OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Gahanna Committee of the Whole Meeting – March 24, 2026

City Council & CommissionsTuesday, March 24, 2026
BodyGahanna, Ohio
SessionCity Council & Commissions
DateTuesday, March 24, 2026
StatusFILED
Video Record
0:00 / 1:57:10

Transcript — Verbatim
0:01

All right, good evening, everyone.

0:03

It is Monday, March 23rd.

0:05

We're gonna go ahead and begin our committee of the whole.

0:08

We do have a couple of changes to tonight's agenda.

0:11

We will be removing item D from the Department of Administrative Services.

0:16

And we'll be adding a discussion at the end of the meeting from a regarding a resident request for recognition.

0:23

So we will kick it off with Mr.

0:27

Schultz.

0:27

Um has a couple of items.

0:42

I'm gonna apologize in advance because you guys are gonna hear an awful lot from me this evening.

0:47

So uh I guess it's been a minute, kinda.

0:50

So uh hopefully, hopefully uh I don't wear out my welcome this uh this evening here.

0:56

Um so obviously our first uh item on the agenda tonight is our uh A25 update.

1:02

Um we'll start with the uh the mixed news, I guess.

1:07

Um we're a little bit delayed on uh the plans that we did discuss uh a couple weeks ago, I think in um I forget when I was here last, uh maybe early January.

1:16

Um and this largely has to do with uh you know the the joke that I kind of crack every time is that if you got kids they should go into the electrical trades.

1:24

Um but that's uh that's really the reason for the uh for the delay at this particular point.

1:30

There are some fairly uh well, there's some I guess what I refer to oftentimes is death by a thousand cuts as it relates to the electric.

1:38

Uh so there's a lot of smaller items that are not yet uh done and completed.

1:42

Uh and what this really has done is it's really delayed our ability to commission the building.

1:47

Um basically what that means that's just a fancy way of basically saying test out the building and make sure that it functions.

1:53

Uh I think City Hall, uh City Administration could function real well out of the building um without much um uh without much trouble.

2:02

Uh but obviously um the essential facility that is the police department uh needs to function flawlessly, and we need to make sure that the building is fully tested and fully capable of handling uh anything that um it might throw at the police department.

2:18

Um one of the things that we have discussed is is is there the ability to um migrate into the building?

2:24

I guess I'll say it that way, where maybe City Hall Senior Center kind of move before the police department does.

2:30

Um we had a lot of conversations about that uh internally here.

2:34

Uh and one of the things that we landed on really was is that with the pomp and circumstances 825 is gonna create in the community.

2:40

Uh it would be really hard for us to serve uh police services out of our existing campus and then uh move our city hall operations and potentially even the senior center over there and then potentially create some confusion on a critical service that people may be looking to actually engage with uh out there at 825.

2:59

Um the unfortunateness of I I know one of the biggest questions that you guys would have for me is like, okay, Kev, well then if not uh on the original plan, what is the plan?

3:09

Um one of the things that Elford is uh working very diligently on at this particular point in time is is basically verifying the entire uh electrical scope from all three floors to the expansion of the building.

3:20

Uh this has been done at our request uh in large part uh because of some of the things that we have seen uh when we have kind of walked up to the ability to commission a building.

3:31

Uh so they're verifying how circuits are run, the proper circuits are attached to the generator and the UPS.

3:37

Um and those are all critical things that uh we do need to walk through.

3:41

So you know, I'm I I I did tell the mayor a couple, I guess what's about two weeks ago now, is that I was tired of giving her dates and missing them.

3:50

Um tired of telling you guys dates and missing them, tired of telling the community dates and missing them.

3:54

I know Elfred's tired of giving me dates and missing them.

3:57

Um so uh I think at this particular point I'm gonna say uh it looks like we'd be able to start commissioning the building on or around uh April 17th.

4:06

Uh it's not a long process, uh, but it will it will delay us moving in and then hopefully here uh over you know as we get a little bit closer to that date over the next 10 days, two weeks, uh we begin to get more information as to what that schedule actually looks like and be able to update uh update everybody.

4:27

Uh I do have pictoral.

4:28

I think the the good news on the back side of my my um my presentation here.

4:32

Uh the building looks fantastic.

4:35

Um it it it really does.

4:37

I'm not saying that because I have the ability or the privilege of being over there regularly and such.

4:42

Uh but the real building really is coming together and really envisions and and encapsulates uh all of those goals that you saw on the first slide there from daylighting to uh making sure that spaces are appropriate and it's uh it's a warm and inviting uh um uh environment.

4:58

Uh just flip through a few pictures here.

5:00

I kind of walk from the outside of the building into the building.

5:02

Uh but the front entrance is taking shape.

5:04

Uh a lot of the signage, the external signage has gone on.

5:07

You can see the the front of the building here.

5:09

Um we wanted to take a picture in the exact spot that the rendering is taken, but we don't have the ability to do that yet because some materials that are in the parking lot yet.

