I think I can facilitate with not consent to either though.

It's great.

Services.

Right.

I think it's going to just be called.

Okay.

Good afternoon.

I'd like to call the September 10th Board of Public Works meeting to order.

I'm Todd Wilson, Director and Chairman of the Board.

Uh have the board members uh introduce themselves.

Start on my left.

Robert Perrin.

CZ Corti.

Leslie Schulte.

Thank you.

And uh I also like to uh introduce our board counsel, Benjamin Moracle, and our board coordinator, Jennifer Dominguez.

Uh we are expecting other board members to arrive.

Uh but uh we'll start with the first item on the agenda, uh, the adoption of the September tenth agenda.

Do I have a motion to adopt the agenda?

So move.

So moved by Bob Perrin.

Do I have a second?

Seconded by Susie Corti.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none the motion carries.

The next item on the agenda.

Approval of the minutes.

So do I have a motion to approve the August 27th minutes.

So moved by Bob Perrin.

Do I have a second?

Seconded by Leslie Schulte.

All in favor, please signify by saying I.

Aye.

Any opposed?

That motion carries.

Next item on the agenda.

This is a public hearing uh for resolutions and contracts.

Uh I'll ask uh board counsel Ben Moracle to read the rules governing public comments.

Thank you, Mr.

Chairman.

Before we open the floor to public comments, we would like to remind board members and the public of a few ground rules so that everyone can have a fair chance to speak and be heard is important that we each observe the following rules.

First, each speaker will be limited to two minutes.

Second, public comments must reasonably relate to the agenda item under consideration.

Third, speakers who stray from the item under consideration or become unduly repetitious may be asked to move on to their next point or conclude their comments.

And finally, attendees who cause disruptions that prevent the board from proceeding through tonight's agenda reasonably efficiently will be removed.

Thank you, Mr.

Moracle.

Do I have a motion to adopt the rules as read?

So moved by Susie Corti.

Do I have a second?

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

I'd like to also introduce uh board member Daniel Haight.

Welcome.

Um we'll open up to Joe Glass, please.

Uh thank you, Director Wilson and members of the board.

My name is Joe Glass.

I'm the executive director of the Indianapolis Bond Bank.

Uh the previous meeting of this board, uh, the board passed a preliminary determination to issue bonds.

Um it's a four million dollar bond issuance for snow plows as well as uh paving and line stripping equipment.

Uh since then, uh the the bond issuance was passed unanimously by the full council at their meeting on Monday.

Uh so the two resolutions uh before you today um adopt a confirmatory resolution uh which pairs with the resolution passed last week, as well as a resolution authorizing the sale of the bonds and the appropriation of the uh bond proceeds.

So happy to answer uh any questions.

Uh this is a public hearing.

Uh would any members of the public like to speak in regards to resolution number 18?

Would any members of the public like to speak regarding resolution number 19?

Are there any questions from our board members?

Uh I'm just got one.

Um I see I see this is to finance a number of different things like snow plows and uh fire stations and tornado sirens and that sort of thing.

Uh will all will all of the projects uh that will be covered by this uh bond amount of four million, will they still go through the appropriations process and whatever approval boards?

Yes, so uh that's a great question.

Thank you.

Um so the this uh we uh the action before us today just approves this four million dollars, which will be secured by the Metropolitan Thoroughfare District.

Uh the city is also issuing uh debt of the public safety communications district for uh tornado sirens and um uh public safety radio equipment um as well as uh civil city debt, which will be used to uh build a new fire station.

Um so all of those bonds are approved by the full council, but this action today is only the four million dollars uh for the snow equipment and paving equipment, um which will be secured by the Metropolitan Thoroughfare District.

Any other questions by board members?

Seeing none, do I have a motion to approve resolution number 18?

So moved by Leslie Schulte.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Do I have a motion to approve resolution number 19?

So moved by Susie Cordy.

Do I have a second?

Seconded by Dan Haight.

All in favor, please signify by saying aye.

Aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Joe.

Uh Jason Watt, you would the next up for uh presentation.

