OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Marion County Community Corrections Advisory Board Meeting - August 21, 2025

Other Meetings (A-H)Thursday, August 21, 2025
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateThursday, August 21, 2025
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:01

Good afternoon, everyone.

0:03

Um I'm Carlette Duffy, I'm chair um of the Marion County Community Correction Advisory Board, and uh we would like to start off with um a roll call of our board members, Sandra Hardin probation Paige Bova, Mary Superior Court, Colonel James Martin, Marin County Sheriff's Office.

0:25

Bailey Renchi, Corporation Counsel.

0:28

Jim Snyder, Judge Mary and Spear Court.

0:30

Dan Jacini, Barry County Prosecutor's Office.

0:33

Ray Casanova, Chief Public Defender, Marion County Public Defender Agency.

0:37

Chesley Coleman Miller, uh community representative from Middle Hill.

0:42

Excellent.

0:43

Um and I'm a Carlite Duffy again.

0:45

I am uh CFO for the Office of Public Health and Safety.

0:48

Um, so we will call this meeting to order and the first agenda item is considering consideration of um approval for minutes for July 17th meeting.

0:59

Um everyone has received those um electronically and print.

1:06

Um do we have any questions to discuss?

1:11

Perfect.

1:11

Can I get a motion to approve?

1:14

Having a first and second, um again, any discussion.

1:20

Um, all those in favor of approval um say aye.

1:23

Aye.

1:24

Any opposed?

1:26

The minutes are approved.

1:30

Next on the agenda is the JCC annual report um presentation, director of community safety initiatives, Haley Elcia?

1:42

Yes.

1:43

Okay, well, make sure I said it right.

1:46

Yeah, good afternoon.

1:48

Um I'm Haley Elseia.

1:49

I'm the director of community safety initiative for Marion County Probation Department.

1:54

Um you should have all received a copy of the JCC annual report um for July 1st of 24 through June 30th of 25.

2:05

Um so this inside just gives an overview of our community adjustment adjustment unit, um, which consists of three full-time probation officers and a full-time support staff.

2:21

Um, just to kind of give an overview of the year, we supervised a total of 723 juveniles, and out of those 723, we had um 573 successfully complete this year.

2:36

Um the demographics remain the same pretty much throughout the report.

2:42

Um, but you will notice a pretty big difference on pages six and seven.

2:46

Um the numbers went way down.

2:49

We have fine we've decided to kind of make a few differences in the report, fine-tune it specifically for our program.

2:56

Um whereas in the years past we we totaled all juveniles on supervision.

3:02

Uh we are focusing now just the juveniles who are under our program.

3:08

So I'd be happy to answer any questions, but I'm just seeking approval to submit this report to DOC.

3:19

Is there are there any questions?

3:29

Just want to get folks a couple of extra minutes just to refresh their memories.

3:36

So oh.

3:42

Well, I have my copy.

3:50

But what's in front of you right now is just highlights and a bit of a summary of the report that was submitted.

3:58

I I don't think you're missing a lot.

4:00

The second page is blank, and then so um, and then the third page, it just goes over um what I said, how what the program involves?

4:11

It's three full-time officers and one full-time support staff.

4:15

Um I'm not sure what other pages are missing.

4:21

Okay.

4:28

Um they're out in the community.

4:31

They're checking on the juveniles who are on electronic monitoring, uh, making contact with parents or guardians at home, um, just inspecting the equipment, making sure that they're not able to slip it off or foiling the devices, making sure they work.

4:47

Um, we will get some alerts where it'll say that the juvenile is not home or across the street, so they'll go out and make sure that it's not a device issue and that the child is at home.

5:00

Um they do this every day, every day in clean house.

5:03

Seven days a week, every day.

5:06

One to 9 30.

5:10

Excellent.

5:11

And what kinds of uh pre-adjudication services are available to the juveniles?

5:18

Um as far as like um we have home base therapy, um I don't know off the top of my head.

5:31

Sorry.

5:31

No, no, no, is that it's definitely fine.

5:34

Um, that's just something that um I know we're looking at what additional services can be provided to the kiddos that so they're engaging in services that are ordered by the court.

5:45

Um, so I know a lot of them are either in um group therapy or the home base, they have the home base therapist that comes out.

5:53

Um I know there's drugs.

5:55

That's a critical one.

5:56

Yeah, excellent.

6:02

I'm just gonna throw this out here just because in my profession I know that when you're working with children, um, really you're you need to be working with the parents.

6:11

So, what are you doing with the parents?

