The city council meeting all in favor?

Aye.

Anyone opposed?

And the council meeting is in recess at 1.35 p.m.

Would you like to convene the downtown development council?

Thank you.

Good afternoon.

This is a meeting of the downtown development corporation.

For Wednesday, September 3rd, 2025.

It is 1.35 p.m.

Board Chair Johnson is present and presiding along with board directors.

Chavez Acevedo Madonna de Rocha, Gorilla Trejo, Nino, Limon, and Canales.

That brings us to the first item on the agenda, and this is the approval of the December 17th, 2024, meeting minutes.

All right, I'd entertain a motion to approve the minutes.

So move.

Second.

Ms.

Ryan called for the vote.

Yes, sir.

There was a motion made by Board Director Nino, seconded by Board Director Chavez.

To approve the minutes on that motion, call for the vote.

And the voting session.

And that motion passes unanimously.

Board Director Fierro not present.

That brings us to item number two.

I'm sorry, Council.

I need a motion to reconsider.

I didn't get your vote.

Yeah.

Chair.

Second.

There's a motion and a second to reconsider item one.

All in favor?

Aye.

Aye.

Anyone opposed?

We're back on item one on the minutes.

Is there a motion to approve?

Motion to approve.

Second.

There's a motion and a second to approve the minutes.

On that motion.

Call for the vote.

Representative Boya Careco.

Hi.

Thank you.

And the voting session.

And that motion passes unanimously.

All right, let's take item number two.

Item two is discussion and action on a resolution to accept the five-year capital improvement plan for the ballpark and approve fiscal year 2026 appropriation and an estimated amount of one million dollars to be funded from ballpark debt service fund surplus revenues.

Move to approve.

Second.

There's a motion and second call for the vote.

Yes, sir.

The motion was made by Director Nino.

No, Acevedo.

Thank you.

Second by Board Director.

Pierre.

And this is to approve item number two on the resolution.

On that motion, call for the vote.

Mayor, I had requested to speak.

Oh, sorry, Representative Canales.

Um, if possible, I would like to see the presentation from the we only get it once a year.

I think it's worthwhile.

Let's do it.

Good afternoon.

Good afternoon, Mary Council Gilbert Guerrero, Capital Improvement Department.

So this is the Southwell University Park for your capital improvement uh plan.

Uh so give a little bit of a background, the timeline.

Uh Southwood University Park, it's all owned by the city.

Uh lease agreement with Mount Star uh sports group, M SSG, LLC, on October of 2012.

Um the 30-year list set to expire in 2043.

Um every year, a five-year capital plan is developed and presented to City Council.

Um as of right now, 50 projects have been completed at the ballpark.

These are all capital projects.

Uh previously approved CIP uh plan was back in February 13th of 2024, uh last year.

And this included major projects that had to be completed and reimbursed over time, um, such as the water treatment, um, dugout flooring, security fencing, uh, bar sewer replacement, elevator motor replacement.

Uh funding was allocated uh only with the ballpark revenues.

Okay, and the responsibilities, the city of Opassa.

We're responsible for the prop and timely installation and repair replacement of capital uh uh items.

Um at all design, architectural engineering and construction work that is uh customary capitalized under GAAP, and is recently necessary to repair, restore, refurbish, replace, or improve in a matter that extends the original useful life of uh capital items.

And is recently necessary to repair, restore, refurbish, replace, or improve in a matter that extends the original useful life of capital items.

This is in any facility structure, city property, or components of the ballpark.

And Mountain Start Sports Group, their responsibilities are all the aspects of operating expenses for the cost of the ballpark, including all direct and indirect expenses associated associated with the teams and events.

Routine maintenance, including interior and exterior repairs, excluding all the capital improvements, that's what we're responsible for.

Also, uh Mountain Start is managing concessionaires, merchandisers, vendors, and obtaining unnecessary permits to sell food, beverages, and alcohol.

And just some of the projects that we completed back in 2017, 2020, 2017, for example, fuel wall padding, some security ballards, Sunday gate ADA ramps, uh 2018 dugout netting, and some of the sightings that are required by Major League Baseball that we have to go ahead and address.

Not going through all of them, but you know, 2020, we did some interior upgrades, some uh rubber floor flooring in the dugouts, um, the clock repair, turf replacement, um 2020 concession air portable covers, backstop netting, concourse ceiling.

So we have done some projects uh back in 2017.

And then projects completed uh 2021, 2022.

21, there was two uh major ones, but that was the video hardware and monitor.