Thank you.

Uh good afternoon, Mr.

Chairman and members of the board.

My name is Jason Watt, the administrator of construction for DPW engineering, the engineering division staff.

I actually, if it pleases the board, I'd like to present these next uh items C D and E together.

They're all the exact same language, it's just three separate uh contractors.

Uh do we have to have a motion to accept all or take all three?

Yeah.

Do I have a motion to take all three of these um resolutions at the same time?

So moved by Dan Haig.

Do I have a second?

Thank you.

Seconded by Susie Courty.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing that motion carries.

Thank you, Jason.

Thank you.

The engineering division staff recommends the Board of Public Works approve and authorize the director to enter into a public-private partnership agreement to develop and construct infrastructure preservation and improvements in various townships with EMB paving uh milestone and wreath Riley on the basis that they are the they are qualified offer with demonstrated ability to design, construct, deliver, operate, and maintain uh the project.

So all three contractors, EMB milestone, and wreath Riley were selected as qualified offerers based on the evaluation criteria set forth in the RFP, uh demonstrating experience, financial capacity, project approach, and XPE participation.

Um project ST-25-600 infrastructure preservation improvements in various townships consists of milling and resurfacing, HMAD patching, as well as concrete pavement patching and repairs, additionally minor striping, pedestrian signals, sidewalk and crosswalk improvements may be integrated in the scope of services.

The per the precise scope will be determined during a collaborative scoping period with the selected development team.

Precise dates for substantial final completion along with any applicable liquidated damages will be determined collaboratively with uh during the project's detailed scoping and establishment of the guaranteed maximum price or GMP.

So on July 11, 2025, three proposals were received.

We selected all three um contractors, um, the three qualified uh contractors or EMV paving Inc.

Milestone and Wreath Riley based on the work elements that they are assigned.

Um they have indicated that they will make a good faith effort to meet the owner's goals of 1583 and one with the exact amounts of the participation to be figured out uh during the project scoping period.

Um their proposal outlines how these goals will be met and describes past successes on previous city projects and these efforts.

Um with that, I'd be happy to try to answer any questions you might have this time.

This is a public hearing, so I'd like to um are they any members of the public that would like to speak in regarding the contract award for EMB paving, milestone contractors LP or Reith Riley Construction Company?

Are there any board members that have any questions regarding this three contracts?

Yes, I've got a question for you.

So I see these three contractors will be responsible for design.

The city of Indianapolis adopted a complete streets policy and a vision zero policy, and milling and resurfacing has been identified as an opportunity to restrict to add um bump outs to daylight intersections and add a second stripe with cross-hatching to extend the buffer in between the bike lanes and uh vehicular traffic.

Do any of these contract or I guess my question is on the process?

Will these contractors be responsible for adopting complete streets in their striping, or will someone at DPW be reviewing and implementing or ensuring compliance with the complete streets process, given that this is maybe could be an opportunity for general traffic calming and safety improvements during this process.

Yes, uh Mark St.

John, chief engineer for the department.

Um thank you for that question.

Um this is a somewhat new contract procurement process we are using.

Uh, it does shift a lot of the responsibility of design on to the contractors.

Uh, and so what level of design do they need to construct a project?

Um, we do have a complete streets checklist, and I don't think in any way it would be inappropriate to require the contractors as part of this work to complete that complete streets checklist.

Um, all the work they're doing has also been reviewed by DPW staff and will continue to be reviewed by DPW staff.

So if we see locations where that is uh an option or favorable, we can certainly make those recommendations.

Uh and the nature of the work and the nature of the contract allows us to be very responsive to those type of things.

So in a traditional design bid build, we'd have the design, and if we wanted to make a change late, uh you would need um design amendments, you would need um change orders and work change directives.

Uh, this eliminates a lot of those that the formal need for those because there's a guaranteed maximum price, if that makes sense.

Um, if there are specific locations you are worried about, if you've seen the list of projects, uh, I'd be happy to review them for you or pass those concerns along to our project team.

