Durham City Council FY2023-24 Budget Retreat Day 2 - March 8, 2023
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Durham City Council FY2023-24 Budget Retreat Day 2 - March 8, 2023
The Durham City Council met on March 8, 2023, for the second day of its budget retreat at the Department of Water Management facility to receive presentations and develop budget guidelines for the fiscal year 2023-24 budget. No agenda or minutes were provided with the transcript; this summary reflects presentations and discussion captured in the raw transcript.
Resident Survey Presentation
- Jason Morano of ETC Institute presented the 13th annual Durham resident survey, with 673 respondents and a margin of error of plus or minus 3.8 percentage points at the 95% confidence level.
- Over 80% of residents rated Durham as an excellent or good place to live, and 76% were satisfied with overall quality of life.
- Durham rated 9 percentage points above the national average for overall quality of city services and 22 percentage points above the national average for customer service provided by city employees.
- Top community priorities identified included overall quality of police services, public schools, maintenance of city streets, and affordable housing.
- Council members requested trend-line data over multiple years, asked about language accessibility and demographic limitations, and suggested that communication could help address some concerns.
Strategic Plan Refresh
- Sherry McCaff and a colleague presented an update on the strategic plan refresh, which included surveys of 543 employees and 876 residents, plus targeted engagement with communities, including visits to the Holton Center, Weaver Street Center, and other locations.
- Proposed objectives under the five strategic goals were reviewed, including small business support, workforce connections, community trust, recruitment and retention of public safety staff, and infrastructure maintenance.
- Staff indicated that a decision-making matrix would be used to prioritize initiatives and that the full plan would be presented on May 24, with adoption expected in June.
- Several council members praised the process and dashboard, while one council member asked about including stakeholders beyond residents and employees, such as small business owners; staff responded that other departmental surveys and small business surveys are leveraged.
Economic Outlook
- Dr. Michael Walden, professor emeritus at NC State University, provided an economic update covering labor shortages, inflation, and recession risk.
- National unemployment was 3.4%, the lowest in 50 years, but labor force participation remained about 1.5 percentage points below pre-pandemic levels.
- Inflation peaked at 9.1% and had moderated to 6.4%; Walden attributed the surge to $5.5 trillion in federal stimulus and supply-chain disruptions.
- Walden predicted the Federal Reserve would raise rates further, with the federal funds rate potentially reaching 5.5% to 6%, and forecast a modest national recession later in 2023, though the Triangle area was likely to be more resilient.
- He recommended that the city include contingency planning for slower revenue growth.
Budget Guidelines Discussion
- Budget director John War reviewed proposed FY 2023-24 budget development guidelines, including maintaining current property tax rates (general fund 31.55 cents per $100 assessed value), not projecting fund balance below 12%, capping water and sewer increases at 5.5%, and limiting stormwater increases to $2.69 per month for typical residential customers.
- Proposed employee compensation included pay-for-performance averaging 4.8%, step increases averaging 4%, a 5% average step plan for sworn fire employees, 3.5% for part-time employees, and a 5% increase for supplemental retirement 401(k), with medical insurance up to 5.9% and employer retirement contribution budgeted at 12.85%.
- Street resurfacing funding would increase by $5 million to $11 million, with up to an additional $4 million from fund balance considered.
- Councilmember Johnson asked for more flexible language regarding tax increases rather than only program reductions; staff agreed to consider additions, including similar language for the debt service fund.
- Council members asked about transit funding after federal COVID-era grants and about parks maintenance funding; staff said transit fare-free service can continue and no new parks maintenance fund was requested.
Key Outcomes
- No formal votes were taken during the retreat day.
- Staff agreed to incorporate council feedback into revised budget guidelines.
- A special budget work session to prioritize city council budget requests will be scheduled before March 23.
- The budget guidelines will be discussed further at the March 23 work session, with adoption scheduled for April 3.
- The full strategic plan refresh will be presented on May 24, and the city manager will continue preparing the proposed FY 2023-24 budget.
