There's no edits.

I'll take a motion.

Motion to approve item 2026-0890.

Second.

All right, motion is second.

All in favor of Jan CI.

Aye.

Chair both sides.

Motion carries.

All right.

So we have two presentation or discussion items on the agenda today.

The auditing of the tree bank, we're gonna wait two weeks for that while planning department pulls together all of the details.

Um commissioners, what we'll be looking for there is just sort of how many um tree bank uh like donations through the recompense fund, where the money's gone so far, some of it's IOU, some of it's actually cash, and so just kind of a quick overview of what we have, what we've spent, and how much is left.

Um the open gov demo.

Um TJ, did you say that you wanted to wait on that one?

OpenGov demo?

Okay, all right.

So we'll so next committee yeah, we'll come back and we'll do both of those at the next fab.

Um let's also let's jump into the uh probably the main agenda item here, which is actually um 0860.

This is to amend the fiscal year 2026 annual budget and appropriate capital funding for various items.

So TJ, is this are you gonna present on this with Zach?

And I is this the CIP list that we were planning to review?

Yes, it is.

And this is uh as you're aware, we're working towards a multi-year um CIP program uh that we'll be presenting hopefully in the next couple of months.

But what we wanted to do is move forward with a 2026 allocation with a couple of key initiatives that uh are time sensitive.

One of them is of course the jail.

Um we want to keep funding going there.

Um we have actually identified um uh thanks to the the Board of Commissioner and CEO's um uh authorization to move forward on the assessment, uh the facility condition assessment of the jail.

Uh we've come up with some um some specific new items that uh we want to be able to address with uh some of these funds.

So um I guess we're at a position now where we can give an overview of what we're talking about, some of the major initiatives that we're proposing be funded uh in 2026, and our intent with everything we're bringing forward um and the reason for bringing it forward now is we feel that it is time sensitive and we want to move forward with the spend.

Okay, understood.

All right, um and T I know we have a couple spreadsheets here in the packet.

Um anything you're presenting on on the screen or just um through the spreadsheet here.

Yeah, I think we can just go through the agenda item really.

Okay.

Okay, so um there are a list of several projects and they're coming from various funding sources.

So uh two of them are really uh re reallocating some of some previously approved uh capital funding.

Uh the first is three million dollars for the Maloof annexed construction, and that's actually coming from the cops restricted fund, which was the um proceeds from the sale of Clark Harrison building.

Okay.

Okay.

What is the uh status of that?

Is it is it Clark is C O P S stand for Clark Harrison?

No, what does that stand for?

No, that's that's the uh certificates of participation believe.

So that's just the y'all you all just come up with that terminology or I'm not sure what that means.

Uh uh Diane could probably speak to it better than I could.

It's essentially a loan uh from the state.

And what happened when we first purchased uh the Clark Harrison building that was purchased with topps funds.

Once they were um once we sold the building, um we were reimbursed from back back to my clothes.

Uh topps or a lease is a s is uh like a bond except it's for a lease purchase, it's a lease purchase financing instead of uh regular bond purchases.

Okay, so we can just be sold.

We sort of paid back that, but it's still the fund still has the uh proceeds of the sale that were remaining.

Okay, and is it is the three is three million left in that fund or what's three million?

There's three million left in that fund.

Yes, and um the balance of the sale actually you're looking at um we spent on rehabbing Sam Street.

Gotcha.

Uh as you recall, this was an old DCF um facility.

Okay.

And so is the three million that's just for what's already been planned for Maloof, everything we've seen so far in terms of the furniture, the disco light.

Right.

So that that's that's going to be for the the phase two.

Uh okay, this is additional.

Yes.

Okay.

Yes, this is this.

Is the disco light is phase two?

Well, the disco light, well, yes, we were with this.

The event venue upgrade clear, this was been finding tongue and spinning uh disco light.

And so we're gonna have to issue another RFP.

But on the Amazon.

Okay, all right, keep going, TJ.

