Good morning, everyone.

I'd like to welcome you all to the Rio Capital Service for County.

We have a not a typical day today.

Today we're saying farewell to Earl Good and Sarah Fisher.

I think Sarah is traveling, and we welcome two new board members.

And I'll turn it over to Andy to be honest.

Yeah, first we'd like to welcome Bob Donaldson or uh Bruce Donaldson, not Bob, Bruce Donaldson and Bob Quins.

I screwed up Sarah's name way worse.

I think he forgot Sarah's name in the middle of the meeting with her nameplay.

And I'm staring straight out of her.

So that's not bad, Bruce.

But thank you for uh joining us.

We're we're glad to have you.

Hope um we can um make your uh make your uh service, you know, everything you could imagine it could be so um but we do say farewell to um two board members um and one of them's here, Earl, and um I guess I don't get to make a motion, but I'm gonna read a resolution and maybe somebody will move in second to pass the resolution.

Um resolution of the Capitol Board, a capital improvement board of managers in Marion County, whereas Indiana Code 36109 empowers the CIB to, among other purposes, finance owned construct, operate, maintain capital improvements under the CIB Act to do all of the acts that the CIB considers necessary, appropriate to promote publicize and those capital improvements support the sports entertainment convention, visitor industry and service, commercial, industrial, and cultural interests of the state of Indiana and citizens into assist the corporate and fund governmental public and private agencies and groups for these purposes.

Whereas for the CIB Act, the governor of the state of Indiana shall appoint two members of the board board of managers.

Whereas Governor Holcomb appoint Governor Eric Holcomb appointed Earl Good as a board member serving two terms commencing on June 7th uh 2019 and ending on in October of 2025.

Whereas Earl Good has served as an invaluable member of the board.

Um whereas during Mr Good's tenure, the board hosted his facilities, numerous trade shows, events, meetings, and concerts, including the college football playoffs, the Big Ten uh football champions, U.S.

Olympic swim trials, Big Ten Division One basketball championships, the NCAA Division One Men's Basketball Tournament, the WMBA All-Star Game and Related Events, the NBA All-Star Game and Related Events in the NBA Finals.

B uh started and completed major renovations of Victory Field, home of the Indianapolis Indians, including renovation of the ballpark suites, construction of the home play club, and replacement of the playing field.

C started and completed full-scale renovation of Gambridge Field House.

B established a partnership with USA Track and Field at the State of Indiana and the state fairgrounds with the CIV, I remember.

Commenced the development and construction of the sixth expansion of Indiana Convention Center, including a 50,000 square foot ballroom and accompanying 800 room convention headquarters, luxury hotel.

Whereas members of the board desire to express their gratitude to Earl A.

Good for his many contributions to the board and the CIB during his two-term tenure.

Now, therefore, be it resolved that the board here by expresses its sincere gratitude to Earl A.

Good for his excellent services as a member of the board, further resolve that the board wishes Mr.

Good continued success in all his endeavors and expresses our hope for his continued health, happiness, and prosperity, and further resolve that a copy of this resolution be presented to Mr.

Good as a token of our respect for him and his service.

So I think it that would probably be a unanimous motion and second.

Okay.

We have to do a call call.

We do.

We do.

Because Jamie's on Marcy.

I David.

I Nick.

I David.

Bob.

Bruce.

Jim.

I Leonard.

Jamie.

I don't get a vote.

No, you don't.

You don't.

I think I would vote for you.

Thank you.

Thank you.

Thank you all.

So a little little token.

We'll we'll get assigned.

Oh well.

Um copy the resolution to you, but we wanted to have this you to have this picture to remember us by.

So thank you.

Just uh just uh had a little bit to do with building.

Thank you.

Thank you for being um well you mean moment of privilege.

First, what do you wanted me to come back today?

Uh maybe a new head.

But what I wanted to do is not be thanked with thank you all.

I think Andy, the staff, I've been really impressed.

Y'all would have done a hell of a job.

And I mean that appreciate it.

Associates on the board, which I didn't know you all.

But the one I've got a for sure thing is paying.

You know, really the heart and soul of any organization or the pan.

And you certainly are here.

Thank you.

And so I just wanted to thank you all, Marcy.

Your leadership is quite mighty.

And uh so anyway, thank you all.

I don't think people realize what CIB really does, the average citizen.

And the things that wouldn't happen in this community without us.

So welcome.

Anything I can do to be helpful to you all call on the other, but I won't interfere.

So anyway, thank you very much.

It has been a pleasure to be part of this organization.

Thank you.

I'll just add a little post script, but thank you, Earl, for your leadership and long service to Indianapolis and the state of Indiana.

I feel like as a board, we've benefited a lot from your depth of knowledge and just good old common sense.

So thank you for everything you've done for us.

Next item on the agenda is approval of minutes from our September 12th meeting.

So vote.

Second.

Second.

Call the role.

RC.

Aye.

David.

Aye.

All right, David.

Ah.

Well, I can't believe he wouldn't vote.

Can we?

Yeah, we can.

You can abstain.

Let's see.

I'll stay.

Okay.

Maggie?

Hi.

Jim?

Aye.

And Jane.

I.

Great.

Thank you.

Next item on the agenda start our reports with covered before the public finish.

Thank you.

Good morning, everyone.

August 2025 finished with revenues net of expenses of $7 million, which was about $9 million more than budget.

About half of that positive variance came from the capital outlays, which was under budget.

And then the other half is made up of smaller variances that are spread over the revenues and expenses, which I'll touch on as I go through.

Tax revenues totaled just over $14 million, which is about one and a half million dollars more than the budget.

Largest variance there is in the hotel and the PSDA line items.