6:14

Because I mean, they're usually the crux of the problems with the kids.

6:18

So what are you doing with parents?

6:20

These officers aren't there assigned, aren't they?

6:23

It's assigned probation officers.

6:24

The assigned officers actually work with the parents and the kid and all the uh programs that are core ordered.

6:32

Um this unit just pretty much works with the kid and the device.

6:36

We do make contact with the parents.

6:38

Um they'll call in and say they need to schedule their kid out, or they're having issues with their device, but we don't really engage in their services.

6:49

We may remind them like you have a court here, or we we do remind them that they have court coming up or an appointment coming up, but we're they most so focus like they're at home when they're supposed to be any additional um can I um have a motion to approve?

7:13

So moved having a first and second.

7:17

Um is there any discussion on a motion?

7:20

All those in favor?

7:21

Uh any opposed.

7:24

And the motion passes.

7:25

Thank you.

7:26

Thank you.

7:27

Next, we will have Marion County Community Correction Contracts.

7:31

Um, and that will be presented to us by the project manager for contracts, Miss Deanna Cantrell, and the awesome CFO, Mr.

7:41

Justin Garcia.

7:43

Good afternoon, everyone.

7:46

Okay.

7:49

And I'm really excited about this one because uh this is a language um translation service.

7:56

So we have been with um our current one uh for two years, and their contract expires October 5th.

8:04

And so we're going to be going into a partnership with LTC, which stands for language training center.

8:12

Now, the interesting part about this is there's already a contract with the state for them, so we're going to be piggybacking off of them.

8:20

I think if anything, um chairwoman, I think they work with your department.

8:28

I think, yes, right.

8:30

Yeah, so um we're going to be seeking I'm seeking an approval for a contract for one year with an NT of 40,000.

8:49

Excellent.

8:51

Is there anything from the board?

8:57

Okay.

8:57

Um I'll just have the one question.

8:59

Is this the 40,000 dollars?

9:01

Is that kind of in accordance with what we've been paying for the previous service?

9:05

Yes.

9:06

So how it's it's billed.

9:08

So when um a translator is needed, um, the case manager will call the 800 number and is basically based on per service.

9:19

Yes, exactly.

9:20

Okay.

9:20

Phone calls usually range from like two dollars to maybe $15.

9:27

You know, so some of them last long and some don't, but yeah, we're thinking 40,000 because that's what we've always uh had as an NT with A C C N D.

9:38

Okay.

9:38

And Luna before that.

9:43

And they have a wide um a vast array of languages that are available to translated.

9:50

So including sign language.

9:51

So it's wonderful.

10:00

Um I wanted to tell you also that um in June we did like a pilot, like a test for it, and uh for two weeks, and the case managers that did the test were very happy with the services from LTC.

10:07

They got um quick responses and show-ups.

10:12

So we've been having quite a bit of problems with uh reps showing up or not able to translate, because they don't understand, so therefore there's this language barrier, which we thought that you know that's what they were there for, and come to find out they don't know what they're talking about either.

10:32

So that's why we're switching to LTC.

10:36

Excellent.

10:37

Mm-hmm.

10:39

Okay.

10:41

Um for a vote.

10:45

Um, all those in well, actually, I'm sorry.

10:48

Can I get a motion?

10:50

Second.

10:51

Having a first and second.

10:53

Um, is there any discussion on the motion?

10:56

Um all those in favor?

10:59

Any opposed?

11:01

Excellent motion.

11:02

Thank you very much.

11:04

I think it's interesting that it's it's difficult for us to realize that even in English, we have a lot of dialects and colloquialisms that we speak, and sometimes we can't understand each other, and that happens in all languages.

11:17

Right, right.

11:18

Exactly.

11:19

Even sign language.

11:20

So and the thing is I think on the on the um contracts that you guys have or the cooperatives.

11:27

Uh do you guys have like the lists of all the languages they speak?

11:31

Because it's like 300 or so.

11:33

It's it's a lot.

11:34

So it's it's very nice.

11:37

Including Burmese.

11:38

So we're excited.

11:40

Excellent.

11:41

Thank you very much.

11:44

Oh next on our agenda uh will be the Marin County Community Corrections budget update and presentation.

11:52

Um presented to us by Director Scott Hole and CFO Justin Garcia.

12:00

Hello everyone.

12:01

Um members of the board.

12:03

We're going to do just a quick kind of cliff notes version of the budget presentation.

12:08

We'll put you through the entire thing.

12:10

Obviously, a lot of the updates to the council were largely about you know our functions and the things that have happened over the past year that this board is aware of.

