OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

DeKalb County Operations Committee Meeting - March 26, 2026

Board of Commissioners & CommitteesThursday, March 26, 2026
BodyDekalb County, Georgia
SessionBoard of Commissioners & Committees
DateThursday, March 26, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:07

Good afternoon.

0:09

I am Marita Davis Johnson, and I am the chair of the um I am the chair of the ops committee, county operations committee.

0:23

My uh the members that serve on that committee with me are Commissioner Robert Patrick and Commissioner Ladina Bolt that's walking in right now.

0:38

And um with that, um, and we have a commissioner here with us, Commissioner Terry, uh Ted Terry, appreciate you joining us today.

0:55

And um with that, uh, have you all had an opportunity to read the minutes?

1:03

Uh yes, motion to approve uh 0369 uh 65.

1:07

And that's the March to 17th.

1:10

Second meeting.

1:12

Okay, all in favor?

1:13

Aye.

1:14

Okay, those minutes are approved.

1:20

Uh we're going to sort of um skip over just a little bit.

1:29

And um, so that we can get some priorities in first.

1:34

We're gonna go to page four twenty-six oh four nine cents.

1:53

And that is a statewide contract, all commissioned districts, contract number, it's long number, you can read software and accelerary services for use by the department of innovation and technology to pay outstanding uh Microsoft Azure license uh over for June for June through December of 2025.

2:21

Awarded today on marketing LP amount not to exceed 47,500 and 71 cents.

2:30

Good afternoon.

2:31

Good afternoon, madam chair, good afternoon, commissioners.

2:33

I'm gonna let my deputy director over infrastructure, uh, the new Barry Puckett take this item.

2:39

His name is Alex Bedencourt.

2:42

Good afternoon, everyone.

2:43

Thank you.

2:44

Uh so this uh uh item is for our Microsoft Azure platform, which as you know is where we host most of our servers and applications.

2:51

Um this specific uh ask is for the uh fees and over and and costs from the month of June to December of 2025 for for that service.

3:08

Okay, so that means that the invoice is for they haven't gotten paid through June through December of 25.

3:20

Yes.

3:23

So what we do is we typically prepay for Azure, which is Microsoft's cloud platform.

3:31

We we prepay for a year.

3:33

So what we didn't do in August or September was was make that prepayment because we were all brand new and we we weren't aware of that payment that needed to be paid.

3:43

Uh uh.

3:43

So we've spoken to previous deputy directors, and we now have an understanding of what needs to be done moving forward.

3:50

So what we're asking for now is just the overage for those previous notes to be paid.

3:55

I got you.

3:56

Okay, I got you.

3:57

That's understood.

3:59

But now you know.

4:01

It won't happen again.

4:02

We won't have to do that again.

4:03

Okay.

4:04

Yes, ma'am.

4:04

Are there any questions or concern?

4:07

Okay.

4:10

Just to clarify, I know you're referring to this as an overage.

4:14

Are you saying this is an amount over what you would pay as a standard?

4:20

Or you just didn't pay it in advance.

4:23

So it's running about 200,000 per month.

4:27

So that 400, I think it's 79 was for the months of actually for the months of November, December, and January.

4:36

Okay.

4:38

So what do you mean overage?

4:41

Okay.

4:42

Could you explain what you just explained?

4:45

And that is that he's new.

4:47

They usually pay for the year.

4:49

But he came, he just started.

4:53

And he's not going to be able to do that.

4:57

Yeah for the cloud environment.

5:00

And I'm the first part, I'm sorry.

5:01

It's the amount of storage that we're using.

5:03

As we bring on more cameras throughout the county, those cameras are taking up storage.

5:08

And it's it's very hard to predict how much storage we need to pre-pay for.

5:12

I okay.

5:13

We typically give two million, and then if we have any overgist at the end of the year, that's when Microsoft will bill us for those over just amounts.

5:22

Okay, so it it is in excess of what you would pay as the standard.

5:29

Yes.

5:30

Thank you.

5:30

I yield back.

5:32

Do you have any okay?

5:36

So I guess if in the future are we gonna just basically get a larger monthly plan because we are gonna have more cameras installed.

5:44

This related to like all the facility cameras or not real-time crime center.

5:48

Facility.

5:49

So cameras in our facilities.

5:51

Okay, and we store them for how many days?

5:55

Forever.

5:55

Oh, we store the video forever?

5:57

Right now we do.

5:59

Okay, well, I don't know if that makes much sense.

6:02

No, we're we're speaking on that.

6:04

We're we're gonna we're gonna change that.

6:05

We don't need to keep it a retention policy of forever.

6:09

We're gonna make some changes to get that cost down as well.

6:13

What's the the law on body camera?

6:15

Isn't it like 60 days or something?

6:18

I know for policing cameras, we have to keep a certain right, right, and right.

6:21

So these are I guess your facility cameras, but we're what we're gonna do is see if there's any state law governing this, because I don't know that there is um and make sure one that we can port with state law, but as much flexibility as we can exercise, we will.

6:36

Because I think this is probably a relatively new field in terms of the capturing and keeping for facilities, not not the body worn camera.

6:45

Yeah, okay.

6:46

Yeah, it just seems like if you don't know.

6:50

This is a little different.

6:51

Okay.

6:52

Yeah, I think I mean to me that makes sense because I know storage because it's so we're paying 699,000 because of the storage, or if it's just the total contract and we're just adding a little more to it.

7:04

Can I can I just interject for a second so we can move on?

7:08

Yes.

7:08

If you could talk with him outline offline, because he's new for one.

7:15

Okay, and he's getting accustomed to it.

7:20

And so if you have any additional questions, if you could talk up talk to him offline, and if it's something you want to bring online, let's do so after we have that discussion.

7:32

Okay, well, I'm giving him the rather question at the committee or at the BOC meeting, because you can come to committee meetings to ask.

7:39

Okay, committee, committee.

7:40

Yeah, that's what I'm asking us.

7:41

We don't have to ask any more.

7:43

But I mean, the the main point is if y'all don't mind, give us give us your policy recommendation on how long we should store.

7:51

And maybe in future contracts, we won't need as much storage.

7:54

And so we'll be saving money, hopefully, if we determine we don't need as much additional cloud capacity.

8:00

Does that make sense?

8:00

Yes, okay, thank you.

8:02

Okay.

8:03

Any other questions, Scott Mats?

8:05

If not, is there a motion?

8:09

I move to approve item 2026 0496.

8:14

Second.

8:15

All in favor.

8:16

Aye.

8:17

Okay.

8:19

And uh the next item we'll go back to page one, and that will be um 2604.

8:29

Thank you.

8:30

10.

8:31

That is a statewide contract innovation technology, all commissioned districts.

8:37

You can read the number of the contract, networking equipment and related services for use by the department of innovation and technology consists of purchasing from the competitive led uh state by contract.

8:51

You can read the number for the annual technical support and maintenance for the polo, payload, alto, uh network software utilized throughout the county.

9:04

Awarded the payload, L tall, uh network inc, uh care of MGT, impact solution amount not to exceed $699,316.

9:21

Yes.

9:21

Uh the Cab County relies on its Palo Auto Network Security Infrastructure as a key component of our cybersecurity program.

9:31

There uh Palo Alto is is for our firewalls.

9:35

So that's a key component of allowing certain traffic within our network and preventing certain traffic through the firewall.

9:45

So this is a key component for cybersecurity.

9:48

It's just a renewal for for the contract.

9:50

Okay.

9:51

Any question?

9:53

No.

9:54

Okay.

9:55

Uh is there a motion?

10:00

I make a motion to approve uh 0410.

10:02

Second.

10:03

All in favor.

10:04

Aye.

10:04

Aye.

10:05

Okay.

10:05

That motion passes.

10:08

The next item will go is paid.

10:22

This one.

10:25

Page two.

10:27

2604 11.

10:30

Top of page two, statewide contract.

10:36

Technology.

10:37

I mean innovation and technology.

10:41

Statewide contract, networking networking equipment and related services by used by the Department of Innovation and Technology consists of purchasing from the competitive led statewide contract.

10:54

You can read the number for the annual uh maintenance and on-site support for uh Juniper Network software uh utilized throughout the county awarded to Juniper uh network incare of MGT impact solution amount not to exceed 567,129 and 93 cents.

11:24

Yes, this is for the annual maintenance and support of our juniper network software and equipment.

11:31

Uh we use Juniper for all of our switches throughout the throughout the county to provide the connectivity between county facilities and in various applications.

11:41

Are there any questions, comments?

11:47

Okay, is there a motion I move I move to approve item 2026 041?

11:58

Second okay, all in favor?

12:01

Aye.

12:02

Okay, the next item will be on page four.

