OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Evansville BPW Meeting – July 2, 2026

City Council — Thursday, July 2, 2026
BodyEvansville, Indiana
SessionCity Council
DateThursday, July 2, 2026
StatusNEW · FILED
Video Record
0:00 / 11:21
Transcript — Verbatim
0:01

Today on July 2nd.

0:03

Can I get us started with the old business and an approval for the June 25th BPW minutes?

0:10

Motion to approve.

0:11

Second.

0:12

All in favor?

0:13

Aye.

0:13

Aye.

0:16

Next side.

0:17

Next up, the City of Evansville City Engineers requests approval to open bids for the Bossey Avenue Road Embank Repairs Project Number 26-014.

0:29

Can I get a motion for approval to open the bids?

0:32

Motion to approve.

0:33

Second.

0:34

All in favor?

0:34

Aye.

0:35

Aye.

0:35

We'll open those bids and we will revisit that.

0:39

And other business.

0:42

Thank you.

0:44

Moving on to new business.

0:46

The City of Evansville DMD requests approval of an amendment to a contract with Aurora Incorporated to extend an end date of the agreement to September 30th, 26.

0:57

The original end date was for June 30th, 2026.

1:01

This is ESG 2025.

1:04

Aurora is to operate rapid rehousing.

1:07

IDIS number 5132, 2025-08 ESG.

1:13

Lisa Foster with DMD.

1:16

Good afternoon, members of the board.

1:18

So we will be adjusting the timeline on this contract permanently to start running October 1st through September 30th versus the normal July 1st through September or June 30th, to better fit with their program and how it runs.

1:37

So this is extending this contract and then ESG funds next year.

1:41

Then we'll start October 1st.

1:43

So it just kind of fits their timeline a little bit better.

1:47

Is this an extension that you're requesting?

1:50

They are requesting, we are requesting, so it mutually beneficial.

1:54

Okay.

1:55

Yeah.

1:56

So rapid rehousing takes a little while for their claims to process on their end.

2:01

Okay.

2:02

Because they're waiting on landlords to submit everything.

2:04

And so we think by doing this adjustment, it will help them be able to process better on their side.

2:11

Thank you.

2:12

Great.

2:13

Thank you.

2:13

Any other questions from the board?

2:15

No.

2:15

Do we hear a motion for approval?

2:17

Motion to approve.

2:18

Second.

2:18

All in favor?

2:19

Aye.

2:20

Thank you.

2:20

Thank you, Lisa.

2:21

Okay.

2:21

Next up, the City of Evansville Computer Services requests approval to advertise an RFP for IT services and support.

2:29

Vernon Lutz, tell us more.

2:31

Good afternoon, Vernon Lutz.

2:32

I'm the chief information officer for the city and the county.

2:35

And this is just going to enable us to.

2:37

We've been working with a with Crow Consulting on building an RFP for all the IT services within the government.

2:44

And this just enables us to accept bids on that or proposals.

2:49

And this is for IT services.

2:56

So entire enterprise.

2:58

Right.

2:58

We do all we contract out all of our IT services to a managed service provider.

3:02

And that managed service provider runs all of our servers, infrastructure, networking, computers, and they were kind of responsible for the whole enterprise.

3:11

Okay.

3:12

This is city and county.

3:14

City and county.

3:16

And this is to request for proposals for that.

3:19

Yes, correct.

3:20

That large meta package.

3:21

Okay.

3:24

Any other questions from the board?

3:26

No.

3:26

No.

3:27

Do you have a motion for approval?

3:28

Motion to approve.

3:29

Second.

3:29

All in favor?

3:30

Aye.

3:31

Aye.

3:31

Thank you.

3:32

Thank you, Lutes.

3:33

At the 4th of July, everybody.

3:34

Yeah.

3:34

Yes, it is.

3:37

Next up, the City of Evansville City Engineers request approval of Gearhart Major Subdivision Sidewalk Waiver to waive the sidewalk along the east side of Old Boonville Highway.

3:52

Brian Mundy.

3:53

Yes, this is on the more rural section of Old Bouleville Highway.

3:59

There are no pedestrian facilities anywhere around the area.

4:03

It's established area, and these people are just dividing their property, so sidewalks wouldn't be appropriate here.

4:12

Where is this in relation to the apartment development that was recently at City Council?

4:22

This is on the other side of town.

4:24

Okay.

4:25

Are the residents requesting this or yes?

4:28

It's a residential subdivision.

4:30

They split their property, I think, into three or four parcels.

4:34

And we're required to do a subdivision to do that.

4:36

Okay.

4:37

And it's an established established neighborhood, established street.

4:40

It's not in a new development.

4:43

Thank you.

4:44

So subdividing a large parcel into three.

