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Record of Proceedings

Woodland-Davis Clean Water Agency Board of Directors Regular Meeting - April 17, 2025

City Council & Planning Commission — Thursday, April 17, 2025
BodyDavis, California
SessionCity Council & Planning Commission
DateThursday, April 17, 2025
StatusFILED
Video Record
0:00 / 47:24

Transcript — Verbatim
0:05

You know, it's been a few years now, and I've been vice chair before, and I've been chair before.

0:09

So all right, as vice chair, I'm I will call this meeting to order at 326 p.m.

0:15

due to my own lateness.

0:18

Um let us see here, according to the agenda.

0:23

Uh why don't you go ahead and call the role so we can reflect the present, those present and those absent.

0:29

Vice Chair Tom Stellers.

0:32

Director Josh Chapman.

0:34

Director David Moreno.

0:39

That's all we have.

0:40

Uh I'm sorry.

0:41

Uh participating agency rep from UC Davis, Courtney Doss.

0:47

And the record will reflect the absence of Director Donna Noville and also our non-voting director, County Supervisor Andrew Barajas.

0:56

And we're welcome.

0:56

We welcome Heather here today.

0:58

Thank you, Heather.

1:01

Oh, Courtney, excuse me.

1:03

Excuse me.

1:04

All right, got it wrong.

1:08

Okay, so we now move on to our agency business, and item one is the approval of the agenda and the following consent items.

1:15

And those items are pretty much routine things, quarterly treasurer's reports as well as meeting minutes from January.

1:22

Anyone wish to take any item from off that list?

1:26

Is there any public comment?

1:29

There being none, may I have an uh a motion to approve the agenda and the consent items?

1:34

So moved.

1:36

Thank you.

1:36

Motion and second to approve the uh business and item one.

1:40

The agenda and consent items.

1:42

All in favor say aye.

1:44

Aye.

1:44

Oppose.

1:45

None.

1:46

Motion carries unanimously by those present.

1:49

This is time for public comment.

1:50

Is there anybody in the room today who wishes to address this board on items not otherwise on our agenda?

1:59

Madam Clerk, nobody.

2:01

All right.

2:02

So that concludes public comment and moves us to our more substantive items, beginning with item three, the Woodland Davis Clean Water Agency General Manager update and operations manager.

2:15

You got some good news for us, Dan?

2:17

I think we do.

2:18

I'll start off first and then turn it over to Stan for the Capital Improvements.

2:22

So the first item is the usual water supply.

2:25

Oh, look.

2:25

Uh the graphic you can see on the screen right now is the eighth station northern Sierra Index.

2:30

Essentially the watershed for Sacramento River.

2:33

Um you're used to seeing this graphic.

2:34

Uh, we saw this most of the meetings.

2:36

So the top of the shaded area is the average over the 30-year average, 1991 to 2020.

2:41

And then each year, each color is a different year.

2:43

So the top one, the dark green is the wettest year on record, 2016-2017.

2:48

Uh the one that's just below average, the kind of purple pink color.

2:53

I'm not a colored guy.

2:55

Um, is uh last year's precipitation throughout the day.

2:57

So then the the dark green one kind of in the middle that stops right where it says current 53.6.

3:03

That is the current water year up through as of Tuesday this week, our April 14th.

3:08

And um, so what it's showing right now is that we're we're at about 100 116 percent of average for this date, but we're also right at 100 percent for the year.

3:18

So this is actually a good year, a good second year and over up for being optimistic in water supply, and that uh actually is a good good winter so far.

3:25

That we're right at 100% for the year.

3:27

Even if it doesn't rain anymore, we're still good.

3:29

So looking at how that looks for the reservoirs, Lake Oroville is on the screen right now.

3:34

Uh similar approach, the top of the shaded area is the average.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management█████████████████████████████████████████████48%
Budget Equity Analysis█████████████████████████27%
Procedural██████████████████19%
Technology and Innovation██████6%
Summary of Proceedings

Woodland-Davis Clean Water Agency Board of Directors Regular Meeting - April 17, 2025

The Woodland-Davis Clean Water Agency (WDCWA) Board of Directors held a regular meeting on Thursday, April 17, 2025, at Davis City Hall. The meeting was called to order at 3:26 p.m., 26 minutes late due to the Vice Chair's delay. Present were Vice Chair Tom Stallard, Directors Josh Chapman and David Moreno, and UC Davis Representative Courtney Doss (non-voting). Absent were Director Donna Neville and non-voting Director Andrew Barajas. The Board approved consent items, received updates on water supply and operations, reviewed the draft FY 2025-2026 budget, approved a resolution amending SRF financing agreements, and discussed the upcoming board calendar.

Consent Calendar

  • Approved the agenda and consent items, including the January 16, 2025 meeting minutes and quarterly Treasurer's Reports (1Q-4Q FY25 and 4Q FY24). The motion carried unanimously.

Public Comments & Testimony

  • No members of the public provided comments.