Uh that's a huge video screen that you see out there in the outfield.

Um 22, again, uh fuel wall padding, additional padding that was requested and required by Major League Baseball, some turf managing equipment, everything that's needed to maintain uh the field and the ballpark.

Uh 2023, 2024.

Um again, uh we had to do uh some HVAC improvements on security cameras, bird mitigation, um, some side upgrades, uh, again, some more equipment.

They replaced some of the equipment previous years.

Um, so we don't replace everything at one time, so every year as the equipment breaks down or exceeds the useful life, we'll repair it.

Uh 2024, we did a water treatment.

Uh, they're having a lot of issues with the water and all the the calcium buildup in the pipes.

Um, with the data, uh additional wall padding uh every year, major league baseball has a requirements and they require more padding for the safety of the players.

Uh last year uh we did an elevator modernization.

Um the uh elevator needed to for the equipment and maintenance had to be repaired.

That was that was done, and some production equipment as a lot of the IT items that need to be upgraded.

So the proposed 2026 to 2030, the five-year ballpark CIP.

The ballpark is now 12 years old.

So special systems uh and upgrades are required.

These are all the IT items that just are, you know, we just need to bring them up to date.

Um for the fiscal year, this fiscal year 2026.

Um, a proportion request of a billion dollars is being requested.

Uh total CIP value for the next five years of 7.5 million dollars, and and you'll see on the next slide the projects that are being uh recommended uh for the capital improvement.

Um portion of annual CIP budget should be presented and adopted by city council, and that's what we're here today.

Uh the ballpark is a city-owned facility, and for the lease agreement, the city is required to satisfy its obligations without regard as to whether the capital repairs reserve fund is sufficient to cover projects.

As I mentioned, that's part of our responsibilities for the capital uh portion of the of the facility.

Uh the process, Mountain Start uh group, they submit requests for projects to us.

So they're submitting to CID.

We have our project managers, our engineers that go out there, walk the ballpark with um uh Mountain Sports Group.

We evaluate the needs, and once once we evaluate it, we're we're okay with the proposals.

Uh we coordinate with the CFO and available funding sources and final recommendations to City Council is made.

Uh it's a little bit hard to see, but this gives you the five-year plan.

Um this year, some of the items that are being recommended to be replaced are the turf management equipment, um, which is uh a John Deere spray unit, which they use for the fertilizer for uh for the fields.

Um fuel irrigation valves, again, they just the old valves now that need to be replaced.

Uh door access control, a lot of the IT equipment that needs to be modernized and upgraded.

Uh, for example, the the door access controls, video and audio audio equipment, uh replace all the outdated and obviously wireless infrastructure.

That's probably one of the biggest things that need to be upgraded uh this year.

Um this also forklift, part of the items that they need for their day-to-day operations.

Uh HVAC for the control room, and part of the concession equipment that needs to be upgraded and then just new equipment that's needed.

So we give it a breakdown on the lift uh column, and then every year we break it down uh as to what the needs are.

Okay.

And the next page, um, you'll see the amounts that we are being requested for this year.

It's a total of 1.3 or um sorry, 1.1 million dollars for the architectural interior items, uh the structural and the food service and retail.

And then every year we're showing you the amounts that are needed.

We are putting a 15% contingency to cover any additional costs and inflation costs, anything that might um go up in price as we go you know year year to year.

So the total uh the five-year plan as of right now is $7.5 million.

And right now you see some of the equipment here, uh, some of the outdated uh forklift that's needs to be replaced.

The one on the left hand side is the splash pad.

Uh this year they're all gonna replace some of the pumps, some of the valves, everything that's underground.

Next year there is some money allocated for uh the exterior portion over the padding, um, the structures that they have, um everything that they have, and then you can see some of the equipment.

Um looks a little bit uh outdated, all that needs to be upgraded.

Okay.

And with that, that concludes the presentation.

So we'll take any questions.

Represent Canales, you have questions?

Uh yes, thank you, Mayor.

Um, sorry, I'm finding the right slide here.

Well, I'll start off by saying um I think it's important for the public.

I said this last year and I I'm sure the year before as well.

Um whether or not uh someone's in favor of the ballpark or liked the project when it was approved or constructed.

Um it's now an asset that the city has, and it's important for us to maintain the asset so we don't lose the value.

We invested a lot of money in uh in creating this asset, and we now have to maintain it.

Uh and so I I think it's important that people understand.