Okay, and then the second uh funding source that we're doing a reallocation from is actually the capital funding that was approved last year for the Memorial Drive acquisition.

Uh because we use the um uh URA URA thank you, Zach for the uh the financing of that purchase.

Um there was five million that was approved last year for that.

Um some of that money is gonna stay uh reserved, I think, for any improvements that might be needed of that building.

But we are taking about 2.6 million dollars from that five million, and we're using that for a variety of projects.

Um first being the HVAC uh retrofit and replacement for for this facility.

That's 1.5 million dollars.

Uh there's also 100,000 for water booster pump system replacement uh the judicial tower.

Um hundred and fifty thousand dollars for uh solar panels and batteries.

I guess it's just the batteries for the solar panels.

Uh 60,000 is for paving a pothole repair at the fleet maintenance facility.

Uh 50,000 is for fencing screen replacement and the Bobby Burgess building.

There's $36,000 for asphaltic repair at fire station number 18.

Uh $250,000 for un uninterruptible power supply systems and battery placements at 911 antenna sites.

Uh $200,000 for pole lights at um well upgrading the pole lights to LED at county parking lots.

$50,000 to replace fire alarm panel for the Mountain View personal care home.

And then $200,000 for renovation of Department of Finance offices.

So that's uh I believe the Treasury and the capital and grant sections would uh have some renovation or uh retrofitting of their spaces.

Okay.

Commissioners, any questions on those on that section?

Could you um talk a little bit this Mountain View personal care home?

I apologize if you said something and I did not hear you because I was going to do that.

Yeah, so Mountain View uh personal care home uh many don't realize this is something it's a uh personal care home that the county owns.

Um and it's located uh near uh sanitation but yeah it's been in our portfolio well well before I arrived, so 25 years uh believe yeah okay and someone else runs it.

Someone else runs it.

We just own it, okay.

All right, all right.

So the um we're just replacing then the fire alarm for a um building that we own, but the program's run by someone else.

Is that right?

That's correct.

Okay, great.

Thank you very much.

It's right by the entrance to the sanitation transfer.

Yeah, that's right.

Okay.

I was wondering what that was.

I I yield back no more questions.

All right, uh Commissioners any other on the section.

Okay, all right, keep going to your jam.

All right.

Um that brings us to the general fund portion of it, which is 7.32 million dollars.

Uh the largest portion of that is the county jail repairs at five million dollars.

And then there are two projects for IT.

One is the uh Opal permitting and licensing, so that's the new permitting and licensing uh software.

Um there was a portion of of the funding approved last year, and this is additional to that to get us through this year.

That's two million dollars, and then three hundred and twenty thousand dollars for city works expansion.

Okay, and the city works expansion is for what department.

Was it roads and drainage?

I I think we'll have to find out, but we'll we'll get back with the ones.

Right.

Okay.

And then all right, so then two million for Oracle permitting and licensing, and that's for the planning department.

Correct.

Okay.

All right, and then the county jail repairs.

Um and so is the five million.

I see we have our friends from the sheriff's office here.

Um was this this five million was on that list we saw last year that had a lot of other things on it?

Yes.

The next step.

So yes, so yes, we were continuing.

The goal is is I like to use the term is really literally keeping the the pump primed as it relates to expenditures at the jail.

There are numerous, um, but we're we have been able by um providing five million dollars in 2025 and able to carry that forward.

We've been able to, you know, start working on what I like to call the leaks, the lights and the locks.

Those are the quit some of the critical things.

Okay.

But we have also um as a result, as I was mentioning, of the work that was done by CPS, um, which was the firm who is doing a facility condition assessment.

Right.

We have identified a number of other vulnerabilities that we would like to address.

So besides the the lights and leaks um that we have been addressing, we'll be working with the sheriff's um office to identify some newly reprioritized items.

Okay.

Um so our our goal with this would be to have the allocation for facility repairs.

Okay.