General Manager and Operations Manager Update

  • Water Supply: General Manager Tim reported that the current water year is at 116% of average precipitation and 100% of the year's total, with reservoirs near full (Lake Oroville 91-92%, Lake Shasta 96%). No Sacramento River curtailment (Term 91) is expected, ensuring full summer allocation of 10,000 acre-feet.
  • Long-Term Supply: The agency is pursuing a long-term water supply agreement with Salt Soda Water District for winter options and summer stability. Modeling work is planned with consultant ESA, and other local Yolo County opportunities are being explored.
  • Capital Improvements: Operations Manager Stan noted completion of the erosion control project, ongoing roof access and scissor crane work, and smaller process improvements at the treatment plant. No new cost requests.
  • Operations: March flows were typical; Woodland uses 100% surface water and Aquifer Storage and Recovery (ASR). All contract requirements met, and water quality reports posted.
  • Compliance and Planning: The WIA risk and resilience assessment is complete. Emergency response plan updates are due in September. The five-year watershed sanitary survey is underway, and the urban water management plan update begins in July.
  • Electrical and DER: Staff are working with Jacobs on spare parts and design modifications for electrical reliability. The Distributed Energy Resources (DER) project is moving toward final design with West Yoast; a grant for battery backup is on hold due to federal changes.

FY 2025-2026 Budget Overview

  • Current Year Projection (FY 2024-2025): The agency expects to spend approximately $2 million below the $10.43 million O&M budget, due to electricity savings from switching to WAPA power, lower water use, reduced chemical costs, and no supplemental water purchases. The debt reserve payment is $665,000 lower as Woodland completed its final reserve payment.
  • Draft FY 2025-2026 Budget: Proposed O&M budget is $13.06 million, an increase of $2.63 million largely driven by the DER project (including $470,000 for final design and half of battery costs). Electricity costs are expected to drop by $900,000 due to a full year on WAPA power. Other categories remain relatively flat; the debt payment line decreases by $665,000.
  • Board Discussion: Directors inquired about billing mechanisms, credits to partner agencies, and incorporation of future growth. Staff clarified that quarterly invoices are adjusted and credits returned. The final budget will be presented for adoption at the June meeting.

Resolution No. 2025-01 – Amendment to DWSRF Financing Agreements

  • The Board adopted Resolution 2025-01, authorizing amendments to the state revolving fund loan agreements for Woodland and Davis to include language providing for a "Charge In Lieu of Interest." The change is requested by the State Water Resources Control Board to provide flexibility in fund usage and does not alter the agency's payment terms or interest rate. The motion was unanimous.

Long-Range Board Calendar

  • The next regular board meeting is currently scheduled for June 19, 2025, but may be moved to June 26 or 27, 2025, due to board member scheduling conflicts. The June agenda will include final budget adoption, election of chair and vice chair, consultant contracts (West Yoast, ESA), and potential approval of the drought protection plan agreement (pending further environmental review). An amendment to the joint intake operations agreement with RD 2035 is also anticipated.

Key Outcomes

  • Consent Calendar: Approved unanimously.
  • Resolution 2025-01: Approved unanimously. Staff authorized to sign the amendment upon receipt.
  • Budget Direction: Staff will refine the FY 2025-2026 budget and return for final adoption at the June meeting.
  • Meeting Date: The June 2025 meeting date may be rescheduled to June 26 or 27, pending availability of all board members.
  • DER Project: Further discussion on the DER project's viability given grant uncertainty will occur at the June meeting.

Meeting Transcript

You know, it's been a few years now, and I've been vice chair before, and I've been chair before. So all right, as vice chair, I'm I will call this meeting to order at 326 p.m. due to my own lateness. Um let us see here, according to the agenda. Uh why don't you go ahead and call the role so we can reflect the present, those present and those absent. Vice Chair Tom Stellers. Director Josh Chapman. Director David Moreno. That's all we have. Uh I'm sorry. Uh participating agency rep from UC Davis, Courtney Doss. And the record will reflect the absence of Director Donna Noville and also our non-voting director, County Supervisor Andrew Barajas. And we're welcome. We welcome Heather here today. Thank you, Heather. Oh, Courtney, excuse me. Excuse me. All right, got it wrong. Okay, so we now move on to our agency business, and item one is the approval of the agenda and the following consent items. And those items are pretty much routine things, quarterly treasurer's reports as well as meeting minutes from January. Anyone wish to take any item from off that list? Is there any public comment? There being none, may I have an uh a motion to approve the agenda and the consent items? So moved. Thank you. Motion and second to approve the uh business and item one. The agenda and consent items. All in favor say aye. Aye. Oppose. None. Motion carries unanimously by those present. This is time for public comment. Is there anybody in the room today who wishes to address this board on items not otherwise on our agenda? Madam Clerk, nobody. All right. So that concludes public comment and moves us to our more substantive items, beginning with item three, the Woodland Davis Clean Water Agency General Manager update and operations manager. You got some good news for us, Dan? I think we do. I'll start off first and then turn it over to Stan for the Capital Improvements. So the first item is the usual water supply. Oh, look. Uh the graphic you can see on the screen right now is the eighth station northern Sierra Index. Essentially the watershed for Sacramento River. Um you're used to seeing this graphic. Uh, we saw this most of the meetings. So the top of the shaded area is the average over the 30-year average, 1991 to 2020. And then each year, each color is a different year. So the top one, the dark green is the wettest year on record, 2016-2017. Uh the one that's just below average, the kind of purple pink color.

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