4:47

Gotcha.

4:48

Okay.

4:49

Thanks for the context.

4:51

Any other questions from the board?

4:52

No.

4:53

Do I hear motion for approval?

4:54

Motion to approve.

4:55

Second.

4:56

All in favor?

4:56

Aye.

4:57

Aye.

4:58

Next up, the city of Evansville City Engineers request approval of appendix A right-away permit applications with the following recommendations.

5:05

Right-away permit applications 30-32 through 3044, no exceptions as submitted.

5:12

Compliant maintenance of traffic procedures per the Indiana MUTCD should be implemented as required for each site specifics.

5:19

Order public safety approval may be required prior to any lane restriction or street closure.

5:24

Any open pavement cut repairs shall adhere to the current city engineering utility cut repair detail requirements.

5:33

Do I hear motion for approval?

5:35

Motion to approve.

5:36

Second.

5:36

All in favor?

5:37

Aye.

5:38

Aye.

5:41

And Marco, are we opened on all six?

5:45

Just ready yet.

5:48

So the city for the uh City of Evansville, Bossy Avenue Road Embankment Repairs Project Number 26-014.

5:59

We received four bids, which are as follows.

6:03

Blankenberger Brothers Inc.

6:06

had a bid of 68,000 14.25 cents.

6:17

Coberstein contractor Coberstein Contracting Inc.'s bid was 79,581 dollars.

6:27

79,581 dollars.

6:32

Dyke Brothers Lumber and Construction Co.

6:36

Inc.

6:37

had a bid of $53,124.

6:42

That's $53,124.

6:47

And the last bid that we received was from Jerry Chastain Jr., DBA Chastain Excavating, whose bid was $58,699.

7:01

That constitutes all of the bids that were received.

7:09

Can I get a motion to take those bids under advisement?

7:12

Motion to approve.

7:14

Second.

7:15

All in favor?

7:16

Aye.

7:16

Aye.

7:21

Is there any public business to come before the board?

7:26

Can I get a motion for approval of bills and payrolls?

7:32

Okay.

7:33

No, yeah.

7:34

Oh, we do have public business.

7:35

Apologies.

7:36

I submitted a program to city engineers.

7:40

Could you come?

7:41

Yes, that was approved whenever they approved the permit.

7:45

You did approve it.

7:47

Come to the microphone and state your name and then I'm sorry.

7:51

I submitted an application with the city engineers about putting uh block wall down the side of my drive or side of my yard.

8:00

Okay.

8:01

And I didn't hear it know if I got approved or not.

8:04

Okay.

8:05

Um, this may not be the format for that.

8:08

I say it's an office request.

8:09

No, it was on here.

8:10

It was on the uh right-away.

8:12

Okay, so it was just approved.

8:14

It was on this list that's at the back of the agenda.

8:17

I'm sorry.

8:18

Sure.

8:20

30 years of construction.

8:22

I've lost my this is a list of right-away permits they approved, and you're at the bottom of that list.

8:27

So it was approved at this meeting.

8:29

You can keep that for on the list.

8:31

Good deal.

8:33

Any other public business to come before the board?

8:38

Yeah.

8:42

Yes, my name's Marcus Horton.

8:45

Um I live in 2120 West Illinois Street, Evansville here.

8:50

Um I had a claim that I was I guess you guys do emergency for another department if they can't do it.

8:59

I believe was on the website as far as that.

9:04

Um I've talked to multiple departments here.

9:06

My uh state was actually merged into the government, and they are not allowing me to get the funds that we've been deposited with the court or the case to resolve.

9:16

Um, the MDL case, if you're familiar with it, uh it was supposed to be in the southern District.

9:24

They've actually uh I don't know what happened exactly with the judge, but it is no longer over at the federal building or here for that matter.

9:33

Um I don't know how don't know how to handle it other than coming to you guys like this and uh hoping somebody will work with me on getting this resolved uh correctly.

9:45

I'm happy to chat with you after the meeting.

9:48

I'm not sure the board understands what the request is and will not have an opportunity to consider it today.

9:54

I'm happy to try to answer any question.

9:56

I'm not sure I follow it either, but I can chat with you after the meeting.

9:59

My case is with COVID or and I was guaranteed certain entitlements by the government that was supposed to be done, like my safety is one of them.

10:07

Um and there's been other people since the data breach and everything else that are getting the cities actually targeting me specifically with terms and agreements for my entitlements and stuff without allowing me to come forward and claim the money that was deposited with the courts or claim the case and resolve it correctly.

10:24

Um every time I do, there's been something uh you guys wind up shutting down, or the the retired the clerk of courts last time.

10:34

Uh Ms.

10:35

Hayden stepped down and there wasn't an investigation done and nothing got handled correctly.