I might recommend when you meet with these contractors for a kickoff is just to introduce them to the concept.

Their designers may or may not have attended, say, DPW's day of um professional development for your regular designers, and so again it's an opportunity, it might not apply everywhere, but it is something the public has asked for and the city council has adopted.

Certainly.

And um, we have retained a um a project management team on this that are sort of acting as the developer.

I guess it's a little different.

Um avenue is uh helping us develop those plans they've put together the team, and and I know the designers they have on their team have been through that training as well, too.

So we do have like a single point of contact for all of these contractors that we can share that concern along with as well.

Too very good question.

I'd like to welcome Sebeka Juanza to the to the board.

Uh, do we have any other questions regarding the three contracts?

CNN, do I have a motion to approve the contract award for ENB paving?

So moved by Leslie Schulte.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Do I have a motion to approve the contract with milestone?

So moved by Dan Haight.

Do I have a second?

Second.

Seconded by Susie Courty.

All in favor, please signify by saying aye.

Aye.

Any opposed?

CNN, that motion carries.

Do I have a motion to approve the contract award for Reese Riley Construction Company?

So moved by Leslie Schulty.

Do I have a second?

Second.

Seconded by Susie Courty.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, everyone.

This public hearing is now closed.

Our next item on the agenda are change orders.

Jason Watt, take it away.

Thank you.

The engineering division staff recommends the Board of Public Works approve and authorized the director to execute change order number two to ST-45-067 South County Line Road.

Added travel lanes with Rennocent Inc.

and increased amount of $30,888 and zero cents for a new total not to exceed contract amount of $889, $898,093 and 27 cents with 186 days added to substantial final completion dates.

Change order number two will provide uh compensation and quality adjustments for WDC 3 and change order detail 2.1, which are summarized herein.

Uh WDC 3 is a time extension for additional demolition, and then COD 2.1 is for additional mobilization and escalation.

We have been in the process of acquiring properties for this project for some time, and that uh acquisition process has went a little bit longer than what the this original contract with Renaissance was predicted for.

So that's the re reasons for the additional the additional time.

So with that, I'd be happy to answer the questions you might have at this time.

Thank you, Jason.

Are there any questions?

CNN, do I have a motion to approve the change order?

So move.

So moved by Sebeka Jawanza.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next change order, Jason.

Thank you.

The engineer engineering division uh staff recommends the Board of Public Works approve and authorized the director to execute change order number three to SD-19-073.

Dr.

AJ Brown, 30th Keystone drainage improvements with Eco Valley Inc.

in the increased amount of $35,680 and 59 cents for a new not to exceed amount of six million twenty-seven thousand five hundred and eighty-two dollars and twenty-five cents with zero days added to substantial final completion dates.

Change order number three will provide uh compensation and quantity adjustments for WDC's eight and nine, which are summarized here in uh some additional reservacing on Hovey Street, and then uh some additional curb paint uh for ADA parking.

Um change order number three accounts for zero days added to substantial final completion.

We just yesterday or the day before we achieved uh substantial completion on this project, so we're well on our way to getting this one done.

So with that, I'd be happy to answer questions you might have this time.

Thank you.

Are there any questions?

Seeing none, do I have a motion to approve the change order?

So moved by Leslie Schulte.

Do I have a second?

Second.

Second by Sebeka Jawanza.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Motion carries.

Jason Watt.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized the director to execute change order number one to SD-39-062 Rosedale Hill drainage improvements phase two with Calumet Civil Contractors Inc.

and increased amount of 343,245 dollars and fifty-three cents for a new total not to exceed contract amount of four million five hundred and seventeen thousand seven hundred and forty-five dollars and fifty-three cents and forty-five days added to substantial final completion dates.

Excuse me.

Change order number one provide uh compensation and quantity adjustments for change order details and WDCs, which are summarized here in some additional restoration quantities and additional quantities.

Um change order number one accounts for 45 days added substantial final completion dates.

Uh essentially, this additional costs are due to the pavement condition being worse condition than expected for a drainage project.