12:13

And that would be item 2605 26, and that is uh cooperative agreement permission districts one and six scoreboards, digital uh displays and video board with related services for use by the the KFP Street Airport to obtain replacement and additional digital displays and signs at the airport, also seeking to ratify previously issued purchase order awarded to the electronics in my exceed the 215 467 dollars good afternoon commissioners.

13:08

Um I am assisting PDK and giving you a to the best of my abilities additional information that to support their request.

13:19

So as you indicated, this is the purchase of replacement and additional signs um all over the airport.

13:27

Uh they actually do have a timeline um that they're trying to comply with uh for the World Cup, and so uh it's mentioning ratification because uh purchase order did have to be issued due to lead time question you said I didn't hear the last part of what you said the purchase order did what now there was a the purchase order ratification mentioned in the paragraph that uh commissioner Davis Johnson mentioned uh that was because there was a lead time for the sign.

14:02

Oh lead time, yes, okay.

14:06

Any other questions?

14:08

And that's it.

14:09

Okay.

14:10

Um just one question, and uh if you're not able to answer it, just if we can have it by the time we vote on this at the board of commissioners.

14:20

Um oftentimes uh display boards, LED boards, um don't always have a uh light meter, so whether it's middle of day at noon or at midnight, it's the same high-intensity light beaming out.

14:36

Do we know if there's something that adjusts as the uh as it gets darker, the lighting gets dimmer, so we're not blinding drivers?

14:43

Uh in the I do not, but I will let Director Hines know.

14:49

Corey is right there.

14:50

Deputy Director, pardon me.

14:52

Come on.

14:54

Can you please repeat the question?

14:56

Absolutely.

14:56

Uh so the question, Corey, is is uh will there be something that sort of uh regulates the intensity of the light?

15:02

So as it gets darker, the light gets lighter on the signage.

15:05

Yes.

15:06

Yes.

15:07

Thank you.

15:08

That's my question.

15:10

Okay.

15:14

Okay.

15:15

If there's nothing, Clother, do we have a motion?

15:21

Yeah, I make a motion to approve 0526.

15:24

Second.

15:26

All in favor.

15:28

Aye.

15:28

Aye.

15:29

And Commissioner Terry, I do want to say that's I do want to say that that's where you answer you, asked your questions in committee.

15:38

So you're right.

15:39

You're right.

15:41

Okay.

15:44

Okay.

15:45

Okay, the um next uh item is on page three, and that's gonna be 260402.

16:02

I don't recall saying that would come back.

16:06

And that is change order.

16:09

All commissioned districts.

16:11

The contract number 2000 one to zero police pursuit and animal service and special service vehicle statewide contract.

16:25

You can read the numbers for use by public work fleet management.

16:30

This contract consists of purchasing off the competitively led statewide contract to support law enforcement and emergency responders and carrying out the daily duties that rely on the use of these pursuit and special services vehicle.

16:50

This uh request seeks to increase contract funds and terms through October 31st 2027 awarded to Hardee Chevrolet Break Gruent GMC Inc.

17:04

Amount not to exceed 16 million two hundred and twenty-three thousand six hundred and two hundred and sixty-five dollars.

17:15

And was that a substitute for this item?

17:18

Okay, and the substitute is for 10 million four hundred and sixty-eight, three hundred and fifty-five dollars at 50 cents.

17:34

Good approval.

17:37

I mentioned you have to see the substance.

17:41

Okay, I'm sorry.

17:42

Yeah, okay.

17:43

Good afternoon, Commissioner Sam.

17:45

As you uh mentioned, you have the substitute that came back from audit.

17:49

Um, they recommended a lower amount, and the department is in agreement with that lower amount.

17:54

Um, this is um this particular item is for to place money on the contract to purchase the actual vehicles that were approved in the budget.

18:07

These uh vehicles have been approved in the budget, and this is just for the contract money.

18:16

Okay, I do have a question just because the amount was reduced by more than a third.

18:25

Were there any changes to the fleet at all?

18:29

I know the changes um was made actually in the additions to the fleet.

18:33

Um when we initially provide our requests for additions to the fleet, it's really based on a guesstimation because we have to do all these things before the budget is actually approved.

18:46

So we do the best we can to you know to come up with a dollar amount is what we think would be approved in the budget.

18:53

Um it's more or less a timing issue because this was submitted before.

18:56

Once the budget was submitted, it was much lower than what we had kind of anticipated.

19:02

So when audit looked at it, they saw that that much wasn't approved, so they kind of cut it back to match what was actually approved and the addition.

19:11

So the changes are actually in just the additions.

19:14

So fewer additions, yes, fewer additions were approved in the annual budget this year.

19:21

And do you have those numbers for what the expectation was at the 16 million versus what is approved at 10 potentially?

19:31

Yes, when you say expectation, I mean we have what was presented initially.

19:35

Is that what you're asking?

19:36

Um would because you said there's a reduction in the addition to the fleet, so maybe before you were anticipating a hundred vehicles and now 75.

19:48

Yes.

19:48

Uh well, one of the things that wasn't approved was the um, I think 100 vehicles was supposed to be for police.

19:54

And that didn't show that it was actually approved.

19:57

So that was one of them.

20:00

I know that was not added here.

20:02

And the fact, like I said, mentioned, you know, we would just kind of anticipating what would be approved, what would be added, you know.

20:10

So is that's that's part of that is just our guesstimation, you know.

20:13

We don't really know we try to estimate until budget actually tells us what they actually are going to approve for the additions.

20:24

Okay.

20:25

So in the purpose it says replacement of 123 vehicles across multiple departments, as well as the funding of 116 additional law enforcement units.

20:38

Okay.

20:38

So the 116 is what's current.

20:43

Yes.

20:43

Okay.

20:44

Yes.

20:44

All right.

20:44

I yield.

20:47

Okay.

20:48

Okay.

20:50

Thank you for the opportunity.

20:52

Um so and these are just the standard uh police cruisers?

20:58

Yes, the Tahoes.

20:59

They're Tahoe.

21:00

Tahoe's that we purchase now.

21:01

Okay.

21:02

And it's for it's not just for police, it's for um others, the marshals and sheriff and all the okay, understood.

21:08

Um, and then how many of these are gonna be um electric vehicles?

21:13

Well, we currently we don't have any electric Tahoe, so I can't I can't really say if there will be any opportunities for others.

21:21

Of course we are, we we'll look at that, but right now we don't have any electric Tahoe's.

21:26

Okay.

21:27

Um are there any hybrids?

21:29

Not in the Tahoe's okay.

21:31

Did y'all review the costs and total cost of ownership for electric or hybrid vehicle options?

21:41

We haven't at this time.

21:43

But if if if it's available, it's certainly be something we could look at, but as of this moment, no, no, sir, we have not.

21:51

Okay.

21:51

I'm gonna continue to raise this issue, COO Williams, because the Board of Commissioners did approve a resolution to switch over to 100% clean energy and clean transportation by 2050.

22:03

So we do have some time.

22:04

Um, but I'm gonna continue to point out as Madam CEO um asked us to consider at the beginning of her term to find ways to identify efficiencies and cost containment and vehicle maintenance as well as gas prices, um, idling time um has indeed saved local governments um in some cases millions of dollars every year.

22:28

Uh actually, in fact, last year the city of Austin reported saving two and a half million dollars by integrating EVs um and hybrids into their municipal fleet, including um police cruisers.

22:39

Um we all are aware of what's happening with gas prices right now.

22:43

All it takes is one um uh unhinged leader uh to cause a worldwide spike in oil prices and natural gas prices, which then lead to us basically having to spend more on fuel, and so anything that we can be doing to preserve our own energy independence and buy on cost savings in light of a global energy market that is volatile and can change at any moment would further um insulate us from having to pass on those costs to our taxpayers.

23:16

So I'm expecting Zach that the next few months our fuel bill probably will be a little higher.

23:23

Um but if we had hybrid, if we had electric in the fleet, that could mitigate some of those costs, um, not to mention the reduced greenhouse gas emissions which are warming our planet, which are causing climate disasters and displacing millions of people around the globe, including here in America.

23:39

So I just want to encourage us to um instead of saying we we we will look at it is to just go ahead and I just think it uh it would just behooth all of us to just simply run the numbers, right?

23:52

Just ask what available options are available, hybrid, electric, and you know, if it doesn't work in the cost, that's fair, but if we don't even look at it, then we're kind of missing out on a chance to at least even have the the option.

24:07

And and of course we would also like to hear from police to see if it's feasible right now for them to have pursuit emergency vehicles that is electric rather than fuel.

24:25

Yeah, or hybrid uh or hybrid.

24:27

Uh hybrid.

