Uh uh.

Yeah, sorry for an extra, but I did put one up there.

Somebody steal my script.

Yeah.

Yeah, that's it.

Okay.

Look like minutes, didn't it?

Okay.

Sorry.

Good morning.

Today's meeting of the neighborhood and affordable housing advisory board is called to order on November 18th, 2025.

Welcome everyone.

Uh following adjournment of this meeting, I will call to order the meeting of the Affordable Housing Advisory Committee.

Agendas of excuse me, agendas of today's meeting are on the wall at the entrance to the chambers.

Please remember to turn off your cell phones.

To ensure a complete record of the board's actions, we ask that each individual wishing to speak, clearly state your name and spell your last name for the clerk.

Linda Byers, City Resident.

Good morning, Sharissa Doughty of Affordable Housing.

Good morning, Frank Cornier.

Um construction.

Christine Bonn, advocate for low income individuals.

And I am the board chair, Robin Field.

I represent the lending industry as it relates to affordable housing.

Our first order of business is to approve the minutes of the board's October 14, 2025 meeting.

Second.

All in favor?

Aye.

Any opposed?

Motion.

Minutes are approved.

Is there anyone here to speak on items not on today's agenda?

If so, please step to the podium and state your name and spell your last name for the record.

You will have three minutes to speak on a subject that is not on today's agenda.

Seeing no one come forward.

I'm the housing manager.

The opt-out provision is available if the most current Schimberg Center for Housing Study Annual Report identifies a surplus of affordable and available rental units in the area.

The most recent Schimberg report indicates that there is a surplus of available affordable units within the Tampa St.

Pete Clearwater MSA for households that meet the income requirements for the 80 to 120 percent of area median income.

Based on this finding, the city of Clearwater is eligible to exercise the the opt-out option.

If this resolution is approved, the city will choose not to grant the exemption for eligible uh properties and will request that the Pinellas County property appraiser does not provide the exemption.

This resolution will apply to all ad valorum property taxes levied by Pinellas County for property located within the City of Clearwater municipal boundaries.

If adopted, the resolution will take effect on January 1st, 2026 and will expire January 1st, 2027.

Um with that, I'd be happy to address any questions.

What's the purpose of this?

Just to generate money revenue?

Um, so we find that the 80 to 120, um it we don't see that it would add any additional units.

So I mean it would it would give a benefit to existing property owners, but we wouldn't add any additional units.

And on top of that, the surplus was 2738, so it's 2,738 uh surplus units in that category in the Tampa uh St.

Pete Clearwater MSA.

So staff is necessary.

Put a different way.

Um what we're saying is that this will not incentivize the building of more affordable housing units, is essentially what we're saying.

Correct.

However, there are affordable housing units already existing in the city that are comparable with HUD's affordable range of rents.

So we I'm sure property owners would like to fill the their taxpayers, would like to fill those units, and if they are available, then um they would be left empty, unfortunately you know, and to restate it would incentivize the development, however, we feel that it would mainly provide like that exemption mainly benefit existing property owners.

We wouldn't see that translate into more units or help any existing you know renters in the area.

Um so I think it's like the juice isn't worth the squeeze.

So the Schimberg report shows that we have a surplus of units that are affordable in that range, so the need to incentivize more units in that range isn't isn't there.

Exactly.

Because I think 120% when when you're at around 120 percent, that's about market rate.

Correct.

Yeah.

So yeah.

Is this just for new development or anybody who's already receiving this?

Are they gonna still continue to get it or is it just we opted out of this last year?

This was this was per this exemption was provided by Live Local, so it's automatically provided, but we decided to opt out of this last year.

Same thing.

Same same reasoning, still a surplus last year.

Um, so we're just bringing this back this year to you know, it's a new resolution to cover 26.

And have you had any developers saying we need this?

Surprisingly, no.

And is this something we need to vote on this morning?

Yes.

This would be yeah, vote.

This would be a recommendation to council, whatever your recommendation would be.

Is the incentive available to those that are building under 50% AMI?

Or is it just the one up?

You said 150?

50%.

Oh, 50%.

