Edmond City Council and Public Works Authority Meeting - October 13, 2025
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Edmond City Council and Public Works Authority Meeting - October 13, 2025
The City of Edmond City Council and Public Works Authority met on October 13, 2025, to address a wide range of items including proclamations, consent agenda items, public hearings, and a major rezoning request for a 645-acre mixed-use development in southeast Edmond. The meeting lasted from approximately 7:00 PM to 9:30 PM.
Consent Calendar
- Appointments and Reappointments: Seven total appointments were approved unanimously (5-0).
- Public Works Authority General Consent Items (5A, B, D): Approved 5-0. Items C and E were pulled for individual consideration.
- City Council General Consent Items (9A-M, except G): Approved 5-0. Item 9G was pulled and later approved 4-0 (Councilmember Murdoch Nichols recused).
Public Comments & Testimony
- Pedestrian Safety Month Proclamation: Presented by Mayor Mark A. Nash, recognizing October 2025 as Pedestrian Safety Month.
- Townsend Courts Development (Item 6B): Austin Snow (Townsend) explained the reason for the deadline extension was due to permitting timing and underwriting delays. Councilmember Frame asked about evidence of financing and design documents.
- Villas at Kickingbird Preliminary Plat (Item 11C): Dan O'Neill (public) questioned the acreage (4.99 vs. 5 acres) and the applicability of tree preservation requirements. The applicant responded that the legal description confirmed 4.981 acres and the PUD included 10% open space. Approved 3-2.
- East Edmond 15A PUD (Item 11D): Multiple public comments were heard:
- Tyler Ashby (13309 E 33rd St) expressed concerns about tree buffers, the number of residential units (up to 4,500), and the need for written protections.
- Wesley Schumacher (1901 N Iowa Rd) spoke in support, citing the quality of the McClendon family's previous investments and the potential for a premier community.
- A resident asked about buffer zone requirements; staff noted residential-to-residential has no mandated buffer.
- Matthew Myers (east Edmond) expressed support for the development's trail system and sales tax potential.
- Mike Schwain (Lake Arcadia HOA) voiced concerns about stormwater runoff and water quality, requesting ongoing involvement.
- J.D. Chamberlain (1716 Anderson Rd) raised issues about water quality, traffic, noise, and the lack of written guarantees, urging the council to consider existing residents.
- Former Mayor Dan O'Neill warned the project could become a "sales tax siphon" due to its location near the Turner Turnpike, and recommended an economic impact study before approval.
- Citizen Comments (Item 13): Sam Kearney urged the council to consider a citywide vote on growth, noting recent voter rejections (apartments at I-35/Memorial, GO bond items) and upcoming sales tax vote.
Discussion Items
- Fuel Man Fleet Cards (Item 5C): Estimated annual cost of $380,000 for 200+ cards. Councilmember Moore asked about internal controls. Keith Stewart (Public Works) explained departmental budgets and a 5% rebate. Approved 5-0.
- Townsend Courts Development Agreement Amendment (Item 6B): Lena Dozier presented an amended and restated agreement to extend the construction commencement deadline by six months (from March 10, 2025). The applicant explained delays due to building permit timing and financing. Approved 5-0.
- Arcadia Lake Water Treatment Plant (Items 7A1 & 2): Chris Neifing (Water Resources) presented a $11,719,417.97 contract extension funded by a state loan. Approved 5-0.
- Parental Leave Policy Amendment (Item 10B): Reduced eligibility from 12 to 6 months. No fiscal analysis was performed. Approved 5-0.
- Pavement Assessment Presentation (Item 10C): Brad Morris (Engineering) presented results from Infrastructure Management Services. The city's average PCI score is 65; 12% of roads are in backlog (PCI ≤40). To achieve a target PCI of 70 would require $16 million/year; to maintain 65 would need $11 million/year; current budget is $4.5 million/year. Discussion included the cost of deferral and the need for increased funding.
- Sponsorship and Naming Rights Evaluation (Item 10D): Brad Rainey (Parks & Rec) proposed a $49,750 agreement with The Superlative Group to evaluate city assets and develop a sponsorship policy. Approved 5-0.
- Internet Crimes Against Children Grant (Items 11A1 & 11A2): Chief Younger presented a grant from OSBI to fund four detectives attending the national ICAC conference and electronic tools. Approved 5-0.
- City Center Complex Change Order (Item 11B1 & 2): Final change order of $293,000, bringing the project under budget. Approved 5-0.
- Villas at Kickingbird Preliminary Plat (Item 11C): Ken Bryan (Planning) presented a 49-lot townhome plat on 5 acres south of Danforth Road. Planning Commission recommended approval 4-0. Approved 3-2.