24:28

So I think that we would need public safety to talk about those issues because I know that electric vehicles have one of my own um expense more energy, electricity, and high pursuit than regular regularly driving on a street.

24:53

Exactly.

24:53

Yeah, and so I think that that's something that we would need public safety to weigh in on as well.

25:01

Exactly.

25:02

These are pursuit vehicles, so and I know we have looked at before.

25:05

I'm not sure I don't believe we have a Tahoe that's action electric.

25:11

Yeah.

25:11

Yeah, but that's something that public safety should be.

25:14

We can have that discussion.

25:17

Okay.

25:18

Electric and hybrid.

25:19

Yeah.

25:21

Yeah.

25:21

And so that's something I would hope that you could have public safety to weigh in on.

25:27

Okay.

25:28

You have something in addition.

25:31

Yes, still along the lines of the question I was asking, and this might have to go to PNC on the department of purchasing and contracting change order form.

25:43

It does say replacement of 123 vehicles, but it says 16 additional SPLOSS funded law enforcement units.

25:51

It doesn't say 116 additional units, whereas the agenda item says 116 additional law enforcement units.

26:05

Is that a typo?

26:06

Should both documents say 116?

26:10

Or was it upgraded for the substitute?

26:15

So the that a change order request form is that was filled out by the user department.

26:20

The main page, which is that page you guys usually read off of, we try to summarize.

26:25

We weren't really sure what that was supposed to say, so we didn't want to mess with the wording if it wasn't supposed to be messed with.

26:33

Okay.

26:34

So one of them just says 16 additional, and one says 116 additional.

26:40

It's a total, it's a total of 123.

26:45

Plus the addition, it was the 16.

26:50

Okay.

26:51

And it has that separate.

26:52

It says 100 and replacement of 123 as well as funding for 116 additional.

27:01

That's on the agenda item.

27:02

But on the change order request, it says replacement of 123 vehicles as well as 16 additional.

27:13

Okay.

27:14

And I know we just talked about the six million dollar difference because there was a reduction in fleet.

27:20

So is the reduction from 116 down to 16?

27:27

Yeah, yes.

27:29

It is the number.

27:32

Neither one of them has a total.

27:34

That's what she's talking about.

27:35

Is that what you want to make?

27:38

And this is 16.

27:40

So she's asking.

27:45

Okay, hold on a second.

27:46

I got a piece of paper.

27:47

Let me check.

27:53

This is the revives.

27:55

She has been eyes.

28:00

It's it's it's a hundred, it's the 16 plus the hundred.

28:03

So it should be, it should be 116 additions.

28:08

Okay.

28:08

And when you say the 16 plus the hundred, where where are you getting 100 from?

28:14

There's that we were approved for 16 for SPLOSS, and that was you know approved by police.

28:20

And then what they we but we still have a hundred to be replaced.

28:27

We still have to allow for other additions.

28:30

So the 100 is is what there's what we've been approved for, and what the um what the auditors, I'm sorry, what the auditors approved that we could have 462,000 for additionals, and that's 100.

28:47

Okay.

28:49

So should the change order request form say 100 addition?

28:56

I meant 116 additionals total, and of that 16 of them are splossed.

29:03

116, is that what you said?

29:05

It should say 116.

29:07

Okay.

29:07

Because on the change order, it it only has the 16 SPLOS.

29:12

It doesn't have the additional 100.

29:14

Okay, it should be 116.

29:17

Okay.

29:17

Because we got the SPLOS plus an additional, which would be on normal additions.

29:23

Okay.

29:24

So that would be the 123 plus 116, all of that together is 239 for 10 million dollars.

29:33

Uh let me ask you this.

29:36

Is it any reason why this could not come back with the Pacific language in here?

29:42

I that I think we can, if we need to hold it, we can hold it because I think the confusion is there's I believe 16 or a certain number that are paid for with SPLOS and the other with vehicle replacement funds.

29:56

Okay, that aren't mentioned in the change order.

29:59

Right.

30:00

Yeah possibly so if you're rather than just add that to the change order, the additional 100 and where they come from.

30:07

Right.

30:07

So let us hold this and come back with with clarity so that everyone is clear when we come up.

30:14

Okay.

30:15

How long do you want to hold it?

30:18

We bring it back at the next meeting.

30:20

To the next at the next ops meeting, unless we can respond the next stops meeting is the 14th.

30:29

It's showing where we were for additions.

30:33

See, Mr.

30:34

Campbell says let me try some.

30:49

Okay.

30:56

No, the change order don't say that.

30:58

Nobody said it's 100, but this is what it's approved in the budget.

31:01

Right, right.

31:01

So can we can we try this?

31:08

Yes, 16 in the change order, though.

31:13

So they're saying the change order is the change order is not consistent with the substitute.

31:26

Right.

31:26

So here's here's what I'd like to do, Madam Chair.

31:28

We can either um maybe hold it to the end of this meeting, or if you could move it forward with no recommendation or recommendation uh dependent on additional information.

31:41

Because at the end of the day, we want to get the police cars ordered.

31:44

And if there is something that is confusing in some of the backup material, um I'm sure we'll be able to correct it or to make it uh easily understood.

31:54

Okay.

31:54

What do you have gonna do?

31:56

Hold it to the end of the meeting table to the end of the meeting.

32:00

Okay, we'll table it to the end of the meeting.

32:03

Okay, thank you.

32:05

Do we need a motion to table?

32:07

Do we need a motion for that or not?

32:09

Not in committee.

32:11

All right, okay.

32:12

So we'll come back at the end of the meeting.

32:14

And that was um that was table.

32:19

That was uh 402.

32:22

402.

32:23

Okay.

32:31

Okay, the next item is on page three, and that is um 260405.

32:42

And that is the change order.

32:45

And that is um my glasses.

32:51

Change order as all commission districts, and I see we have a substitute.

32:58

Okay, and that is a um change order number one, the contract's numbers.

33:05

You can read the numbers, administrative vehicles, statewide contract, uh, for use by public work fleet management to obtain administrative vehicles like sedans, SUVs, vans, and trucks, seeks to increase contract funds and terms through uh August the 31st, 2027 awarded to Hartie, uh Chevrolet Brick, GMC Inc.

33:35

Alan Virgil um uh Ford Lincoln Inc.

33:41

Family Ford Inc.

33:42

doing business is Hottie, family Ford and Aikens Ford LLC toll amount not to exceed five million six hundred and twenty-five thousand seven hundred and sixty-two dollars and fifty-three cents.

33:57

That is the substitute.

34:00

Okay, and again, this is um part of the same contract.

34:04

It just said this part is for the administrative vehicles, the other vehicles other than public safety, and again, um the substitute you have is it does show a different amount of decrease in the amount, and again what was cut was the additions to the fleet.

34:29

Okay, do we have any questions, comments from commissioners?

34:39

I have a question.

34:44

Commissioner Terry.

34:46

Thank you, madam chair.

34:47

Um, what departments are these for?

34:49

It's for all the other departments that have that would be getting vehicles.

34:53

Okay.

34:54

That's why it's it we just call it administrative.

34:56

Okay.

35:00

Are they just depends on certain subject situations?

35:03

I'm sorry, what you are they are they used every single day?

35:07

What the vehicles?

35:10

Yes, I would.

35:11

Yes, I would imagine, yeah.

35:12

Okay.

35:13

They're not even.

35:14

Like throughout the day, or is it just as needed?

35:18

Well, it's both, I would imagine.

35:20

It's going to the other departments, you know, what is it?

35:22

It's a station.

35:23

I mean, based on their business needs going for someone.

35:28

So I would imagine they're using the vehicles every year.

35:30

And do the departments, when they request these vehicles indicate how many miles a day that they'll be needing to use them.

35:38

I'm sorry, ask me that again.

35:40

So every department has different uses.

35:42

Yes.

35:42

Um, like for instance, uh planning and sustainability might have a vehicle where they drive out to an inspection site.

35:49

Right.

35:49

Uh, but they don't drive it around all day long, right?

35:52

Code compliance might literally drive around all the entire shift.

35:56

Um, the arborist might just go to a site to review something and then come back to the office.

36:01

So the question, and this is gonna relate back to my ask for electric vehicle and hybrid options because if if range anxiety is the issue, that's a fair point to make about not choosing hybrid, or I'm sorry, electric.

36:15

Although arguably the ranges now are 300 miles, and you could drive 300 miles into Cab County, and it would take you, you know, three a few days to do that.

36:24

So um, what I'm really looking for, and and Zach, this is just you know, I'm gonna harp on this because we passed this policy at the Board of Commissioners last year where we adopted the plan to transition to cleaner transportation.

36:42

But if the departments aren't even looking at it or even asking, do I even need a gas-powered vehicle?

