Good afternoon, everyone.

I'm Marita Davis Johnson, Chair of the Ops Committee.

The members that serve on the committee with me, Commissioner Robert Patrick, and Commissioner Ladina Bolton.

We have Commissioner Ted Terry here with us today as well.

So with that said, um have you all had a chance to review the minutes?

Motion to approve 0367.

Second.

All in favor?

Aye.

Okay, the minutes are approved.

Okay, the next item is um excuse me.

The airport agenda agenda item uh 260905 Commission one and six resolution to accept contract for code and associate it, associate with airport uh perimeter fencing replacement rehabilitate uh taxiway uh K design and relocate uh taxiway G design at the Peace Tree Airport, DeCAP Airport.

There is a $600,803 to the county.

Hey, good afternoon.

Uh good afternoon.

This item is uh for a GDOT contract and funding.

Uh this is a 7525 state and local um project.

So uh we would incur the 25% cost, which is the $600,000 cost, and this is for the um uh re rehabilitation or I'm sorry, replacement of our perimeter fencing at the airport along with some taxiway and taxi lane improvements at the airport, and those those would be for design services for those taxiways.

Okay, are there any questions, comments from committee members?

For the taxiway for the taxiway improvements, is that to meet any sort of um maybe state standard or federal standard or anything like that?

So so the taxi lane design is just rehabilitation of old pavement.

Uh the taxiway relocation is to meet um current federal standards.

Okay, and it is also a safety project.

There's we have some some incursions at that those at that at that intersection that causes some some hot spots on the airfield, but this is to to address that.

Is it anything that we're at that makes us non-compliant and we might be susceptible to fees if we not not currently.

This is just to uh current.

I mean, currently we are kind of grandfathered into certain uh requirements.

Uh this would just help us bring up bring us to the kind of the new new standards.

Okay, thank you, sir.

I yield back.

Okay, do you have anything?

Yeah, yeah.

Again, just to um reiterate what you just said.

Um I know during our previous discussions with Sky Harbor that was made note that there are a lot of uh incursions that happen.

Um this takes care of that, or this is the yeah, this is one of those hot spots that it would it would resolve some of those issues.

Perfect.

And is um there a matching this is the matching amount for this activity?

The the 600,000 is the matching, yes.

That's the 25 percent.

Okay, the total the total cost of the project or the total cost is uh 2.4 million.

And as you said, uh 25 percent, 75 percent carried by the correct that's right.

Again, good good use of our dollars when we can have someone else put their dollars into our project.

So absolutely thank you much.

Thank you, madam chair.

Okay, do you have anything?

Okay.

Well, if there's nothing further, is there a motion?

I move to approve item 2026 0905.

All in favor.

Uh second, and then all in favor.

Oh, second.

Second, I'm sorry.

Second.

Second.

Okay, all in favor.

Aye.

Yes.

Okay.

That item is approved.

260714, Commission Districts 1 and 6.

Uh, invitation number 2604 0-itb perimeter security fencing at the DeKalb Peace Tree Airport for use by the DeKamp PC Airport to obtain repair and improvement services to the airport's perimeter security and wildlife fence fencing and associate airfield SS Gates.

Recommended award to the lowest responsive and responsible bidder, Delta Specialty Contractors, LLC amount not to exceed $1,865,000 $39.50.

So this this item is uh goes hand in hand with the last item.

This is for the uh bid award to Delta uh specialty contractors, they would be the ones doing the perimeter fence um replacement.

Okay.

Okay.

And just to clarify, so the this comes from the 2.4 million, and the difference is what's going toward the taxiway.

That is correct.

Okay.

All right, I yield back.

Anything good anything.

Okay, is there a motion?

Uh motion to approve 04, excuse me, 0714.

Second.

Okay, all in favor.

Aye.

Okay.

That item is approved.

The next item is 26070, all commissioned district planning coordination and aviation related events, sole source for use by the Decay Peace Tree Airport to obtain high impact aviation related services for the upcoming 2026 Good Neighbor Day Air Show.

Awarded to Inspire Aviation Foundation Inc., amount not to exceed 275,000 dollars.

Hello again.

Uh so this this item is uh this is a bid, a bid uh item that um was awarded to Inspire Aviation Foundation for essentially collecting funds for the um Good Neighbor Day Air Show, which will be uh September 19th this this year.

Um this will help us in uh paying the performers for the services the day of the event, which is the industry standard uh for uh collection of those services in order to get those funds out in a timely in a timely fashion.

Uh we've we've contracted a third party um to to provide this service for us.

Okay.

Do you have any of that?

Do you have anything?

Uh yes.

Uh would you mind sharing what the plans are for the Good Neighbor Day?

Yeah, so uh we we do have uh a few uh kind of changes to this year's format.

Uh normally we do a one-day uh event and it's just during the day, and it'll still be a one-day, but uh we do have plans for some some nighttime air show acrobatics and uh there'll be a fireworks display and drone drone display as well.

Wow, okay.

So it'll be a little a little different than what we typically do.

So just changing things up a little bit for the theme is the 250th uh anniversary of America, of course.

So very cool, great awesome.

Looking forward to that.

Awesome.

Thank you.

Could Madam Chair fight me?

Yes.

Uh could you remind us of the date again?

Uh September 19th.

September the 19th.

Degraded show on our strive to be.

Okay.

Okay, is there a motion?

Um make a motion to approve 0770.

Second.

All in favor?

Aye.

Okay, that item is approved.

The next item is facilit uh facilitated facility management.

And that item is uh 260387, and that is all commissioned districts invitation number 25102, ITB, maintenance, repair and installation, fire intrusion alarm system, three-year multi-year contract with two options to renew for use by the department of facility management to obtain monitoring, repair, maintenance, replacement, and emergency services for smoke detective, smoke detectors, cycling devices, and all components that um comprise fire alarm systems, intrusion and uh call boxes, recommended award to the lowest responsive and responsible bidder, smart building systems inc, not to exceed 150,000 dollars.

And good morning.

Good afternoon, madam chair and commissioners.

