OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Board of Public Works Meeting - October 8, 2025

Other Meetings (A-H) — Wednesday, October 8, 2025
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateWednesday, October 8, 2025
StatusFILED
Video Record
0:00 / 42:01

Transcript — Verbatim
1:09

Good afternoon.

1:10

I'd like to call to order the October 8th Board of Public Works Meeting.

1:14

I'm Todd Wilson, director and chair of the board.

1:16

Uh like board members to please introduce themselves starting to left.

1:20

Sabako Jawanza.

1:22

Bob Byron.

1:23

Idrish Redman.

1:25

Thanks, guys.

1:26

Uh also like to introduce our board counsel behind me, Ben Moracle, and our board coordinator, Jennifer Dominguez.

1:34

And board member Daniel Haik joining us.

1:39

Uh first item on the agenda is adopted October 8th, uh 2025 agenda.

1:44

Do I have a motion to adopt the agenda?

1:46

So moved.

1:46

So moved by Bob Perrin.

1:48

Do I have a second?

1:49

Seconded by Sebeka Jawanza.

1:51

All in favor, please signify by saying aye.

1:53

Aye.

1:53

Ain't opposed.

1:55

That motion carries.

1:56

Next item on the agenda is to approval of the amendment.

2:00

Do I have a motion to approve the September 24th minutes?

2:04

So moved by Aegis Redman.

2:06

Do I have a second?

2:08

Seconded by Sebeka Jawanza.

2:10

All in favor, please signify by saying aye.

2:11

Aye.

2:12

Any opposed?

2:13

That motion carries.

2:15

Uh next item on the agenda are street acceptances.

2:19

Cameron Giles, please.

2:24

Good afternoon.

2:26

Um for the first request and the Bureau of Infrastructure and Storm Order at the Department of Business and Navid Services at the confirmation of the receipt of the subject development as bills and inspecting engineers certificate of completion and compliance.

2:38

Request the acceptance of streets point three miles associated with the reserve subdivision.

2:43

Thank you.

2:45

Thank you, Cairman.

2:46

Do we have any questions?

2:48

See and none.

2:49

Do I have a motion to approve the street acceptance?

2:53

So moved by Bob Perrin.

2:54

Do I have a second?

2:57

Second by Edis Redman.

2:58

All in favor, please signify by saying aye.

3:00

Aye.

3:01

Any opposed?

3:02

Seeing none, that motion carries.

3:04

Thank you.

3:04

Cameron.

3:05

Thank you.

3:08

Next item on the agenda are bid awards.

3:10

Jason Watt, please.

3:12

Thank you.

3:13

Good afternoon, Mr.

3:14

Chair, members of the board.

3:15

My name is Jason Mott, the administrator of construction for DPW engineering.

3:19

The engineering division staff recommends the Board of Public Works approve and authorized the director of awards CW5-008 on call sidewalk vertical displacement mitigation at Calumet Civil Contractors Inc.

3:31

and the total not take seat amount of $570,000 and zero cents on the basis that they are the lowest uh responsive and responsible bidder.

3:40

Project CW5-008 on call sidewalk vertical displacement mitigation consists of removal of sidewalk vertical displacements county wide.

4:08

And they're not to exceed amount of $570,000, which was 16% lower than the engineers estimate, the opposite of minority and women business development review, call you met civil contractor inks middle and found they put forth a good faith effort.

4:22

With that, I'd be happy to answer any questions you might have this time.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████45%
Procedural█████████████████████21%
Waste Management████████████████16%
Public Works█████5%
Workforce Development█████5%
Environmental Protection████4%
Tree Maintenance████4%
Summary of Proceedings

Board of Public Works Meeting - October 8, 2025

The Board of Public Works met on October 8, 2025, at 1:00 PM in the Public Assembly Room, City-County Building. Chair Todd Wilson presided, with members Sabako Jawanza, Bob Byron, Idrish Redman, and Daniel Haik present. The board unanimously adopted the agenda and approved the September 24, 2025, minutes.

Street Acceptance

  • The Reserve Subdivision: Approved the acceptance of 0.3 miles of streets associated with The Reserve subdivision, based on the certificate of completion and compliance. Motion carried unanimously.

Bid Award

  • On-Call Sidewalk Vertical Displacement Mitigation (CW-25-008): Awarded to Calumet Civil Contractors, Inc. for a not-to-exceed amount of $570,000. The project involves removal of sidewalk vertical displacements county-wide. The bid was 16% below the engineer's estimate. A good faith effort for MBE/WBE participation was noted. Motion carried unanimously.

Change Orders

  • Change Order No. 1 – 2022 Thoroughfare Drainage Improvements – Area 2 (SD-22-101(D)): Approved a $0 change order with E&B Paving, Inc. adding 160 days to the substantial completion dates due to utility delays. No cost change; total contract remains $5,099,303.46. Motion carried unanimously.

Final Change Orders

  • Change Order No. 1 (Final) and Final Acceptance – Street Construction/Reconstruction Project (BOT) (ST-23-081): Approved final acceptance of the project with Avenew Roads, Inc. The final contract amount was $6,000,000, with no change from the original contract value. The project was delivered using a partnership (BOT) method, noted for improved quality and quicker delivery. Motion carried unanimously.