So it's automatic.

Anything under 80% will be automatic.

We can't opt out of that exemption.

Gotcha.

So it's only the 80 to 120.

Correct.

Okay.

Um, does anyone from the public wish to comment on this item?

Do we have any e-comments?

Hearing no further public comment, may have a motion to approve.

So moved.

Second.

All in favor?

Aye.

Any opposed?

Motion carries.

Thank you.

Item 4.2 recommends city council approval of the City of Clearwater's fiscal year 2024-25.

Consolidated annual performance and evaluation report or CAPER.

Mr.

May, you will present this item.

Good morning again.

Dylan Mayu, I'm the housing manager.

Um today I'll walk you through the consolidated annual performance and evaluation report, the CAPER.

This report provides a comprehensive overview of how we've used federal funds throughout fiscal year 24-25.

And while it's a file document, it's also a complex one to complete.

It requires an enormous effort from our team.

And this year came with the added hurdles of limited council meetings in December and also the government shutdown.

With there only being one meeting in December, we had to meet this NAHA meeting to get the CAPER, and it gave us about two weeks to complete it.

That being said, we did enlist the assistance of Wade Trim this year to help complete the CAPER, and that really helped us meet the schedule, and that's why we're here today.

We actually put the finishing touches on it yesterday, if you believe it.

So it was a it was a mad dash and a photo finish, but we're here.

Today is the first of two public meetings, two public hearings, rather.

After this meeting, there will be a 15-day public comment period that opens up before the council meeting.

Your recommendation today will be presented to city council during the December meeting to December 4th, where they'll approve the final report.

Once approved, we'll upload the CAPER to HUD for final submission.

That will be before December 31st.

So first, what is the CAPER?

The CAPER primarily pulls data from HUD's integrated disbursement and information system, which tracks all of our financial and accomplishment data.

And this is for federal funds only.

And a couple of key points.

If you're looking at those tables, they reflect federal data exclusively, state and local funds aren't included in those tables.

However, in the narrative uh sections, we do include the state and local data to give more of a complete picture of our work.

And that way the CAPER really becomes a snapshot of everything we've accomplished over the year.

The tables also do reflect our matching funds, which are generally states, sometimes they're local funds, which are combined with federal funds to help maximize the impact of housing activity within the community.

If you go to CRO5, that should be the goals and outcomes section.

This section compares our actual accomplishments to what we planned in the annual action plan.

And here are a couple of nuances to keep in mind.

The annual action plan or the AAP in the annual action plan, we are we are required to budget as though all of our home funds will be expended, even though we may not meet that goal in a given year.

Unlike SHIP, which does not allow us to roll over funds, home funds do provide the flexibility to build balances across multiple years.

This capability is essential for funding larger projects that require significant expenditure.

By allowing home funds to build up, we can target them for significant initiatives and projects using a combination of federal ship and other local funds.

Nonetheless, we must still plan and set goals as though all of our home funds will be expended.

With that background, let's start exploring some of the details.

So again, CRO5, and again, bear in mind in the tables you're looking at, that's only the federal funds.

And also, it's important to know our programs were closed for about three months of the fiscal year due to the uh hurricane.

We paused our programs to determine how much funding would be required for recovery.

We reopened, I think most of our programs in January 1st.

Some of them trailed into later in January.

So under goal two, that's the housing goal.

Um combined with SHIP Home CDBG, we assisted 253 persons with housing related services, and the breakdown is as follows.

I'll kind of break down the difference between the federal and state funding as well.

We constructed one rental unit, we rehabbed one existing rental unit, we constructed two homeowner units with the goal being seven.

However, we closed an acquisition that added an additional three units with indigo apartments this year.

Um that project was not closed out completely as far as the funding is concerned by the fiscal year, and so those will be reported on next year's CAPER.

And it's also important to note that though we only restricted and can only claim you know the accomplishment of those three units.

That project was 208 units, and our funding was essential in getting that deal done.

Um we rehab 13 homeowner units, two with federal funds, and 11 with ship.

The goal there was seven.

We provided 18 down payment assistance loans, eight with home, ten with ship, and the goal was seven.