So this contract is for installation, maintenance, and repair of our fire alarm and intrusion system.

So this includes 24-7 monitoring for the safety of our buildings.

And facilities management recommends smart building systems as the lowest response and bidder for this contract.

Okay, are there any questions?

Okay.

If uh is there a um motion I move to approve item 2026 0387.

Second.

All in favor?

Aye.

Okay, that is approved.

The next item I see is the substitute.

Oh, it's a presentation.

Okay.

Is um make sure.

Okay, the next item is um 26040.

Request for proposals.

Uh number 2025, 146, RFP, Alpha Mission District, a solar, total of installment, installation.

So used by the Department of Facility Management to obtain design, construct, install, uh, interconnect, operate, and maintain, monitor solar, photo, fund, voltac.

Voltaic.

Total volta.

Voltaic.

Systems at county facilities.

Uh recommended award to highest score and proposal, Cherry Street, SS Management Holding, LLC.

And I think we have a presentation with that.

Uh yes, we do.

Okay.

I'll I'll start us off here if I could.

Okay.

Uh good afternoon, Madam Chair, Commissioner.

All right.

This is to uh the recommendation for a word to Cherry Street Asset Management Holdings.

Uh, as the highest scoring proposer for the uh RFP.

Basically, it's a 25-year agreement in which Cherry Street will fund all of the photo photovoltaic uh installations for the conversion of sunlight and direct current, or in layman's terms, we're going to put some solar panels on the roofs of our buildings.

Uh deCab County will purchase this energy from Cherry Street as an energy provider or a power company.

Uh the energy rates paid to Cherry Street will be less than what we pay to Georgia Power.

This should result in a projected savings to DeCab County in excess of a million dollars over the life of this contract.

Uh, what this does is it provides us an avenue to provide clean energy with what we believe to be a sound business model.

Uh right now, uh our chief development officer Jacob Vallow is going to uh kind of present a little deeper dive into what our services uh Cherry Street is providing.

Okay, thank you.

All right, good afternoon.

Good afternoon.

So I'm just going to cover a little bit of history in a background recommendation vendor profile, initial installation, benefits to the county solar scale up uh plans as well as major contract terms.

So a bit of the journey as you all may remember, um, the there was a resolution passed by the Board of Commissioners in 2021 uh which provided for uh an approval to proceed with 100% clean energy and transportation transition plan.

Uh that plan was approved by the BOC in April 2025, and then the solar voltaic RFP was released in November 2025 and an hour before you with a recommendation.

Um also wanted to bring to your attention that we have made an offer to a chief sustainability officer, which was a major recommendation uh in that clean energy plan.

And uh so uh this individual is working through uh the onboarding process with HR.

We've also hired an energy manager who will report up to the chief sustainability officer.

And as I walk through uh the presentation, it'll become apparent why additional resources are needed to uh to manage this program and scale it up and also uh manage uh other aspects of the renewable strategy.

So as David had indicated, very simplistically, the vendor here that's been recommended would install the solar on 178 and 180 Sam Street, as well as a solar canopy in the parking lot on the south side.

I've got some exhibits to follow to show that.

The solar power would be generated.

The county purchase it from Cherry Street at an amount that's less than what we're currently paying for power, and then we proceed to scale up and repeat.

So a little bit about Cherry Street.

They are a leading solar power provider in the Southeast, as David had indicated, they are a utility company.

They're based in Atlanta, founded in 2015.

They develop, finance, and own and operate solar photovoltaic systems for public sector and large commercial customers.

They provide clean and emissions-free electricity via long-term purchase power agreements.

That's what PPA stands for, with no upfront capital from the governments and institutions.

They have a strong Georgia footprint and extensive experience that we are benefit of.

And they're also mission-driven with a focus on accelerating renewable energy energy and building long-term energy infrastructure and workforce local workforce development.

So this is a little bit about what Cherry Street had provided in its proposal, as well as two programs they have been operating.

One is called the Shine On Program, which is working with local vendors, and then there's also the Cherry Street Solar School.

This quote is coming directly from their proposal through our Shine On program and Cherry Street Solar School.

We will provide paid training to at least three decab residents throughout the project, and this is just the end this one project here at Sam Street.

Trainees gain hands-on experience in solar PV fundamentals installation, electrical safety and systems operations, preparing them for industry certification and renewable energy careers.

Next slide is just a several case studies of Cherry Street's work around the region.

They have seven systems they've installed for Fulton County, 32 systems for the City of Atlanta, and nine systems for Emory University.

All report great performance.

Next slide is specific to the program the project here at Sam Street.

So as you see on the left, there's the rooftop installations at both 178 and 180 Sam Street, and then on the right-hand side, the surface parking lot canopy, which you know provides shade in addition to the renewable aspects, provide shade and rain cover for those that park.

The total system capacity is 665 kilowatts, generating 960,900 kilowatt hours annually, offsetting 54% of the facilities energy usage.

This is an installation schedule.

The durations are provided by Cherry Street through their proposal.

So assuming BOC approval on May 26th, we're looking at executing what's called a CEPA contract, which is basically the power agreement, our purchase power agreement.

And then we would issue the notice to proceed.

Planning, design, engineering, occur procurement, construction systems operation would uh commence in September 2nd, 2026.

All told this is a 14-week process from the BOC approval.

All permit permitting is done by Cherry Street, and they would be working with the City of Decatur through that.

And then I do want to make the point that this schedule does meet eligibility requirements to receive so that the vendor can receive federal tax credits for solar project as the installation time period would meet the federal guidelines.

So just as a summary, you know, we're gonna expand and kicking off our renewable energy expansion with rooftop solar, uh reducing energy cost by a million dollars over the term of this of this agreement.

We now have predictable energy payments, uh lower emissions workforce and educational opportunities.

There is no capital or operations cost up front for us, uh the county.

The vendor owns and maintains all the solar installations.

Um this structure avoids the need for the county to create a staff to operate a solar portfolio as well as building some sort of energy uh company.