Uh we added a significant amount of um additional asphalt pavement to the project.

So um with that I'd be happy to answer questions you might have this time.

Any questions?

Seeing none, do I have a motion to approve the change order?

Second so moved by Leslie Schulte.

Do I have a second?

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Uh another change order, Jason.

Thank you.

The engineering division staff recommends the board of public works approved and authorized the director to execute change order number one to ST-32-128.

Madison Avenue Road Diet Pleasant Run to Race Rete with Calumet Silva Contractors, Inc.

and the increased amount of 925,543 and nine cents for a new total not to exceed contract amount of $13,694,543, and no change substantial final completion dates.

Change order number one uh number one will provide compensation and quantity adjustments for uh COD number one point one and WDC number one, which are summarized here in quantity quantity provisions for change to full depth replacement of roadway, and then uh quantity revisions for construction changes three and four.

Um during the original geotech assessment, there were two options laid out for the the pavement on Madison.

Um options selected was the more what we thought at the time was the more cost-effective solution, which was just a minor mill and overlay and reuse of the existing concrete pavement.

So it's a composite pavement with asphalt on top and concrete below.

And after removal of the uh asphalt surface and the evaluation of the existing concrete pavement, uh it was determined that the the cost to um repair that concrete base would be more than what it would cost to completely replace the road.

So um we felt like giving the public a much longer service life uh instead of the shorter duration that the overlay would have provided uh was a more effective use of the taxpayers dollars.

So that I'd be happy to answer any questions you might have at this time.

Thank you, Jason.

Are they any questions?

Seeing none, do I have a motion to approve the change order?

So moved.

So moved by Bob and Perrin.

Do I have a second?

Second.

Second by Sabeka Jawanza.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on the agenda are final change orders.

Uh Jason Watt, you're still up.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized the director to execute change order number two final to ST-23-079 residential street reconstruction sector three with Howard Asphalt L C in the increased amount of 104,409 dollars and forty-six cents for a new total not to exceed contract amount of six million five hundred and seventy-five thousand eight hundred and eighty-three dollars and seventy-one cents with two hundred and thirty-five days added to substantial final completion dates.

Change order number two final will provide compensation and quantity adjustments for change order details and WDCs, which is which are summarized herein.

Uh COD 2.1 is for some additional work zone safety and emergency roadway repairs.

COD 2.2 is for a final quantity true up for the original scope of services, and then WDC's uh five and six are for the additional paving that was added to the project uh due to the significant underruns on the project.

Um for 86th Street and center run uh drive uh along with traffic control improvements on that uh thoroughfare.

Um WDC 6 was for roadway approvements and then uh additional uh paving on Aqueduct Street.

Um contract change order number two final accounts for 235 days added to substantial final completion dates.

Um if you recall this project was nearly a million dollars below budget before we added 86th Street and Center Run, which was desperately needed on the northeast side of town, uh, with the which is the the area that this project uh was meant to serve.

So um with the director's uh approval, we added in uh those two elements and um I feel the public is uh very well served with those.

So uh with that I'd be happy to answer any questions you might have this time.

Thank you, Jason.

Do we have any questions?

Seeing none, do I have a motion to approve the final change order?

So moved by Susie Courty.

Do I have a second?

Second by Leslie Schulte.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on the agenda are professional services agreements.

Uh Jason Watt, please.

The engineering division staff recommends the Board of Public Works approve and authorized the director to execute GT-23-001, Eagle Creek Greenway, Phase 2B, and GT-23-004, Eagle Creek Greenway Phase 2 C, a new professional service agreement for inspection with GAI Consultants Inc.

in the not to exceed total agreement amount of $958,700 and zero cents with an agreement expiration date of December 31st, 2027.

Project GT 23001 is for phase two B1.29 mile extension of the existing Eagle Creek Greenway, phase two B will provide primarily run atop the Eagle Creek levy from US 136 to B and O Trail.

This project is an extension of phase two A.

This phase will begin at the intersection of Eagle Creek and US 136 and continue southeast along Eagle Creek to the B and O Trail.