10:40

Uh so that's why I'm coming to you guys today to see what we can do.

10:44

Certainly uh it sounds like uh a court matter as well, and Marco indicated he's happy to talk to you after his I'll chat with you after the meeting.

10:52

I think it's probably involving the court system, which this this board's not involved in, but I'll talk to you after the meeting.

10:58

Thank you.

11:01

Any other public business to come before the board?

11:06

Seeing none, can I get a approval for bills and payrolls?

11:10

Motion to approve, second.

11:11

All in favor?

11:13

Aye.

11:14

Can I get a motion for adjournment?

11:16

Motion to adjourn.

11:17

Second.

11:18

All in favor, aye.

11:20

This meeting is adjourned.

Discussion Breakdown — Share of Meeting
Procedural████████████████████████████████████████40%
Engineering And Infrastructure██████████████████████████████30%
Pending Litigation█████████████████17%
Economic Development█████████████13%
Summary of Proceedings

Evansville Board of Public Works Meeting – July 2, 2026

The Evansville Board of Public Works met on July 2, 2026, to approve minutes, authorize bid openings and contract amendments, approve a sidewalk waiver and right-of-way permits, and hear public comments. All votes were unanimous.

Consent Calendar

  • Minutes Approval: The June 25, 2026, BPW minutes were approved by motion and second, with all members voting in favor.
  • Bid Opening Authorization: Approved opening bids for the Bossey Avenue Road Embankment Repairs Project (No. 26-014). Four bids were later received and taken under advisement.

Discussion Items

  • Contract Amendment – Aurora Incorporated: Lisa Foster (DMD) requested approval to extend the end date of the ESG 2025 rapid rehousing contract from June 30, 2026, to September 30, 2026. The permanent timeline shift (October 1–September 30) aligns with Aurora’s program cycle. The board approved.
  • RFP for IT Services: Vernon Lutz (CIO) requested approval to advertise an RFP for a managed IT services provider covering all city and county enterprise services. The board approved.
  • Sidewalk Waiver – Gearhart Major Subdivision: Brian Mundy requested a waiver for sidewalks along the east side of Old Boonville Highway, citing the rural character and lack of pedestrian facilities in the established area. The board approved.
  • Right-of-Way Permits: Approved 15 right-of-way permit applications (30-32 through 3044) with standard conditions for traffic control and pavement repairs. One public speaker later confirmed his permit was on that approved list.

Public Comments & Testimony

  • Marcus Horton: Expressed concern that his COVID-related court claim and entitlements have not been resolved. He alleged the city is targeting him and that the clerk of courts stepped down without an investigation. Board members directed him to discuss the matter after the meeting, noting it likely involves the court system rather than the board.

Key Outcomes

  • All motions passed unanimously (all members voting "aye").
  • The four bids for Bossey Avenue Road Embankment Repairs were taken under advisement: Blankenberger Brothers Inc. ($68,014.25), Coberstein Contracting Inc. ($79,581), Dyke Brothers Lumber and Construction Co. Inc. ($53,124), and Jerry Chastain Jr./Chastain Excavating ($58,699).
  • Bills and payrolls approved.
  • Meeting adjourned.

Meeting Transcript

Today on July 2nd. Can I get us started with the old business and an approval for the June 25th BPW minutes? Motion to approve. Second. All in favor? Aye. Aye. Next side. Next up, the City of Evansville City Engineers requests approval to open bids for the Bossey Avenue Road Embank Repairs Project Number 26-014. Can I get a motion for approval to open the bids? Motion to approve. Second. All in favor? Aye. Aye. We'll open those bids and we will revisit that. And other business. Thank you. Moving on to new business. The City of Evansville DMD requests approval of an amendment to a contract with Aurora Incorporated to extend an end date of the agreement to September 30th, 26. The original end date was for June 30th, 2026. This is ESG 2025. Aurora is to operate rapid rehousing. IDIS number 5132, 2025-08 ESG. Lisa Foster with DMD. Good afternoon, members of the board. So we will be adjusting the timeline on this contract permanently to start running October 1st through September 30th versus the normal July 1st through September or June 30th, to better fit with their program and how it runs. So this is extending this contract and then ESG funds next year. Then we'll start October 1st. So it just kind of fits their timeline a little bit better. Is this an extension that you're requesting? They are requesting, we are requesting, so it mutually beneficial. Okay. Yeah. So rapid rehousing takes a little while for their claims to process on their end. Okay. Because they're waiting on landlords to submit everything. And so we think by doing this adjustment, it will help them be able to process better on their side. Thank you. Great. Thank you. Any other questions from the board? No. Do we hear a motion for approval? Motion to approve. Second. All in favor? Aye. Thank you. Thank you, Lisa.

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