Um it allows us to work through a public-private partnership to uh to leverage uh these uh new hires that we do have.

Uh the model allows for faster scaling of solar portfolio, and I'll show you a slide in just a moment.

So projected savings in yellow on this graph.

So in green is what the solar energy cost would be through the Cherry Street contract for this uh particular project.

In blue is what is the anticipated cost uh from uh the current vendor, and then the yellow is the uh projected savings.

Next slide, these are uh this slide is directly from our energy transition plan that I referenced earlier.

So these all of these sites have been evaluated uh about South Face and others.

Um and you can see the potential estimated capacity just to the right with the site names to the left.

And um so the idea here is to perfect the first one, make sure we have you know a working system, and then expand it throughout the county.

Finally, uh major contract terms.

It's a 25 year agreement as David had indicated.

The initial rate is 0.0926 per kilowatt hour.

The rate does escalate 2% per annum.

Uh the county does have a termination option.

There is a five-year lockout period of which the uh vendor is recovering its costs.

So if we decide to terminate for any reason, there is a termination penalty after the five years.

Um we would uh have a termination option as well.

Um and there is a prerata uh fee for that.

Uh there's a question that came up in the underwriting, which was replacement of roof.

Uh the vendor has agreed to deinstall at their own cost and then reinstall the system if we need to do a roof replacement, um, which likely would not be the case uh for this building, but you never know.

Um and then the solar energy purchase agreement, the CEPA agreement I mentioned earlier is the agreement we would be executing with Cherry Street, and the insurance is provided by the vendor, um, and they will pay for and retain uh proper insurance of the installation.

So I think I covered most of these the summary, so I'm happy to take any questions you may have.

Okay.

Um thank you for the presentation.

I am excited about this.

Awesome.

Yeah, especially uh, of course, as a chemist, I've worked for Department of Energy before, and this sounds too good to be true.

It does.

So I I know that you said on here the materials belong to the vendor, so we don't have to pay anything for that, but there has to be an initial cost somewhere in here.

An initial investment.

It's not there is not, there's not.

That's the structure that they uh have really all over uh their uh coverage area.

And uh so the whole model is built on the fact that uh municipalities and institutions like Emory and others don't have that upfront cost, and a lot of it folks don't want the upfront cost because the technology is changing so fast.

You don't really want to make that investment, so they recognize that.

So we're you know uh another way to look at it is we're we are paying those energy bills over the 25 years.

So we are essentially paying for the system, but it's spread out over the last year.

Yes, ma'am.

Okay, and as the technology changes, will we get those automatic upgrades?

We um that's a great question.

I'm not sure, David.

Do you know?

Yeah, I don't I don't think um let me check into that and let me get back to you on that.

I don't want to misspeak on it.

Okay, understood.

And so since we will be buying the energy back, essentially we will this will offset what we're not using with Georgia Power.

We'll still need to have both.

Correct.

Okay.

The offset, I believe solar is 54% for this particular project.

Okay.

But ideally, as we build out, is the goal to be 100% under Cherry, what is it, Cherry Street, or will we still always need Georgia Power?

Yeah, I think the energy transition plan has us 100% renewable by probably Terry knows the exact answer.

2050.

2050.

And uh, but it's gonna be a mix of providers.

So it'll be Georgia Power and Cherry Street and potentially others.

Yeah.

Okay.

Uh I think that's it for me right now.

I yield back.

Great job, though.

Great, thank you, ma'am.

Um Jacob, uh, thank you for bringing this to us.

Uh sir.

I guess Commissioner Terry as well for your involvement in bringing up the conversations for greener energy for the county.

Um question that was I didn't see in your presentation.

For our parklands, you know, over parking areas, and I'm gonna refer back to District 1 Pleasant Hill Park.

Um there is a large parking lot shared between the Board of Commissioners and the Board of Education.

And um I know it would be another challenge working with another organization, but at least on the BOC side, could we look into you know some kind of structure that's over the parking lot, uh provide shade for the vehicles that are there, provides energy generation, uh, but then also perhaps provides money for um streetlighting in the area and perhaps even street uh enhanced street lighting uh for the residents in that area.

Is that something can we can we get there with this contract?

Yeah, I think uh the global answer is that uh where we were trying to uh be in position is for the county to have discretion over adding any assets to this contract.

Um but let me just make sure that because we specifically listed ones in the RFP.

Let me just confirm with procurement to make sure that those are the same.

If there's a way to add it, this really is the question because it does seem like when you have large potential open areas that uh if if we wanted to add on and we have other needs, you know, again streetlight funding is is an issue.

If this is a way to save money for the street light fund, that makes sense.

Uh be a softer spot on the on the taxpayers.

I think that's uh that's a great idea.

So that makes sense.

Okay.

I'll get you answer on that.

Yes, sir.

Thank you.

Yes, thank you, Madam Chair.

Uh thank you, uh Jacob, for working on this.

Um for the Cherry Street Energy contract, is this contract basically the same as the City of Savannah's contract?

Um I haven't seen the City of Savannah's contract, but I know the CEPA SEPA agreements that uh are used in the state of Georgia are relatively the same across Fulham County and other counties, make and Bibb County I think uses it as well.

Yeah, but you did remark, I think in the earlier slide that Atlanta started using Cherry Street in 2015.

Yeah, it's on the case study slide.

Fulton, yeah, and I know they do Savannah as well.

Um, so I mean I'm glad we're finally doing this, Zach.

I mean, this is our first solar installation, but other places have done it for a decade and they've reaped the savings from it.

Um the Cherry Street model is um sometimes might be hard to believe, but the reality is that solar energy is cheaper.

And so to Commissioner Patrick's point, like all of the facilities that were in that um plan, the libraries, I know the wastewater treatment plants different situation, but I mean if we're gonna hold a building for 10, 20 years, then this model makes sense for every single one of those buildings because we will save money on power.

And there's no upfront costs.

That's right.

Um so I'm I am curious though, the about four million that we have left in SPLOS 2 for renewable energy projects.

Is there any way that we can leverage that with this contract to purchase some of the materials, the solar panels?

