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Record of Proceedings

Cleveland Municipal Services Committee Approves Neff Road Project and 2025 Capital Improvement Plan Bonds - September 29, 2025

City Council Meetings — Monday, September 29, 2025
BodyCleveland, Ohio
SessionCity Council Meetings
DateMonday, September 29, 2025
StatusFILED
Video Record
0:00 / 1:36:43

Transcript — Verbatim
0:37

I'll pretend like I don't read it all.

0:40

Oh cheese.

0:42

I'll just squint it.

0:44

Maybe that's how that mistake got in there.

0:47

Okay.

0:49

So are you?

0:55

I don't know what they I don't know what the heck is that.

1:02

For real it says that.

1:19

What's up, Damn?

1:31

Councilman, did you want to do that?

1:33

We have one random one, that nephroad one.

1:36

Did you is it?

1:38

Do you want to do that one first and I'll get out of here?

1:40

Okay.

1:40

Yeah.

1:49

I have no.

2:07

See, that's in the yellow and black out there.

2:09

See the SI.

2:16

I got one of the cans, but I'll let you know.

2:18

I didn't get that from the uh Ray.

2:20

That was just a little bit of a little bit more.

2:23

I but I know I thought about it.

2:25

I said that this really good.

2:29

I thought about it a few times.

2:44

I'm close on the pose, that's all.

2:46

Oh yeah, no.

2:50

Okay.

2:52

I think that's everything.

2:56

There's this.

3:06

And then this is the this is the list that's being attached to all of those pieces.

3:16

I hope that that makes no sense.

3:19

So you know.

3:44

Yeah.

4:28

Did you copy this?

4:30

This is what I'm handing out to them.

4:32

Yeah, that's a copy of yours.

4:33

Okay.

4:54

Madam Clerk, is this are these mics?

5:00

My question is answered.

5:02

Good morning.

5:04

Today is uh September 29th, 2025.

5:08

Call the municipal service of the properties committee to order.

5:11

Madam Turk, can you please call the row?

5:13

We shall present.

5:16

Hair star.

5:23

Thank you.

5:24

Sorry about the late start.

5:27

Director, we're gonna start with uh what numbers?

5:32

What number was 1078?

5:42

We're gonna start the morning off with ordinance number 1078, 2025.

5:52

So by council members, by council, this should be riffing by department of request an emergency ordinance to amend title.

6:04

The title is section one and eleven of ordinance number six seven one twenty twenty-five.

6:15

Relating to giving consent to the county of Iowa for resurfacing of Nef Road and to supplement the ordinance by adding new section six A relating to produce facilities.

6:28

Okay, Director.

6:30

Mr.

6:30

Chairman, so uh as mentioned, this relates to the Neff Road Resurfacing Project, which is a county project.

7:56

Thank you, Mr.

7:57

Chairman.

7:57

Mr.

7:57

Chairman Director, uh just regarding the funds in the legislative summary, it's got the estimated cost of 511914.

Discussion Breakdown — Share of Meeting
Capital Improvements████████████████████████████████32%
Procedural███████████████████19%
Engineering And Infrastructure████████████████16%
Public Works████████████12%
Procurement███████████11%
Public Transportation████4%
Fiscal Sustainability██2%
Disability Rights██2%
Insurance Management█1%
Summary of Proceedings

Cleveland Municipal Services Committee Approves Neff Road Project and 2025 Capital Improvement Plan Bonds - September 29, 2025

The Municipal Services and Properties Committee of Cleveland City Council met on September 29, 2025, to consider a resurfacing project on Neff Road and a series of bond ordinances for the 2025 Capital Improvement Plan (CIP). The meeting began with a discussion and vote on Ordinance 1078-2025, followed by a detailed presentation on the proposed shift in the city's borrowing strategy to align debt issuance with actual project execution. Councilmembers debated the new approach, vehicle purchases, and oversight measures before approving multiple ordinances with amendments.

Discussion Items

  • Ordinance 1078-2025 – Neff Road Resurfacing (County Project): Director of Capital Projects explained the county-led Neff Road resurfacing project, which includes under-bridge improvements (railings, concrete, sidewalk work) estimated at about $50,000. Councilman Casey offered an amendment capping the cost of the amended scope at $65,000, which was approved. Councilman Harrison noted the poor condition of the bridge pillars and expressed satisfaction with progress. The ordinance passed as amended.
  • 2025 Capital Improvement Plan (CIP) and Bond Strategy: Director of Capital Projects presented an updated CIP, explaining that the original $76 million plan is being split into two parts: $36,044,000 to be funded in 2025 (with executed contracts or purchases), and the remainder ($36.5 million) carried over to 2026. This shift is part of a new approach to borrow only what is needed for executed contracts, reducing debt service costs. Finance Director estimated using cash on hand and then reimbursing through bonds at year-end. Councilman McGray and others questioned the legality of reimbursing the city via bonds and the use of reserve funds; Finance Director confirmed bond counsel approval. Councilman Starr raised concerns about oversight, leading to amendments requiring written notice to the Clerk of Council for cooperative purchases and limiting contract terms to two years.
  • Vehicle Purchase Amendments: Assistant Director Chambers revised vehicle lists to reflect removal of issuance fees. Light vehicle total changed from $3 million to $2,690,000; heavy vehicles from $2 million to $1,290,000. Amendments by Councilman Starr updated these figures in the ordinances.

Key Outcomes

  • Ordinance 1078-2025 (Neff Road): Approved as amended. The scope of the under-bridge improvements shall not exceed $65,000.
  • Ordinance 846-2025 (Public Facilities): Approved as amended. Amendments included inserting file numbers, limiting contract terms to two years, and requiring written notice to the Clerk of Council for cooperative purchases.
  • Ordinance 847-2025 (Recreation Facilities): Approved as amended. Similar oversight amendments added.
  • Ordinance 848-2025 (Roads and Bridges): Approved as amended. Similar oversight amendments added.
  • Ordinance 852-2025 (Heavy Vehicles): Approved as amended. Total funding set at $1,290,000; oversight requirements added.
  • Ordinance 853-2025 (Light Vehicles): Approved as amended. Total funding set at $2,690,000; oversight requirements added.

All ordinances passed with aye votes; no roll call was recorded. The committee adjourned after approving the last ordinance.

Meeting Transcript

I'll pretend like I don't read it all. Oh cheese. I'll just squint it. Maybe that's how that mistake got in there. Okay. So are you? I don't know what they I don't know what the heck is that. For real it says that. What's up, Damn? Councilman, did you want to do that? We have one random one, that nephroad one. Did you is it? Do you want to do that one first and I'll get out of here? Okay. Yeah. I have no. See, that's in the yellow and black out there. See the SI. I got one of the cans, but I'll let you know. I didn't get that from the uh Ray. That was just a little bit of a little bit more. I but I know I thought about it. I said that this really good. I thought about it a few times. I'm close on the pose, that's all. Oh yeah, no. Okay. I think that's everything. There's this. And then this is the this is the list that's being attached to all of those pieces. I hope that that makes no sense. So you know. Yeah. Did you copy this? This is what I'm handing out to them. Yeah, that's a copy of yours. Okay. Madam Clerk, is this are these mics? My question is answered. Good morning. Today is uh September 29th, 2025. Call the municipal service of the properties committee to order. Madam Turk, can you please call the row? We shall present. Hair star. Thank you. Sorry about the late start. Director, we're gonna start with uh what numbers? What number was 1078? We're gonna start the morning off with ordinance number 1078, 2025.

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