OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Columbia City Council Meeting - May 11, 2026: Revenue Forecast and Budget Discussion

Video ArchiveMonday, May 11, 2026
BodyColumbia, Missouri
SessionVideo Archive
DateMonday, May 11, 2026
StatusFILED
Video Record
0:00 / 1:48:32

Transcript — Verbatim
5:37

We have a couple of things on our agenda this evening.

5:39

Uh first is our revenue expenditures forecast, and then we will make a motion to go into closed session, which will happen in one C.

5:46

I say that for my fellow council members so that you know.

5:48

Um so I'm gonna kick this over to our finance department.

5:51

I see our director and assistant director.

5:53

So Matt Lou, I think I'm hitting this to you.

5:56

Yes, good afternoon.

5:58

Um today we'll be going over uh revenues and expenditures uh for all of the city funds and the forecast for each one of those, kind of showing what these funds will look like, or we what we anticipate them to look like.

6:18

I will talk a couple of slides about the sales tax and how we did last year when we estimate basically the processes that we estimate during this time.

6:27

And that might not we have new council members, so they might not know who you are.

6:30

Sorry.

6:31

This is the chief economist deep debna.

6:34

Uh I work for the finance.

6:36

Thank you, Deep.

6:38

Um so we uh we do this process, we talk about the forecast now, and then some of this number goes to the budget, uh, particularly the sales and use tax.

6:48

So I just wanted to highlight what we did last year on the budget.

6:52

So around this time uh we uh which eventually become the budget we uh budgeted around seventy-four million total of sales and use tax together.

7:04

Uh and we end up getting around seventy-three point nine million.

7:08

So out of seventy-four million, our forecast was almost uh to the point.

7:12

We are low only by a hundred thousand, because I think this matters a lot when we come to the bigger picture.

7:20

Now I can explain this chart and go to the next slide.

7:23

So this is you can see this is actually is not the actual uh volume of the tax, it's more the changes as you see on the um Y axis is percentage.

7:33

So we it's we constantly grow, except the last year, it's uh growth and the the changes in the growth for compared to the last year in the m in in months.

7:43

So we saw a significant increase and around 2022.

7:47

We start collecting uh use tax.

7:49

That's why we went we see further sharp increase, and then you know, once we start collecting use online tax, people adjust as their adjusted, so now it's more substitute between retail shopping versus online.

8:04

So we see see a pattern now going forward now since almost five years.

8:08

And then after the COVID and everything, we saw a fall in the incre decrease in the not decrease, like not increase.

8:18

You see this fall.

8:20

Like not like basically the tax is going flat.

8:27

And based on all this kind of assumption uh we are anticipating and then we included our this current month uh tax revenue which uh which is also in lag.

8:37

So in May we got the April March sales tax actually, and then based on everything uh we found we are uh anticipating about uh uh three three percent uh increase in our total sales tax and then around uh five percent increase on the use tax, and then uh we see which will be around thirty-two point three million uh for the general fund and five point three around five point three six million for our sales tax.

9:12

So now we'll get a little bit into the general fund.

9:17

So first we wanted to sort of set it up with some history of the general funds or what our revenues look like over the past five years.

9:25

Uh and as you can see, we were at 83, 84 million basically in 2020.

9:31

Uh and that increased to 23 million in that short period of time.

9:36

So that's something that you normally don't see as something that we also saw on that curve how uh COVID sort of affected uh the revenue that we brought in just because there is more money into the system, and then also the use tax.

9:55

Um can we ask questions as we go back?

9:58

Yes, yes, please.

10:00

So you go back to the last slide, and I I got lost somewhere in the sales tax information.

10:08

I I don't know what you were saying.

10:10

Well so between the in that time period, this is this is basically what I was talking about, how you saw that curve, that increase uh in sales tax dollars year over year.

10:23

Right and then it kind of dropped off.

10:24

But this is just the increase part.

10:27

So that's from that 2020 to 2024.

10:31

So if you look at the sales tax line, you can see it move from uh 23 million dollars uh to 31 in that time period.

10:42

Okay, and now you're saying it's falling.

10:45

Uh it's flat.

10:46

Yeah.

10:47

It's more so the the year over year increase are they are not as much as they were in the past.

10:54

So you you normally won't see uh 13, 14 percent year over year increase in sales tax.

11:01

It's usually somewhere around a 2 percent, maybe 3 on the high end.

