Board of Public Works Meeting – August 13, 2025
Board of Public Works Meeting – August 13, 2025
The Board of Public Works met on August 13, 2025, at 1:00 PM in the Public Assembly Room, City-County Building, Indianapolis. The board adopted a revised agenda (removing Resolution No. 10 and adding a walk-on item), approved the July 23, 2025 meeting minutes, and unanimously approved all resolutions, change orders, professional services agreements, amendments, and final acceptances. Key discussion centered on a $3.07 million change order for the Washington Street bridge replacement and a walk-on amendment for inspection services.
Consent Calendar
- Adoption of the August 13, 2025 revised agenda (motion by Bob Perrin, second by Leslie Schulte).
- Approval of the July 23, 2025 meeting minutes (motion by Idris Redman, second by Susie Corti).
Discussion Items
- Change Order No. 2 (BM-24-113): Washington St. over Little Eagle Creek – $3,066,142.76 increase to Pontem Contractors, Inc., adding 157 days. The project originally budgeted at $2 million now totals $6.18 million. Board member Bob Perrin questioned the competitiveness of the additional work. Jason Watt (Administrator of Construction) explained that staff reviewed unit prices against historical bid data and negotiated with the contractor, noting Pontem has been transparent and cooperative. The bridge replacement is using an off-site assembled arch structure, with traffic expected to open in October 2025.
- Walk-on Amendment No. 1 (ENG-23-017): On-Call Transportation Inspection Services with VS Engineering, Inc. – $2,000 increase for a new total of $700,000, to fund additional inspection work through the JOC program. Approved unanimously.
Key Outcomes
All actions were approved unanimously by the board (Chair Todd Wilson, Robert Perrin, Susie Corti, Idris Redman, Leslie Schulte).
Resolutions (encroachments/modifications into regulated drain right-of-way):
- No. 9: Schilling Regulated Drain – Lenar Homes of Indiana LLC (Crescent Ridge subdivision).
- No. 11: Fowler-Haueisen Regulated Drain – AeroGas, Inc. (detention basin expansion).
- No. 12: Miller Ditch Regulated Drain – Steve Jones (tractor sales facility).
- No. 13: Smith-Young Regulated Drain – Indianapolis Public Transportation Corporation (IndyGo Blue Line terminus).
- No. 14: Rabourn Regulated Drain – Lenar Homes of Indiana LLC (Crescent Ridge subdivision).
Change Orders (approvals):
- C/O No. 1 (ST-22-092): Thoroughfare Structural Rehabilitation – Area 1 – $0.00, 200 days added (Milestone Contractors, L.P.).
- C/O No. 1 (ST-24-114): Concrete Rehabilitation 2024 CCMG – $19,746.36 increase (Rieth-Riley Construction Co., Inc.).
- C/O No. 2 (SD-19-073): Dr. AJ Brown/30th/Keystone Drainage Improvements – $467,899.65 increase, 55 days added (Eagle Valley, Inc.).
- C/O No. 2 (BM-24-113): Washington St. over Little Eagle Creek – $3,066,142.76 increase, 157 days added (Pontem Contractors, Inc.).
Final Change Orders (final acceptance/credit):
- C/O No. 3 (Final) (PA-25-003): Pogues Run Trail Phases 2 and 3 (C) – credit of $49,264.01, 303 days added (Morphey Construction, Inc.).
- C/O No. 1 (Final) (CL-16-069): Small Structure Replacement at 5030 N Moller Road – credit of $50,851.87 (Edge Construction, LLC).
- C/O No. 3 (Final) (ED-25-213(B)): 16th & Monon Development Phase II – credit of $158,187.10 (Rieth-Riley Construction Co., Inc.).
Professional Services Agreements:
- ENG-25-004: On-Call Residential Reconstruction Sectors 1-4 – $2,500,000 (Crossroad Engineers, PC) – includes 40% DBE participation.
- BM-25-179A: Pedestrian Bridge Inventory FY2025-2028 – $288,200 (EGIS BLN USA, Inc.).
- BR-25-178H: Marion County Bridge Inspections FY2026-2029 – $2,452,244.15 (USI Consultants, Inc.) – 7.15% DBE participation.
Professional Services Amendments:
- Amendment No. 2 (BM-24-113): West Washington St. over Little Eagle Creek – $236,236.05 increase (Woolpert, Inc.).
- Amendment No. 2 (ST-31-059): White River Innovation District Infrastructure Project – $909,851.74 increase (Butler, Fairman & Seufert, Inc.) – total agreement $3,328,106.51.
Final Acceptance:
- WQ-22-010: Broad Ripple Outfall Rehabilitation – $92,989.00 (Scenic Construction Services, Inc.).
No other business was discussed. The meeting adjourned.
Meeting Transcript
Board of Public Works meeting. I am the board chair Todd Wilson, Director of Department of Public Works. I'd like to ask for our board members to introduce themselves, starting my left. Robert Perrin. Susie Corti. Idris Redman. Leslie Schulte. Thank you very much. I also like to introduce our board counsel, Benjamin Moracle behind me and our board coordinator, Jennifer Dominguez. The first item on our agenda today is to adopt the August 13th revised agenda, removing item 3B and adding a walk on item. Do I have a motion to adopt the agenda? So moved. So moved by Bob Perrin. Do I have a second? Second. Seconded by Leslie Schulte. All in favor, please signify by saying aye. Aye. Any opposed? Motion carries. Next item on agenda is to approve the amendments. Do I have a motion to approve the July 23rd minutes? So moved by Idris Redman. Do I have a second? Seconded by uh Cordy. Susie Courty, sorry. Uh all in favor, please signify by saying aye. Aye. Any opposed? Motion carries. Next item on agenda are resolutions. Uh Natalie, you have several. I do have several. Good afternoon, everyone. I am Natalie Stevens, the DPW stormwater program manager. Uh the first resolution is number nine, uh, the encroachment into the right-of-way of the shilling regulated drain. DPW staff recommends the Board of Public Works approve and adopt resolution number nine, twenty twenty-five, granting a petition to Lenar Holmes of Indiana LLC for encroachment into the right-of-way of the shilling regulated drain as further detailed below. Lenar Holmes of Indiana has petitioned the board for approval of an encroachment into the right-of-way of the shilling regulated drain. The requested approval of encroachment would allow the construction of the Crescent Ridge subdivision and associated infrastructure. This construction would entail the installation of a culvert curbed width streets and a crossing for the culvert with sidewalk on each side. Storm sewer pipes and infrastructure as long as well as a sanitary force main crossing and asphalt path all within the regulated drain right-away of the property. DPW staff reviewed Lenar Homes of Indiana LLC's petition for encroachment into the shilling regulated drain right away, including proposed construction, and found that the submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain. The proposed encroachment will allow for continued unaffected operation of the regulated drain based on information as reviewed by DPW. As such, DPW staff recommend approval of the petition petition, which will allow for development of the site as planned. Happy to answer any questions associated with that. Thank you. Are there any questions? CNN, do I have a motion to approve the resolution? So moved by Bob Perrin. Do I have a second?
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