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Record of Proceedings

Public Works Infrastructure Committee Special Call Meeting - August 24, 2026

Board of Commissioners & Committees — Monday, August 24, 2026
BodyDekalb County, Georgia
SessionBoard of Commissioners & Committees
DateMonday, August 24, 2026
StatusFILED
Video Record
0:00 / 1:35:38

Original source
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0:04

Hey, good morning everyone.

0:05

I'm Commissioner Robert Patrick, Chair of Public Works Infrastructure Committee.

0:10

Today we are having a special call meeting because our last meeting was so fun.

0:14

We want to come back together one more time.

0:17

Seriously, we had a long agenda.

0:19

I think it was about seven pages, and we only got a few items as well as some presentations taken care of at the time.

0:24

I want to acknowledge my colleague, uh, Commissioner Shakira Johnson.

0:27

I also want to acknowledge Commissioner Terry, who is joining us by Teams today, as I understand.

0:31

Are you there, Commissioner?

0:33

Yes, sir.

0:34

I'm here.

0:35

Perfect.

0:35

Okay.

0:36

Thank you.

0:36

Uh and Commissioner staff has literally just sent out a uh I guess a revised agenda.

0:41

I just want to make sure you've got that most current version.

0:43

And if that's the case, then we're gonna go ahead and get started.

0:47

Okay, we're gonna start off with uh the first agenda item, uh, public works roads and drainage.

0:51

This is agenda item 2026-1046.

0:55

This is for all commission districts, districts, acceptance of the funding for the Georgia Department of Transportation uh fiscal year 2026 local maintenance and improvement grant program, LMIG.

1:07

And uh we have today today with us uh director Peggy Allen.

1:11

Thank you for being here.

1:12

Thank you.

1:13

Uh yes, this item is our comments.

1:18

Thank you.

1:19

This item is our LMIG local maintenance improvement grant.

1:24

This one is actually the supplemental grant.

1:26

Um so we received earlier in the year the regular L Mill L Make grant.

1:31

This one is the supplemental, and in this one, we're gonna be taking care of some safety uh actions.

1:36

We're gonna be doing um sidewalk repair and some striping.

1:42

Perfect.

1:43

I love sidewalk repairs, by the way, just so we're clear.

1:45

So that's great.

1:46

Great to hear that.

1:47

Um Commissioner Johnson, any questions, any concerns?

1:50

I also love sidewalk repair.

1:52

Okay.

1:52

Um, do we have an idea, a list of which sidewalks yet, or is it just as we find them?

1:57

Uh yes, we do actually have a list that we submitted to the state for the grant.

2:02

Okay.

2:02

Uh different areas throughout the county.

2:04

Okay.

2:06

And if we could get a copy of that, because I don't see that attached here, but I'd love to just get a copy of that.

2:11

We can get that to you.

2:12

Thank you.

2:13

As well as the striping list, we can get that to you as well.

2:15

Perfect.

2:16

Commissioner Terry, any questions, any comments?

2:19

Uh Mr.

2:20

Chair, you y'all covered my questions and appreciations for sidewalk repair and road markings.

2:25

So thank you.

2:27

Those are big deals.

2:28

You know, uh, since you reminded me about that, I want to give a shout-out to to your department.

2:32

I was driving down the Shamley Tucker this weekend, and I noticed stripes on the on the sides as well as the dashed lines down the middle.

2:39

So I know there's more to get done, but thank you.

2:41

It looks great.

2:42

Thank you.

2:42

We did that one in coordination with the transportation division, but we're a team.

2:46

Thank you, team.

2:47

Appreciate you much.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management████████████████████████24%
Public Works Maintenance███████████████████19%
Capital Improvement Planning███████████11%
Procurement Policy██████████10%
Technology and Innovation█████████9%
Solid Waste Management████████8%
Engineering And Infrastructure███████7%
Environmental Protection████4%
Procedural███3%
Summary of Proceedings

Public Works Infrastructure Committee Special Call Meeting - August 24, 2026

The Public Works Infrastructure Committee, chaired by Commissioner Robert Patrick, held a special call meeting on August 24, 2026, to continue business from a previous lengthy agenda. Commissioners Shakira Johnson and Commissioner Terry (participating via Teams) were present. The committee reviewed and voted on numerous contract awards, change orders, and renewals across public works, watershed management, and related departments. A key focus was the updated resolution and process for selecting an independent Capital Improvement Program (CIP) monitor for the watershed department.

