OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Evansville Board of Public Works Meeting - May 7, 2026

City Council — Thursday, May 7, 2026
BodyEvansville, Indiana
SessionCity Council
DateThursday, May 7, 2026
StatusFILED
Video Record
0:00 / 10:01
Transcript — Verbatim
0:00

This meeting of the Board of Public Works to order.

0:03

Could I get a start off with an approval, a motion to approve the BPW minutes from the April 30th meeting?

0:10

Motion to approve.

0:11

Second.

0:12

All in favor?

0:13

Aye.

0:13

Aye.

0:14

Moving on to new business.

0:15

The City of Evansville Human Relations requests approval of a contract with Heartland Interpretation and Translation Services LLC for interpretation and translation services in the total contract amount of two thousand dollars.

0:28

Diane Clements Boyd, you are here.

0:30

Anything further for that?

0:32

Thank you.

0:33

Yes, we are seeking their services to interpret for individuals that come into our office, and also to do some document translation so that our resource materials are accessible to all people.

0:49

Outstanding.

0:50

Any questions from the board?

0:52

No.

0:53

Hear a motion for approval.

0:54

Motion to approve.

0:55

Second.

0:56

All in favor?

0:56

Aye.

0:57

Aye.

0:57

Thank you.

0:58

Thank you.

0:59

Next up, the city of Evansville Mets requests approval of change order number three with Danco Construction Incorporated for the Mets admin renovation and the amount of $1,208.15 cents.

1:10

The total new contract is for $698,634.

1:17

Says we need to rework the existing fire sprinkler where a new wall was added and add a raceway to cover wires in an office.

1:27

Change order number one was $687 for review.

1:31

Change order number two was $8,039.

1:35

And this change order number three is again $1,208.15 cents.

1:41

The total spend to date will be.

1:45

Total spent to date will be $9,934.15 cents and 1.42% over the original $688,700.

1:58

Metz found this price to be reasonable.

2:00

Jonathan CB King, anything further.

2:03

No, this is just what it said.

2:04

We inserted a new wall which had to move a sprinkler head and then uh added raceway to cover up some of the wires so they're not exposed.

2:12

Okay.

2:12

Any questions from the board?

2:14

No.

2:14

No.

2:15

Can I hear a motion for approval?

2:16

Motion to approve.

2:17

Second.

2:18

All in favor?

2:18

Aye.

2:19

Aye.

2:19

Alright.

2:20

Next up, Jonathan, the city of Evansville Mets requests approval of a change order number four with Danco Construction Incorporated for the Mets admin renovation for $14,885.

2:31

This is to rework the existing fire sprinkler system to meet code.

2:35

Cutting and patching ceiling as needed for sprinkler access and repaint the ceilings.

2:41

And in review, change number number one was $687.

2:46

Change order number two was $8,039.

2:49

And change order number three, which we just approved was $1,208.15 cents.

2:54

The total spent to date will now be $24,819.15 cents and a 1.42% over the original $688,700 contract amount.

3:08

And again, Mets found this price to be reasonable.

3:11

Jonathan, anything further?

3:13

This is not the sprinkler head you just approved to be installed that is being moved now.

3:18

So this is uh sprinkler heads down the the uh hallway that we have and in some of the offices once we started the renovation to meet code.

3:26

Uh we have to do these updates that we make the fire code.

3:29

Understood.

3:29

Any questions from the board?

3:30

No.

3:31

No.

3:32

Motion to approve.

3:33

Second.

3:34

All in favor?

3:34

Aye.

3:35

Aye.

3:35

Thank you, Jonathan.

3:36

Thank you.

3:37

Next up, the City of Evansville DMD requests approval of an amendment to an agreement with Advantage Development Corporation for an increased funding amount of ten thousand eight hundred seventy-nine dollars and nineteen cents.

3:50

The initial contract fifty thousand dollars.

3:53

The new contract total is sixty thousand eight hundred and seventy-nine dollars and nineteen cents.

3:59

This is CDBG 2025, Advantix Development Corporation to operate the youth build program, IDIS number 5097, 2025-28 NPS.

4:14

Lisa Foster.

4:16

Good afternoon, Mr.

4:16

President.

4:17

Members of the board.

4:18

We're just increasing their contract.

4:20

They had some funds that have fallen off over the years, and so they can use them.

4:24

So we're putting them on this contract so that they can use them for the youth build program.

4:31

Any questions from the board?

4:32

No.

4:33

Motion to approve.

4:35

Second.

4:35

All in favor?

4:36

Aye.

4:36

Aye.