Professional Services Agreements

  • On-Call Transportation Inspection Services (ENG-25-005): Approved a new agreement with Hanson Professional Services, Inc. for $500,000, expiring December 31, 2028. Includes 8% MBE, 8% WBE, 5% DBE, 3% VBE, and 3% other participation. Motion carried unanimously.
  • Girls School Road (Phase 1) – Rockville Road to 21st Street (ST-29-020): Approved a new agreement with DLZ Indiana, LLC for $900,000, expiring December 31, 2027. Includes 15% WBE, 8% DBE, 3% VBE, and 1% other participation. Project includes one rehabilitated lane each direction, a multi-purpose path, and improved drainage. Motion carried unanimously.

Professional Services Amendments

  • Amendment No. 2 – Nickel Plate Trail (GT-06-001): Approved a $109,490 increase with Hannum Wagle & Cline Engineering for additional inspection work (stormwater drainage installation). New total not-to-exceed $1,299,517.87; expiration extended to December 31, 2026. Motion carried unanimously.
  • Amendment No. 3 – On-Call Transportation Inspection Services (ENG-20-011): Approved a $180,000 increase with CHA Consulting, Inc. for additional inspection work. New total not-to-exceed $700,000; expiration extended to December 31, 2027. Motion carried unanimously.
  • Amendment No. 1 – Nickel Plate Trail over 82nd Street (BR-06-066): Approved a $7,090 increase with United Consulting Engineers, Inc. for additional design work (plan development, survey, geotechnical, permits, public involvement). New total $75,797.09; expiration extended to December 31, 2029. Motion carried unanimously.
  • Amendment No. 1 – On-Call Design Services (ENG-23-008): Approved a $500,000 increase with Shrewsberry & Associates, LLC for design of Indianapolis Neighborhood Infrastructure Partnership projects. New total $1,000,000; expiration extended to December 31, 2028. Construction for most projects anticipated in summer 2026. Motion carried unanimously.
  • Amendment No. 1 – On-Call Forestry Consulting (ENG-22-011): Approved a $0 increase with Metric Environmental, LLC. Updated rates and expiration extended to December 31, 2027. Supports urban forestry with tree mitigation and planting plans for capital projects. Motion carried unanimously.
  • Amendment No. 1 – Regulated Drain Classification (CH-22-001): Approved a $0 increase with Hannum Wagle & Cline Engineering. Updated rates, classifications, and key staff; expiration extended to December 31, 2027. Includes desktop analysis of 40 regulated drains and field investigation on two drains in Franklin Township. Motion carried unanimously.

Other Amendments

  • Amendment No. 1 – Solid Waste Collection Services (Contract 21593): Approved a $300,000 increase with Lakeshore Recycling Systems (LRS) to defray costs for cart removal and servicing during the transition from Republic to LRS. The city, Republic, and LRS are splitting costs to avoid residents having multiple carts for up to three months. LRS will also handle damaged or stolen cart repair/replacement. No reduction in existing contracts with Republic or WM. Motion carried unanimously.
  • Amendment No. 1 – Environmental Assessment Services (Contracts 19486 & 19489): Approved three-year extensions (to September 30, 2029) for Keramida Environmental, Inc. and Patriot Engineering and Environmental, Inc. at same terms and conditions. Each motion carried unanimously.
  • Amendment No. 2 – Tree Maintenance Services (Contract 19752, Ace Tree Service, Inc.): Approved a three-year extension to December 31, 2028. Motion carried unanimously.
  • Amendment No. 1 – Tree Maintenance Services (Contracts 19786, 19788, 19789): Approved three-year extensions to December 31, 2028 for Green Arbor Tree Experts, Inc., Indiana Tree Service, Inc., and SavATree, LLC. Each motion carried unanimously.
  • Amendment No. 3 – CDL Training Services (Contract 19617): Approved an extension to November 7, 2026, and expanded scope to allow C1 Truck Driver Training, LLC to provide training for Class A unrestricted CDLs. DPW reported a 96% retention rate among employees who completed the program. Motion carried unanimously.

Adjournment

The meeting adjourned at approximately 1:45 PM.

Meeting Transcript

Good afternoon. I'd like to call to order the October 8th Board of Public Works Meeting. I'm Todd Wilson, director and chair of the board. Uh like board members to please introduce themselves starting to left. Sabako Jawanza. Bob Byron. Idrish Redman. Thanks, guys. Uh also like to introduce our board counsel behind me, Ben Moracle, and our board coordinator, Jennifer Dominguez. And board member Daniel Haik joining us. Uh first item on the agenda is adopted October 8th, uh 2025 agenda. Do I have a motion to adopt the agenda? So moved. So moved by Bob Perrin. Do I have a second? Seconded by Sebeka Jawanza. All in favor, please signify by saying aye. Aye. Ain't opposed. That motion carries. Next item on the agenda is to approval of the amendment. Do I have a motion to approve the September 24th minutes? So moved by Aegis Redman. Do I have a second? Seconded by Sebeka Jawanza. All in favor, please signify by saying aye. Aye. Any opposed? That motion carries. Uh next item on the agenda are street acceptances. Cameron Giles, please. Good afternoon. Um for the first request and the Bureau of Infrastructure and Storm Order at the Department of Business and Navid Services at the confirmation of the receipt of the subject development as bills and inspecting engineers certificate of completion and compliance. Request the acceptance of streets point three miles associated with the reserve subdivision. Thank you. Thank you, Cairman. Do we have any questions? See and none. Do I have a motion to approve the street acceptance? So moved by Bob Perrin. Do I have a second? Second by Edis Redman. All in favor, please signify by saying aye. Aye. Any opposed? Seeing none, that motion carries. Thank you. Cameron. Thank you. Next item on the agenda are bid awards.

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