Consent Calendar

  • LMIG Supplemental Grant (2026-1046): Approved a $5,267,000 supplemental Local Maintenance and Improvement Grant from GDOT for sidewalk repair and striping. (Motion approved unanimously)
  • Stormwater Master Plan Change Order (2026-1041): Approved a $2,299,900 change order to Arcadis U.S. Inc. to continue stormwater master planning and develop a CIP project list. (Unanimous)
  • Roadway De-icing Materials (2026-1168): Approved a $100,000 increase to FM Shelton for additional de-icing materials after two consecutive winter storms depleted supplies. (Unanimous)
  • CNG Fueling Station Maintenance (2026-1010): Approved a $200,000 contract extension and increase to Atlanta Gaslight Company for maintenance of compressed natural gas fueling stations, including a new station on Buford Highway. Commissioner Terry noted the item listed only Districts 3 and Super 7 but covers additional districts; staff agreed to correct. (Unanimous)
  • Landfill Gas Collection System Expansion (2026-1013): Approved $2,397,297 award to Blue Flame Crew LLC for expanding the gas collection system at the Seminole Road Landfill, including new wells and litter fence repairs. Discussion included the relationship to a future renewable energy facility; staff will present a comprehensive landfill management update in 45 days. (Unanimous)
  • Curb Bumping and Street Sweeping Renewal (2026-0939): Approved a $120,000 first renewal option with TECO Services LLC. Staff will provide GIS maps and a list of 41 locations; commissioners can suggest additional streets for a change order in mid-September. Funding source will be corrected to stormwater funds. (Unanimous)
  • Kubota Mowers Purchase (2026-1117): Approved $169,375.50 for six Kubota mowers through cooperative agreement for beautification vegetation management. Commissioner Terry urged fleet to consider electric mowers in the future. (Unanimous)
  • Sidewalks and Roadways On-Call Contract Extension (2026-0767): Approved a $2,165,000 change order to extend on-call construction contracts with AutoCo Development and DAF Concrete through December 2027 for sidewalks, drainage, and multi-use trails. (Unanimous)
  • Dash Cameras for Watershed Management (2026-0774): Approved $1,580,587.45 to add Watershed to an existing contract with Karasoft Technology for dash cameras with analytics (speeding, phone use) across 488 vehicles, plus additional cameras for larger vehicles. (Unanimous)
  • Sewer Upgrades for Commerce Drive Development (2026-1180): Approved an agreement with PPF AML Amelie 750 Commerce Drive LLC for sewer upgrades supporting 71 apartment units and a grocery store. Private contribution $168,500; county contribution $52,500. (Unanimous)
  • On-Call Water and Sewer Services Change Order (2026-0861): Approved an $18,179,733.15 increase to GS Construction for emergency and repair services, supporting consent decree upsizing projects. (Unanimous)
  • SCADA System Change Order (2026-0197, Substitute): Approved a substitute reducing the amount to $3,280,000 and extending term to July 2027 for Tesco Controls Inc. to continue SCADA software management at water and wastewater plants. (Unanimous)

