Hello, my name is Haley Hale.

I'm the community development coordinator for the Department of Metropolitan Development.

I'm here to present about the City of Evansville's 2025 CAPER.

It is now 1030 a.m.

on August 28th, 2026.

For those of you who are following along on the live stream or maybe reviewing this later as a recording, you can utilize the attached slides to follow along.

What is a CAPER?

The City of Evansville annually receives HUD funds, which are housing and urban development funds, and these are appropriated through three programs community development block grant, home investment partnerships grant, the emergency solutions grant.

As part of receiving that funding, Evansville is required to submit an annual performance and evaluation report known as the CAPER, which is made available for at least 30 days to allow for sufficient time for public comment.

The purpose of a CAPER is to provide information about accomplishments completed during the program year that the report captures.

In this case, it is the 2025 CAPER reflecting our 2025 program year that ran from July 1st of 2025 to June 30th of 2026.

We are required to submit the CAPER within 90 days of the end of the program year.

So this will be due on September 30th.

The goal of the CAPER will be to compare anticipated performance performance accomplishments that were projected in our annual action plan and compare them with what was actually achieved.

So the CAPER is used to report on the city's outputs and outcomes, and we utilize accomplishment data from various sources to provide that update.

Some of examples of that data is monthly monitoring reports from our CDBG subrecipients, HMIS stage reports for homeless activities funded with ESG, and then various other reporting methods that can be used for more location based activities such as housing and public facilities improvements.

We commonly see CDBG and home utilized for these types of projects.

So we're going to go into each source of data.

The main source of information that goes into the CAPER will come directly from monthly monitoring reports that are submitted by agencies that were awarded HUD CDBG funds within the relevant program year, in this case program year 2025.

CDBG covers a wide range of programs, but in general, the data that's presented will be represent representative of people served.

Agencies are required to supply program and client data that includes but isn't limited to their overall numbers served, the clients' income levels to establish that a low to moderate income benefit was achieved.

Client demographic data such as race and ethnicity, program successes and challenges, and any other funds leveraged as a part of the program.

There are a couple ways in which data is collected about participants for CDBG.

In most cases, this is going to be data directly supplied by interaction with participants through the program funded.

Other activities are structured more broadly and capture the data on a more geographic basis.

We often refer to this as an area benefit activity.

So in order to qualify for area benefit, the agency has to identify a clear service area and that the boundaries which make up that area.

We're typically looking at areas of that are already of interest for things like economic revitalization, anti-poverty initiatives, where and it's considered that anyone within the boundary established will be benefited.

Agencies that are utilizing emergency solutions grant are going to have a focus on homeless individuals and families served.

To do that, they utilize the homeless management information system, also known as HMIS, which is in our case, in the case of Evansville and the state of Indiana is managed by IHCDA.

The purpose of utilizing HMIS is to track progress towards HUD's homeless services goals.

And annually, that data is going to be aggregated into SAGE reports that are referenced and attached to the CAPER.

We'll go into more detail about it later, but the three general activities that the City of Evansville engages in with ESG funds are going to be street outreach, emergency emergency shelter, and rapid rehousing programs.

There is a supplemental source of data as well that goes hand in hand with ESG a lot of times.

It is the annual point in time count.

We do not perform the point in time count.

It is led by the state as part of their continuum of care.

But it does nonetheless represent data that's significant for Evansville because we are part of the state's coordinated entry system as well as being an ESG grantee.

The purpose of point in time count is to provide a census of people experiencing homelessness, both sheltered and unsheltered.

And it also includes a housing inventory count, which is the inventory of the beds and units in HUD funded programs that are dedicated to serving people experiencing homelessness.

So something to consider with both HMIS and the point in time count is that all participating agencies are required to participate in the coordinated entry system so that the assessment and data collection pieces of those programs are very standardized and able to be aggregated.

Some activities create low and mod income benefit when they're tied to real property rather than a service provided.

And so these types of activities will entail usually some physical impact to the environment and might be a unique one-time project rather than an ongoing service.

Project and location based data can be presented in various ways depending on the function of what that activity will do.

So the relevant outcome indicator is going to be included in the activity descriptions provided in this presentation.

Some examples of what HUD considers outcome indicators or otherwise what you consider what is being measured by an activity will include people, housing units, public facilities, jobs, businesses, and a few other categories not listed here.

Common site-specific projects that we fund with CDBG and home would include affordable housing, construction, or rehabilitation, public facilities and infrastructure improvements, code enforcement, remediation and owner-occupied home repair, and acquisition demolition and disposition activities.

That's not an exhaustive list of things that are site-specific, but these are some of the most common things that we might use our city funds for.

We'll also discuss the trainings and public hearings that were necessary to get to this point.

Unduplicated is essentially the same thing as saying new within the program year.

So what people or locations, et cetera that previously did not have access to the service, were given access to the service.

We received 225,602 in ESG funds, and that was used to fund nine ESG programs.

We were serving the following needs in the community.

There were seven homeless shelters that participated receiving ESG, and they served over 1,493 people.

It's currently unknown the final number of homeless individuals served with emergency shelter because we are awaiting some data to come in, which will be available by the time the final CAPER is submitted to HUD.

ESG was also used for the coordinated entry program, which served 347 people, and the Rapid Rehousing Program, which served 27 people.

Accomplishments in general for ESG, over 2800 estimated homeless individuals and families were served using ESG.

And this, as I said, is pending some data availability to be made available in the HMIS SAGE reporting system.

But we also wanted to bring up other notable accomplishments related to homelessness that were not necessarily funded with ESG.

For example, in program year 2025, there were preparations for UCS to provide year-round white flag shelter, which is expected to go into effect in program year 2026 or the current program year that we're in.