5:17

Uh but you can see Gehanna Civic Center, and you can really see the uh the nature of the building and the nature of that uh that landscaping that's that uh that's out front.

5:27

Uh a couple of close-ups here uh showing a close-up of the uh of the uh the main entrance, the civic center entrance, and then obviously the address of the building, right?

5:36

We we affectionately refer to the building as 825.

5:40

I don't know how many in the community do that, but um so there you got on the right hand side there, the 825 sign.

5:46

Uh, and then also a very similar uh entryway there for the for the senior center.

5:51

Again, very warm, welcoming, inviting.

5:54

Uh the space out front of the building and from a landscaping standpoint is uh is absolutely tremendous.

6:00

Um there would be uh nobody nothing stopping you from uh parking your car in there on uh you know six o'clock on a weeknight there and just walking around that front area there and getting a feel for what the uh what that area looks like.

6:14

Uh a couple aerial shots, again, very similar to the first two that I showed.

6:17

I won't spend much time here.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure███████████████████████████████████████████43%
Procurement████████████████16%
Capital Improvement███████████████15%
Procedural███████7%
Parks and Recreation██████6%
Public Engagement█████5%
Community Engagement█████5%
Disability Rights1%
Fiscal Sustainability1%
Summary of Proceedings

Gahanna Committee of the Whole Meeting – March 24, 2026

The Gahanna City Council met for a Committee of the Whole meeting on Monday, March 23, 2026, at 7:00 PM in Council Chambers. The agenda was published on March 20, 2026. All seven council members were present. Vice President Jamille Jones chaired the meeting. Two changes were announced: removal of Item D (Department of Administrative Services) and addition of a resident recognition discussion. The meeting covered updates on the new Civic Center, Creekside flood mitigation and plaza project, engineering contract awards, procurement code revisions, and a recognition request.

Consent Calendar

  • ORD-0010-2026: Authorizing a contract with Cap-Stone & Associates, Inc. for the 2026 Street Rebuild and Waterline Program (ST-1120 / TR-CM-02). Bids opened March 3, 2026; five bids received; one bidder deemed non-responsible. Contract amount $585,845 (includes 10% contingency) plus a separate construction administration and inspection contract estimated at $87,000. Placed on Consent Agenda for April 27, 2026.
  • ORD-0011-2026: Authorizing a contract with Visu-Sewer of Ohio, LLC for the 2026 Sanitary and Storm Sewer Cleaning Project. Bids opened March 10, 2026; three bids received. Contract amount $398,000 (includes 10% contingency). Placed on Consent Agenda for April 27, 2026.

Discussion Items

  • Gahanna Civic Center (825 Tech Center Drive) Construction Update: Kevin Schultz, Senior Director of Operations, reported a slight delay due to electrical work preventing commissioning. Commissioning expected to begin on or around April 17, 2026, with occupancy anticipated within 30 to 45 days. Presented photographs showing exterior, landscaping, interior finishes, and design features. Council discussed adjusting the April meeting schedule; it was decided to keep the current schedule: a Regular meeting on April 6, 2026, and both a Regular and Committee of the Whole on April 27, 2026, likely at the existing facility. Technology installation awaits electrical inspections. Staff will schedule a tour for Council once the building is ready.
  • Creekside Flood Mitigation and Plaza Improvements Project: Director Schultz presented updated cost estimates from December 2025. The full project (flood mitigation, trail improvements, retaining walls, plaza redesign) is estimated at $22.8–$24.3 million. A reduced scope option addressing safety and maintenance items (ADA ramps, guardrails, brick pavers, stairs, bridges, restroom, fountain, and miscellaneous repairs) totals $6.2 million; adding flood mitigation brings the reduced project to approximately $12 million. Council expressed support for the full project but needed more information on funding and trade-offs. Key comments: Councilmember Bowers asked about impacts on other CIP projects and funding sources (no new taxes). Mayor Jadwin noted the CIP as a guiding framework and that funding mechanisms depend on project scope. Councilmember McGregor questioned brick durability and construction methods. Councilmember Schnetzer framed the choice as $12 million vs. $24 million and asked about grant and sponsorship opportunities. Councilmember Padova asked about long-term maintenance benefits and private owner support. Councilmember Renner expressed frustration about timing and lack of information but supported the project. President Weaver indicated support for continued exploration of the full project. Vice President Jones stated the full project appears more fiscally responsible. Staff will schedule a Capital Improvement Plan advisory committee meeting and continue design work with consultants.
  • Procurement Code Discussion: The administration recommended maintaining the Micropurchase threshold at $10,000 and reducing the Small Purchase threshold for Non-Construction and Construction items to $150,000 to streamline processes. Council members debated between $100,000 and $150,000. Ultimately, consensus was reached on $150,000 with enhanced quarterly reporting including purchase order reports. Senior Deputy Director Corey Wybensinger stated a redlined version of the ordinance changes would be presented at the April 6, 2026 Regular meeting, allowing time for internal controls review and staff training.
  • Resident Recognition Request: Councilmember Bowers requested recognition for a high school-aged Eagle Scout from the Combs family. Council supported connecting recognition to National Volunteer Month. A resolution will be drafted for the April 6, 2026 Regular agenda.