Because that was kind of the intent of the SPLOSS II was that we would leverage that to do even more solar capacity, because if you're buying the asset up front, then in some situations these CEPAs could be even greater terms, or you know, we would actually own the asset outright and we would uh immediately recoup um the energy savings and in sort of the maximal intent.

Yeah, I'm happy to take that back to the team and talk about it.

Okay.

And so when the energy manager comes on board, and then I guess you know, of course, the stainability director, are you all gonna be looking?

Will you be looking at another facility under this same contract, or would it be about sort of different methods like for instance if we use the SPLOSS money, we could simply just pay a solar installer to install it, and then we immediately uh benefit from it.

But I think to your point, an energy manager would be needed to actually manage the whole system.

Right, that's correct.

So that's the idea.

Yeah, so this contract can be amended to add additional buildings.

And um so the plan is to, you know, as soon as we get the first one off and running, bring the next one or next several so that we can rapidly scale up, particularly with you know new resources with the chief sustainability officer and I think I think you got the same email I got.

Um we had a resident who worked for some law firm and she had shared with us sort of when we could max get the tax credits.

I think it's the end of 2027.

That's correct.

You have to be operational.

So do you think it's possible that we could get some more solar projects in before that?

Because this looks like it's gonna be done this fall.

So in theory, we could have a couple more before the end of next year.

I th absolutely I mean given the I'm gonna flip back to the schedule, let me see.

Because I think the tax credit is 30 percent.

I mean, so if you can get 30 percent off of capital project, I mean imagine if you got 30 percent off a road paving contract, right?

So this is real savings.

Um so I mean, Commissioner Patrick, I think you're exactly right.

If there's you know, locations like parks make a lot of sense, libraries, and we're gonna have libraries and parks for a hundred years probably.

Um so any opportunity to um I guess when the new staff come on board, can they hopefully start looking at that that list of other locations that make sense?

That is the intent.

And nice.

And I just wanted to get back to our schedule slide because right now we're at 14 weeks from BOC approval to install, so we do have time to deliver additional facilities.

Yes.

Awesome.

All right, thank you, Madam Chair.

Okay, thank you.

Uh okay.

I just want to ask a clarifying question.

Um so Commissioner Terry indicated that we have SPLOSS funds that could be used to purchase materials or for installation.

So are you saying only the Sam Street location would we wouldn't have to pay for those, but as we expand, we would have to pay for materials and installation?

Yeah, I I uh understood uh Commissioner Terry is what we could could do is potentially acquire the equipment ahead of time.

Oh, I think that's the same thing.

So maybe many more installations could meet this 2027 time frame so we can essentially buy things faster than Cherry Street, and we could inventory them and then roll it out.

Maybe I misunderstood you, but yeah, I think you could either bulk purchase solar panels, that would be one method, or simply just pay a company to install.

So Cherry Street is like the power company.

So they're installing and managing it, but some companies will just install solar panels and then we and we would have to manage the system after that.

Right, which is a a different model.

Um sorry, yeah, I I understand and correct me if I'm wrong, but I understood that maybe we could use the SPLOSS funds to help accelerate this program so that we can scale it up.

But if that's not what you sent it to, I got you.

All right.

Just clarifying, thank you.

I yield back.

Okay.

Thank you, ma'am.

Thank you for the presentation.

Um Jacob, I think we're on the right road that we're getting started.

Stuff can be added and amended.

We're getting a um a um energy manager and an officer.

Yes, ma'am.

And of course, I'm sure that we will go with lightning speed with them when you have someone that's looking at your program and seeing what resources we have, and then uh what can be done within the resources that we have and uh the time frame where we could get um a benefit.

And so thank you so much for that uh presentation.

I'm excited about this.

I mean um and want to see it get underway.

And I'm sure that as this gets underway, there'll be other things that we can add or amend.

Absolutely.

A modified two.

So uh with that, and it's no further comment or questions.

Is there a motion?

And make a motion to approve 0400.

Second.

All in favor?

Aye.

Okay, thank you.

That item is approved.

Thank you all.

Okay, the next item is um 0760.

All commission districts is changed order to contract number 119, 1813, general contractor services multi-year for use by the department of facility management.

Recreation funds and cultural affairs, uh five rescue services, watershed, management and library to obtain general contract services for minor construction projects.

Awarded to Atrecho Development, LLC not to exceed $639,000.

All right, thank you.

Uh this agenda item is just to increase the cap amount on the on-call general contract or audit code development, not to exceed $639,000.

We are we are right now uh approaching the very end of our five-year contract, so you know the anticipated monies that we that we thought would be needed for the jobs, we just need to add to the caps.

We've already got the money and the jobs in place for this, and we are currently working right now with purchasing on the next RFP to bring in the next five-year contract with our on-call general contractors.

So we just want to raise the cap on this one.

Okay.

Are they any questions?

The increase would get us through the end of 2026.

Um hopefully it'll get us through getting the next group of general contractors on through the current RFP that we're working on.

And ideally, what was the target?

Yeah, I think I think there was an extension on the time that's gonna this probably gonna take them uh uh till till the end of this year, possibly.

And uh what will happen is if we get the new five-year contract and the new contractors on prior to that, then uh all new projects would go to the next contract.

So we would hopefully we don't want to be adding any more contracts on to the old five year old.

Gotcha.

Thank you.

I yield back.

Okay, do you have anything?

Uh I do.

Thank you, madam chair.

Um you also mentioned uh libraries are included with this.

Um I know that they're yeah, libraries include are we uh what's that sound?

Okay.

What's what's what's the question?

So the question is is um for the libraries.

I know that there are some libraries that have experienced some water leaks and maybe some old uh HVAC systems.

Would that cover that?

Would this c contract cover that or you talk about it?

We're we are currently getting ready to do quite a bit of work on our libraries, okay, and uh that's gonna be done with splashed money.

Uh whether or not uh but I believe this uh what we're talking about here is more for autocode doing work.

I believe it's on the health facilities.

Okay, all right.

