Bill, can you hear me?

Yes.

Okay, cool.

I would like to call to order this work session of the Forest Grove City Council.

The topic is parks and recreation assessment and fee study.

Just a friendly reminder that no public comment will be taken, and the council will take no formal action.

I'm going to turn it over to our city manager first and then over to our parks and director.

Thank you.

Thank you, Mayor, members of the council.

We have 45 minutes tonight on this before we move on to the next work session.

But I just wanted to provide some kind of broader opening statements regarding this assessment and fee study.

So that's kind of one part of it.

It covers some fees, but not all fees.

And that's kind of layered on top of this fee proposal that Ann had 110% look at and propose.

And so I I think I just kind of going over this when staff has met internally.

And so I would just encourage that if at any point you have any kind of question about what's being done now, what this may look like if this if this program is or policy is adopted, whether in full or in part, uh to please ask so that we can kind of talk through it and provide as as good a scenario as we can or as good of information as we can.

So anyways, with that, um I'd like to turn it over to uh Ann Lane, Director of Parks and Recreation.

Thank you, Jesse.

Thank you, Council.

Um, I'm gonna do my best not to lecture at you tonight, but um, like Jesse said, this is complex, and I just really want to make sure that I hit everything correctly.

So bear with us here.

This uh this presentation tonight in work session is a continuation from the last time we met on September 8th.

So we are making good progress.

Um, and I I'm certain that if if we stick with it and work together, we're we're gonna get there.

Um, so thank you for your dedication on this, and uh we'll just we'll keep it going.

Uh at the last work session, council directed staff to bring back further details on the concept of adding a nonprofit rentals category to the continuum with a cost recovery range of zero to twenty-five percent.

Uh council also directed staff to provide calculations of the potential financial impacts to the nonprofits as it would relate to a zero to twenty-five percent cost recovery rate.

In addition to the new category, there was expressed interest to explore various other pricing methods as they relate to facility use.

These methods include, but may not be limited to reciprocal use agreements, individual agreements, and reoccurring use agreements.

Utilizing a rate model provides staff with direction and a consistent approach to administering fees for services.

As parks and recreation continues to evolve and respond to community interests, having a rate model established provides a solid foundation for that evolution evolution to occur.

Um, the rate model is not intended to generate additional revenue.

But before we get much further this evening, I'd like to take a little side step to share some budget background and data that I'm I'm hoping will help with the discussion.

All the data shown in tonight's presentation was taken from fiscal year 2023-24.

The parks and recreation operating budget is largely supported by the general fund, as shown here in orange at a rate of 75.5%.

As required by City Code 3401, the department collects fees for services.

That amount is shown here in blue at a rate of 24.5%.

Sure.

Brian, could you back up one slide?

So as Ann mentioned, we so the existing rates and fees that we charge essentially at the pool or of any of the services that we provide comprise about almost 25% of the overall revenue that Anne collects.

Just to kind of benchmark that, so to speak.

So if you and that would compare to some of our self-sustaining funds, like the building department, for example, that's 100% funded by rates and fees.

If you look at our water fund, that's 100% funded by the water, by our water rates and fees.

If you look at light and power, same thing.

So those, I'm just kind of offering this kind of um, I'm not sure what to call it, but a range, if you will, of some of our funds are 100% funded by rates and fees, others are 100% supported by the general fund.

And this in this case, parks is 25% rates and fees, 75% general fund.

Shown here is a breakdown of how each division within parks and recreation uh collected uh in fees for services.

Uh 75% was in the aquatics division, 17% was in the recreation division, and 8% was in the parks division.

Of the fees collected for parks and recreation services, 10.4% was from facility rentals, and 89.6% was from other services like classes and programs.

Rental fees collected by parks and recreation are for either pool facility use or park facility use.

14.6% was for park facility use.

When I say park facility use, that's not just athletic fields, but it's also picnic shelters, uh, any sport courts that we may have a received a fee for.

So all of the background budget information that I just shared with you in the previous four slides has been compiled here to illustrate the breakdown of fees collected in fiscal year 2324.

The top section shows 100% of the parks and recreation budget at 2,24,722.

That is what we operate with.

The next section down is the amount of fees collected for services, 24.9% or 547,675 dollars of the total department budget.

Continuing, the middle section illustrates that 2.6% were roughly $57,000 of all fees collected for services was for rentals.

The next to last section represents the amount of those rental fees collected.

So 2.2% was for pool rentals, and approximately 0.4% of the total parks and recreation budget was collected for park rentals.

So transitioning back now to the direction that council provided at the last work session on the eight.