4:38

Next up, the city of Evansville DMD requests approval of an amendment to a contract with Advantics Development Corporation to extend the original contract to March 31st, 2026.

4:50

That's in the past.

5:01

By SME IDIS number 5144 2025-53, CDBG.

5:07

Total contract amount 2,800 dollars.

5:11

Lisa, why is this in the past at March 31st?

5:14

Because when everything was all done, it was just past the contract date.

5:18

They had to prepay for the services.

5:20

Okay.

5:20

And so we're just going back and making sure everything got captured.

5:24

Okay.

5:24

So that has been completed in this.

5:26

It has been completed, yes.

5:27

Okay, clean that up and make it compliant.

5:29

Thank you.

5:29

Any questions from the board?

5:31

No.

5:31

I just have a random question.

5:32

Is Vision 1505 under Advantex?

5:35

Yes.

5:35

It is.

5:36

Okay.

5:37

Yeah.

5:38

There'll be more coming on that project.

5:40

This was just one of the first steps.

5:42

Okay.

5:42

I just know Aurora uses some of the this uses that complex for some of their clients.

5:49

So I'm not sure what else going on over there.

5:52

Yeah, I just know that there's more coming down the pipeline, my understanding.

5:56

Okay.

5:56

Thank you.

5:56

They don't let me know anything until it's you know.

5:59

Sure.

6:00

Could have decided sometimes.

6:02

Thank you, Lisa.

6:03

You're welcome.

6:04

Outstanding.

6:05

Can I hear a motion for approval?

6:06

Motion to approve.

6:07

Second.

6:08

All in favor?

6:09

Aye.

6:09

Aye.

6:10

Thank you.

6:10

Thank you, Lisa.

6:12

Next up, the City of Evansville City Engineers requests approval of change order 17 for the walnut phase three project, R-41599.

6:23

It's for the final adjustment of actual quantities and is a decrease of 1,524,833.24 cents for a new contract total of 20 million four hundred fifty-one thousand nine hundred nine dollars and three cents.

6:41

Karen Barnhill, I do not see here.

6:44

Do we have anything further relative to this approval?

6:48

Um no, this is the final change order so the project will be completed after this.

6:53

Outstanding.

6:54

And is this a decrease?

6:55

Is this mean it came in under budget?

6:56

Yes.

6:57

Outstanding.

6:58

Any questions from the board?

7:00

No.

7:00

Can I hear motion for approval?

7:02

Motion to approve.

7:03

Second.

7:04

All in favor?

7:05

Aye.

7:05

Aye.

7:06

Next up, the city of Evansville City of Evansville City Engineers requests approval of an agreement with Aegis.

7:15

Did I say that right?

7:16

Yes.

7:17

Thank you.

7:17

Sweet.

7:19

Requests approval of an agreement with Aegis for an on-call engineering for task order number one.

7:26

Assistance with the MOT plan and the N DOT permitting for removal of the rail crossing at Green River and Morgan Avenue.

7:35

And Burkhart Morgan Avenue.

7:39

Kind of a big deal there in the community.

7:41

Any uh thing further on that?

7:42

Um no, I would just say that this is the on-call agreement that was signed with them before I started for 40,000, and this is just authorizing the use of thirty-two thousand of that was already approved prior.

7:59

So you're not adding any other any costs that wasn't approved prior.

8:06

Okay.

8:08

Any questions from the board?

8:10

No.

8:10

No.

8:11

Motion to approve.

8:13

Second.

8:13

All in favor?

8:14

Aye.

8:14

Aye.

8:15

Thank you.

8:17

Next up, item H, the City of Evansville City Engineers requests approval of appendix A right-away permit applications with the following recommendations.

8:25

Right-of-way permit applications 2888 through 2,910, no exceptions as submitted.

8:34

Compliant maintenance of traffic procedures per the Indiana MUTCD should be implemented as required for each site specifics.

8:42

Board of Public Safety approval may be required prior to any lane restrictions or street closure.

8:48

Any open pavement cut repairs shall adhere to the current city engineering utility cut repair detail requirements?

8:56

Anything further from engineering?

9:00

Anything further?

9:01

No, that's all.

9:02

Do I hear a motion for approval?

9:04

Motion to approve.

9:05

Second.

9:05

All in favor?

9:06

Aye.

9:07

Aye.

9:07

Is there any other board business?

9:10

From the board.

9:10

Yeah, I just want to make a correction.

9:12

I approved the minutes from last week and I actually wasn't here.

9:18

Are you just clarifying that or do we do we would you be more comfortable if someone else approved that?

9:23

Yes.