12:18

Um we'll largely just be covering the the numbers uh uh here today, and I will let Justin do that.

12:28

Um while he's gonna pulled up.

12:31

All right, he's quicker than I thought.

12:32

I was gonna I was gonna kill time, but perfect.

12:36

I'll let him jump right into it.

12:38

All right, so I'm not gonna I'm I won't read this word for word, but I'll kind of just summarize.

12:43

Um the package she received, you're gonna start on uh page seven, uh is where this starts.

12:50

So our uh total uh projected uh budget for 2026 is uh 22,492,408 dollars.

13:00

That's separated between uh seven funds, and three of those funds actually make up 93% of the total overall budget.

13:10

Okay, on to the next slide.

13:14

So this uh slide basically breaks it down character by year.

13:20

Um I'm not gonna go deeply into the characters because I'll run through each of those.

13:24

Um basically what we're looking at though is a $462,000 difference um from 2026 to compared to uh 2025, which is two percent less.

13:36

A majority of that, as you see further in this presentation is gonna come from uh character three.

13:46

So as far as revenue is concerned, which was the next slide, we are projecting just a little over a million dollars in revenue.

13:53

A majority of that is gonna come from user fees that are charged to individuals uh serving home detention or work release, uh, and a small portion also comes from community uh transition programs.

14:06

How fees are structured to support fairness.

14:09

I think this is kind of important to to point out.

14:12

So every individual on any type of community corrections uh supervision receives a financial analysis worksheet.

14:19

Those worksheets are based on uh current poverty rates.

14:23

Uh that's how we basically determine the fee rate or the fee structure for each individual.

14:28

Also uh DRC residents, that's our work release center, uh, received 30 days of integrat to assist with the transition coming into the facility.

14:38

After that, they fill out financial analysis worksheet and kind of go back to that um income versus current poverty rates.

14:49

This next slide is about grants.

14:52

So we received just a little over six million in grants, uh, mainly in the uh Department of Correction grant, uh as well as uh the justice assistance grant.

15:02

We also have a full-time grant specialist working on locating grants, he does that on a daily basis.

15:07

I will say uh this year it's been a struggle, especially at the federal level uh and state level, just trying to locate and uh and try to get grants basically.

15:18

Uh we'll continue working on that, but it has been a struggle.

15:23

All right, then we're gonna break this down by character.

15:26

Character one, which is basically our salaries.

15:30

This is gonna account for 66% of the total budget.

15:34

We are seeing an increase of just under $80,000.

15:37

Uh most of that increase is due to cola adjustments uh and health and health insurance increases.

15:44

We did have to uh submit a 4% reserve uh to uh OFM.

15:51

That reserve was based on four active positions, were frozen at a savings of just over 300,000, and also uh additional 220,000 dollars was removed from this character uh to account for our attrition rate, uh, which is just about at 11%.

16:09

Uh effects or concerns that we have with their character one budget.

16:13

There is a possibility that if our attrition rate is reduced, uh, we would have overspend.

16:19

Um potential for staffing reductions.

16:24

Uh I mean we would have to basically hit hit everything perfectly.

16:29

Attrition, we have to change uh as well as clients increase, could cause us issues with our character one budget.

16:38

Uh we also do have the concern of uh limited overtime at our two 24 hour services at work release uh and client services.

16:47

We may have to limit overtime in those two locations, uh, which could leave to result in uh public safety issues potentially.

16:58

Character two.

17:01

So the next slide is is character two.

17:04

We are seeing a decrease of uh $14,000 in this character.

17:08

Uh character two does represent less than one percent of our budget.

17:12

Most of this decreases due to our fleet services.

17:15

Uh fortunately, the last couple years we have upgraded all of our vehicles, so that's not really a huge concern for the agency at this time.

17:25

Next slide would be character three.

17:27

Uh, this is where we saw our biggest decrease.

17:30

We're gonna see a difference of uh uh just under $500,000.

17:35

Character three does represent 33% of our total budget.

17:40

Uh the decrease was due to the 4% reserve that OFM required.

17:45

Effects or concerns that we have with our character three budget moving forward.

17:50

Uh limited opportunity or ability really to increase opportunities for employees and clients through either trainings, conferences, programming resources, uh, just things in general.

18:02

Also, uh inability or limited ability, I guess, to increase our participation in XPE.

18:09

Uh, we have a lot of concerns with uh DeVall.

18:12

Uh, we have a lot of issues at that facility with equipment breaking down, uh, the roof, uh, just different things around the facility that really need to be maintained.