Um, you know, whether whether you liked the project or not, we have to make the investment to make sure that preserves the value for the public.

Um on top of that, we have a contractual obligation to do some of this work as well.

Um, but that that follows kind of the same the same idea, whether uh someone is in favor of of the the contract or any of its particular terms or not.

Um, you know, we this was not the council that approved uh that contract, but we do have to abide by it and and we do have to honor uh our commitments as as the city, and so um uh I know I said that last year, and a lot of people ask me about this presentation.

It's maybe the number one PowerPoint that I reference every year with constituents because a lot of people ask about the ballpark, they ask about the finances, they ask about the uh the financial performance, they ask about our uh continued investment in the facility, and so um for anybody who's choosing to tune in on a regular city council meeting late afternoon, uh know that that these are obligations that we have and we have to meet them.

Um I did have one particular question.

Oh, and it's uh forklift.

Is a forklift part of uh an operational cost that we typically would be asked to to cover you at Nandis.

Uh good afternoon, uh Mayor and Council.

I I ran up here because I've been working very closely with uh Ms.

Margarita Marin, and so we go by the definition of what is capitalized by accounting terms for GAAP.

And so we actually asked Mountain Star to give us their original tickets, and we verified that they did have that in their inventory, and that's how we are able to approve uh the purchase of the forklift.

Okay.

Um was there a city for city owned forklift there prior?

All um of the capitalized assets do belong to the city.

Okay.

Yeah.

Okay.

So I I mean I imagine we have some very sick significant depreciation on these something like a forklift.

That's why they have to follow the definition of gap and to make sure that we're um capitalizing by that definition, because you're right, they do depreciate.

So that is one of the things that we look at.

Okay.

Um I I can't recall if you said it during the presentation.

Sorry, I'm very focused on this forklift, but is has the forklift the the existing forklift reached ends of useful life.

Uh yes, it has what's our typical process for disposing of this kind of asset?

Uh it's their return back to the city to uh uh property control.

Um the city either can use it if it's still useful life or they they auction the equipment up.

It's just like any anything that we turn over from like anything else that goes through property control.

It does go to property control.

Yes.

Uh the yeah, I guess um yeah, I just uh forklift is not something I expected to see in and I understand it's a capitalized asset.

I just didn't expect to see it in this presentation.

Um so it caught me off guard.

Uh one more thing that I had to ask.

Forgive me as I scroll through the presentation here again.

No, uh I'll I'll find it and I'll I'll come back.

Thank you, Mayor.

Representative Lyman.

Thank you, Mayor.

So as the opposite of the representative, I am I was and totally against the stadium that was built.

My questions, and I have I think maybe Ms.

Mack, maybe you can help me.

Is there anything in the contract that says so Mountain Star keeps raising the price of parking?

And raising the price of tickets.

Does that give us any kind of additional income?

Or do they keep that income and we're stagnant?

I don't have the contract in front of me.

All right.

Maybe you can later on.

I'm I'm curious about that.

That's that's number one.

How often is the suite used by the city?

Like we have soccer and we have baseball.

Do we have a certain number of days that the city is allocated the use of it at no cost?

No, Dumpo?

I believe we have tickets for every game, but please let me verify.

Because we're giving those out across the city to every department.

That's fine.

Uh and and Ms.

Mack, while you're at it, can you um can you share as well possibly with the whole council?

Who's using it?

You know, from the city.

Who gets to use it?

I know that city representatives get one opportunity during each season, but who else is using the park?

The the suite?

Thank you.

Absolutely.

We have sign-up sheets for that.

I'll share.

Representative Fierro.

Thank you, Mayor.

So um when these recommendations or or when Mountain Star says we need a forklift or we need whatever it is.

Do you just blanket, do you get the list and then turn it into the city manager or or whomever to approve it?

Or do you actually go through and do dual diligence of the pro of the items and make sure that they don't have to be uh replaced?

Yes, correct.

We do our due diligence.

That's why they're they're approved that we bring it to city council for approval.

This are the list of items that eventually they're gonna run their useful life that need to be replaced.

So the list that you have is what's gonna be replaced.

If something is cited later on, you'll have to come to us, we'll come to you for approval uh to our delay.

Oh no, don't answer that because that's my third question.

So last year I believe when Yvette came did the presentation, um, there was items that were actually rejected.

And and she showed us a list, and there was there were some things under that what that was not approved.

Right?

They they just felt that they their their shelf life, their their life could have been extended a little longer, and they were.