9:23

Or made the motion.

9:24

Please.

9:24

Okay.

9:26

Can I hear Eric a motion for approval of the minutes for last meeting?

9:31

Motion to approve.

9:32

I will second that.

9:33

All in favor?

9:34

Aye.

9:34

Aye.

9:35

Thank you, Jamie.

9:29

Any public business to come before the board?

9:43

Can I get a motion for approval of bills and payrolls?

9:47

Motion to approve.

9:48

Second.

9:48

All in favor?

9:49

Aye.

9:49

Aye.

9:50

Can I get a motion for adjournment?

9:52

Motion to adjourn.

9:53

Second.

9:53

Before we adjourn, I will use this bully pulpit to say go to the otters tonight, opening season.

9:59

This meeting is adjourned.

Discussion Breakdown — Share of Meeting
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Summary of Proceedings

Evansville Board of Public Works Meeting - May 7, 2026

The Board of Public Works met on May 7, 2026, and approved multiple routine items including contracts, change orders, permit applications, and minutes. All votes were unanimous.

Discussion Items

  • Minutes Approval: Approved minutes from the April 30, 2026 meeting. A correction was made later because the original mover was not present; the minutes were re-approved.
  • Human Relations Contract: Approved a $2,000 contract with Heartland Interpretation and Translation Services LLC for interpretation and document translation services.
  • METS Admin Renovation Change Order #3: Approved $1,208.15 with Danco Construction Incorporated for reworking a fire sprinkler head and adding a raceway for wires.
  • METS Admin Renovation Change Order #4: Approved $14,885 with Danco Construction for reworking the fire sprinkler system to meet code, including cutting, patching, and repainting ceilings.
  • DMD Amendment - Youth Build Program: Approved an increase of $10,879.19 to the contract with Advantage Development Corporation for the CDBG 2025 youth build program, new total $60,879.19.
  • DMD Amendment - Contract Extension: Approved an extension of a $2,800 contract with Advantage Development Corporation to March 31, 2026. A board member inquired about the Vision 1505 project, noting it is under Advantage.
  • Walnut Phase 3 Change Order #17: Approved a decrease of $1,524,833.24 for final adjustment of actual quantities, new contract total $20,451,909.03. The project came in under budget.
  • Aegis On-Call Engineering: Approved task order #1 for $32,000 to assist with MOT plan and INDOT permitting for removal of the rail crossing at Green River and Morgan Avenue, using a previously approved $40,000 on-call agreement.
  • Right-of-Way Permits: Approved permit applications 2888 through 2910 as submitted, with standard conditions.
  • Bills and Payrolls: Approved.

Key Outcomes

  • All new business items and routine approvals were passed unanimously by voice vote.
  • The meeting concluded with a mention of the Otters opening season.

Meeting Transcript

This meeting of the Board of Public Works to order. Could I get a start off with an approval, a motion to approve the BPW minutes from the April 30th meeting? Motion to approve. Second. All in favor? Aye. Aye. Moving on to new business. The City of Evansville Human Relations requests approval of a contract with Heartland Interpretation and Translation Services LLC for interpretation and translation services in the total contract amount of two thousand dollars. Diane Clements Boyd, you are here. Anything further for that? Thank you. Yes, we are seeking their services to interpret for individuals that come into our office, and also to do some document translation so that our resource materials are accessible to all people. Outstanding. Any questions from the board? No. Hear a motion for approval. Motion to approve. Second. All in favor? Aye. Aye. Thank you. Thank you. Next up, the city of Evansville Mets requests approval of change order number three with Danco Construction Incorporated for the Mets admin renovation and the amount of $1,208.15 cents. The total new contract is for $698,634. Says we need to rework the existing fire sprinkler where a new wall was added and add a raceway to cover wires in an office. Change order number one was $687 for review. Change order number two was $8,039. And this change order number three is again $1,208.15 cents. The total spend to date will be. Total spent to date will be $9,934.15 cents and 1.42% over the original $688,700. Metz found this price to be reasonable. Jonathan CB King, anything further. No, this is just what it said. We inserted a new wall which had to move a sprinkler head and then uh added raceway to cover up some of the wires so they're not exposed. Okay. Any questions from the board? No. No. Can I hear a motion for approval? Motion to approve. Second. All in favor? Aye. Aye. Alright. Next up, Jonathan, the city of Evansville Mets requests approval of a change order number four with Danco Construction Incorporated for the Mets admin renovation for $14,885. This is to rework the existing fire sprinkler system to meet code. Cutting and patching ceiling as needed for sprinkler access and repaint the ceilings.

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