Thank you very much.

Thank you, Venom Chair.

Okay.

Okay, is there a motion?

I move to approve item 20260.

Second.

Okay, all in favor.

Aye.

Okay, that's approved.

The next item is 26.

0765, statewide contract, all commission districts.

You can read the number.

Um is computer and educational furniture for use by the department of facility management to obtain furniture for the Maloof Annex Auditorium, uh awarded to example is LLC amount not to exceed 240,000 dollars.

Okay, good afternoon.

Good afternoon.

Um so this item is for for furniture uh for the MLUF auditorium and annex to complete that.

It's pretty straightforward uh with a not to exceed amount of 240,000 for exemplas.

Um this would allow us to outfit the space with all new furniture, which is something originally we had discussed trying to utilize the old furniture.

Um, but this would give us uh clean space as well as clean nice new furniture in that space.

Okay.

Any questions?

Sorry.

Okay.

What do we do with the old furniture?

Um I already have people trying to tap into that from different departments.

Um they've actually asked if we could bring it to Sam Street to be able to be utilized for when they have events in the lobby out here and they need additional seating.

Um could also be place in a location where we're able to access it for events because that's another thing that we're always needing furniture for.

So those are a couple of the items that we've talked about.

Um we don't technically have a surplus furniture uh in the county anymore.

We you know, just due to space.

It's one of the reasons that I asked with us developing the new day center.

Could some of that be placed there?

It's not my furniture to give away, but I think that's a great idea.

We we definitely can look into that.

I think that's possible.

Wonderful.

No other questions.

I yield back.

Um of all the furniture that's being considered, are you y'all talking about the chairs for the commissioners as well as well as the staff?

Um that that is correct.

These are very fashionable chairs, but over time, I think we need something a little bit better.

Uh thank you.

A little more ergonomic.

The chairs that have been selected are ergonomic and allow for yeah, complete adjustments.

Um typically when they're doing ergonomics, they're talking about sitting in a desk and you know, uh having your computer, but it does have all the adjustments.

That was one of the things that we were looking into because we know you guys sit here for very long agendas.

Uh we've we've gone to six o'clock sometimes just for the for the cow meeting itself or for the BOC meeting itself.

But yeah, that that is a factor.

And I want to acknowledge our staff also is here as well.

And and uh, you know, as the day wears on, comfortable seat makes it a little bit easier.

Uh and before Commissioner Terry takes my my my thing again.

The the that's right.

The um disco ball.

Oh, yeah, for when it's an event.

Okay, when it's a location okay, no rooftop bar, just a no road to well then.

Can I add can we have resigning seats?

There you go.

There you go.

Aye, okay.

The next item is 260781, all commission districts change order number three to contract numbers you can read on call, roof maintenance, repair, replacement services annual contract with two options to renew for use by the department of facility management, recreation parks, cultural affairs, water shed management, fire rescue to obtain uh roof maintenance repair replacement services at county owned facilities seeking to utilize splash tooth funds for the roof replacement and repair at North Decatur Comprehensive Health Center, EastCab, uh HAP Center, E.I.

Richardson, Health Billing, T.O.

Vincent Health Center, DeCab, Prices Center, Kirkwood Moon Lab, Fox Recovery, and Clifton Spring Health Centers awarded to Hulk Construction Company LLC and National Billing Contracts amount not to exceed $3,736,514 and 10 cents.

Have this been to audit.

I think it went through audit when it when the uh 13 and a half million was approved.

I don't know if it has to go again.

Is it an audit we have about response?

Oh, okay.

Okay.

Is that I'm sorry?

What did she say about us?

He said it's still at audit.

Still in audit.

Yeah.

Okay.

Yeah, so this is actually we're taking that 13 and a half million that was previously approved, and we're taking a portion of that, the 3.7 to actual do the work because we've got to take that money and apply it to a contract.

Okay.

So I think once we get it back from audit, we can discuss it further.

All right.

Okay.

Did you have something?

What I would ask, Madam Chair, if it's possible to get a uh approval pending, and hopefully audit can be done.

Um just because these health centers and this money, we're just trying to get it into these projects as quickly as possible, especially with summer coming and they're in bad shape.

Oh, they're in yes, they're in bad shape.

Okay.

Conditional approval.

Conditional approval pending audit.

Okay.

Um motion to approve 0781 uh pending audit.

Second.

Okay, all in favor.

Aye.

Okay.

Uh it's approved.

It's uh conditionally approved.

Okay.

The next item is 260467 on commission districts.

Change order number five, the contract number one two seven nine, four seven seven software and auxiliary services, statewide contract.

You can read the number, the use by the department of innovation and technology to obtain the annual purchase of Microsoft, Azure, SCE service credits, seeks to ratify previously provided contract term increase to increase the contract term through April the 30th, 2027, and fast.

Awarded to Dale Marketing LP, amount not to exceed 2,300,000.

And good afternoon.

Good afternoon, madam chair.

Commissioners.

We're asking for board approval for the annual renewal for Microsoft Azure Service Credits, which service the foundation for the cloud storage infrastructure that the CAP County depends on every day.

The key here is storage.

Um Azure currently houses the data behind many of the tools that we rely on every day to do our jobs, including Outlook, email, SharePoint, uh, OneDrive, Teams meeting recordings, server backups, and and long-term archival records uh for open records requests.

So this renewal is essential to maintaining uninterrupted uh access to these systems.

Okay, are they any questions?

Okay.

Is the contract term extension giving us more time to get an RFP out for a new contract?

No, this is an annual contract.

So this is this until March of 2027, I believe, or April 2027, and then we'll renew it at that point for another year.

Because it it's saying that we want to extend the term, what was the original date of expiration?

Go ahead.

Thank you.

And so that's why it says June.

The next request coming up is going to take us through to 2027.

We are using a statewide contract, so there is no you know new solicitation that we would be doing.

I gotcha.

I see.

Thank you.

I yield back.

Thank you.

Any other comments, questions?

Okay.

It's a motion.

Motion to approve 0467.

