Edmond City Council Strategic Planning Workshop - December 3, 2025
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Edmond City Council Strategic Planning Workshop
The city council continued a two-day strategic planning workshop on December 3, 2025, building on the previous day's work to refine six strategic vision statements, identify goals, and develop measurable metrics and deliverables to guide the city's priorities and resource allocation. Staff presented department-level insights and proposed metrics for key areas including infrastructure, economic development, public safety, and community resources.
Discussion Items
- Infrastructure – Roads & Streets: Council discussed the need for a comprehensive five-year (or longer) road plan, driven by pavement condition index (PCI) and other data. The goal is to produce a public-facing, living document that prioritizes projects and tracks progress, with initial deliverables including a plan and quarterly reporting. Staff noted the current citywide PCI is 65, with a target of 70.
- Water Treatment Plant: Staff proposed metrics: completion of a rate study to fund the project, and tracking milestones (permitting, bid award, construction progress) with quarterly updates.
- Utility Capacity: To measure readiness for growth, staff suggested reporting demand as a percentage of capacity for water, wastewater, and electric, rolled into an index. The city is past 90% capacity in some areas.
- Strategic Economic Growth: The new EEDA director advocated for a two-to-five-year comprehensive economic development strategy, with measurable KPIs including occupancy rates (currently 79-82% vs. target 85-88%), job creation, and sales tax revenue. Council emphasized the need for a dedicated funding stream for incentives and a policy framework (e.g., TIF guidelines).
- Festival Marketplace Master Plan: Council requested both a short-term maintenance plan and a longer-term utilization plan (including potential commercial or recreational uses), with citizen and farmer input.
- Finishing Downtown: Council discussed revisiting the 2014 Downtown Master Plan, linking the university district (Bronco Block) and Stevenson Park, and leveraging partnerships with UCO and property owners.
- Development Process Improvement: Council sought process flows, measured cycle times, and a workshop to improve predictability and collaboration, with a deliverable of defined and published workflows by year-end.
- Messaging to Residents: Staff emphasized the need for timely, targeted communication about projects (road closures, development) to reduce public surprise. A citizen survey (last done in 2021) was recommended for 2026.
- Community Resources (formerly CARC): Staff proposed a broader “community resources” goal, including coordination with nonprofits, housing programs, and transit. A short- and long-term strategy for meeting community assistance needs will be developed.
- Public Safety: Police, fire, and emergency communications presented current metrics: 911 call answer time 17 seconds, dispatch time 27.75 seconds; fire cardiac arrest survival rate 20% (double national average). They advocated for continued investment in training, technology (e.g., station alerting), and a community survey.
- Operational Efficiency: Council directed each department to establish baseline service-level metrics and year-over-year improvement targets, using examples like water leak resolution times (now tracked weekly).
- Historic Preservation & East Edmond Growth: Council called for revisiting the East Edmond 2050 plan to manage growth sustainably, addressing infrastructure costs and emergency response times. A workshop will be scheduled.
- Attainable Housing: The housing assessment identified a need for 9,000 units. Progress will be measured by units permitted by type (multifamily, townhome, single-family) annually.
- Impact Fees: Staff recommended updating and completing the impact fee study (paused 2024) and bringing a policy decision to council. The study showed a $25M annual fiscal gap.
- Citywide Capital Plan: Council requested a holistic capital maintenance plan covering all city assets, not just those with dedicated funding (e.g., trails). The plan is to be developed by finance committee.
- Youth Sports Facility: Council stressed the need for progress on an indoor sports complex (e.g., at I-35 and Covell) to boost tourism and hotel stays. Staff will re-engage with developers.
- On Common Ground: The Huntwick detention improvements and culvert design are underway; completion milestones will be tracked.
Key Outcomes
- Council directed staff to produce a draft strategic plan document that consolidates the six vision statements, specific goals, and a concise set of 4–7 top-level metrics and deliverables (e.g., road plan completion, occupancy rate, budget adherence, revenue).
- The city manager will lead staff to develop a proposed dashboard and reporting cadence (quarterly) for council review.
- Staff and the city attorney will schedule workshops on development process improvement, economic development policy (including incentives), East Edmond growth, and other items as specified.
- The meeting was adjourned with a motion and second; no formal votes were taken on substantive items.
Meeting Transcript
This is 9 30, and I would entertain a motion to reconvene the meeting. So move, Mayor. Second. I have a motion and a second. Cast your vote. And we're back. We'd like to start this morning. Just a very quick recap of where we were at yesterday when we left. And it's kind of the tail end of item five on the agenda. And just get any additional thoughts we have from council. Any questions, thoughts, additions, concerns. Where we left it was we pretty well had our six strategic vision statements identified, and we had a in a host of goals set up up there. And I I know that we all went home thinking about it, trying to figure out okay, what's next, what do we measure. That's where we were at yesterday was looking for that insight from staff on what do you all believe we we ought to be measuring to say that we're truly strategically moving in the right direction. So is anyone else on council have any thoughts or comments? I've just got a little something, Mayor, if I may. And uh our citizens are the most important people that we work for. And uh that was an aggressive piece of work yesterday, and I appreciate the work you did overnight and this morning. And uh we'll get this figured out, and but I want to tell each of you thank you for what you did and how it came about, and uh I look forward to buttoning that up today. Thanks. Um I also appreciate all of you and looking forward to today, and we'll get some things done. Appreciate you. Anything from this side? Nothing really, other you know, Preston and I were talking a little bit ago, and we we just want you guys to know we fully recognize you guys are the experts. And and I'm kind of interested to see what kind of feedback you guys will have and what kind of adjustments, which I think to what we did yesterday adjustments or added input, whatever we want to call that. So thanks for your efforts. I think one thing I was thinking about last night is when we do this next year. I just maybe want to think about how we structure it again because um I feel like there's an element of like what it what is the like to Barry's point, what is what is the public value and prioritize, right? Like we don't even talk about that in here other than just kind of what we think through these list of this list here, but I think it'd be good to have some kind of citizen survey results or whatever it is at the time to kind of baseline everybody as to what people think is important. I think we kind of have a feel for that, but I think that'd be good to add, and then staff recommendations would be another thing that we might think about doing next year, just because you all have things that are on your list, and we sort of see them in the budget workshops, but to some extent we're coming in cold with our own ideas here, so that maybe a little more collaborative next year would be a good thing. Um that's it for me. All right. Um I think I can add to what everybody said here, and this is new, it's a new process. Um we've got a lot of opportunity in front of us, and pressed into your comment about public input. Really, the public input we have is either what you all have heard as individuals, or from what the citizens have told the five of us. And as you all know, we hear the good and the bad all the time. And that's what drives a lot of our decision making is understanding where the where the public is and what their vision of admin is as well as ours. And that's why it is so critical that as we take these vision statements, these six statements, and we look at goals that we've dropped underneath them. Some of them are measurable, as Preston said yesterday, and some of them are just deliverables. And there is a big difference on that. But the bigger thing is what are we going to measure to show that we're moving the right direction? And that was where we left it yesterday. And I'd like to hear a little bit of input from you all, and AJ, maybe you can kind of guide this piece of it for us, just as a first shot, just what you all believe as a staff are the most important goals up there. Just let's not get into detail with them at this point. So do you want to kind of wrap that up as we're as we're working on item six here? Sure. I think we all know that I can't tell. You can hear me okay with this. I think we all know that coming out of yesterday that far and away the most important item was food trucks. More of that's about more of more often, more location.
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