBryce, and I'm one of the assistant city attorneys for the city.

I'm filling in for um attorney knobly today.

And typically how it works is that as it comes to the end of that last extension, they extended it to two years, the parties typically would have determined whether or not they need additional time that we extend it, and at that point, the parties would enter into a written amendment to a member of an initial agreement.

They won't correct.

Yeah.

Okay.

Thank you.

And if that case the board sitting at that time would have authority to approve that certain stickers.

Correct.

Yes.

Thank you.

You're welcome.

Good comments and questions.

Other comments, questions, suggestions.

We're ready to vote.

Okay.

All in favor of the resolution authorizing the chair or vice chair to execute a temporary access construction and use agreement between the sports authority and the city of Chattanooga and the River City Company related to the Hawk Hill site.

Please say aye.

Aye.

Oppose like sign.

Speak now, forever hold your peace.

Seeing none, resolution passes.

Okay.

Um any questions or comments from you all.

I think you know what your marching orders are.

And I'll tell Emmy you did a great job in her behalf.

And the meeting was 20 minutes shorter because she didn't talk.

Um we have no other business.

Actually, we do, well, that, but before we get to that, do we approve the minutes from April 22nd?

We we we did not shame on you.

Someone else had to correct me.

Usually Maria does.

Okay.

Um you have here in the packet, right?

Yes, yes.

Yep.

So we need to, since we didn't have a quorum last time, uh, approved them for the last meeting, which is last year, April 22nd.

Say 22nd.

Chair would entertain a motion to approve the those previous meeting minutes.

So moved.

Second.

Motion and second discussion.

I would like to thank Maria.

There were a lot of minutes.

We had a lot of discussions because that's the first time we really got into it.

I thought she did a very nice job.

10 pages of minutes and very accurate.

I went through them.

So thank you.

Well done there.

Thank you, Marie.

Thank you.

She does a good job by give her a hard time.

She knows.

Okay.

Uh any discussion on the minutes.

All in favor, please say aye.

Aye.

Oppose like sign.

Okay.

Uh one of the question.

We typically have to have an annual meeting, so we still have to have that.

Is that correct?

It'll be June 10th at 11:30.

61, 11:30.

And so you'll know the annual meeting.

It's important.

We really the the sole obligation of the board is to hold the lease on that space.

Besides that, we don't have to do anything.

Part of the reason for the contract is so we didn't get into the operational business because we don't have the infrastructure.

That's why we're doing the lease with River City, so that that becomes their responsibility for maintenance insurance and all that.

But what we do have to do is meet annually and either approve the last year's minutes, or at least you have to annually approve a set of officers.

Okay.

So we will need to meet on June the 10th.

And so if you would mark your calendar so we can try to get that done, there's nothing worse than four of us coming and one can't make it, and we end up having to reschedule.

So if if you will uh try to make that a priority, or if you can't come, make sure you let us know so we at least can try to reschedule if that didn't work.

Okay.

Any other business, ma'am?

There is, yes.

Okay.

Mr.

Knoblett would be upset if I did not bring this forward.

I believe he emailed you, Mr.

Armor, about this termination of memorandum of lease.

Um he sent you an email just to bring the board up to speed back in 2014, the sports authority board and Chattanooga baseball entered into and had recorded a memorandum of lease.

So that it was recorded from the register of D's office and put the public on notice of the existing lease.

Now I think given the uh execution, yes, of this temporary use agreement, we now need to terminate this memorandum of lease.

And so Mr.

Noblet wanted to have brought for it during the discussion period to see if there were any questions.

It's a very simple document.

Okay.

So let me make sure I know what this is because I'm simple-minded and I'm not gonna speak for them, but that puts us on the same boat.

So we have the Sports Authority signed a lease with Chattingham Baseball, which is the the rich people, not River City.

And so what she's saying is that the Sports Authority has a lease with Chattanooga baseball that will end and it'll end on the date with this one to coincide.

So what she's saying is we need to term the original lease with Chattanga baseball.

That that's what this does.

Neither party shall have rights, dues, or liabilities on the lease which accrue after the effective date.

And that's pretty much it.

So what this would do is allows the chairman to uh terminate the lease, and then it's co-executed by Chetting Go baseball.

So I'm sorry, is it is this in our packet?

Yeah, it's I don't believe it's nothing, Mr.

Knobley just wanted you to do that.

So here's what I'd say.

I'd ask the question, are you comfortable?

And I can pass it around, or we can do it next time.

But it's a simple termination of the lease with Chattanooga baseball.

So that essentially, if we don't do that, you've almost got uh baseball and and the sport and the river city responsible for the same thing.

So this just this all this does is terminate inches and inches of paper with Chattanooga baseball.

Do we have any other business with Chattanooga baseball?

No, because this the the one task that this authority is tasked with that piece piece of property.

Okay.

And so what this does it it terms the lease with them.

That's why we we um are entering an agreement with River City because they're leaving and they need to take ownership of the property, so we don't have to worry about asking you to cut the grass.

Was there was there an expiration on the lease previously?

Um it was yes, there's terms in it, but this will supersede that and I don't I don't remember exactly what it is.

I think that um we extended it a couple of times.

And I think it basically says says in perpetuity until certain things happen.

Yeah, and I will I quickly glanced at it before this.

We did extend it.

Right, this termination because what we did was the last time that the franchise changed ownership, we have to approve it, and we give them a certain time of the lease.

Let's just say it's 10 years.

We've had to it and we've had two, if not three owners pass Paul Burke.

Um so we've extended it before, but this will do is this termination will supersede will it will term the lease in place.

Okay, and I think doing them at the same time is the right thing to do.

Okay.

Mr.

Chairman, Derek.

I'm sorry, think of the day down and do one by us, got it cool.

Right.

Are they completely done on the property?

Um by this date, yes, because we had a uh I had a several meetings with River City.

I knew what their schedule was, and they had uh term dates, clean up dates, and then they had uh dates to where they could sell things and by essentially the first of June, whatever these dates are, they will have done but out in the new park and even sold the excess uh inventory of so what's left essentially they can come in, River City can come in on the next day, and if they had someone to take the stadium down, they could start that day.

So, yeah, they'll they will have vacated because there's a schedule that they've agreed to.

I've seen I probably have it in here, but they'll be out by this date, yes.

Mr.

Chairman, I'm confident and comfortable that you explained it very thoroughly.

I would move that we approve that today.

Second motion and second discussions on the termination of the current lease with Chenga baseball.

All in favor of the termination, please say aye.

Aye.

Opposed like signed.

And before I try to close the meeting the third time, I'm going to ask you if you have anything else.

Yes, Mr.

Chair.

All right.

We have your date for the June meeting.

Anything else to come before the board?

Thank you all for being here, and thank you all for being here as well.

Thank you.

Nice job, as always.

See you in two weeks.

Thank you all.