Discussion Items

  • Herbicide Application at Pole Bridge (2026-1114): Discussion focused on the $300,000 contract for herbicide application at the Pole Bridge wastewater treatment plant to manage weeds and improve hay yield. Commissioner Terry questioned the cost-benefit, suggesting the hay harvesting contractor should cover these costs. Director Wells explained that weed control ensures managed fields and attracts free hay harvesting. The item was approved with a commitment to provide a presentation and possible site tour in October.
  • UV Disinfection System at Snapfinger (2026-1153): Approved $394,309.31 to Morgan Contracting Inc. to replace chlorine gas disinfection with UV technology at the Snapfinger advanced wastewater treatment facility. Director Wells noted UV is safer and more modern; the committee supported the upgrade.
  • CIP Monitor Advisory Consulting (2026-1174): Approved $400,800 for SG Contracting Inc. to provide advisory services on the implementation and governance of the new CUA PMIS system, ensuring transparency and stakeholder reporting. (Unanimous)
  • Lead Service Line Identification (2026-1187): Approved $1,263,625 to Integrated Construction Management Inc. for field verification of 10,000 addresses to comply with federal lead and copper rule inventory requirements by October 2027. Discussion clarified the county's responsibility up to the meter; private side replacement is the homeowner's responsibility.
  • Independent CIP Monitor Selection (2026-1234): Chief of Staff Lee May and Marcus May presented an updated resolution and process to establish an independent CIP monitor for the $4 billion water and sewer program. The updated resolution (redline) changes: selection process moved from FAB committee to PWI; procurement via professional services contract (not RFP); conflict of interest rules allow the firm to participate as a sub under NDA. An advisory committee (central staff, CPAG representative, potentially OIIA) will score vendors using a 100-point rubric, with optional interviews for shortlisted candidates. Commissioner Johnson requested a presentation to the full Board of Commissioners before final vote; it was agreed to present at the next Committee of the Whole meeting. The committee voted to recommend approval of the updated resolution.

Items Held in Committee

  • Flat Shoals Parkway Sidewalk Design (2026-1066): Held pending approval from Mr. Campbell's audit team. The $3,210,410.84 design contract for 2.1 miles of new sidewalks awaits review.
  • USGS Five-Year Agreement (2026-1183): Held pending audit review. The $6.7 million agreement for stream monitoring includes a request to reinstate the Entrenchment Creek monitoring station.
  • Asphaltic Concrete Pavement Repair (2026-1165): Held pending return from audit. The $15.85 million multi-year contract covers pavement repairs across several departments.

Key Outcomes

  • The committee recommended approval of 16 agenda items, with 3 held in committee pending further review.
  • Staff will provide a landfill gas management presentation within 45 days.
  • A presentation on the CIP monitor selection process will be given at the next Committee of the Whole meeting for full board input.
  • The committee approved the updated resolution (2026-1234) to proceed with the independent CIP monitor selection via a professional services contract, with an advisory committee and timeline aiming for vendor selection by December 2026.

Meeting Transcript

Hey, good morning everyone. I'm Commissioner Robert Patrick, Chair of Public Works Infrastructure Committee. Today we are having a special call meeting because our last meeting was so fun. We want to come back together one more time. Seriously, we had a long agenda. I think it was about seven pages, and we only got a few items as well as some presentations taken care of at the time. I want to acknowledge my colleague, uh, Commissioner Shakira Johnson. I also want to acknowledge Commissioner Terry, who is joining us by Teams today, as I understand. Are you there, Commissioner? Yes, sir. I'm here. Perfect. Okay. Thank you. Uh and Commissioner staff has literally just sent out a uh I guess a revised agenda. I just want to make sure you've got that most current version. And if that's the case, then we're gonna go ahead and get started. Okay, we're gonna start off with uh the first agenda item, uh, public works roads and drainage. This is agenda item 2026-1046. This is for all commission districts, districts, acceptance of the funding for the Georgia Department of Transportation uh fiscal year 2026 local maintenance and improvement grant program, LMIG. And uh we have today today with us uh director Peggy Allen. Thank you for being here. Thank you. Uh yes, this item is our comments. Thank you. This item is our LMIG local maintenance improvement grant. This one is actually the supplemental grant. Um so we received earlier in the year the regular L Mill L Make grant. This one is the supplemental, and in this one, we're gonna be taking care of some safety uh actions. We're gonna be doing um sidewalk repair and some striping. Perfect. I love sidewalk repairs, by the way, just so we're clear. So that's great. Great to hear that. Um Commissioner Johnson, any questions, any concerns? I also love sidewalk repair. Okay. Um, do we have an idea, a list of which sidewalks yet, or is it just as we find them? Uh yes, we do actually have a list that we submitted to the state for the grant. Okay. Uh different areas throughout the county. Okay. And if we could get a copy of that, because I don't see that attached here, but I'd love to just get a copy of that. We can get that to you. Thank you. As well as the striping list, we can get that to you as well. Perfect. Commissioner Terry, any questions, any comments? Uh Mr. Chair, you y'all covered my questions and appreciations for sidewalk repair and road markings.

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