36:49

Um, and and a hybrid would simply suffice, you know, one, why aren't we even costing out those options?

36:57

Um, and again, I'm gonna get to the main point here because we know electric vehicles have lower maintenance costs.

37:05

But even hybrid, I mean, there's a general upfront cost of about two to four thousand dollars.

37:11

But fuel and maintenance and brake maintenance in particular, because electric and hybrid have you know basically the the reverse charging brakes.

37:21

Um it could save up to three thousand dollars in a single year.

37:24

So literally you're paying for the upfront costs within one or two maintenance cycles, and then if the vehicle is gonna be with us for 10 years, we could potentially be saving tens of thousands of dollars in maintenance.

37:34

And I'm not the expert here, but I I'd like just to for y'all to run the numbers and we can't to say what is the most cost-effective option for each department.

37:47

And and I understand that electric vehicles need chargers and we don't have as much charging infrastructure, but hybrids I think has been a technology that's existed for in wide use for over 15 years, and it just seems that if if there's some departments that are only occasionally using vehicles, a hybrid really should suffice.

38:07

Um for this item, if I may, Commissioner, um my understanding is this is authorization of purchasing of vehicles yet to be decided, the number and type.

38:18

So as part of this exercise, once approved, we will evaluate and purchase electric, hybrid or whatever is the most efficient.

38:27

I don't know that I think that's reverse, isn't it?

38:29

Usually y'all tell us what you're gonna buy before you buy it.

38:32

Is it considered?

38:33

No, because I'll jump in here.

38:36

Glad to um we get ready to buy it, it's just we're looking at the whole big picture.

38:42

Is there a charger?

38:43

How long is it gonna take to get a charger at the department?

38:45

It ain't months, it's typically a year.

38:48

And the vehicles needed, we gotta go ahead and buy a gas.

38:52

Hybrids, we've not had to look at your getting data on when it comes to hybrids.

38:57

Uh when the battery goes bad on that hybrid, the vehicle doesn't run.

39:01

You have to replace the battery.

39:03

You can't just it's gonna be driving on gas anymore.

39:06

And we've had the batteries fail at the five and six-year mark for the few hybrids that we have tested.

39:11

Grant you things get better, and we're seeing where it goes.

39:15

Uh on electric vehicles, they quit making the Ford Light.

39:20

No, I can't buy one.

39:21

The best one we had.

39:22

That was the best way.

39:23

We got more electric forward pickups than anything, and we continue to want to buy them, but they don't make it.

39:28

I can't help it.

39:28

Well, what's the delay?

39:29

Yeah, this list is not taking an order for a pickup truck.

39:33

Not sure if they're gonna make.

39:34

Okay.

39:35

We did buy some hybrids, we bought some my bridge.

39:37

We continue to buy some some more of them, but it is when the time comes to actually purchase the vehicle.

39:43

What is available and how long is it gonna be for the infrastructure for us?

39:47

Okay.

39:47

Well, no, I mean, look, as long as y'all are looking.

39:49

We are looking.

39:50

That's what I want to hear.

40:00

But um, I mean, I was literally just told by folks in the industry that because the electric vehicle tax credit is going away, that all of these vehicles that were on lease, electric and hybrid, are now coming off lease and they're being returned to dealers, and they have so much surplus that they're shipping them to Europe.

40:10

So there might be literally tens of thousands of electric and hybrid vehicles sitting on lots that have like four or five years use, and they're just gonna sit there until someone buys them.

40:19

So we might actually have an opportunity.

40:21

We get some discounts.

40:26

Your return on investment just went out the window.

40:29

Okay, well, and and I just like to say this.

40:32

Yeah, they do understand your position, not only your position is the CAM's position on hybrid and electric, because it saves the environment.

40:45

But uh you I would think that we would have to appreciate the expertise and what the department goes through to determine what is best for the department, their department at this time.

41:03

A salesperson can tell us anything.

41:07

But when you go in and investigate and you had of the department to do what you do, you have to respect that.

41:17

And I can't come back and tell you that I talked to this dealer of this agent that said A B and C when they are looking into it.

41:28

Yeah.

41:29

You know, as part of their job and understanding what our position is.

41:34

Yes, ma'am.

41:35

You know, so we understand and they understand your position.

41:40

I understand your position.

41:42

I agree with your position.

41:44

But I also understand that they have a job to do.

41:49

They know what we want.

41:51

And they looking into, because I know if my battery goes bad, I gotta spend about 20,000 to pay for a new battery.

42:03

I know you say no, you can shake your head if you want to.

42:06

But I know how much I've had to pay to replace my battery.

42:13

You know, so it's not like going to a place paying three, four hundred dollars, uh replacing a battery in a traditional gas because of the car.

42:28

It's not, it's not the same.

42:29

Can I ask one more question?

42:30

Yeah, right quick, and you um I appreciate Director Gordon, everything.

42:36

I know you've been working on it.

42:37

Um, would it be fair to ask for a cost benefit analysis?

42:42

We do the best we can with the data we have.

42:44

Okay, but I mean, would it be when I say do a cost-benef analysis, perform the cost benefit analysis and then provide it to the commissioners?

42:52

We can do it.

42:52

Okay, okay.

42:54

Great with a full embedded cost.

42:56

Okay, great.

42:57

That's including the charging.

42:58

Okay.

43:00

But we can take a look at the hybrids.

43:02

A lot of that is speculation because the experience we have on the vehicles we have.

43:08

Other than that, it's going and ask the industry, what have you had?

43:11

And here again, you're talking salespeople, whatever.

43:14

Right.

43:14

In reality, the 300-mile vehicle range doesn't have 300 miles.

43:19

Yeah.

43:19

It sounds good, but that's flat ground, 55 miles an hour, uh, with no heater air conditioning on it.

43:26

Yep.

43:26

And it can be 30%.

43:27

He knows he drives one, how much it drives when you turn the heat on, and you're running 80 miles an hour.

43:32

And then in the winter, you get even less miles.

43:35

You get less miles.

43:37

It depends on the one, and this is gonna come up in front of y'all.

43:40

We're trying to buy a vehicle for DC TV.

43:43

They've not grown their van.

43:44

They need a box truck, a 16-foot box trucks, non-CDL.

43:48

I can buy for $94,000.

43:50

No, $104,000.

43:51

Okay, but a lift gate, everything they need, gasoline.

43:54

That truck's almost $200,000 with 120 mile range on electric.

44:00

And that's flat ground, no load, yeah, no heat and air conditioning.

44:04

So it's really about an 80-mile truck that's $80,000 more.

44:08

Okay.

44:08

Well, I mean, I think what you're saying is great.

44:10

I just like to see it in right now.

44:11

Okay.

44:12

Okay, well, good.

44:13

Okay.

44:13

Um just a commentary to follow up with what you had said, Ted.

44:17

You know, the other issue is a lot of investments were made years ago in the battery technology in Georgia.

44:25

And someone backed out on all of that.

44:27

And it's affecting not just us as a as an economy trying to modernize, it's affecting us for jobs here in Georgia.

44:35

And those were decisions made at the national level.

44:38

That no, Georgia's still becoming the EV state.

44:41

Those investors are happening.

44:42

It is, but even SK up in uh commerce, I think they had to cut a thousand employees.

44:48

So anyway, I don't want to get off topic, but just I agree with you.

44:51

But they're a headwind state that are running an airquad.

45:00

I do gotta say that one thing about the federal funding being cut back and the manufacturer slowing down on building them and it makes it tougher.

45:05

We're gonna be able to build our infrastructure.

45:08

We are working on that, building our charging.

45:11

We want electric hybrids, tough for us, electrics we want, and that's gonna give us an opportunity to get more chargers that makes it so much easier to buy the electric vehicles for multiple apartments.

45:22

And then for the next two years, we're not promoting electric vehicles.

45:26

And I'm saying we, the federal government, right, is not promoting electric for the next two years, we're not gonna be promoting infrastructure, infrastructure on those electric vehicles or electric vehicles themselves.

45:43

So you have to take all of that in consideration.

45:46

We understand so is there a motion.

45:51

I move to approve the substitute for 2026 0405.

45:56

Second.

45:57

All in favor, aye.

45:59

Okay, we're gonna go back to page two and um go to uh 26039.

46:14

That's a cooperative agreement, all commission districts, heavy uh construction equipment with related attachments and technology um for use by public work fleet management to be used by the Department of Watershed Management.

46:33

This request seeks to purchase from the Federally Led Software Contract uh Source Well Contract Number Uh 0117 to 3K 0 KOM for providing for the provision of two uh chromatus model you can read the model rubble tie wheel loaders with attachment for purpose purposes of cleaning degree degree debris dirt and rock as well as loading items and to dump trucks at various work sites throughout the county and water to come Metsau Metsu America uh Corporation Care of Tracta and Equipment Company not to exceed 489,396 and eighty cents.