Second.

All in favor?

Aye.

Okay.

That item is approved.

The next item is 2609.

I mean 0690.

All commissioned this is statewide contract.

You can read the number, network and equipment and related services for use by the Department of Innovation and Technology to obtain upgrade services to the F5 Computer Network load balancer and security appliances utilized by the county.

Awarded to F5 Inc.

care of MGT Impact Solutions, LLC amount not to exceed 335,000 75 and 57 cents.

Yes, so the F5 appliance primarily manages and distributes network traffic across the servers and the applications to ensure availability, performance, and reliability.

So FI products operate on defined support cycles.

So we're just simply looking to upgrade this equipment or this appliance so we can continue to receive support from the vendor.

Okay.

Are there any questions?

No.

Okay.

If none, is there a motion?

I move to approve item 2026 0690.

Second.

All in favor.

Aye.

Okay, that is approved.

The next item is uh change order uh 260771, all commissioned districts, agreement to Oracle Cloud Services, so source for use by the Department of Innovation technology to obtain ongoing support and maintenance on our products and services for the county oracle cloud services platform seeks to increase the contract funds and terms through December 31st 2029 amount not to exceed 13 million 93,905 and 76 cents.

Has this come back for MODE?

I don't think so.

No, it hasn't.

Okay.

So we're gonna wait for it to come back to discuss it.

Okay.

Okay.

The next item is 26 06 32.

Executive assistant, chief operating officer, all commissioned districts authorizing approval rate increase for parking at the Decamp County Courthouse Parking Deck.

Baloo building, parking lot, and Camp Creek parking lot.

I've been saying that for so long.

You know, seemed like about eight years now at least.

But let's see what we have.

Okay, let's see if we can unpack this.

This is a little bit complicated.

Uh the agenda item is to increase the the uh and wait a second, I'm on the wrong page here.

Here we go.

Let's try it again.

Okay, so the parking deck manager was uh selected through an RFP process uh which is universal parking management services.

Now, when this contract was approved, which is about 17 months ago, it was not made clear to the commissioners that by approving this contract, they were in fact approving the parking rate structure provided uh in this contract.

Since an increase in parking deck or lot rates can only be made by the commissioners, the rates are being presented to you today for review and approval, and we have set them back to what they were previously.

So, and the reason it's taken so long for this to have been to have been noticed by the commissioners is in that that contract, there was no rate increases until year two, which we hit on January 26 of this year.

And uh I think y'all were sent the information on those parking deck rates, but I'd also like to add that uh we did do a uh parking rate comparison of all of the different parking decks and lots in the Decatur area around where we're at.

And even with the price increases, we are still uh somewhat uh below all of them and significantly below some of the others.

So basically what it does is it requires your your approval to uh go ahead in accordance with what the parking deck manager's contract is.

And so what rates are you suggesting?

Okay, that would be um it's not shown in the item here.

So the first year they would remain exactly as they were.

We're now uh into year two starting in January.

So uh so we're presently at six dollars, is that right.

So where so where the parking rates would be now is, and we're talking about the the parking deck at the courthouse, that's the main one.

Uh two hours would be six dollars, three hours nine dollars, anything over four hours would be twelve dollars.

And uh the uh the camp road area sites and the Swanton site, which we're gonna start at our building, would both be a flat fee of six dollars.

And that would be uh year two, the year we're in, and uh year three, uh the campsite and the downtown would remain the same.

But uh the uh Trinity parking deck uh for two hours would be seven dollars, three hours ten dollars, four hours fourteen dollars.

That's in year three.

Uh in year four at the campsite, it would go up to eight dollars flat fee.

For the uh for the downtown site it would be eight, and then in the Trinity deck on year four for two dollars for two hours it would be eight dollars, three hours twelve dollars, four hours or more, sixteen dollars.

Uh going into year five, camp road and downtown sites would remain the same as the year before.

Um, and we would be adding to the Trinity site, two hours would be 10, 3 hours 14, 4 plus would be 18.

And that would be in the fifth year.

And what these were were these were competitively let uh RFPs that uh went through purchasing and went through the committees and were approved by them.

The the problem is that when when y'all reviewed and approved it, I don't think it was made clear to y'all that y'all were actually changing the parking rates when you accepted these contracts.

So we just need that additional approval.

Yeah, I think that um you know I think that it's reasonable.

Um I think that uh it's reasonable to keep the courthouse and camp creek uh lower, because people uh utilizing that for court cases.

Um but I'd always said that um with the parking here in downtown Decatur, we needed to because the gates will not be open in the evenings.

Is that correct?

Because they are open in the evening now.

And so it's no place in metropolitan Atlanta that you park free.

What we're looking to do with this item, Madam Chair, is not only raise the rates to be much more uh consistent, we'll still be below, but but more consistent with the rest of the market, but also capture or be authorized to capture revenue that would be generated for our main parking lot uh you know at the government center.

I would also want to remind everyone that when we established uh when we first outsourced the parking lot uh at the at the courthouse, um what went along with that is establishing a parking lot fund.

So revenues generated herein that come to the county are actually put into a parking lot fund that pay to maintain parking lots.

Okay.

Yep.

And so with the adoption of this, with the approval of this item, if the board should vote to approve next Tuesday, uh we just want to be sure sure that we're you know adopting the attached rates.

Okay.

We didn't say that when we awarded the contract, and that's why we're back with you.

So do that mean after five o'clock.

Right, five.

They would still have to pay to par.

Right.

So we're letting because my concern has always been is that we're letting other people use our facilities that we're maintaining and they are not paying anything to park.

And it's usually a night out.

I mean, it's not like you go into the courthouse, you're going to pay a pocket ticket.

It's a night out or evening out.

Right.

And so I just want to make sure that those gates are closed and you pay after 5 o'clock.

Also, in passing this.

Yes, what this item does is it authorizes us to move forward with charging at the lot after 5.

Uh and so that gate would be uh it would be you know pay in, pay on your way in or on your way out, or something like that.

Okay.

Okay.

Okay.