Um some will go for go towards vulnerabilities that have been identified as well as addressing some of the things that we've discussed in the past.

Okay, gotcha.

Commissioners.

Yes, Commissioner Johnson.

I did have a question about the Oracle permitting and licensing.

Is that operational?

When will that be operational?

Um I believe we're it's like an 18-month um uh implementation timeline.

Two years.

18 months.

Okay.

And when did the clock start?

Um I believe now.

Um the board you approved uh it uh about a month or so ago.

Yes, the kickoff meeting is is going to be in about less than a month, two to three weeks.

Okay.

So we're about to kick off the project.

We're all excited about this.

Yes.

We are too.

And and to that point, um, Commissioner, what we will not do is wait till everything is done and then have a massive unveiling.

So as we're able to address issues systematically that will improve the service delivery, we will bring them online as as we can.

Yes, please.

And and I think um actually in I guess PECS, having routine updates, I think that will give us an opportunity to share how we're making improvements so that the public will see that we're working towards the end goal that would be completed in 18 months.

Okay, thank you.

I yield commissioner.

Um thank you, Commissioner Johnson.

That was pretty much what I was going to ask as well.

I know um right, she is correct.

All of us obviously get the complaints from our constituents around licensing and permitting.

But you did say something.

Um you said a couple years ago there was phase one, is that right?

Of this overall implementation.

Did I I might have misunderstood you?

Yeah, I think so.

I mean, this is city works.

Right, right.

Oh, you have to maybe maybe CityWorks, which is a um a work order um platform that we use throughout the the organization, and we're bringing on other departments and enhancing its features.

That was the other, I believe two million dollars.

But as it relates to this product, this really goes back to 2014-15 um when we first implemented and and it had its weaknesses.

Um that's why we're here today with you know introducing this.

Yeah.

And do you feel good, Mr.

Williams, that um with this two million dollar investment of the Opal software?

It's gonna be a game changer.

Okay, it will be a game changer.

It's gonna be a game changer.

Um, definitely lessons learned from last time.

Right.

Um, we will ensure that IT and the key user departments are at the table the whole time.

Um we had quite frankly, when we implemented the last system, a number of transitions.

Um, and we built a system that didn't work great necessarily for anyone.

Um it worked okay for some, and then there were key features.

Um the biggest weaknesses we found is when you apply for your permits, uh, there's no wait for the system to notify you if you have something sitting waiting.

Um, and that has caused lots of headache.

Um so by modernizing that system by having the right folks at the table.

I'm I'm absolutely convinced that we're in a much better place once it's fully implemented.

All right, fantastic.

That is wonderful to hear.

Would you be offering, I know we're kind of getting outside of the fab discussion, but just briefly.

Um, once we make this investment and we go through the implementation, we'll hopefully be offering some opportunities for vendors to attend training, learn about the benefits.

Why it's gonna be so much faster.

They can stop criticizing us.

Okay.

But yeah, hopefully.

That'd be nice.

Right, right.

And there are standing committees, as you're aware, with developers and such that the planning department meets with.

So we'll make sure that all of those stakeholder groups are well in the loop.

But I'm also just really convinced that maybe quarterly or some series of presentation at PECS committee will just help keep it in the bloodstream that people see where we're going.

I really think that messaging is important since I, you know, since 2022, and I started my service to the cab on January 2023, as everybody else up here continue to get um complaints.

Right.

And so if we could roll this thing out publicly and I guess give a rationale why this will solve some of those issues that people have been grappling with for so long, and then offer training.

Hopefully, we can get to that point.

So instead of being one of the worst in the metro areas, people say we are the best.

We're number one.

Right.

There may be opportunities.

I'm I'm thinking out loud, but maybe we do a demonstration of what is to come.

Sure.

That's an excellent idea.

All right, thank you so much.

Yield back.

All right, great.

Thank you.

Um, and then just a um TG follow-up on the the county jail repairs, five million.