18:23

And then this last one here kind of goes back to what I was talking about in character one.

18:28

Increases in caseload sizes could affect our contractual obligations that we currently have with our monitoring provider as well as our the food that in and uh medical that we provide at Devol.

18:45

Next slide is character four.

18:48

This does represent less than one percent of our budget.

18:51

We did see a $50,000 decrease in this character.

18:55

Uh that decreases the last couple years we've received uh what's known as cumulative capital funds.

19:02

Those funds were strictly for us to upgrade our vehicles, uh, our vehicle fleet.

19:07

Those have been upgraded, so we really don't have a lot of concerns uh with character four questions for character one.

19:23

It's always difficult trying to find where you can um make these adjustments.

19:29

The 11% attrition rate, is that a reduction from the previous attrition attrition rate for this year?

19:38

That that 4% was provided to us by OFM, and that's a that has been pretty consistent.

19:44

I think it was the last three years.

19:47

It was two or three-year cycle that they looked at, and it's about 11% each of those years.

20:00

So we still went conservative on the number that we're reducing that 200,000 isn't the full 11%, you know, under spend that we have typically, but it is a a good chunk of that.

20:08

So we still have there is still, I guess you'd call a wiggle room, you know, if we are able to reduce that um uh turnover rate if we are able to to increase our staffing numbers, but it does take away some of that flexibility.

20:24

I mean, certainly if we were fully staffed for the entire year, um I would be very excited about that, but it would cause a I financial hardship for us.

20:35

Yes.

20:36

So last so this year you're at 11% or so far this year, yeah.

20:41

Well, your actual attrition rate that is being calculated by O of M.

20:46

It's 11 right now, and then so it's gonna stay eleven.

20:49

And it's been around 11 the last three years.

20:54

I know that we experienced a situation similar where it was um uh our attrition rate was at 22 percent, but we're so small that that was like seven positions.

21:06

So there's no way we could keep seven positions open and do the work.

21:10

So yeah.

21:11

The and and I also want to be clear, you know, Justin made the point of that we've frozen those four positions.

21:16

Those are four positions we hadn't really been utilizing up to this point, so that's not going to impact case managers, it's not going to impact custody staff, um, it's not going to impact our call center.

21:30

So the those um parts of the office that most touch our clients uh will not be impacted by that, and it's not going to increase caseload sizes or anything like that.

21:41

Excellent.

21:42

I hate to see 2008 all over again.

21:45

Right.

21:47

Any additional questions?

21:49

I did on the work release revenue.

21:51

It seems really low compared to the monitoring.

21:55

I mean, I know that there are a lot more people typically on some form of home detention, electronic monitoring, things like that.

22:02

But um, what's our max capacity if we've all uh well so two answers to that?

22:08

First of all, max capacity is 350, and we're at about 120 right now.

22:12

When we're talking about the user fee, that is lumping both home detention and work release together.

22:18

So work release user fee that's stated here, yes.

22:21

Okay, so that CTP fund that is strictly the community transmit transition plan from the Department of Corrections, the dollars that we receive from DOC as reimbursement for those clients, but the user fees that we're talking about in the revenue.

22:38

Um we just dump all of the user fees in one, so both what we uh collect from DRC residents as well as our home detention clients.

22:47

I see.

22:48

All right.

22:49

I will say that our collection rate isn't very good.

22:52

But that's what I was worried about when I saw this is that it seems like if we had a max capacity at 350, um, and this was the collection for the year.

23:01

Yeah, if there's not a lot of recourse for for individuals that don't pay their fees.

23:06

I mean, we don't file violations if you don't pay your fees.

23:09

Um we that's an area we definitely we could do better and we struggle with.

23:14

Right.

23:14

We will we'll address it in in office visits, but we're not going to file violations strictly on that, right?

23:22

Um so that is I haven't looked at what our collection rate is recently, but I know it's below 30 percent.

23:31

But people are still held accountable in the sense that um this any debt that is incurred is then transferred to their credit.

23:42

Correct.

23:43

Yeah, I mean it there is we are engaged with the tax intercept program through the state of Indiana, so those unpaid fees are are kind of on that program, and and if and when they pay have tax refunds or as I found out, lottery winnings or gambling winnings at any of our uh local gambling establishments by the state.

24:05

Um we we do get a that will be um kind of taken off and and sent our direction.

