Cleveland County Board of Commissioners Regular Meeting - April 6, 2026

The Cleveland County Board of Commissioners met on Monday, April 6, 2026, at 1:00 PM in Norman, Oklahoma. The meeting was called to order with a prayer and pledge of allegiance, followed by roll call. All three commissioners were present: Chairman Jacob McHughes, Vice Chairman Rusty Grissom, and Member Rod Cleveland. The meeting lasted approximately one hour and covered routine consents, a consultant contract, a bid opening, a burn ban resolution, and approval of an employee wellness program.

Consent Calendar

• Approved the minutes of the March 30, 2026 meeting.
• Approved consent items (agenda items 3–17) in a single vote, which included:
  • Participation in a national opioids settlement (Six Remnant Defendants).
  • Acceptance of a $176.68 donation to the General Fund from Meta for Facebook posts.
  • Blanket purchase orders under ARPA Project #2.013 for youth wellness ($400 each for Brileigh McClain and David Shroyer) and a walk/bike/skate initiative ($4,000 to Amazon).
  • Highway District 3 claim submission for condemnation case CJ-2025-1287 (parcel 48, $8,631).
  • Sheriff’s Office copier leases with Standley Systems (Ricoh IM C4510 at $235.12/month and Savin IM 4000 at $129.01/month, both 60-month terms under state contract SW1034).
  • Submission of the FY2026 Annual Proposal to the DEA for $44,000 to support narcotics operations (aircraft, clothing, equipment, overtime, training).
  • Monthly reports from the Court Clerk for periods ending December 31, 2025, January 31, 2026, and February 28, 2026.
  • Schedule of Expenditures of Federal Awards (SEFA) for FY2024-2025.
  • Contract with LG Contracting & Building LLC for $24,500 for Granicus Office Space in the County Clerk’s Office.
  • Blanket purchase orders and claims for travel, maintenance, and capital outlay.
  • Renewal of the contract with TASC for oil and gas assessments ($25,500 for July 1, 2026 – June 30, 2027).
  • County Treasurer’s fee of daily collections for March 2026.
  • Registration for Mitchell’s Shade for Everyone Community Tree Giveaway (5 Redbud trees for Fairgrounds and 5 Crape Myrtle trees for Slaughterville Park).

Discussion Items

• Item 2 – NACO IT Consultant Contract: Commissioner (likely Grissom) explained that after a recent ransomware attack and a full IT department overhaul four years ago, the county needs an independent review of IT infrastructure, staffing, and policies (including AI and cloud migration). The National Association of Counties (NACO) IT Reservist Program would provide two retired IT professionals: one on-site for 2–3 days (40 hours) and one support (20 hours), at $100/hour, with a recommended budgeted expense of $9,500. Commissioner Cleveland asked about the fee schedule and whether the consultant would help centralize IT control; the response indicated the review would assess current operations and recommend changes. The contract was approved by unanimous vote.
• Item 18 – Bid #HWY-2191 for Highway and Bridge Materials: The board received bids from multiple vendors (including Advanced Services, LC Central Salt, Mid-American, and others). Commissioner Cleveland moved to accept and postpone, instructing the Clerk’s Office to tabulate and qualify bids and report back. The motion carried unanimously.
• Item 19 – County-wide Burn Ban: Mr. George Malden reported that recent rainfall (nearly four inches) negated the need for the burn ban. A motion to lift the ban was made and seconded, passing unanimously.
• Item 20 – Cleveland County Employee Wellness Program: This ARPA-funded initiative redirects previously allocated program administration funds to provide direct health services, preventive resources, and wellness supports for county employees. The board approved the program unanimously.

Key Outcomes

• Consent agenda approved (items 3–17) with item 2 removed for separate discussion.
• NACO IT consultant contract approved – budgeted at $9,500, with two reservists at $100/hour.
• Bid opening for highway materials – accepted and postponed for tabulation; results to be reported back.
• County-wide burn ban lifted due to sufficient rainfall.
• Employee Wellness Program approved – ARPA-funded, redirected from program administration.
• All votes were unanimous (3-0).
• Board member statements: none; meeting adjourned shortly after.