11:06

Yeah.

11:06

And actually in 20 from 24 to 25, it did decrease slightly.

11:11

And we are only expecting it to increase by about one to one and a half percent going forward after that.

11:18

Well, and I think too, on that slide earlier that was going over, while there might have been some slight increases some years, there were also declines, right?

11:26

Like that wasn't it what it was kind of leveling now as far as the percentage change.

11:31

It it was from before COVID, it was kind of on a decrease, it was increasing but decreasing, the increase was decreasing every year.

11:39

COVID hit, it it shot it up through the roof, and then we came back down.

11:44

And we kind of our projections are that we're gonna see slight increases, but not the kind of increases we saw over the last five years.

Discussion Breakdown — Share of Meeting
Fiscal Sustainability██████████████████████████████30%
Budget Equity Analysis████████████████████20%
Water And Wastewater Management█████████████████17%
Capital Improvement Planning██████████10%
Personnel Matters████████8%
Economic Development████4%
Engineering And Infrastructure████4%
Transportation Safety███3%
Technology and Innovation██2%
Summary of Proceedings

Columbia City Council Meeting - May 11, 2026: Revenue Forecast and Budget Discussion

The Columbia City Council met on May 11, 2026, to receive a comprehensive presentation from the Finance Department on the city's revenue and expenditure forecasts for all funds. Finance Director Matt Lou, Chief Economist Deep Debna, and other staff reviewed current projections, historical trends, and proposed adjustments for several funds. The meeting concluded with a unanimous motion to enter closed session.

Discussion Items

  • Revenue and Expenditure Forecast: Finance staff presented a detailed forecast for the general fund and other major funds. Sales tax revenue for the current year was budgeted at $74 million, with actual collections of $73.9 million—a variance of only $100,000. The forecast anticipates a 3% increase in sales tax and a 5% increase in use tax for the upcoming year, translating to $32.3 million for the general fund and $5.36 million for the sales tax fund. The general fund expenditure history showed growth from $84 million in FY2020 to $127 million in FY2024, driven largely by employee wages and benefits. Projections indicate a structural deficit, with FY2026 expenditures of $137 million versus revenues of $130 million, partly offset by $10 million in ARPA expenses.

  • Fund-by-Fund Review: Staff reviewed the status of multiple funds, including:

    • Capital Improvement Sales Tax: Sole revenue source now from developmental fees; fund stable at $1.7–2 million cash.
    • Parks and Rec: Operating fund projected to run negative cash by FY2028; staff indicated a need for increased fees or greater general fund subsidy.
    • Transportation Sales Tax: Planned drawdown from $12.8 million to $8.1 million; used for public works, airport, and transit.
    • Public Improvement Fund: Healthy, funded by developmental fees for sidewalks and streets.
    • Convention and Tourism (CVB): Supported by hotel tax; cash above target; no immediate plans to spend down.
    • Enterprise Funds: Railroad receives $500,000 annual subsidy from utilities; a request for expressions of interest to improve profitability is due May 22. Transload facility is self-sufficient. Public Transit cash reserve slowly declining. Airport cash reserve stable, but goal to reduce transportation sales tax subsidy. Parking fund in deficit; staff proposed releasing $1 million in restricted cash from residential parking permits to fund elevator repairs and other capital projects. Stormwater fund healthy; staff noted ability to spend more on capital projects but constrained by staff resources.
    • Internal Service Funds: Employee Benefit fund healthy. Self-Insurance fund projected to dip below target by 2031; staff recommended incremental rate adjustments. Fleet fund underperforming due to low labor charges and past staffing shortages; proposed increasing labor rate from $100/hour to $120/hour over two years to improve solvency. IT fund stable. Utility Customer Service fund new, kept cash-neutral. Vehicle Equipment Replacement Fund (VERF) not being fully funded by the general fund; staff noted the city cannot yet follow the planned pay-in schedule.
    • Utilities: Water fund projected to fall below target by FY2027; a 10% revenue increase (recommended from last year's cost of service study) would stabilize it. Electric fund under pressure from volatile power purchase costs; a 6% revenue increase is proposed but staff cautioned about uncertainty. Water and Light Advisory Board recommended raising the power cost adjustment cap from 15% to 25% to recover volatility faster. Solid waste fund declining; a 5% revenue increase for FY2027 would provide temporary relief; further discussion scheduled for next council meeting.
  • Advanced Metering Infrastructure (AMI): Staff noted a $41–45 million AMI project is planned for discussion on June 8, 2026, with a presentation from AMRUSCO.