So um, can you um I know our sheriff's team is here, so I don't know if y'all want to add anything to that.

Chief Atkins, if you want to just quickly just share with us what you're gonna get for that that five million, and then I know we got more to discuss.

Welcome.

Um good afternoon, everyone.

Um the main thing we want to state is that the five million is kind of a drop in the bucket.

If we were to look at this, they're phasing this over a couple of years, but we're gonna have some some substantial risk if we don't address about 11.7 million immediately.

The first five million will probably go to making sure that they don't escape again.

We've got to shore up that avenue.

That's five million alone.

Our sprinkler system is not operating as you know, dictated by the assessment.

That's four million alone.

And then there's a couple other things in there that just have to be taken care of.

So the five million basically will say they won't be able to get out, but if we have a fire, it's gonna be a problem.

Okay.

All right, that's fair.

I appreciate you bringing that up.

Um so Zach, can we just um continue here at FAB to talk about the next allocation that is important and you know on the critical list?

Absolutely.

Um, I think that's the I guess the five million that we had budgeted in this year's budget.

Correct.

So any additionals would be a mid-year discussion.

Absolutely, absolutely.

And then we're gonna continue the conversations with with the sheriff's office and and uh key personnel.

And again, the beauty of the assessment that we we're just about to wrap up is we have been able to identify a number of uh issues.

So again, the intent is to always be moving towards addressing the issues.

And at the end of the day, there's significant, I mean that there's challenges.

Um, but my fear prior to doing this estimate was that it was gonna be a lot worse.

Okay.

Okay, so the assessment is being done right now, you'll come back and present on that here.

Yes.

Um, and then we can start gaming out how we can.

And I want us to kind of talk through, you know, which things we can share.

Okay.

Yeah.

Yeah, some things are safety sensitive, um.

All right.

Yes, Conservative.

Uh thank you, Mr.

Chair.

Do we have an idea when that'll be coming back?

Um I believe we'll be concluding.

Uh I think we're in the final throes of the assessment.

So let's just say that that's done in the next 30 days, you know, a sign off by the sheriff and myself where we receive it.

Then, you know, sometimes after July, I guess.

Okay.

Um and and during that intervening time, we will talk about which things we can present.

You know, it's one thing to present on roof issues and plumbing.

Uh, there may be other vulnerabilities that we don't want to understand.

Yeah, yeah.

Okay.

And and this uh basically though, we'll have this back with numbers in time for the budget discussions in 2020.

Well, absolutely.

Absolutely.

Absolutely.

And you may be prior to that, you may see other capital requests coming.

Perfect.

Okay.

Thank you.

Okay, great.

All right.

Um, and then TJ, you want to finish this last little two items.

Right.

So um the last two items are for 911.

Uh one is 1.6 million dollars for the backup primary radio site.

And the other is uh 3.5 million for the ATT phone system upgrade.

Um so that's really something that's been underway, and it's just funding the I believe that's the first two years of that upgrade.

Um then the uh other attachment is for the revisions to the budget.

And that's um mostly just moving.

Well, the general fund, all the funding is just coming from the reserves.

Uh for 911.

They didn't have the revenue within the fund for those projects, so we are transferring additional funding from fire fund and police fund to the 911 fund to be able to cover those projects.

Okay.

And then um did Director Swin, I feel like she may have mentioned the upgrade, these investments for the last ERPS presentation.

So I believe they're underway.

It was just uh kind of an oversight that it wasn't funded.

Gotcha.

Okay, so they've been working on it, we just didn't have it.

Okay, got it.

Okay.

Okay.

All right, let's uh open the floor for a motion on this item.

Yes, so I move to approve item ending in 0860.

Second.

All right, motion and second.

Seeing no further discussion all in favor is a hands- I chair vote sign motion carries.

Thank you.

All right, thanks, TJ.

All right.

Um Zach, let's talk about item 0693, which is the change order number two contract number 1310425, financial advisory services, three-year multi-year contract with two options to renew for use by Department of Finance.