24:12

So every spring we do tend to get a bump in that revenue uh through that program, uh, but we don't the other accountability piece is although we will not file a violation strictly for non-payment of fees, if there is non-payment of fees along with non-compliance on following a schedule or um strap tampers or other non-compliance issues, we will add that in to make the court aware that they're they're not complying kind of across this full spectrum, but we won't do it strictly uh if they are doing everything else right but not paying, we won't file that violation.

24:52

Excellent, thank you.

24:53

Collections you're talking about though, those are presuming that the court itself doesn't find them indigent.

25:24

Right.

25:25

So to your point those clearly aren't going on someone's credit a lot of times we're absolving a lot of fees.

25:33

And we and I don't have that percentage but we do have a very significant percentage that are deemed indigent either by the court or as Justin was mentioning the the financial worksheets that we do you know if they're below 150% of federal poverty level then we're um listing them as indigent as well they can be and there are instances through that financial worksheet where they can be over 150% of the poverty level and still be deemed indigent because of you know maybe restitution uh child support or other fees and just bills that they have to pay um when we're able to document that we can still um you know mark them as indigent to to fees and and so through one of those kind of three avenues it's a pretty significant portion of our population which is probably no surprise is there any tracking of how the indigent rate or the excuse for the indigent rate changes over the years has this been a particularly high year for finding of indigent honestly we it's not something we have tracked um I'd have to look the our financial reporting systems are um pretty spartan at best so the ability to get good information might be difficult but I we can look into that and see if there is a way to be able to track what our indigency rates have been over the last two three five years something like that.

27:08

Excellent where have you seen or I guess where's the greatest impact on the grant reductions I think right now it's all potential if if things stay static from a caseload standpoint from a turnover rate standpoint those sorts of things we should not see significant budget impacts um you know we our food contract our electronic monitoring contracts those are structured in such a way budget wise to allow for some additional numbers so that reduction is what it's really done is taken away that buffer so should there be a change in kind of sentencing from a local level and our numbers suddenly go up we don't have that buffer and that's when we could become uh then's when it could become a problem the only other thing is we are going to have to be um a little tighter on on how much um you know staff to m development we're doing um you know instead of sending you know three people to to a conference it might be two um and and some of this um we will it's just gonna be a lot of keeping an eye on that budget throughout the year and and possibly tightening things as we go um over time we'll certainly be impacted we we try to avoid too much anyway but I think we're gonna have to make sure particularly like in in our custody staff what's our safe level versus what would we like to have staffed so it's kind of the difference between need versus like to have Scott you mentioned the intercept from gambling revenue and other sources that only comes annually is that correct yeah yeah I mean it uh I think there's some payments that may come throughout the year but it's largely just a a kind of an April May to June payment cycle on those things.

29:15

Yeah kind of just follows the tax season we're on the list of the main rank yeah yeah we we are not high uh we are I honestly that and that list keeps changing as you know I mean every year so um I don't exactly know where we fall I know we're in the teens um graphic tickets we were at nine so yeah we're we're comes long before all of us yeah I I think it what I believe to be true is it's it's owed taxes first uh child support I believe is second um but once again I know we're not cracking the top ten.

30:04

So I mean it is there the amount that's being collected by the state uh is is certainly um a pretty large number for us to get the the dollar amounts we get given where we are on that scale.

30:18

Um they're collecting a fair amount.

30:24

Awesome.

30:25

Maybe that's something that could be potentially incorporated into some financial literacy as to how that to income affects their economic viability.

30:37

Yeah, actually that'll dovetail into one of my updates.

30:39

We're actually very excited to start financial literacy classes.

30:45

We we have been working with several banks um over the last few years to to provide financial literacy classes.

30:52

Um I won't go into all the details on why, but those efforts just didn't take off.

30:58

Um we had a lot of struggles with that.

31:01

Um, but what we have done is now two of our in-house programming staff have gone through a program and they are now able to provide that class.

31:09

So we are going to start providing that in-house.

31:12

Obviously, it'll be of no charge to our clients that way, um, but they'll start doing those classes.

31:17

Um we're still trying to ramp up what does class size look like, who you know, how do we get this information out to clients to promote it and get numbers up and and those sorts of things.

31:30

Uh, also some potential incentives for individuals that do uh complete that class.

31:35

So it's probably gonna be very end of this year, first of next year before we're really able to roll that out, but we are gonna have that ability to provide that class moving forward, so we're excited about that.

31:46

Excellent.

31:48

I have a question.

31:49

What are some of the topics that are gonna be covered during that course?

31:52

I mean, just in a nutshell.

31:54

Is it just checkbook keeping one on one or well?

31:56

I mean, it there will be a little bit of that.