Key Outcomes

  • Approved placement of ORD-0010-2026 and ORD-0011-2026 on the Consent Agenda for April 27, 2026.
  • Directed staff to proceed with exploring the full Creekside project ($24 million range) while scheduling a CIP advisory committee meeting to provide more detailed funding and phasing information.
  • Reached consensus on procurement threshold adjustments: Micropurchase $10,000; Small Purchase $150,000. Staff to present redlined ordinance on April 6, 2026.
  • Agreed to recognize the Eagle Scout as part of National Volunteer Month; draft resolution to be circulated before April 6, 2026.
  • Meeting adjourned at 8:58 PM.

Meeting Transcript

All right, good evening, everyone. It is Monday, March 23rd. We're gonna go ahead and begin our committee of the whole. We do have a couple of changes to tonight's agenda. We will be removing item D from the Department of Administrative Services. And we'll be adding a discussion at the end of the meeting from a regarding a resident request for recognition. So we will kick it off with Mr. Schultz. Um has a couple of items. I'm gonna apologize in advance because you guys are gonna hear an awful lot from me this evening. So uh I guess it's been a minute, kinda. So uh hopefully, hopefully uh I don't wear out my welcome this uh this evening here. Um so obviously our first uh item on the agenda tonight is our uh A25 update. Um we'll start with the uh the mixed news, I guess. Um we're a little bit delayed on uh the plans that we did discuss uh a couple weeks ago, I think in um I forget when I was here last, uh maybe early January. Um and this largely has to do with uh you know the the joke that I kind of crack every time is that if you got kids they should go into the electrical trades. Um but that's uh that's really the reason for the uh for the delay at this particular point. There are some fairly uh well, there's some I guess what I refer to oftentimes is death by a thousand cuts as it relates to the electric. Uh so there's a lot of smaller items that are not yet uh done and completed. Uh and what this really has done is it's really delayed our ability to commission the building. Um basically what that means that's just a fancy way of basically saying test out the building and make sure that it functions. Uh I think City Hall, uh City Administration could function real well out of the building um without much um uh without much trouble. Uh but obviously um the essential facility that is the police department uh needs to function flawlessly, and we need to make sure that the building is fully tested and fully capable of handling uh anything that um it might throw at the police department. Um one of the things that we have discussed is is is there the ability to um migrate into the building? I guess I'll say it that way, where maybe City Hall Senior Center kind of move before the police department does. Um we had a lot of conversations about that uh internally here. Uh and one of the things that we landed on really was is that with the pomp and circumstances 825 is gonna create in the community. Uh it would be really hard for us to serve uh police services out of our existing campus and then uh move our city hall operations and potentially even the senior center over there and then potentially create some confusion on a critical service that people may be looking to actually engage with uh out there at 825. Um the unfortunateness of I I know one of the biggest questions that you guys would have for me is like, okay, Kev, well then if not uh on the original plan, what is the plan? Um one of the things that Elford is uh working very diligently on at this particular point in time is is basically verifying the entire uh electrical scope from all three floors to the expansion of the building. Uh this has been done at our request uh in large part uh because of some of the things that we have seen uh when we have kind of walked up to the ability to commission a building. Uh so they're verifying how circuits are run, the proper circuits are attached to the generator and the UPS. Um and those are all critical things that uh we do need to walk through. So you know, I'm I I I did tell the mayor a couple, I guess what's about two weeks ago now, is that I was tired of giving her dates and missing them. Um tired of telling you guys dates and missing them, tired of telling the community dates and missing them. I know Elfred's tired of giving me dates and missing them. Um so uh I think at this particular point I'm gonna say uh it looks like we'd be able to start commissioning the building on or around uh April 17th. Uh it's not a long process, uh, but it will it will delay us moving in and then hopefully here uh over you know as we get a little bit closer to that date over the next 10 days, two weeks, uh we begin to get more information as to what that schedule actually looks like and be able to update uh update everybody. Uh I do have pictoral. I think the the good news on the back side of my my um my presentation here. Uh the building looks fantastic. Um it it it really does. I'm not saying that because I have the ability or the privilege of being over there regularly and such. Uh but the real building really is coming together and really envisions and and encapsulates uh all of those goals that you saw on the first slide there from daylighting to uh making sure that spaces are appropriate and it's uh it's a warm and inviting uh um uh environment. Uh just flip through a few pictures here. I kind of walk from the outside of the building into the building. Uh but the front entrance is taking shape. Uh a lot of the signage, the external signage has gone on. You can see the the front of the building here. Um we wanted to take a picture in the exact spot that the rendering is taken, but we don't have the ability to do that yet because some materials that are in the parking lot yet.

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