It's contract consists of providing financial advisory services and acting as the county's municipal advisor.

This request seeks to increase the contract scope and extend the contract term through December 31st, 2026.

Um, and then again, it's PFM, financial advisors, and contract term extension only is the uh the actions being requested here today with that um change in scope.

So we talked a little bit about it this morning, Director McNabb, but um let's go back through what's being uh asked for in this uh agenda item, please.

Okay, but we are requesting is that um that we add the subsidiary to the PFM PFM's newly created subsidiary that does their banking RFP advisory work, which we had intended to use all along.

Now they have a subsidiary that we need to add to their contract in order for them to proceed with that.

Now we've extended the term till the end of the year.

Um and I can't guarantee that every project they're working on will be wrapped up by the end of the year, but we're in hopes that all the projects they're currently working on will be wrapped up by the end of the year.

But as if once we have the new FA, whether that be F PFM or someone else, once they have been um hired, they've been adopted, and my understanding is this coming to you next BOC meeting.

Yes.

Purchasing says that's coming to you next BOC meeting.

Oh the award of the award of the new contract.

Okay.

Okay.

To whomever that goes is going to.

All right.

Now, once that award is made, every new project that we're working on will go to the new FA.

But we couldn't just stop working while we went through the RFP process.

We still had to continue.

We had to issue tax anticipation notes.

Um we're working on sizing bond issues and doing amortization schedules relating to the potential housing bond issue.

And then this banking RFP, which we are requesting that they proceed with.

We've got the money in the contract.

It's just a matter of us extending time.

Okay.

All right, and then remind me the banking RP is just it is for the county to look at banking services.

Because right now we use Wells Fargo.

Right.

We're currently with Wells Fargo, been with Wells Fargo for many, many years.

When we were going through the conversion relating to the watershed billing program, we were not in a position to change billing programs and change banks at the same time.

So we had deferred the banking RFP.

Now we're ready to proceed.

And a banking RFP is incredibly complex because every bank prices it differently.

And it's a really complex evaluate setup process to get the RFP worded just right so that you're getting all the information from every one of the banks because they will each price it differently.

And being able to compare the pricing is just um you know, you've got you've got to make a lot of assumptions and you've got to understand the banking industry.

We work with one bank basically for our banking services where PFM works with many different banks, and they do these uh RFPs for lots of their clients.

So just the complexity is something that we believe we need in order to properly request a proposal and properly evaluate a proposal.

Okay.

And so if we um so once we approve this change order, PFM can get to work immediately with procurement on that banking RFP, and what wouldn't be the goal of uh releasing that RFP?

Um I'd we would our goal would be to have the RFP out before the end of the year.

Okay.

I'd like to have it out at the end of the third quarter and give the banks a quarter to work on it.

Um and then maybe request it at the beginning of next year.

And it trying to go through something like that at the end of the year and present it and go through all of it.

Just get a cue done so that we can hopefully have a completed RFP for banking services by Q1 of next year.

My hope would be that we could get it done before then so that our contract can wrap up at the end of December.

Um, but I will tell you it will take us months to request, get the proposals in, evaluate them, and then it will take us probably a year to try if we come up with a different bank.

If it's a different bank, it'll take us about a year to transition from one bank to the other bank.

Okay, gotcha.

Okay.

Commissioners, any questions, comments, thoughts?

Um just a quick comment.

So I asked all my questions this morning.

So thank you for being open and responding, and um, I just look forward to this process continuing, and hopefully we knock it out and start next year, January 1, fresh with whoever is selected by procurement.

Well, and whoever is selected will begin right away.

They will get all every new project that comes up will go to them.

But we're dealing with just hopefully one.

And I mean, is it an advantage?

Well, you say you have PFM and then they award it to another one.

The way that I understood you this morning is that there's no way you can't transfer the project if it started with PFM, so you bring the second vendor on if indeed there is a second vendor.