31:59

I mean, talking about talking about savings, it'll be talking about prioritizing spending, it'll talk about um building credit, uh, it'll talk about it.

32:11

I don't think they call it scams necessarily, but kind of under the umbrella of scams, like how how does televise and social media marketing try to influence you to spend money on things that maybe you don't need to spend your money on.

32:25

So I my master's thesis was on financial literacy, and there are I'm glad you're using the banks because there's actually the federal government requires banks to provide financial literacy training to anyone, whether they have an account there or not.

32:42

And it does cover things like student debt repayment, the importance of credit, wants versus needs, yeah, how to get a bank account, how to stay out of check systems, um, the other thing that um we and again this the the last session, it's gonna be a seven session uh program.

33:00

The seventh session uh won't be required for the students, but it it'll also be the most um non-information wise, it'll be the most beneficial to them because what we will be doing at that seventh session is having um any and every bank who wants to participate, and and then we'll let it kind of be hunger games among them.

33:20

But you know, to participate and and be able to sign literally the intent would be for them to be able to get bank accounts set up right there on site.

33:28

And um, that's the piece we're still kind of finalizing how's that going to legit work logistically, but that will be the seventh session, and and to Paige's point, I mean they you know it is something that they are required to do, and and so uh we'll we expect to get a decent amount of participation there.

33:49

A lot of it also they'll have interactive online.

33:54

I made my own kid do it because you know she's not good for money, and so um I think it's very important, and these folks are way behind the eight ball.

34:05

Yep.

34:06

Yeah, no, it the the program we went through uh our programming staff gave us kind of a a demo or kind of ran through one of the models modules with our um management and executive staff, and it is it's very interactive.

34:24

Um you know, it's not just a lecture, um, it's a lot of videos, and then and then literally taking quizzes based on what what did you just hear?

34:34

So it is a um pretty impressive program, and I think it is something that will really benefit um not just um clients, we are actually looking at rolling it out and making it available to staff as well.

34:48

It's important.

34:49

So everybody needs it.

34:51

Very true.

34:53

The other thing I would mention regarding our budget presentation last night.

35:00

Obviously, the the bulk of the rest of the things that we updated the the council on are things that this board is already aware of, or you know, some of the things we've done last year and this year.

35:08

But I do want to make this board aware that we made a we put a lot of emphasis on discussing Duvall, our needs of Div at Daval, um, future needs at Duvall.

35:20

Um we do have the it's not scheduled yet, but we do have the site uh facility assessment is being arranged.

35:29

I know a vendor has been selected, um, but we're awaiting that date uh for that to actually happen, and then we pointed out to the council that you know in the last basically 18 months uh we've spent nearly 200,000 over and above normal maintenance.

35:47

Um, and that's not counting a million dollar roof, a fifty thousand dollar walk-in freezer or a sixty thousand dollar generator that we've been able to band-aid at this point, but at some point those band-aids aren't going to work.

36:02

So that was the only other update from the budget last night that that we've make you aware of.

36:09

Um two last things that I have from an update standpoint.

36:14

I believe you all have a flyer uh regarding an electronic monitoring simulation that we will be participating in on September 24th uh at Frederick Frederick Douglass Park.

36:26

Um there will be some more details to come on that we will uh get out to everyone electronically, but it is something we're participating in.

36:34

Uh we've done a number of these at this point, and uh excited to do that again.

36:39

So you'll be receiving something from uh uh Jackie here probably hopefully in the next week or two uh with more details about that.

36:48

Um and then next week, um well, actually two things about uh Duvall.

36:55

Uh tomorrow uh we will have and and Julie, you can you can chime in and and add what I've what I miss here, but we're uh having our first graduating class uh from Excel Center, and we are going to have a graduation uh out at Daval for all of them.

37:14

Julie's done uh tremendous work on getting that.

37:17

I think it's 20 plus graduates.

37:20

Tomorrow is second chance in the or second chance in the yeah, okay.

37:24

I'm sorry.

37:24

XL's coming up, yeah.

37:26

That one's in the future.

37:27

Another graduation coming.

37:28

Second chance indie is is tomorrow.

37:30

That's 20.

37:32

Um it's it's four for tomorrow, and then there are 16 with Excel, I think.

37:38

Miss Fiddler, could you come to the mic please?

37:42

I'm just butchering it.

37:44

You're good.

37:46

You're going to make me miss does the I win.

37:54

Yes, ma'am.

37:55

Maybe just go ahead and tell them what's happening tomorrow before I mess it up.