Do you have any examples of things off the top of your head that you all said, you know what, not this is not good for this year.

We let's get another year out of it and and then we'll consider it next year.

Uh for example, furniture, uh, one of the years that they're request some furniture, some some exterior uh seating that's still looked and was still reasonable in great great shape.

They wanted new equipment, they wanted to look top of the line majorly, but they still have useful life.

They weren't broken, there wasn't anything wrong with them.

We rejected those items, say you know what, those still have maybe another two or three years.

So just items of that nature.

Um of the IT equipment, I mean one that we use IT department, they they assist us in evaluating those items.

Um elevator breaks down, for example.

I mean, it breaks down, it breaks down.

Uh they have to do the maintenance, but once he breaks down, it breaks down.

But there are some items that will we have rejected um before.

Thank you.

Uh during our briefing, um, one of the things that was brought up was um this new five-year plan.

And and that now we know how much we are gonna invest.

And and by the way, is this money coming out of the general fund?

No, it's not.

And for how many years has it not come out of the general fund?

Um Robert, maybe three three years.

So for the last three years, it's been paid for with the the hot tax and and and uh but not with the general fund.

Correct.

Thank you.

Um so no, we're in a time limit, Robert, please.

So the resolution is clear.

The resolution is very clear that the million dollars being requested in FY26 is coming from the restricted ballpark debt service excess revenue fund.

So it's not general funding dollars, it's coming directly from the restricted uh revenue from the ballpark.

Thank you, Robert.

You made me lose my spot, Mayor.

I I get two minutes back.

Um so with this new five-year plan and it's X amount per year.

If if they if the if Mountain Star want to purchase something that's in year three, they don't get reimbursed for that in year one.

That's correct.

We're sticking to what's ever approved on year one.

Okay, good.

And then um then my last question we uh Robert already answered, he threw me off the line.

Thank you, Mayor.

You got it.

Uh Representative Travis.

Thank you, Mayor.

Hi Gilbert.

Hi.

Um I also got briefed on this item.

I just uh want I don't know if Ivet could answer it or maybe you how did you decide to get to that 7.5 million and how did you decide how to break it down between those those five years?

It's it's the items that we feel that and with uh with their help as well that's running their useful life, and they say this we're gonna need it in in two years, we're gonna need it in three years.

Those are the items that need to be replaced.

That's how we got to that number.

It's what is it that the building is gonna need?

What is it that the equipment is gonna be needs to be replaced?

They're having issues with equipment right now.

We can still probably get another year out of it.

We have to put it for year two.

We can probably move it to the year three.

So just items with their communication and working with them as to what's gonna be replaced.

So we're forecasting what's gonna have to be replaced within those five years.

Okay.

And because it's a forecast, is that capped at that amount, or is there still some contingency?

We have contingencies um allocated and and this we do have some contingencies allocated for year two to year five because 15 percent.

Yeah, if if um prices go up, um inflation, well, we don't know what's gonna happen, so we put that contingency uh money in there.

I'm sure if we don't have to use it, then you know we can hope to carry it over if needed.

And um we've all witnessed when other you know um facilities in the city have not been maybe maintained, and so that's why I think it's so important that we stay uh on top of it, especially because it's a place that a lot of families enjoy to visit.

It's uh adds quality of life to our community, and it was a vital piece to uh reviving downtown in many ways.

And so I thank you for being proactive and for um you know putting the time and effort into this presentation and showing us exactly uh what the best use of those funds are.

And also for Robert.

Oh, he went he's over there.

I turned that way.

Um for explaining to us uh that it's not coming from the general fund.

I I appreciate your efforts in in making sure that all of this money is deliberately um used.

But I will want to make sure.

So if IT will bring up that presentation, so when you look to the outer years, so we really tried to limit FY26 because that's about the amount we've been generating the excess revenue from the ballpark.

It's been around a million dollars.

But when you look at what we have planned in FY27 and beyond, those amounts fluctuate 1.7, 1.4, 1.5.

We don't anticipate our excess revenue from the ballpark being that high.

And so that's where we're gonna have to work closely on again evaluating the projects, prioritizing when they need to be done, working to identify another funding source because right now the excess revenue from the ballpark is not going to be enough to fulfill this plan the way it is right now.

But it's a forecast.

But it's a forecast, but things happen throughout the year that we don't anticipate that may not be on this list that we need to be in a position that we're able to take care of and that we're not having to impact the general fund.

Ultimately that's what it's about is identifying what those strategies are and what those voting sources are going to be going forward.