47:34

Okay, I believe you have received um folded it with some pictures.

47:42

I try to make it simple for you all.

47:45

I thought we were going to go through all of them today.

47:47

I know we're not, but I did provide pictures so you can at least get a chance to see what you're voting on.

47:54

Uh our fleet, the CAF fleet has amazing amount of equipment.

47:59

Um so I have the item number on there, the one that we will be going through.

48:04

Um, and as was already read, this piece of equipment is a part of our normal replacement.

48:11

Um the the equipment there has reached its end of life, and it's just time to replace it.

48:17

So we have two rail loaders, wheel loaders that we're asking to replace for the water sheet department.

48:24

It's used to you know, clean up debris, move dirt, rocks, dump trucks, but that's pretty much what it looks like.

48:32

And uh, I just wanted to make it easy for you all to see what I'm talking about.

48:38

Okay, are there any questions, comments?

48:44

Okay, if none, is there a motion?

48:48

Um motion to approve 0339.

48:51

Second.

48:52

All in favor?

48:53

Aye.

48:54

Aye.

48:55

Okay.

48:56

The next item is um is uh 26 26 uh 039.

49:08

Four, and uh that's on page two.

49:13

I mean four.

49:15

260340, and that's on page two, and that is the cooperative agreement all commissioned district uh ground maintenance equipment and related attachments for use by public work fleet management to be used by the Department of Watershed Management.

49:36

This request seeks to purchase from the competitive resource well contract.

49:45

Well, okay, okay.

50:00

For the uh provision for one to kabate many compact as excavator with uh attachments in two compact track loaders with attachment for the purposes of evacuating various work sites throughout the county as well as cleaning up the free and landscaping awarded to Kara Lancy Less Leslie uh tractor sales amount not to exceed 268,143 cents.

50:35

Okay, um again uh you have the picture there to see what this are three different pieces of equipment that's in there that should be in your packet and again they're both vehicle replacements part of the normal cycle to replace these units okay.

50:53

Are there any questions or concerns?

50:58

No.

50:59

Okay.

51:01

Okay.

51:02

Well, if there are nine, uh, is there a motion?

51:08

I move to approve item two zero two six zero three four zero.

51:13

Second.

51:14

All in favor, aye.

51:16

Okay, that item is approved.

51:18

The next item is on page three, and that is zero twenty six zero oh four zero one cooperative agreement, all commission districts, heavy construction equipment with related attachments and technology for use by public works, fleet management to be used by public works, sanitation.

51:48

This request seeks the purchase from the competitively led source of real contract zero one seven two three JDC for the vision of one John Deere Compact Track uh loader for the purposes of merch marching uh and maintenance around retention funds, sweeping roadways, picking up yard debris, loading and unloading supplies and routine maintenance at the seminal land for field, awarded to John Deere construction retail sales, a division of John Deere shared services doing businesses, John Deere, construction, retail, sales, care of Dobbs, equipment, amount not to exceed 192,515.

52:47

Okay, another piece of equipment, and this one goes for the sanitation, um, and it's uh normal replacement for this particular item.

53:00

Any questions?

53:04

Okay, if nine is there a motion, I make a motion to approve 0401.

53:09

Second, all in favor, aye.

53:15

That item is approved.

53:18

Next item is zero on page four zero uh four.

53:28

I mean, I'm sorry, zero four eight one, and that is the change order number four, all permission districts, the contract, you can read the contract numbers, vehicle mounted DPS devices for use by public work management fleet, uh decal county code compliance and the department of watershed management to take GPS Vehicle Services Safety and Work Management Applications and Tracking Tracking Cabilities, seeking increase in contract funds and turns through June the 30th 27, awarded the Verizon contract um to exceed 2020.

54:24

Okay, okay, uh this is a GPS system uh contract microphone.

54:37

Fleet is actually the smallest user on this contract.

54:39

The departments are the ones that really has the vehicles, uh, but it is for GPS tracking for the vehicles along with uh the cameras and some of the trucks that have cameras that use this particular contract.

54:52

It's all ends the watershed department um uh fleet management.

55:00

It's just a contract.

55:01

Been at it for a long time.

55:02

Okay.

55:03

But GPS.

55:04

Yes.

55:05

Any comments, questions?

55:07

Okay.

55:08

Is there a motion?

55:10

Make a motion to approve 0481.

55:13

Okay, all in favor.

55:15

Oh, second.

55:17

Okay.

55:17

All in favor.

55:18

Aye.

55:19

Okay.

55:20

So now we'll go back to the one that we tabled, and that's 260402.

55:28

Are we ready for Zach?

55:33

Madam Chair, I think they're still gathering the information to put put on paper.

55:37

So if we can move past it, if there's no time, we'll just bring it back next time unless you recommend with no.

55:42

Okay.

55:43

So we will not be back until April 14.

55:47

Right.

55:48

Or if you move it forward with no recommendation or pending information.

55:54

Okay.

55:55

And we'll get this to you in the next hour.

55:59

Okay.

55:59

Is there a motion?

56:02

Um motion to advance this with no recommendation to the full board.

56:06

Second.

56:07

Second.

56:08

Okay.

56:10

Um Shannon, can we make a note that we're what we're waiting for?

56:16

And the reason that we're moving it forth with no recommendation.

56:21

Okay.

56:21

Thank you.

56:22

And that was item 0402.

56:25

Right.

56:26

Okay.

56:27

Okay, then.

56:28

So all in favor?

56:30

Aye.

56:31

Okay.

56:32

Then that will move forward with no recommendation.

56:35

And so we have a little time.

56:42

We have about a little time left over to talk about the charter review.

56:50

Committee.

56:51

Today.

56:52

Okay.

56:53

So Shannon, we ready for that.

56:56

Or Matthew.

56:59

Charter review.

57:05

Good afternoon.

57:07

So commissioners, I believe where we were in our uh charter review was we were on section three of uh my memorandum dated uh December 12th.

57:19

Uh the section where we believe that the changes cannot be implemented by home rule and would need state action.

57:28

So in this section, it's really simply a question of whether you support these changes and would like to recommend them at the state level, or whether you believe uh the language in the charter today uh serves its purpose.

57:43

Again, these are areas where we think uh based on the plain text and the requirements of uh home rule that these are changes that cannot be made at this level in a nutshell, likely they affect either powers or terms of office.

57:58

Those are the primary categories in which you all cannot act unilaterally.

58:03

Right.

58:03

So what I would suggest is that we simply walk through these suggestions in um on page seven of uh the December 12th memorandum page seven of 16.

58:18

Is that correct?

58:19

Yes, ma'am, that's the right one, the December 12th on page seven.

58:23

So uh the first uh change recommended in this section is in section two.

58:29

Um changes that would update the eligibility requirements for uh Board of Commissioners members.

58:39

I will point out that the charter review, as I understand it, their rationale for this change was to comport with state law.

58:45

State law requirements differ slightly from those in the org act, but as that clearly goes to qualifications for office, uh that is outside of your home rule powers, and that's um section two.

59:14

Yes, it also goes to the um eligibility requirements for BLC members to comport.

59:23

Okay, yes, ma'am.

59:25

And so what it would do right now, I was just going to the exact language so I could tell you the exact impact.

59:31

What the right now the ORI Act requires for a commissioner to have be 25 years of age and to have been a resident of the geographic area encompassed by the district for two years.

59:46

Uh state law actually allows uh a commissioner of a candidate at 21 with just 12 months of residency in the district.

1:00:10

So if you support it, we'd need to ask the state to do it.

1:00:13

If you don't, state law doesn't control.

1:00:17

You're allowed to have different requirements.

1:00:21

As long as they're not, you couldn't go lower.

1:00:24

State law says 21, you couldn't go to 18.

1:00:27

But you can have different requirements than the state.

1:00:30

And uh the state laws say also 12 months.

1:00:33

Yes, ma'am.

1:00:34

One.

1:00:35

Yes, ma'am.

1:00:37

Okay.

1:00:38

And so um.

1:00:46

And so there's a okay.

1:01:04

So um I see the CEO does not support it as it removes a level of voter certainty.

1:01:16

What is do you do you know exactly what she's saying on the other?

1:01:23

I believe that comment was to the first portion, which is where if you look a little bit higher up, what the the other recommendation in this section was that the one, two, three, four, five, six, seven page list of voter districts and uh that are encompassed that the Cab County encompasses, would be removed.

1:01:46

And I believe that was the portion that the CEO thought might remove some certainty because the voter card tells you if you're in this district, and this lists who's into Cab County.