37:59

We are um we've been partnering with the second chance indie group.

38:06

It's been a six-week class um doing employment assessments, um, helping them figure out what they need to get from an entry level to the next level, what kinds of careers that they are actually interested in because we try to get them a job and then a better job and then a career.

38:25

Um we're partnering also with the Excel Center.

38:28

I think that's because we've got so many things that we're doing right now, um, where they're working to get their HSEs and then certifications and all of those different kinds of things.

38:39

So this is just sort of the first step with that.

38:41

We have four guys that have been in class for six weeks who are graduating tomorrow.

38:47

Um we just sent to say it's 16.

38:51

Yeah, they start, yeah, they start tomorrow at the Excel Center.

38:56

We're transporting them and bringing them back.

38:59

So they'll do the five-week prerequisite class and then um work towards getting their HSCs, which we're supporting.

39:06

So excellent.

39:08

And then the other event that I was conflating all these events.

39:12

That's okay.

39:14

Julie's Julie's racking them up and and I can't keep track or or keep up with her.

39:19

Um, but we're also hosting a job fair out at Duvall uh next Friday the 29th, and um from one to five.

39:27

Um we've got a number of employers who've committed to coming out and and meeting with our clients.

39:33

It will not just be for Duvall, uh it will be for home detention clients as well.

39:38

That we've been circulating that information and and making sure schedules are are worked out so that individuals can attend that if they would like.

39:46

So we're hoping to get a good turnout there and and then make that something that becomes a regular event.

39:53

There'll also be other types of supportive services available there, and we have access to where to direct folks for housing as well.

40:03

We started assessing people for housing referrals, just sort of on a trial basis, something like formal yet, so that we can make sure people are getting appropriate housing support.

40:18

Is that that private program that I'm reading about that they were using for the town square people?

40:23

Oh no, no, it's that's VHS.

40:27

Very similar, but yeah.

40:28

And separate.

40:29

Yeah.

40:31

Um so having been in the in on the uh direct service side previously to government.

40:40

Um we always hold those lists very close to the vest when you have um either employers or uh landlords that are open to serving um the population that we serve.

40:51

So um it's wonderful to have this availability at this event.

40:57

So thank you so much.

40:58

You're so welcome.

41:00

I just want to make sure that the people at home could hear you.

41:03

So um thank you.

41:05

Do you have any additional updates on that?

41:08

Excellent.

41:09

Um, so is there anything that anyone else would any other questions or anything you want to share?

41:16

Seeing none, I will say that our next meeting will be uh September 19th here at this location at noon.

41:27

So this meeting is adjourned.

41:29

Thank you.

41:30

Thank you.

Discussion Breakdown — Share of Meeting
Budget█████████████████████████████29%
Correctional Facilities██████████████████18%
Financial Literacy███████████11%
Language Accessibility█████████9%
Economic Development███████7%
Procedural█████5%
Financial Reporting█████5%
Public Safety█████5%
Public Education█████5%
Summary of Proceedings

Marion County Community Corrections Advisory Board Meeting - August 21, 2025

The Marion County Community Corrections Advisory Board (MCCC) met on August 21, 2025, at 12:00pm in the City-County Building, Room T-260, chaired by Carlette Duffy. The meeting covered approval of prior minutes, the JCC annual report, a new language translation contract, and a detailed budget presentation for 2026. No public comments were received.

Consent Calendar

  • The July 17, 2025 meeting minutes were approved by voice vote with no opposition.