We assisted 42 households with tenant-based rental assistance, the goal being 60.

And we and finally the city provided funding home funding for homeownership and counseling services for 176 households.

Uh a little further down are public service facilities and services.

We expended 1,043,672 in total for public services and public facilities.

Facilities are going to be like rehabilitation to uh public facilities.

So four facilities we did, we completed four projects last year.

Those were rolled over from the previous year, and then one CDBG CV project.

Again, those those five rolled over from the pre from 2324.

Those projects included facilities improvements to SBDP's campus, the ARCS campus, and CNHS Head Start facility.

And then the two CV projects were directions for living and our club child care.

Total expenditures of projects completed in fiscal year 24-25 include 226,737 dollars in C D BG and 44,274 in CV.

C D BG CV is a is a COVID relief fund that was provided.

We also started four facilities projects last year, but they were delayed and therefore rolled over, and so they'll be they'll be reported on next year's CAPER.

The expenditures are again incomplete and will be reported next year.

So for public services, we funded two with $94,048 in C D BG and two with 44,335 in C D BG CV.

One of those are still open to roll to next year.

This includes we funded with the C D BG funds, Metropolitan Ministries, their homeless program, West Care's Turning Point Program, and with CV, we funded Directions for Living, their homeless program, and SVDP's St.

Vince of the Paul's homeless program.

It's important to know we had one additional projects or service that we were we plan to fund.

It was uh SVDP South Pinellas, but unfortunately weren't able to move forward with the program as requested.

Uh they had another funding source they were they were hoping to receive, and that wasn't received.

Um so that one dropped out for economic development.

We provided $80,000 for assistance uh for technical assistance services to Hispanic Business Initiative, um, that's Prospera, and WeCare, which is now doing business as upwards to assist 42 micro businesses.

That was the goal.

Um, Prospera did um 30 of those and upwards did 12.

CR15, so it's gonna be a few pages back.

Um that's gonna break down our resources and investments for the year.

Uh for CDBG, we had 2,617,994, and we expended 1,043,672.

Bear in mind again, some of the funding for Indigo was not counted, and some of that some of those funds are conceptually budgeted for projects that um are still in pre-uh development.

Um our home funds, we had $4,897,672.

We expended $377,610.

Again, multiple projects are underway and not accounted for in this expenditure total with our conceptual budget.

We have about $700,000 left of that $4.8 million.

So we have, I want to say around seven to eight projects in pre-development that should they all go through and they all they all close, we'd only have about $700,000 of that budget left.

Those projects will take multiple years in pre-development before going through.

And then finally, um ship.

Uh we have uh we had $1,898,317.

We expended $1,169,975 of our ship balance.

CR25.

That's gonna break down our um our homelessness goals uh and accomplishments.

Um side note is the city does have a homeless initiative program where we provide $300,000 in general fund to nine organizations.

Um that's separate from the CAPER, but it's worth mentioning.

Our housing division does administer that program.

Um as you can see, C D BG, we do a lot of work with our C D BG homeless work with our C D BG funds.

Um our funding utilizes you utilizing local nonprofit services went on to assist 2,056 people with homeless services.

Um, CR35, other actions.

Um this discusses our work with other funding programs.

So again, SHIP, that's the state housing initiative partnership program administered by the Florida Housing Finance Corporation.

Uh that provides affordable housing funding to local governments across Florida, and it's funded by a portion of Doc Stamp taxes paid on real estate transactions.

And we utilize SHIP quite a bit in uh in our in our departments.

We use it for home buyer education courses, uh home rehabilitation for low and moderate income homeowners, construction of affordable housing units, and disaster recovery for uh housing efforts.

Um SHIP has uh easier guidelines to work around for those programs.

So that's why you see some of the bigger programs funded with our federal funds and some of our you know our more residential programs funded with our ship program.

Um something to note about ship, majority of the ship funds are restricted to 80% AMI.

However, there is a small bucket that can go to 80 to 120 percent AMI.

We also utilize SHIP to fund our disaster recovery program.