1:01:57

Say that again.

1:01:58

Yes, ma'am.

1:01:59

So a little further up in section uh two, and if you look in the the packet that the Charter Review Commission provided you with their sample, their proposed sample language.

1:02:10

The other change to section two is that it includes a listing of all the voting districts that the county encompasses, and they've suggested striking that.

1:02:22

That is the portion that the CEO thought removed some level of certainty from the voters.

1:02:29

Okay.

1:02:30

I have a question on that one.

1:02:33

She deferred to the board on qualifications for your members.

1:02:38

That's a little further down in her comments, ma'am.

1:02:42

Are these gonna be updated as the voter registration and elections office makes changes because in the last year and or two or three, some of these have changed?

1:02:57

I think the idea is that while listing here does give the public a place to go to to look and confirm that their voting district is in DeCab County, this isn't what controls that, right?

1:03:09

Those decisions are made at the state and the reapportionment office, they're made in in elections divisions, and so my understanding is that the charter review commission simply thought that this was duplicative, superfluous, not necessary.

1:03:23

I guess is the best way I can say it.

1:03:27

Or maybe it can just refer to in this well, maybe not even that, because that may change.

1:03:34

I was gonna say maybe it can just refer to where they can go to get this list because it does change periodically, but it does, and certainly the names of the districts, right?

1:03:45

Your your di voting district number may not change, but other things may.

1:03:50

So it would certainly be possible to just include a cross-reference.

1:03:54

Okay.

1:03:55

Yes.

1:03:57

Um, yeah, I would support that because if we're gonna put the names of the voting precincts in the charter and then they change, do we have to change it every time?

1:04:05

And we probably don't want to do that, right?

1:04:07

No, again, because this isn't what actually controls it.

1:04:10

So I think that that's the other concern is it could could lead to incongruity confusion.

1:04:16

So it would remove, so if we kept it in there, it actually would create voter uncertainty.

1:04:22

It could if the districts were to change, and they probably would, which they tend to.

1:04:30

Um Madam Chair, did you do we finish the discussion the age requirements and the that we already go to?

1:04:39

Oh, that's part of this.

1:04:40

That's part of this, okay.

1:04:42

I was gonna ask this attorney Welch.

1:04:44

So if state law says you have to be registered in the district for a year and 21 years old, we do not have to follow that.

1:04:52

We can be more restrictive, we cannot be more permissive.

1:04:55

So we couldn't say you can be 16 and you don't have to be a resident of the district, but we can put additional requirements.

1:05:02

We can say you have to be older and a resident for longer.

1:05:07

But that seems more restrictive.

1:05:08

If you make some had you have to be older, then you have to live in the district longer.

1:05:12

So we shouldn't be able to make it a uh an older age, because that would make it more restrictive, right?

1:05:19

Perhaps I misspoke.

1:05:21

We are allowed to make it more restrictive, we cannot make it more permissive.

1:05:25

We can make it more restrictive than state law?

1:05:27

Yes.

1:05:28

And we currently do, and we can.

1:05:31

But we cannot make it more permissive.

1:05:33

If state law says you must reach a certain age, we cannot lower that age.

1:05:38

Right.

1:05:38

We couldn't say 19 if they say 21.

1:05:41

Correct.

1:05:41

And say 25.

1:05:42

We can, yes, ma'am.

1:05:44

Yeah.

1:05:45

Um, I would support just reference whatever state law allows, is if state law allows someone 21 and living in the district for a year to run for office.

1:05:56

That should that should be our rule.

1:06:00

Um you know, so I'd just like to say um you know, I could live with 21.

1:06:08

I would want to keep it at 25 because of maturity level.

1:06:13

Um, and this is a huge county, it's not like uh smaller county.

1:06:20

I would like to keep it at at 25 because of the maturity level.

1:06:25

Uh and I would like to keep the um voting.

1:06:30

Uh I would like to keep these um voting uh precincts in here, just for reference.

1:06:40

But you know, it's not gonna hurt anything to let them know that and the and people would know that they updated through the um uh elections office.

1:06:53

But um so would we update the precincts every year?

1:06:59

Uh huh.

1:07:00

Would we update the charter every year with the no?

1:07:03

We wouldn't update charter every year, but we would just tell them well, we wouldn't have to tell them because the precinct, I mean the uh voter voter registration elections would tell them through their marketing, but this gives them something that they can look at, understanding that it could, it may or may not change um the only comment I would say, madam chair, on this when we're talking about it, um is uh honestly when you look at this list, it doesn't make any sense to me.

1:07:36

Like I don't even see how this is helpful.

1:07:38

It just has VT D 089 S U, South Harrison.

1:07:44

I I don't know if I do I vote there?

1:07:46

I don't know.

1:07:47

They change the names all the time.

1:07:48

It's just this one seems like an antiquated thing from like the 80s where they they used to do that back then, but I mean it's all online now.

1:07:58

They're always changing holding locations.

1:08:05

Okay, yeah.

1:08:06

Um I would like to say I'll of course we'll support what the other committee members are willing to do, but I don't want to do it because my old precinct was midway.

1:08:19

It's still in here.

1:08:20

Midway doesn't exist anymore as a school or a precinct.

1:08:24

And I'm now at Peach Crest, but both of them are still listed.

1:08:28

So I would pre prefer that it not be in here.

1:08:36

Okay, yeah.

1:08:38

Um yeah, I like what Commissioner Patrick uh says just give Keisha an opportunity to come and give her take on that.

1:08:47

And let's come back to it.

1:08:49

Yeah, so that we can get it from her.

1:08:51

Sure.

1:08:52

Okay.

1:08:52

And I think that'll be good.

1:08:53

Yeah.

1:08:54

Because if she can speak to what's been moved in the accuracy, the currency.

1:08:59

And so let's have Keisha come to the next uh ops meeting and speak on that.

1:09:05

Okay.

1:09:06

And what about the time back to two?

1:09:08

And uh also the age requirement there?

1:09:11

You want to come back to that one?

1:09:12

Yeah, we'll come back to that because that's related to that.

1:09:25

County attorney just reminded me that we will obviously need to check with the elections director for her availability because we are in election season, right?

1:09:32

But we in the election season, that's fine.

1:09:35

We'll take her first.

1:09:37

That's what yeah, let her know that we would take them first.

1:09:40

All right, so she comes when she won't money.

1:09:43

She can't come to ask questions.

1:09:46

You know, hey, hey, we're friends, we're friends, we're friends.

1:09:49

We're with all due respect, madam chair.

1:09:51

If you fall on an election day, I suspect an election day.

1:09:56

I don't know.

1:09:57

We'll have to look at the schedule and make sure there's nothing there.

1:10:00

If they are trying to get ballot proof of the Secretary of State or any critical election related activity, I trust you guys would excuse accordingly.

1:10:09

I just wanted that to be wrong.

1:10:11

Okay.

1:10:12

Thank you.

1:10:12

He speaks much more artfully than I do.

1:10:15

Okay.

1:10:15

Okay.

1:10:16

All right.

1:10:16

So uh the next section.

1:10:18

We'll come back to section two.

1:10:22

We're gonna come back to section.

1:10:23

Are you still on section two?

1:10:24

I still am in section two.

1:10:26

Well, we're coming back to section two.

1:10:28

Okay.

1:10:28

It was just the age question, which is super quick.

1:10:31

Is there anything else in state law that points to age 25?

1:10:34

And no answer right now, but when we come back and have this other conversation.

1:10:39

But I'll double check.

1:10:40

How do we come up with 25?

1:10:41

Look.

1:10:42

And that thank you.

1:10:43

Okay.

1:10:46

Yeah.

1:10:46

All right.

1:10:47

So section two.

1:10:48

Hold on.

1:10:48

Hold on.

1:10:48

Hold on a sec.

1:10:49

Yeah, I just wanted to second that because I was positive that a few like 10, 10 years ago, someone sued a local government because the city had a two-year residency qualification and state law changed to make it one year register to vote.

1:11:04

I could have sworn there was a case that came up about that.

1:11:07

So just I've been wrong before.

1:11:08

I'm happy to double check on the case.

1:11:13

Well, actually, it was around uh being in the in the district for a year, not two years.

1:11:17

It wasn't about the age, it was about how long you live in the district.

1:11:20

So that's like a little that's a separate okay.

1:11:25

So section three, well, we have uh Yes, ma'am.

1:11:29

There's just one suggested change there, which is well, there there are two, but one one for this section that would affect powers.

1:11:36

In section E, they recommend changing the date on which uh newly elected um commissioners take office from the first day of January to the first meeting in January.

1:11:50

We recommend against that highly um for two reasons.