- East Edmond 15A PUD Rezoning (Item 11D): Todd McKinnis and Hank Beimer (Whitehorse Planning) presented a 645-acre mixed-use village with up to 4,500 residential units, 120 acres of commercial, and 200+ acres of open space. The project aligns with the East Edmond 2050 plan. Extensive discussion covered buffers, stormwater, traffic, schools, and sales tax impacts. Approved 5-0.
- Executive Session (Item 12): Council entered executive session and later returned. They voted 5-0 to instruct the city attorney to file a written exception to the report of commissioners and demand a jury trial in Oklahoma County District Court case CJ-2025-2992.
Key Outcomes
- Proclamation: October 2025 declared Pedestrian Safety Month.
- Consent Items: All approved as noted.
- Fuel Man Fleet Cards: Approved 5-0.
- Townsend Courts Development: Amended agreement approved 5-0.
- Arcadia Lake Water Treatment Plant: Contract extension and budget amendment approved 5-0.
- Parental Leave Policy: Amended to 6-month eligibility, approved 5-0.
- Sponsorship Evaluation: Agreement with The Superlative Group approved 5-0.
- ICAC Grant: Both budget amendment and expense assignment approved 5-0.
- City Center Change Order: Approved 5-0.
- Villas at Kickingbird: Preliminary plat approved 3-2.
- East Edmond 15A PUD: Rezoning ordinance approved 5-0.
- Executive Session Action: Motion to file exception and demand jury trial approved 5-0.
Meeting Transcript
All right, I'd we'd like to welcome everyone here this evening. Item two presentations, we have one this evening. It's a presentation of proclamation recognizing October 2025 as pedestrian safety month in at in the city of Edmond. Whereas the City of Edmund is committed to the safety and well-being of all residents and visitors, and whereas pedestrians play a vital role in the life of our city by contributing to its vibrancy, economic vitality, environmental sustainability, and sense of community and pedestrian safety is a shared responsibility that requires the cooperation of all members of the community, including pedestrians, bicyclists, and motorists. And whereas raising awareness about pedestrian safety and promoting safe practices for all road users can significantly reduce the number of accidents, injuries, and fatalities on our streets, trails, and community, and whereas the City of Edmund has made significant investment in sidewalks, multi-use trails, and pedestrian-friendly infrastructure to ensure that residents and visitors can navigate our city safely and confidently, knowing that safety is a top priority, and whereas designating October 9th through November 17th as pedestrian safety month provides an opportunity to educate the public about the importance of pedestrian safety through outreach, community events, and educational campaigns. Now, therefore, I, Mark A. Nash, Mayor, do hereby proclaim October 2025 as pedestrian safety month in the City of Edmond. I tried to get her to talk, but she said she's a bicyclist. So moving on to item three, appointments and reappointments. This evening we have seven total. I would entertain a motion. Move approval. Second. I have a motion and a second. Cast your vote. Motion passes five zero. Item four. Recess of the City of Edmund City Council meeting and call to order the Edmund Public Works Authority meeting. I would entertain a motion. So moved. Take it. I have a motion and a second. Cast your vote. Motion passes 5-0. We're now in public works. Item five, public works authority, general consent items. I have been asked to pull item C as well as item E for individual consideration. So I would entertain a motion on items 5A, B, and D. So I'll move, Mayor. I have a motion. Second. And a second. Cast your vote. Motion passes 5-0. We are now on item six. Public works authority discussion consideration items. Item A is the ones that we pulled. We'll start with item C. Consideration of approval to use fuel man fleet cards for purchasing fuel for city emergency vehicles and sea linked buses from state contract SW0101-A, estimated annual cost of 380,000 dollars. Just one. Since we are approving this, it's I mean it's not huge in terms of budgetary items, but 380,000 is a decent expenditure with over 200 fuel man cards. Like somebody, I think it'd be good for us to address the internal control associated with that. I'm not sure who would uh who wants to respond to that. Keith, I think you're elected. I mean, does it I'm sure fuel man, like a lot of these, has whether it's expensify or some software that identifies fleet vehicle number what what's what all is involved in that. Well, um Keith Stewart, director of public works, uh Bobby Masterson, who is the father of this item was not able to be here tonight, so I will attempt uh to answer your questions. Um we have three departments primarily that utilize the fuel man cards that those 200 cards are distributed to, and their individual budgets are uh budgeted for fuel the 828208 accounts is where our fuel budgets come for each department. So when these cards are used, those budget accounts will receive a statement, and and there's a 5% rebate that comes with that for use of the card. It's a nationwide um established rate, and so the individual departments are then charged for that fuel. It's similar to how we charge the departments when they're fueled out at cross timbers through our through our fuel system.
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