Meeting Transcript
Yeah, like people have no idea. So I did uh have you have you read the book Let Me Retort by Ellie and South? So he's a lawyer. I think he recommended he also worked for Mama. But I just started listening to his book yesterday morning. And he's he's also that commentator with an assembly. We're here at the beautiful department of water management facility in Durham North Carolina for our second day of our city council. We've got full day on yesterday, so we're expecting the same today. So we'll go ahead and get started. Turn it over to Mr. John Lord, the director of budget and management services. Good morning, sir. Good morning, Mayor, Tim and Councilman, Department Heads, City Scott, welcome to our second day. Thank you for coming back. As always, a few housekeeping things here this morning. If you haven't had the chance to have coffee and breakfast, throw behind us. Know what uh we have planned uh for this morning and uh first morning after I didn't say again as John Warner Budget Management Services with City. Um we're gonna begin this morning with these housekeeping remarks and then we'll have some opening remarks we're seeing your page um followed by um the first presentation which will be Jason Garado from ETC Institute will come and give us a presentation on our annual residence survey and take a brief break um and then uh come back in the second portion of the morning we'll have uh Dr. Michael Walton uh professor of Mary's which is uh state university to give us uh uh economic update. It's it's been three years since we've had live presentations for both these individuals, so it's great it will be great to have you back and engage them in certainly I think uh welcome all of the questions regarding the presentations that we've already seen offered some interesting um information. We will take uh uh short on 45 minutes um uh from 12 to 1245 in the afternoon. We'll begin with a strategic plan update uh given by Sherry McCaff from our department. Um and then we'll close the day uh with the session uh as we always do with these project retreats uh around the budget guidelines. These are these soon after use the term guardrails, sometimes just the tenants to help us shape the craft the budget that we come to you with proposed budget may supposing remarks from uh mayor town council offices and that so with that um I'm clearly vamping here because I'm watching to see if our guests will arrive uh arrived yet, but um we will provide that so we managed thank you as our seeing our council uh turned our attention to uh court and we'll call our role Mayor I'm present there Middleton Council Member Calavero, Council Member Freeman, Council Member Close Hyman, present council member Johnson here council member's yes here thank you morning uh Madam Mayor O'Neill, Mr. Mayor Protell, your own council members, city staff and residents. I am one of the pay and girls as we gather this morning. We're hopeful that the guest presentations that we have aligned up with you as well as our staff presentations and updates will continue to be valuable to you. We'll continue to inform the important decisions that you have before you. Umce again look um in the room here. Uh we have build this room with staff who are intently listening at your direction. Uh they are here um with uh just request to provide uh information if you need it, uh response to any questions that you might have for us, and we will continue to uh facilitate conversations, keep us moving uh that will continue to progressively provide us the budget development guidance that we need uh for our fiscal year 2024 uh budget and capital uh operating and capital budgets. Again, I'd like to thank you, John Moore. I see Christina Reirner. Welcome to the back looking for the guests. For being a team, we are a team that's always listening, always reviewing information that we put together, make sure it's accurate, making sure it's representative of what you need always doing additional analysis and analysis taking in your information and analyze it again. But most importantly, as council member Holmes Hyna often mentions, finding ways to bring new ideas in innovation to the table as we put together a budget that reflects the values of this organization of Durham City municipal government, as well as this community that we all love. Three years. So central to this year's budget, you you've already heard that equitable investment is a high priority for us. We have a rural community. Most of our budget goes to personal personnel service because we are public service, that's what we do. We use our we use our knowledge, our hands, our feet, uh tools in order to give a service to our residents. These priorities are evidenced by the inclusion and our preliminary budget uh projections that we give you. Um, inclusion of step and performance increases for all of our employees, all of them. Um, and we approximate that number to be around five percent. But it's very important to say we'll include every single employee that works for CIC government. Uh it includes an additional five million dollars to uh our street maintenance based budget, and we hear about uh the importance of a good good and excellent streets in our community as a high priority from our residents uh from all of our stakeholders all the time, and programming of up to 25 million dollars in equitable and green infrastructure investments that we are implementing programmatically with the half set uh tax increase that the council um the council approve in previous year. So discussing and prioritizing uh all of these business studies. Um I'll move at this point to uh a request of the council, which is that as you continue your discussion and prioritizing the city council new budget request. We would like to uh schedule another uh special session just for that. Just for that.
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