1:11:54

One, it's not a date certain, and a term needs to end and a turn needs to begin.

1:11:59

And you will all remember that last year, 2025, we had to cancel our first commission meeting because of weather.

1:12:05

And so there would be real question at that point as to who was in the seat.

1:12:09

Right.

1:12:10

Uh so to us, a a date certain makes a lot more sense.

1:12:15

Say that again.

1:12:16

A date certain certain.

1:12:18

I thought you said a date uncertain.

1:12:19

I'm sorry.

1:12:20

A date certain um makes more sense.

1:12:24

I agree with that.

1:12:24

Would it anyone yeah?

1:12:26

In addition, um, any person coming in would need time to get themselves uh acclimated prior to the first meeting.

1:12:35

Yes, okay.

1:12:36

Because we ran into that and it felt a little bit chaotic.

1:12:39

So absolutely the first day, not the first meeting.

1:12:43

Okay.

1:12:43

And I think your presiding officer would agree with that if I remember she was sworn in and then went straight to a meeting.

1:12:48

So yeah, we were starting at 845 and sat down to start voting at nine o'clock.

1:12:53

But y'all went a special election.

1:12:56

Oh, right.

1:12:56

Uh I had that backwards.

1:12:58

Y'all were in a special election.

1:13:00

So okay.

1:13:01

So no to that one.

1:13:02

So that's but that's an example of why.

1:13:06

Yes.

1:13:07

Okay.

1:13:08

Oh by the way.

1:13:10

So January the first, we in favor of January the first.

1:13:14

Yeah.

1:13:15

Leave as is.

1:13:16

Leave it as.

1:13:17

Okay.

1:13:17

So we're good with that.

1:13:19

Huh?

1:13:22

Okay.

1:13:24

All right.

1:13:24

Then section four has been um simplified in large part.

1:13:30

So uh section four governs running for other elective offices.

1:13:35

We know this was an issue, you know, last year or two years ago, um, and led to vacancies on the board.

1:13:42

So this has been revised again to comport with state law.

1:13:47

We don't have any legal concerns with the changes, but again, I just want to point out that.

1:13:52

Wait, you say you're on section four.

1:13:54

Yes, ma'am.

1:13:55

Well, we go from section three to section nine, and that's the why?

1:14:02

Oh, we're missing a page.

1:14:03

You're missing page.

1:14:04

Yeah, we're missing a page.

1:14:07

Okay.

1:14:08

We're on page nine and sixteen.

1:14:11

What page are you on?

1:14:14

It's missing.

1:14:18

All right.

1:14:18

Well, let's move on to section nine, and I'll make sure that we have page eight for you when we revisit.

1:14:26

Um, you know something.

1:14:28

Why don't we have a long agenda?

1:14:32

Okay.

1:14:33

Well, let's do one more.

1:14:34

And then we'll stop because he said it he was starting at 3 30.

1:14:39

We got it, and I want to finish at four, so we everyone's got time to get ready for zoning tonight.

1:14:43

So it's okay.

1:14:47

Well, let's let's do better.

1:14:49

All right, so if you're at section nine on the top of page nine, that's where I will skip to, and I apologize.

1:14:53

We'll make sure you have page eight next time.

1:14:56

Okay.

1:14:56

Um the there are two additional powers being added here.

1:15:02

I mean, I think it's a little self-explanatory.

1:15:05

These are your powers.

1:15:06

So additions here obviously affect your powers.

1:15:09

But the the first additional power is it would provide the BOC with the ability to establish independent community engagement programs.

1:15:17

Um and then the second is the uh subpoena power.

1:15:21

It would give the board uh the power to make inquiries and investigate uh the affairs of the county itself and its other departments.

1:15:31

Um again, both of these are changes uh to your powers.

1:15:37

Uh the board um excuse me, the CEO's uh position is over to the right.

1:15:44

She does not support these changes as she believes they blur the line between the executive and legislative powers.

1:15:51

Um so that's her position.

1:15:58

Uh-huh.

1:15:59

You know, I've um yeah, I I agree with that.

1:16:04

I don't think that, you know, I think that our powers are what they are.

1:16:08

I don't think that we should be able to establish community engagement programs, and I don't think that we should have subpoena power.

1:16:16

Uh I think that um I mean that's just my that's just my thoughts.

1:16:25

And um uh just to ask, what is a community engagement program?

1:16:32

So if you look again in the language that they provided the sample language in the charter review packet on page 25, in this section, it is Section D of Subsection D of Section 9.

1:16:44

They've added language.

1:16:46

Uh and it essentially this is moving towards the the Charter Review Commission, you'll recall um really put a lot of emphasis on more community engagement in the zoning process, and we're talking about potentially moving the county to something more like an NPU system that's as is utilized in the city of Atlanta and a number of other places.

1:17:07

And so here in D, my impression is that this is a bit of a hybrid step that would allow you all to create those neighborhood planning units and other community engagement type uh uh organizations within your districts to bring you that additional information if you didn't feel like you were getting it from your own, your individual, you know, your the planning commission or your own community councils.

1:17:34

It allows you all to kind of beef up, if you will, um that level of community involvement, engagement, and feedback.

1:17:42

And again, with the ones they list here are primarily related to zoning and land use.

1:17:49

Are you suggesting that maybe the NPU hybrid style proposal would be a substitute for what we have already?

1:18:00

Community council planning commission.

1:18:02

Well, they also include community council in their listing.

1:18:05

So to me, this seemed to be sort of again a a way for you all to potentially move towards that system or get that extra bit of neighborhood input without actually having to change your zoning code, right?

1:18:19

You could just put a new group in the mix to give you feedback without adjusting your zoning code.

1:18:26

Okay.

1:18:26

No, I this sounds a bit convoluted.

1:18:28

I think if we wanted to do that, we would sit back and plan that strategy and not take it simply as a recommendation out of the committee.

1:18:38

Yeah, I don't think we should do that.

1:18:43

Okay.

1:18:44

I I know the residents in unincorporated district one want to be much much more involved.

1:18:48

And community council is a good start, but I I sense they would like some more opportunities to engage.

1:18:54

Um I think I have a good understanding of what Atlanta's NPUs are.

1:18:58

Is could the committee be willing to have legal come back to us and sort of give us something with little flesh on it that describes an NT NPU and then see if that's something that we may want to consider here.

1:19:11

We may not want to, but uh since the question's been asked, I would love for the opportunity at least to look into it and see what uh uh what comes back.

1:19:19

Um that's my take and again yeah.

1:19:23

Okay, and and and and I would just say this is that I think you're planning and and and of course I appreciate that, and I can uh and we you've requested counsel to do that.

1:19:39

Oh, you requested council to do that, so that's fine.

1:19:44

But um, you know, I think then community council and planning.

1:19:50

Um if there's an issue that the community does not like in their district, is brought to us.

1:20:00

Planning and and and of course I appreciate that and I can uh and we you've requested council to do that oh you requested council to do that so that's fine but um you know I think then community council and planning um if there's an issue that the community does not like in their district is brought to us you know I've never seen an issue to come before us that the community does not lie uh that they did not hear come before us and so I believe it's convoluted as well I mean you can have Lair and Lair and Lair of uh but I think the word if it's something that's happening in your community I think as well as the ICE facility come here I think that we'll know about it through uh constituents and uh but I think the community council and planning and you want to have another layer that will give us three layers that we would want to appoint I mean we're appointing yeah I mean we already appointed our community council we're we're appointing uh um our planning commission commissioner so we need to appoint another third uh you just like to see I I guess my ultimate point is is I'd like to know a little bit more about the function of the NPUs because if there are some things that they have I know that again the unincorporated residents um they want to be more engaged they want to find out what's happening and that may get again this is the opportunity just to understand what an NPU reviews and what it does and maybe what the solution ends up being is is uh community council gets a little amped up with additional um prerogatives but but at least ask the question because this is this is something I think could have some more engagement okay it's not clearly so you understand too okay okay um yeah I would like to talk more about that um I believe that the conference this this section was sort of seven several of the charter remembers wanted to actually embed an NPU system in the charter and this was sort of the compromise for that because what the way I'm reading is it just gives us the option or the power to do it but I guess my main question for you attorney welch is do we need to have this articulated in the charter in order to create a board or a commission or some program I mean we've created the women's commission we've created the environmental justice commission seems like we were able to do this without an org chart or an org act change I do agree with that commissioner I think the only the only benefit to it being in the org act is if and forgive me this probably not the legally precise way to say this but if we wanted to have some teeth right if we want the NPUs or any other um organization that's created to to have actual power beyond simply recommending right yeah so if if we were going to make them an actual piece of the process with power you would need the power to give them that power right so it's one thing to have an advisory board or you know a citizen review board it's another thing to have a board that actually can can wield some level of influence or power you have to have that power to give them that power.