Let me get my committee members first.

Um just out of care for clarification.

So if you're called for jury duty or you have to go to the courts for some reason, are you also having to pay this or is there something else?

I believe you do pay, but I think they issue a voucher or something.

That's my question.

Okay.

All right.

Um, and again, this will be pay, but you know, there is a reimbursement.

It's reconciled, yeah.

Understood.

Um, and and um with these fees being adopted again, as Commissioner Davis said, this is a 24-hour charge that's gonna be in place, as in before five o'clock, after five o'clock, if you want to use the parking lot.

Well, the employee lot would remain for the employees until after five, but right now.

Uh, but if you're another user, you're gonna be helping pay the maintenance going forward for the for this public resource.

That's in that's the intent.

Absolutely support it.

Thank you.

Okay.

Thank you.

Um, just a couple quick questions.

So the SWATON site that is what parking deck is that?

That's that at the tax appraiser's office or the assessors.

Yeah, SWAT or the Swanton lot is actually the Maloof building.

Oh, that's okay for us and a trend.

And what we're gonna do is we're gonna transition to that to paid parking.

To paid parking.

Okay, and then where's the Trinity site?

The Trinity site is the one for the uh Superior Court that's between the Muluth building and the courthouse, the big one.

Oh, that's the big one.

Okay, gotcha.

All right, sorry.

Um and then for after hours at the um uh Swanton site, will employees be able to still tap in if it's after hours and not face.

Yes, with no charge.

No charge.

Okay.

And then would it be possible, Zach?

Just be I'm glad Commissioner Patrick brought this up for jury duty.

Um obviously that's like a public service.

Would it be possible for us to provide vouchers to anyone that comes to public comment at the Maloof building?

So we're not charging people just to attend our meeting.

Um it's it shouldn't cost that much.

Do some remote.

I don't know if it would be security.

Yeah, we can find, I'm sure we can find a way to validate Yeah, most companies have like a validation option card, you put a little sticker.

Barcode on it or something.

I'm sure it's doable.

Yeah, basically if just the company can just provide us like how they do validation, because usually you just for public comment just give a sticker or a little thing, and if you get public comment, then I'm sure there's a way to maybe like up to like an hour or whatever for the well, I guess that's more than an hour because public comment sometimes depends on the.

So that would be my suggestion, Commissioners, is just um include a um just some sort of validation for people who sign up for public comments.

How to address public comments?

Yeah, and I think that's a matter to be discussed.

Right.

We've got commission in committee meeting uh committee meeting, and we have not we don't have time to discuss it today, but if that's something that you would like to discuss in the future, we will add it.

Well, we're setting the rates now, so this is the time to discuss.

Well, I mean, you can always add it as we set it up.

I mean, nothing is in steel.

I mean, we can always add something, but I think that we're not going to do that.

That's an item to be discussed.

Yeah, just like jury, they're already doing jury uh duty and for employees.

So if we want to add another exemption, um, I would like it to come back to committee to be discussed.

Understood.

Okay.

Thank you.

Okay, is there a motion?

I move to approve item 2026 0632.

Second.

All in favor.

Aye.

Thank you.

Okay, that item is approved.

The next item is uh 260634.

That is um all commissioned districts.

Is it change order?

The contract number one one nine two six oh nine, Tyler Cloud Hosting Services Migration for the Jess World.

I mean IAS World Software Social Source for use by the Department of Innovation and Technology to obtain three-year cloud um SAS hosting services to assess and collect property taxes seeking increase in contact fund contract funds and term through December the 31st 2029 awarded to Tyler Technology Inc.

not to exceed 4 million ninety-four thousand eight hundred and seven dollars and eighty-eight cents, and I think that that has come back for moderate support.

Yes, ma'am.

Okay.

Are there any?

Are there any questions?

We've been over it.

We need to go over it again.

Okay.

Okay, well, if there's no comments, questions, is there a motion?

I move.

I move to approve item 2026 0634.

Second.

All in favor.

Aye.

Okay.

Thank you.

The next item is um okay.

Well, that was the last agenda item except for excessive.

I'm sorry.

Come back.

Okay, we can start on um we can start talking about um charter review uh standing procedure rules because it was some discussion that uh I've had with central staff concerning the procedure rules.

I don't think we will have time to get into either one today except for the discussions that we had.

And uh I will say that we have a special call meeting every uh not committed a business meeting so that we will meet on Tuesdays during the business meeting to see if we can um close out these um these these items, and so if we need to have an additional special call meeting uh at any particular time, we will call for that.

But um, Shannon or uh just wanted to confirm the next BOC meeting is this coming Tuesday the 26th.

So we want to have a special call at one o'clock to discuss charter review and standing procedural rules.

Right.

Excellent.

Okay, now we I had talked about uh going back to uh who am I talking to Shannon?

I'm talking to okay on the um the rules on the rules.

I had talked about using the format that John had originally given us to go through that, and I have that okay, and that's what we will continue to use.

So we have about 10 minutes.

Okay, and so let's take the last item that uh we discussed on that we're talking about the rules.

The last time we talked about stating procedural rules, we had completed we had gone through a document that was dated March 9th, and we would now go into the document titled Items for Review by the Law Department from my understanding.

This item or this document is based on discussions public and private with commissioners and also in ops committee that have been asked for additional review from either law department or central staff, but has not received recommendations.

And so what what section are you on?

I'm on the first page for section one meetings and attendance.

No.

I have not seen this.

But didn't we have the exception?

Where's that?

Okay.

Oh, this is the lobby comment.

Did she give us two seats?

No, she just gave us this packet right here.

And so were you looking for this package?

No, it was on from our previous one.

Previous one.

So there was consensus.

Um that was from the previous one that was dated in March, don't I?

There was consensus to keep the original language, but then here it says requested that language added clarify the providing officer as chair of the regular board meetings and committee of the hood.

I don't have any problems with that.

Okay, on um on March the 9th, 2026, uh we stated that there was consensus to keep the original language.

However, um commissioner that's Ladina Bowden.

Yeah.