This is the the first year that we've we've had to utilize um that program actually put most of it together, you know, last year after the storms.

Um and uh we assisted eight households with disaster recovery from the storms in 2024 with ship funds exclusively.

Um CR40, this goes into our department's monitoring efforts.

Uh the city ensures compliance with federal rules and regulations for agreements administered under CDBG and home programs.

This includes advising sub-recipients on performance and conducting regular monitoring to assess compliance and address any issues.

Um we do monitor annually, uh we have visits annually, and more frequently if we determine a sub-recipient is of higher risk.

Um this approach ensures effective oversight, promotes accountability, and supports the success of our CDBG and home programs.

Uh it's important to note that no findings were found in 2024 during our monitoring process.

Um and so that's the CAPERD.

We are asking for a uh recommendation to council to approve the submission of this report to um HUD.

With that, I'd be happy to address any questions.

So just a question about um the number impacted of homeless individuals.

I think you said 2,000 something.

Is that taken from the reports and neighborly from monthly reports from the organizations?

Yeah, similar to Florida monthly.

Sorry, I forgot.

Hello, is that anyone?

Daniel Perez, P-E-R-E-Z.

So when the sub-recipients submit the data to us, we do when it's uploaded into neighborly.

Um we do once we all confirm that everything's accurate, we go ahead and download it.

We transfer the data from neighborly into IDIS for the reporting.

And do you do a cross comparison of client IDs?

I'm curious because we we served over 2,500 people last year, so it I it seems like the number would be even higher than what you're stating.

Yours, I can only do for 2425.

So the ones for your whole grant year, I can only include it from October 1st to September.

Sure.

Not just that.

So when we did the numbers, that's where it came at.

Yeah.

So the other ones you did, I believe were the prior years.

I could tell real quick.

Oh, no, no, no, that's okay.

It just seems like the number would be higher with all the different organizations serving.

That's all.

So I can tell you from the uh homeless initiative, it's a lot higher.

I think it's closer to 20,000.

Um this is just specifically in for for the C DBG funds.

We only had two of those services that count in that number.

Um, so it's a little bit different.

You know, the year prior, I think we had maybe closer to seven or eight.

We also had um ARPA funds that we utilized for um for some of those services, and those are those are no longer uh we no longer have a balance there.

Um, and so I think this year we have a few more services than we did last year.

I think the idea was more funding last year.

It was more funding for less services or make it easier for our staff capacity.

And then also we can get more done, you know, with with those services.

This year we took a little bit of a different route.

I think we did pretty much an even split between you know everyone who who um made it through the the evaluation process, and so it's a little bit less.

We have we have more going out to a diverse um group of services.

So a little bit of a different strategy this year.

We'll see which one works out better, and then we'll kind of redirect from there.

Thank you.

Any other quick comments or questions from the board?

Does anyone from the public wish to comment on this item?

There are no e-comments.

Hearing no further public comment, may I have a motion to approve?

I make a motion to approve.

Do I have a second?

All in favor?

Aye.

Aye.

Any opposed?

Motion carries.

Thank you.

Mr.

Mayu, do you have anything additional to report?

Nothing at the sign, thank you.

Do any board members have any final words before we adjourn?

Happy Thanksgiving.

Thank you.

I just have to say I I'm impressed.

I I I'm impressed with how much I'll accomplish.

And this is impressive the number and the dollars, and and you're small but mighty.

That's impressive.

Yes, it is.

This concludes our business for the day.

Our next meeting will take place as a meeting of the Affordable Housing Advisory Committee.

Really?

And is scheduled for December 9th, 2025.

No?

That's what it says on here.

Is there a NAHAB meeting on December 9th?

Oh yes.

Yes, there is an AHA.

I'm sorry, there is an AHAC.

Well, so is there a NAHAB meeting on December 9th?

There's no AHAC on December 9th.

Right, correct.

Uh that yeah, no AHAC on December 9th.

Okay, so scratch that.

Yes.

So our next meeting of the NAHAB will be December 9th here in Chamber of Councils at 9 a.m.

Thank you, everyone.

The meeting is adjourned.

Okay.

Next.