  • Council Questions and Concerns: Council members asked about the growth in employee wages, the purpose of the VERF, the separation of parks and rec operating and capital funds, and the impact of proposed rate increases on residents. Staff clarified that the majority of new FTEs were in public safety, and that the VERF is still valuable for accumulating interest and smoothing future vehicle purchases.

Key Outcomes

  • Motion to Enter Closed Session: Council voted unanimously (7-0) to go into closed session to discuss legal actions and sealed bids pursuant to Missouri statutes 610.021(1) and 610.021(12).
  • Future Agenda Items: Staff will bring back a report on the residential parking permit restricted cash account, a detailed cost of service study for solid waste (next Monday), and the AMI presentation (June 8). Budget work sessions will be held in July, with public hearings in August and September.
  • No Formal Votes on Proposals: The discussion was informational; no votes were taken on the proposed rate increases or fund adjustments. Council will consider these during upcoming budget sessions.

Meeting Transcript

We have a couple of things on our agenda this evening. Uh first is our revenue expenditures forecast, and then we will make a motion to go into closed session, which will happen in one C. I say that for my fellow council members so that you know. Um so I'm gonna kick this over to our finance department. I see our director and assistant director. So Matt Lou, I think I'm hitting this to you. Yes, good afternoon. Um today we'll be going over uh revenues and expenditures uh for all of the city funds and the forecast for each one of those, kind of showing what these funds will look like, or we what we anticipate them to look like. I will talk a couple of slides about the sales tax and how we did last year when we estimate basically the processes that we estimate during this time. And that might not we have new council members, so they might not know who you are. Sorry. This is the chief economist deep debna. Uh I work for the finance. Thank you, Deep. Um so we uh we do this process, we talk about the forecast now, and then some of this number goes to the budget, uh, particularly the sales and use tax. So I just wanted to highlight what we did last year on the budget. So around this time uh we uh which eventually become the budget we uh budgeted around seventy-four million total of sales and use tax together. Uh and we end up getting around seventy-three point nine million. So out of seventy-four million, our forecast was almost uh to the point. We are low only by a hundred thousand, because I think this matters a lot when we come to the bigger picture. Now I can explain this chart and go to the next slide. So this is you can see this is actually is not the actual uh volume of the tax, it's more the changes as you see on the um Y axis is percentage. So we it's we constantly grow, except the last year, it's uh growth and the the changes in the growth for compared to the last year in the m in in months. So we saw a significant increase and around 2022. We start collecting uh use tax. That's why we went we see further sharp increase, and then you know, once we start collecting use online tax, people adjust as their adjusted, so now it's more substitute between retail shopping versus online. So we see see a pattern now going forward now since almost five years. And then after the COVID and everything, we saw a fall in the incre decrease in the not decrease, like not increase. You see this fall. Like not like basically the tax is going flat. And based on all this kind of assumption uh we are anticipating and then we included our this current month uh tax revenue which uh which is also in lag. So in May we got the April March sales tax actually, and then based on everything uh we found we are uh anticipating about uh uh three three percent uh increase in our total sales tax and then around uh five percent increase on the use tax, and then uh we see which will be around thirty-two point three million uh for the general fund and five point three around five point three six million for our sales tax. So now we'll get a little bit into the general fund. So first we wanted to sort of set it up with some history of the general funds or what our revenues look like over the past five years. Uh and as you can see, we were at 83, 84 million basically in 2020. Uh and that increased to 23 million in that short period of time. So that's something that you normally don't see as something that we also saw on that curve how uh COVID sort of affected uh the revenue that we brought in just because there is more money into the system, and then also the use tax. Um can we ask questions as we go back? Yes, yes, please. So you go back to the last slide, and I I got lost somewhere in the sales tax information. I I don't know what you were saying. Well so between the in that time period, this is this is basically what I was talking about, how you saw that curve, that increase uh in sales tax dollars year over year. Right and then it kind of dropped off. But this is just the increase part. So that's from that 2020 to 2024. So if you look at the sales tax line, you can see it move from uh 23 million dollars uh to 31 in that time period. Okay, and now you're saying it's falling. Uh it's flat. Yeah. It's more so the the year over year increase are they are not as much as they were in the past.

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