They may there may not be.

It could be PFM that procurement is recommending.

Yeah, it could be.

Right.

But if what I think I understood this morning is if that say it's another vendor and PFM it's not done by December 31st, then you're still going to have to have another extension until they're complete.

So my comment was I can only imagine at some point it'd be nice for the finance department just to deal with one FA versus two FA during a transition.

That would be our preference is to deal with just one agreed FA.

But it's it's more our preference that we complete the project with whomever we start it.

Of course.

Yeah, you made that abundantly clear this morning.

Yeah.

All right, thank you.

You'll back.

All right, thank you.

Um so I think like I'm good moving forward with this um change order and scope because I do want to get that banking RFP you know completed as soon as possible.

Um the thing that and since you're saying that y'all might have a recommendation on the financial advisor by next meeting, so we can start talking about that within context of that contract and scope of work.

Um, I would like us to just take a step back in terms of what the Board of Commissioners needs out of a financial advisor and make sure that we're um aligning past scopes of work, what might be a new scope of work, and before we consider a new or renewal of an FA that we're making sure we're that we have all of the things that we need.

Okay, we would we uh traveled under the assumption that the last one was adequate.

So if it was not adequate, I mean you can requisition for FA services whenever you wish.

I know.

Okay.

I know.

Yeah, that's but yeah, part of it's on us because if we're not using the contract, then we're not using it.

Um and so that's just more just for our own thought process as a board as a committee.

What is it that we would like to get out of the FA?

And if the last contract does it, then we just need to utilize it, right?

Um course, you know, us Diane, we get a hundred things thrown at us, you know, every single day, and sometimes it's um personally speaking, I do like proactiveness.

So, you know, our financial advisor, as opposed to being more passive and oh yeah, just let us know what you want, they're active um aware of what we're talking about, and they might be more proactive to saying, hey, you know, have you thought about this?

Or oh, here's a couple things you should look into, um, you know, sort of from the board and commissioners' point of view.

So that's probably not necessarily a scope of work thing.

It's more just like we just need to know what we need and what we need to ask for.

Um and uh just to ensure that's in the contracts.

Well, I've um already sent the existing contract to Lee May, so yes, we got I right here.

Yep.

Yep, so we can um I'll we'll share that everyone, and so we can just look at the last existing PFM contract just for context.

Um but then you're gonna have something new for us to look at in the next but it's gonna look a lot like that.

It's gonna look like that.

Okay.

Just to be honest with you.

I mean, it's gonna look a lot like that.

Okay, so the scope of work basically is or it was the same that we were looking for.

Okay, all right.

So good.

So we can use this um existing scope of work with PFM as the example of do we like what we're getting, there are other things that we need to tweak.

And if there's anything you want us to change or add or change uh uh of the scope that relates to what the BOC needs, please just let us know, and we're happy to put that into the new contract, assuming that whoever the new vendor is would accept it, and I would imagine they would.

Okay, perfect.

All right.

Um thank you, Director McNabb.

Any other questions, comments, seeing none?

I'll open the floor for a motion.

Move to approve item ending in 0693 second.

All right, motion second, all in favor, raise hands say aye.

Aye.

Chair of both sides, motion carries.

All right.

Um commissioners, we I had one other agenda item.

Um, but I would like to hold on it because I would like to 1525, that's the my that's my resolution on the customer bill of rights.

I would like to get with Zach to just um make sure some of the numbers that we had in our presentations are aligning, and then you know, Zach, hopefully if we can meet in the next week, we can just um figure out there's anything that needs to be tweaked on it or other ideas the administration or you know, fine, you know, finance as well might have in in this regard.

So um commissioners I'll ask uh that we just hold that in committee.

And that uh would complete our agenda for today.

So if there's nothing else further, I'll take a motion for adjournment.

So moved, second.

All right, all in favor?

Aye.

Aye.

Chairboth's motion carries meeting adjourned.

Thank you all.