Discussion Items

  • JCC Annual Report (Haylee Elsea, Director of Community Safety Initiatives): The report covered the Community Adjustment Unit for juveniles, which supervised 723 juveniles during the period July 1, 2024 – June 30, 2025, with 573 successfully completing supervision. The board discussed the unit's operations (daily home checks, electronic monitoring), pre-adjudication services (home-based therapy, drug treatment), and the need to engage parents. A motion to approve the report for submission to the Department of Correction passed unanimously.
  • MCCC Contracts (Deanna Cantrell, Project Manager; Justin Garcia, CFO): A new one-year contract with Language Training Center (LTC) for language translation services was presented, piggybacking on an existing state contract. The not-to-exceed amount is $40,000, consistent with prior contracts. The board noted a successful pilot test in June and the need for reliable translation (including sign language). A motion to approve the contract passed unanimously.
  • MCCC Budget Update (Scott Hohl, Executive Director; Justin Garcia, CFO): The proposed 2026 budget totals $22,492,408, a decrease of $462,000 (2%) from 2025. Key points:
    • Character 1 (Salaries): 66% of budget, up $80,000 due to COLA and health insurance. A 4% reserve ($300,000) from four frozen positions and an additional $220,000 removed for attrition (11% rate). Concerns: potential overspend if attrition drops, limited overtime at 24-hour facilities (work release and client services) could affect public safety.
    • Character 2: Less than 1% of budget, down $14,000 (fleet costs reduced after vehicle upgrades).
    • Character 3: 33% of budget, down $500,000 due to the reserve. Impact: limited ability to fund training, conferences, programming, facility maintenance (especially at Devol, where a $1 million roof, $50,000 freezer, and $60,000 generator are needed).
    • Character 4: Less than 1%, down $50,000 (cumulative capital funds used for vehicle upgrades).
    • Revenue: Projected $1 million, primarily from user fees (home detention and work release). Collection rate below 30%; fees are not enforced through violations but through tax intercepts and lottery/gambling intercepts. A significant portion of clients are deemed indigent.
    • Grants: $6 million received, mainly from DOC and Justice Assistance Grant. Grant seeking is challenging at federal and state levels.
    • Updates: Financial literacy classes will begin in late 2025/early 2026, taught in-house. A job fair is scheduled for August 29 at Devol. The Excel Center partnership will start HSE classes. Devol facility assessment is pending.

Key Outcomes

  • Approved the July 17, 2025 meeting minutes.
  • Approved the JCC annual report for submission to the Department of Correction.
  • Approved the one-year contract with Language Training Center (LTC) for $40,000.
  • The 2026 budget was presented for information; no vote was taken.
  • Next meeting: September 19, 2025, at 12:00pm in the same location.

Meeting Transcript

Good afternoon, everyone. Um I'm Carlette Duffy, I'm chair um of the Marion County Community Correction Advisory Board, and uh we would like to start off with um a roll call of our board members, Sandra Hardin probation Paige Bova, Mary Superior Court, Colonel James Martin, Marin County Sheriff's Office. Bailey Renchi, Corporation Counsel. Jim Snyder, Judge Mary and Spear Court. Dan Jacini, Barry County Prosecutor's Office. Ray Casanova, Chief Public Defender, Marion County Public Defender Agency. Chesley Coleman Miller, uh community representative from Middle Hill. Excellent. Um and I'm a Carlite Duffy again. I am uh CFO for the Office of Public Health and Safety. Um, so we will call this meeting to order and the first agenda item is considering consideration of um approval for minutes for July 17th meeting. Um everyone has received those um electronically and print. Um do we have any questions to discuss? Perfect. Can I get a motion to approve? Having a first and second, um again, any discussion. Um, all those in favor of approval um say aye. Aye. Any opposed? The minutes are approved. Next on the agenda is the JCC annual report um presentation, director of community safety initiatives, Haley Elcia? Yes. Okay, well, make sure I said it right. Yeah, good afternoon. Um I'm Haley Elseia. I'm the director of community safety initiative for Marion County Probation Department. Um you should have all received a copy of the JCC annual report um for July 1st of 24 through June 30th of 25. Um so this inside just gives an overview of our community adjustment adjustment unit, um, which consists of three full-time probation officers and a full-time support staff. Um, just to kind of give an overview of the year, we supervised a total of 723 juveniles, and out of those 723, we had um 573 successfully complete this year. Um the demographics remain the same pretty much throughout the report. Um, but you will notice a pretty big difference on pages six and seven. Um the numbers went way down. We have fine we've decided to kind of make a few differences in the report, fine-tune it specifically for our program. Um whereas in the years past we we totaled all juveniles on supervision. Uh we are focusing now just the juveniles who are under our program. So I'd be happy to answer any questions, but I'm just seeking approval to submit this report to DOC. Is there are there any questions? Just want to get folks a couple of extra minutes just to refresh their memories. So oh. Well, I have my copy. But what's in front of you right now is just highlights and a bit of a summary of the report that was submitted. I I don't think you're missing a lot. The second page is blank, and then so um, and then the third page, it just goes over um what I said, how what the program involves? It's three full-time officers and one full-time support staff. Um I'm not sure what other pages are missing. Okay. Um they're out in the community. They're checking on the juveniles who are on electronic monitoring, uh, making contact with parents or guardians at home, um, just inspecting the equipment, making sure that they're not able to slip it off or foiling the devices, making sure they work. Um, we will get some alerts where it'll say that the juvenile is not home or across the street, so they'll go out and make sure that it's not a device issue and that the child is at home. Um they do this every day, every day in clean house.

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