Ladina Bowden uh said that the commissioners, the commissioner requests that the language be added to clarify that the presiding officer is the chair of the regular board meetings and committee of the whole, and therefore should not share any committee unless there are mitigating circumstances.

And uh I think that um I don't see if anyone has a problem with that.

Do you oh that was your recommendation?

Do you have a problem with that?

I guess my comment back in the day was that the original language.

I'm sorry.

I think the original language is sufficient.

Um but that was that was my opinion.

Um and I think that was shared by some of the other commissioners as well.

Um so my my statement back in the day was keep uh consensus to keep the original language is what I had suggested.

Okay.

The original language does not specify that uh the presiding officer um would only chair these two committees and not have a committee uh to chair.

That's a lot of responsibility.

You've been the uh you've been the uh presiding officer.

I've been the presiding officer.

It's a lot of responsibility then to ask.

I just think it it should be clarified, unless the mitigating circumstances which can would compel the presiding officer to do so.

You know, I think that this language here sort of spells it out.

Okay, yeah, yeah.

I I do want to point out it looks like there's a duplication in one B and one C that I don't think I requested that language in both of these.

You see that one B is control the floor at all times and may be addressed as the chair, and it's highlighted that I made the request for that language change, and then in one C appoint the members and chair of all committees of the commission and all vacancies, etc.

And it says here as well that I made that request.

And it's the exact same language.

It's the exact same language.

So that's a duplicate.

It it is, and I just in general the conversation, because I I don't recall where this was supposed to fall.

Early on, I just had concerns about the fact that there were some commissioners who didn't chair any committees but might may have served on three, which means the opportunity for them to chair and learn and become more versed in what we do as a board.

And so I this is what that was supposed to communicate.

But go ahead.

Because it is a responsibility that we should all share.

Because if each of us have a discretion not to chair a committee, and each of us chose not to share chair a committee, then we would have no committee chairs.

So I think that the uh I like this language, and if you did not present it, I um I will take credit for it.

And so um, but I would like to add to this that each each commissioner that is not serving as the presiding officer shall have the responsibility to chair of committee, and it's not that choice.

Okay.

Commissioners, I I just wanted to add a little context to how this document works and what I understood this document to do.

There were a number of comments shared in various ways with the law department.

Mr.

Welsh was leading us at that time on this project.

This document memorializes the things that were said about the various cases.

Where I think we are in terms of the body discussing this at the committee level right now, is to determine what the committee's recommendation for each item is going to be.

Maintain the existing language, speak something that an individual commissioner has said, some modified version through discussions like this one.

And once that discussion is concluded, the committee can make its recommendation and the vote can be taken on the full blue book.

But I I just wanted to be fair to Ms.

McGraw.

That was what I understood the law department's document to be, so that you guys could decide how and if you wanted to use it or walk through.

Okay.

Okay.

Thank you.

My request is just to update this so that it's not in both sections.

Okay.

And my request just would be to add that each commissioner is responsible for chairing a committee unless you are the presiding officer.

Okay.

Um I think that's a fine proposal.

I think the issue is really five committees, though.

I'm sorry.

We only have five committees.

So we always have six.

Yeah, so there's always one person that doesn't chair.

So I had to figure out we want to have six committees, or we just you know, want to just someone just says they'll they don't chair that year and maybe it rotates.

Okay, so we'll may I not admit this.

Uh-huh.

Well, it it's not to say that everybody is supposed to chair a committee, but what it says is that the presiding officer shouldn't chair a committee in lieu of someone else having the opportunity.

I may I I I just wanted to offer, as I understood the dynamics of the numbers, you have a chair, you have a vice chair, and then you have five.

And not everyone may want to chair, you guys have some decisions to make.

Um you know the appointment process that the presiding officer has the privilege of making, but that's the number it's chair, a vice chair and five remaining committees.

By the way, the old there's only one committee that's mandated, whether or not you guys continue to have the same number of committees is a decision you'll make annually.

Okay.

Okay.

Okay, so I'm good with this language here.

Uh Commissioner, yeah, because the presiding officer shouldn't have to take over a committee.

Unless that's mitigating circumstances.

Okay.

And that's committee consensus on one B or what one C.

Is that you?

Um I'm gonna say I was good with the language that we had before.

Well, why don't you read what we had before then?

And it's in the blue book.

All right.

I mean, these these are only the comments that are here as opposed to the original language.

I mean, do you have the blue book?

You say you find what's in the blue book.

So my original comments from when we first discussed this, and I thought this was already settled was consensus to keep original language.

Well, what is the original language?

I don't have the blue book in front of me right now, so I'd have to.

Okay, well, Shannon has it.

And what section are we one what?

One C or where are we right now?

The language is in both one B and one C, but I think we're gonna keep it in one C.

Okay.

The language for one B is control the floor at all times, and may be addressed as the chair.

One C says appoint the members and chair of all committees of the Commission and all vacancies.

All appointments shall be in writing.

Any appointment may be rejected by majority vote of the total membership of the commission.

Okay.

So that's the question.

Okay, that's fine.

I'm fine with that.

Okay.

Yeah.

Committee is fine with both languages as it currently is.

No.

Combined microphone.

Can you turn your microphone on, Commissioner?

Can you turn your microphone off?

Oh.

Yeah, just adding the um commissioner requested the language to be added.

That the presiding officer chair the regular board meeting, that they chair the regular board meeting, committee of the whole, and therefore should not chair any committee unless there are mitigating circumstances.

That's just to be added to the original.

Okay.

Yeah.

For one C.

Put it in C?

Yeah.

Yeah, for one.

Okay.

And that is committee consensus on on that request.

Okay.

And so yeah.

So that is all we're going to have time for today.

And so we will proceed on.

Tuesday the 26th at 1 p.m.

Tuesday the 26th.

Okay.

Tuesday to 26 at 1 o'clock.

Yes, ma'am.

Thank you.

Uh committee members, is there a motion?

Motion to adjourn.

Second.

All in favor?

Aye.

Okay.

We adjourn.