Project GT-23-004 is for phase two C, a 3.42-mile extension of Eagle Creek Greenway that starts at the B and O trail and ends at Washington Street and the future Indigo Blue Line BRT at Rockville Road.

Substantial completion for both projects will be 1217 2026 and final completion is 131 2027.

GA Consultants Inc.'s uh XP participation will include 15% to CTL Engineering, 8% to resolution group, 3% to Veterans Engineering and Technical Services, and 1% uh redemption engineering.

Uh GAI consultants was selected through RFQ 2025-1.

With that, I'd be happy to answer your questions you might have this time.

Do we have any questions regarding this uh professional services agreement?

Do I have a motion to approve the agreement?

So moved by Dan Haig.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor, please signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you very much, Jason.

Uh next item on the agenda are professional services amendments.

Nathan Sheets, please.

Good afternoon.

Nathan Sheets, Department of Public Works.

Um, I've got a professional service amendment before you this afternoon.

This is amendment number four to ENG 2018.

Uh, this is uh an amendment to an on-call small structure culvert design that we have with BLA.

Um towards the end of the year, last year, um, I believe the board approved a number of amendments for professional service agreements that were expiring.

Um, we inadvertently missed this one, and there was a little bit of additional design effort necessary on an existing assignment that uh we had made.

Um they're working on a culvert design for us at 7655 Westfield Boulevard.

And so amendment number four uh merely adjusts for 2025 rates and extends the contract expiration to the end of this year.

Um I've been assured by our uh stormwater folks that this is uh this will be the last assignment for that on call, and so the extension will allow us to finish that work up, um, get them paid and get this uh project closed out.

And if you have questions, I'd be happy to try to answer them.

Thank you, Nathan.

Do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Susie Courty.

All in favor, please signify by saying I.

Aye.

Any opposed?

That motion carries.

Thank you, Nathan.

Uh next item on the agenda is amendment.

Mark St.

John.

Thank you, uh, Mr.

Director.

Um again, Mark St.

John, Chief Engineer for the Department of Public Works.

I have before you amendment number three to ENG-22-001 on-call land acquisition services uh with crossroad engineers PC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number three to ENG-22-001 on call land acquisition services, a professional services agreement with Crossroad Engineers PC in the increased amount of one million dollars for a new not-to-exceed total amount of five million dollars.

This amendment will provide no change to agreement expiration date of December 31st, 2026.

Amendment number three provides funding to complete additionally requested land acquisition work for the Monon project along with SD-20-047, Sedlier and Hartman, SD 32-014, Fountain Square Drainage Improvements, SD-30-069, Fleming Gardens, and GT-31-002, Indianapolis Cultural Trail, White River Connection 3.0.

Happy to answer any questions you may have.

Thank you, Mark.

Do we have any questions on this amendment?

Yeah, Mark, is this extension for time only?

And rates stay the same as with the uh it is an extension for total not to exceed fee amount of 1 million dollars.

Um the time will not change, so the the expiration date will remain remain December 31st, 2026.

Uh rates will remain unchanged as well too.

Um for the most part, we follow uh in dot's fee schedule for right-of-way services, so like title and encumbrance reports, right-away engineering.

There's all very laid out fees that we that we use for that.

Great, thank you.

Thank you.

Do we have any other questions?

Do I have a motion to approve the uh amendment, please?

So moved.

So moved by Bob Perrin.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Mark.

Uh, next item on the agenda are final acceptances, and that's Jason Watt.

Thank you, Mr.

Chairman.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for CL-20-045 miscellaneous small culture replacement with Morphe Construction Inc.

The board action is for final acceptance.

With that, I'd be happy to answer any questions you might have at this time.

Seeing none, do I have a motion to approve the final acceptance?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

No other items uh before us.

So I'd like to uh make a motion to adjourn.

Do I have a sec uh motion to adjourn?

So moved by Susie Courty.

Do I have a second?

Second.

Seconded by Seg Sebeka Jawanza.

Thank you.

All this meeting is adjourned.