Thank you.

Thank you, Robert Ingilbert.

Representing you.

Thank you, Mayor.

And I guess this question could be for Ms.

Mac.

Um I'm looking at the different expenditures from the turf replacement replacement and turf management.

I know that every so often, I don't know if it's you annually where the ballpark gives away the turf or the grass to different members of the community.

And I've seen that a couple of times.

Um have we ever been in conversation of repurposing some of that grass for any of our parks that might need grass?

I think that would be uh something good to explore in the future to where we could repurpose it, or you could we could use it in different parks that are needing grass that we could repurpose that.

Perhaps that could be something that we can navigate.

Just something that came to mind.

Thank you.

I'll check into it, sir.

Represent Canalis?

Yeah, I just wanted to say we we do, and we have in the past, in fact, uh Paul Harvey Park across the street from my house was one of the beneficiaries of the grass early on, and that grass is still going kind of strong, pretty strong.

For transplanted grass, that turf is doing well.

Yeah, it takes time.

Um I don't know that that's continued.

I know there was a lot of difficulty with the ballpark turf and just getting it in the hands of I uh at times we were giving it away, uh, and and it was difficult to get that turf to the user, and it was difficult for us to transplant it as well.

So I will have to defer that to parse parking.

I'm sure they they can answer that a lot better than I but I was very interested in this early on as well.

So uh yeah, it it it has been happening.

I don't know that it's continued because of some of the difficulty.

But thanks.

Okay.

And Gilbert, just to be clear, we are only approving a million dollars for the FY26.

For this, yes.

Yes, because you know, if I was tuning in, you know, to city council, and I just saw the slide without hearing the audio.

It it looks like you you know, 7.525 is is on the screen next to the million.

Correct.

So it's it it it's lumped together to where it looks like we're approving the five-year capital plan, which we're only doing FY26.

Yes, we're we're giving you that projection for the next five years on the year.

And between FY 2018 and FY 2025, it was eight million, roughly a million a year.

Yes, plus or minus.

Okay, just wanted to be clear because the slides, I mean, you could tell a an accountant like Robert put these together.

So we are representative Lumon.

Go ahead.

I I got you, representative.

I do I just triggered my mind that that when this contract was first initiated.

Um the city would get one dollar off of five dollars.

And when it was ten, and even now when it's thirteen dollars for the parking, we get one dollar.

Is that something that could be reviewed, or is this contract Carla tight and can't be negotiated?

The agreement the agreement can be renegotiated, but I think what you're seeing is staff working through these issues on a yearly basis, which is what's been intended.

Um if the council want to do that, you all would need to direct us to move forward in in that direction.

Okay, we're gonna all right, Ms.

Primecall for the vote.

Thank you.

This is for item two to approve the resolution.

Voting session is open, council, Mr.

Chairman.

Thank you.

And the voting session.

And that motion passes unanimously.

That brings us to the end of the agenda.

Mayor, I'm sorry.

Mayor, yes.

I wish to reconsider that vote.

Okay.

Can you put it back up so I can take the picture?

Ms.

Ryan, can we reconsider second?

There's a motion and a second to reconsider item two.

All in favor?

Aye.

Aye.

Anyone opposed?

All right, call for the vote.

Yep.

And call for the vote.

We're back on item two.

Yes.

We need a motion.

There's motion approved.

Motion to approve.

Motion and second.

Call for the vote.

Yes, sir.

There's a motion and a second to approve item number two.

On that motion, call for the vote.

And the voting session.

And that motion passes seven to one.

Representative Limon voting nay, the remainder of council voting aye.

The motion does carry.

Okay.

Is there a motion to adjourn the downtown development corporation?

There's a motion and a second to adjourn the downtown development corporation meeting.

All in favor?

No, I didn't.

I didn't give the time of the adjournment.

So there's a motion and a second to reconsider item two.

All in favor?

Anyone opposed?

The motion carries.

We're back on item two.

Motion to approve.

Second.

There is a motion and a second to approve.

Item number two.

Call for the vote.

On that motion, call for the vote.

And the voting session.

And that motion passes eight to one.

Representative.

Nay.

The motion does pass.

Second.

There's a motion and a second to adjourn the downtown development corporation meeting.

All in favor?

Aye.

Anyone opposed?

And the downtown development corporation meeting for Wednesday, September third, twenty twenty-five is adjourned at two oh seven p.m.

I make a motion to return for a regularly scheduled schedule programming.