1:23:14

Does that make sense?

1:23:16

Yep absolutely so it just it could change um it's not in the work act because community council is in the work act correct right okay um so commissioners one thing I think might be interesting to explore because I am intrigued by the NPU system although Atlanta has it because they have historic neighborhoods and there's they they were always designed like neighborhoods were always designed as neighborhoods DeCAB developed in a very different way and so it's a little bit more inelegant to have an NPU system in DeCAB.

1:23:43

But what might be interesting is to set up some level of planning as it relates to the school clusters because I think what we're finding and this is what long range planning's been working on is that the school cluster and the closures of the schools are directly related to number of families housing starts and that housing product type that actually are allowing them to forecast how many seats they need so it would be interesting if we had a mechanism not necessarily in the charter but just to your point Commissioner Patrick about some way for us to get community involved that is relevant to them and the school cluster might work and that's those are their own communities right they go they cross different commission districts so there's like the maps aren't exactly the right in alignment but if we plan cluster by cluster it may give some more agency and ownership over the feature of their schools you know and you know and and to follow up that we would be unique in DeCap County by doing that because that is not something that's currently considered in any of the municipalities and so that level of engagement with the residents I think would be uh probably a good thing for the county again this is all just asking questions to get it more information understood yeah we'll we'll bring more information back until we know yeah I like that uh commissioner chair especially with these all of these school closings and they do uh cross districts and um yeah and so yeah so we'll talk about that and you got

1:25:00

plan cluster by cluster it may give some more agency and ownership over the future of their schools you know and you know and and and to follow up that we would be unique in DeCap County by doing that because that is not something that's currently considered in any of the municipalities and so that level of engagement with the residents I think would be uh probably a good thing for the county again this is all just asking questions to get it more information understood yeah we'll we'll bring more information won't know until we know yeah I like that uh Commissioner Chair especially with these all of these school closings and they do uh cross districts and um yeah and so yeah so we'll talk about that and you got I've got the notes yes you hear okay great so we'll come back to that so with that um I appreciate the 10 minutes that you've given me and since uh he said he was gonna take all of his time so I'm gonna give you your time back okay so with that is there motion to adjourn and uh we're having a special call meeting on the 16th at 9 30 a.m to hopefully we can finish up on the rules committee and the um charter review yep okay motion to adjourn second all in favor aye aye okay it's not

Discussion Breakdown — Share of Meeting
Procedural███████████████████████23%
Transportation Safety██████████████14%
Technology and Innovation███████████11%
Public Works Maintenance██████████10%
Community Engagement██████████10%
Public Safety█████████9%
Environmental Protection███████7%
Election Administration███████7%
Airport Operations████4%
Summary of Proceedings

DeKalb County Operations Committee Meeting - March 26, 2026

The County Operations Committee, chaired by Marita Davis Johnson, met on March 26, 2026, at 6:00 PM. The committee approved several procurement and contract items, including cloud services, network security, airport signage, and fleet vehicles. A discussion on electric and hybrid vehicle adoption occurred, and the committee deferred a charter review item on eligibility and precinct listings to a future meeting.

Consent Calendar

  • No consent calendar items were noted; all items were discussed individually.

Public Comments & Testimony

  • No public comments were made.

Discussion Items

  • Microsoft Azure License Overage (Item 2604 0496): Approved $47,500.71 to cover unpaid overage from June to December 2025 for Microsoft Azure licenses. Staff explained that prepayment was missed due to new personnel, and they will change video retention policies to reduce future storage costs.
  • Palo Alto Network Security Renewal (Item 2604 0410): Approved $699,316 for annual maintenance and support of Palo Alto firewalls, a key cybersecurity component.
  • Juniper Network Maintenance (Item 2604 0411): Approved $567,129.93 for annual maintenance of Juniper switches.
  • PDK Airport Digital Displays (Item 2605 0526): Approved $215,467 for replacement and additional digital signs at PDK Airport, including ratification of a prior purchase order due to lead times for the World Cup.
  • Police Pursuit Vehicles (Item 2604 0402): A substitute reduced the amount from $16,223,265 to $10,468,355.50 due to fewer approved fleet additions. Confusion arose about the number of additional law enforcement units (16 vs. 116). Commissioner Ted Terry advocated for cost-benefit analysis of electric and hybrid vehicles. The item was moved forward with no recommendation to the full board.
  • Administrative Vehicles (Item 2604 0405): Approved substitute of $5,625,762.53 for administrative vehicles. Commissioner Terry again pushed for hybrid/electric options, citing the board's clean energy resolution. Staff noted challenges with battery life and charging infrastructure but agreed to provide a cost-benefit analysis.
  • Wheel Loaders for Watershed (Item 2604 0339): Approved $489,396.80 for two replacement wheel loaders.
  • Excavator and Track Loaders (Item 2604 0340): Approved $268,143 for a compact excavator and two track loaders.
  • John Deere Track Loader for Sanitation (Item 2604 0401): Approved $192,515 for one replacement compact track loader.
  • GPS Devices Change Order (Item 2604 0481): Approved a change order for vehicle-mounted GPS devices, amount not read but approved.
  • Charter Review Discussion: Sections 2 and 9 were discussed. For Section 2, the committee considered lowering commissioner eligibility age from 25 to 21 and whether to keep a list of voting precincts in the charter. Deferred to next meeting to hear from the elections director. For Section 9, the committee discussed proposed subpoena power and community engagement programs (including NPU-style systems). The CEO opposes both. Commissioner Terry requested more information on NPUs. The committee will revisit with additional details.

Key Outcomes

  • Approved minutes from March 17, 2025, meeting.
  • Approved Items 2604 0496, 2604 0410, 2604 0411, 2605 0526, 2604 0402 (with no recommendation), 2604 0405, 2604 0339, 2604 0340, 2604 0401, and 2604 0481.
  • Moved Item 2604 0402 (police pursuit vehicles) to the full board with no recommendation due to inconsistencies in backup documentation.
  • Deferred charter review discussion on Section 2 (eligibility and precinct listing) to the next operations meeting, pending input from the elections director.
  • Requested staff to provide more information on NPU systems and a cost-benefit analysis for electric/hybrid vehicles.
  • Adjourned at approximately 4:00 PM.

Meeting Transcript

Good afternoon. I am Marita Davis Johnson, and I am the chair of the um I am the chair of the ops committee, county operations committee. My uh the members that serve on that committee with me are Commissioner Robert Patrick and Commissioner Ladina Bolt that's walking in right now. And um with that, um, and we have a commissioner here with us, Commissioner Terry, uh Ted Terry, appreciate you joining us today. And um with that, uh, have you all had an opportunity to read the minutes? Uh yes, motion to approve uh 0369 uh 65. And that's the March to 17th. Second meeting. Okay, all in favor? Aye. Okay, those minutes are approved. Uh we're going to sort of um skip over just a little bit. And um, so that we can get some priorities in first. We're gonna go to page four twenty-six oh four nine cents. And that is a statewide contract, all commissioned districts, contract number, it's long number, you can read software and accelerary services for use by the department of innovation and technology to pay outstanding uh Microsoft Azure license uh over for June for June through December of 2025. Awarded today on marketing LP amount not to exceed 47,500 and 71 cents. Good afternoon. Good afternoon, madam chair, good afternoon, commissioners. I'm gonna let my deputy director over infrastructure, uh, the new Barry Puckett take this item. His name is Alex Bedencourt. Good afternoon, everyone. Thank you. Uh so this uh uh item is for our Microsoft Azure platform, which as you know is where we host most of our servers and applications. Um this specific uh ask is for the uh fees and over and and costs from the month of June to December of 2025 for for that service. Okay, so that means that the invoice is for they haven't gotten paid through June through December of 25. Yes. So what we do is we typically prepay for Azure, which is Microsoft's cloud platform. We we prepay for a year. So what we didn't do in August or September was was make that prepayment because we were all brand new and we we weren't aware of that payment that needed to be paid. Uh uh. So we've spoken to previous deputy directors, and we now have an understanding of what needs to be done moving forward. So what we're asking for now is just the overage for those previous notes to be paid. I got you. Okay, I got you. That's understood. But now you know. It won't happen again. We won't have to do that again. Okay. Yes, ma'am. Are there any questions or concern? Okay. Just to clarify, I know you're referring to this as an overage. Are you saying this is an amount over what you would pay as a standard? Or you just didn't pay it in advance. So it's running about 200,000 per month. So that 400, I think it's 79 was for the months of actually for the months of November, December, and January. Okay. So what do you mean overage? Okay.

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