For the year, tax revenues are doing pretty good.

They're 12% or 12 million dollars over budget.

Operating revenues for the month were at $6 million, which is about $2 million over budget, or about 46% of the budget.

Except for the parking lot income line, all the other lines have a favorable variance for the one.

Largest variance or variances coming in the labor reimbursement and the rental income lines.

And those events drove those operating revenue items.

For the year, we're doing well again.

Over budget by about $9 million or 26% on the operating revenue side.

Looking at the expenses, personal services is under budget by about 200,000 or 9% for the month.

Total supplies is right in line with the budget.

Other services, it's about a million dollars or about 11% under budget.

Some of the larger positive variants is there in the architect engineer, uh consultants, contractual labor and the major repair line.

Capital outlays is it totaled about 1.6 million dollars, uh, which is about 4.7 million dollars under budget.

Um some of the bigger dollars spent in the month were for Virginia Avenue garage concrete repairs, and that was just under $900,000.

Uh we spent about $287,000 on EV and security projects in both convention center and um Lucas Oil, and then $239,000 was spent on uh um roof replacement over some of the halls here in the convention center.

Dent service um as always is right in line with the amortization schedules.

Um all in all, the month um is it was a normal month, had a very solid bottom line uh due to the low caps cap ac spending and also the good tax revenues that we had.

Open any questions.

The budget, but our finance staff looks at the budget all year long.

It's just not a it's June, let's figure out the budget, put their eyes on the ball every month, every day.

Um with Andy.

Our staff does an excellent job for this.

The reserves sometimes that will look high, but this isn't a hopes and dreams budget.

It's very realistic.

And we also plan for kind of the worst.

Because when you're building things that we're building now or maintaining this as many facilities as we do, we have to be conservative in the budget because things just come up, aging things that uh we have to keep in mind.

So really proud of our uh fiscal team about the whole team here.

But they really do a good job in this crazy kind of market wearing right now.

So thank you.

Yeah, just to layer on to that we passed our budget for 2026 in August.

So we're working off the 2025 budget, obviously now.

Um, our budgets um get approved by this board and then get approved by the city county council.

Um our budget was approved this past week, right?

Like Monday for 2026.

But that's sort of also why we plan for the worst and and make sure that we have enough uh room in our budget every year so that if the roof leaks or we have to spend money to bring Taylor Swift to town, we don't have to go to the city council to add appropriations, which would take two months at least, if not more.

Um so that's that's that's really the longest one of our budget stories.

Next item on the agenda next week for is a visit in the report.

Thank you, uh Madam President.

Uh welcome, Bruce and Bob.

Um you're gonna get uh an update on our hotel occupancy and and uh performance as well as some visit indie uh information, but the hotel information is typically about a month and a half behind, so you're gonna get August.

For example, right now, if the meeting was a little later in the month, we'd be doing September.

But the um August numbers uh are pretty good.

It's uh the it was up over 2024, and 2024 was a great year.

Uh so uh month as a whole, we were up 2.1% of revenue, but we're still down about three percent of revenue for the year, but 2024 was the all-time record between the eclipses and Taylor Swift's and all the rest of these things that we had last year.

Uh so and I think CIV budgeted accordingly uh based on that.

The downtown numbers are particularly uh good, it was up 5.9% of revenue year over year, and downtown is actually still up relative to the county, which is down in total revenue.

Downtown is up year over year, so that's a very strong number.

Uh, if you go a little farther down into your board book, you'll see uh where we are year-to-day performance.

We are 77% of where we should be or where we want to be at this time of the year.

Uh that's always concerning this late in the year, but Darren, who's sitting right behind that pillar over there, Darren's our chief sales officer.

29 years Marriott and Hilton guy before he came to us uh 11 years ago.

Uh we he and I just met yesterday, went through the entire pipeline of what's left of book this year.

And we actually believe somewhere around um the end of November we'll be at 100%.

Uh, there's a ton of what we call um verbal definitely.

So essentially they've said they're coming here, they just haven't signed their paperwork.

Some cases are working out some of us, some cases are working on something directly with uh Andy and Monique.

But based on that, uh what we have in the pipeline that we believe is a either a strong candidate or a verbal deficit.

We believe by the end of November we should be at that 100%.

So uh somewhere in December, we'll be we we expect to be having good news.

The lead numbers are even better, so the lead is the pipeline.

What do we have that's actually that we're actively bidding on right now?

Uh right now that's at 138% uh of where we need to be this time of the year.

And so uh it's really just been a bottleneck all year for a variety of reasons.

Um another thing I'll note about the lead number since we expanded the convention center last time and started uh selling the expansion of the JW.

Even though we're only a hundred, we're not only we're 138% of the lead uh target right now.

We're actually 155% of our historical average.

So the Signia in particular uh and the basics expansion has really been driving some additional interest.

I know Mr.

Dora would like to be done with construction, we all would be.

Uh so is Mr.

Mallon, I think, for that matter.

But uh we did do a but you're probably talking about it later, but a wonderful topping out of ceremony, and I won't steal any thunder from that uh uh last week.

Last thing I'll note is we have the American Academy of Odalaryngology in the moving into the building right now.

They start tomorrow.

Otal ergologists, uh, if you don't know your um medical terminology are the airs, nose, and throat doctors.

It's a group that we first started actively presuming.

It could have been back in the 90s for all I know.

But the first lead that I saw when I double-checked it this morning was sent to them in, or the first pursuit was 2012.

It took until 2018, six years of active pursuit to get them to actually do a site inspection, and the meeting planner loved it and immediately recommended that it get booked.

The doctor, uh the odolaryngologist who was the CEO of the association said no.

And the meeting planner said, why not?

I'm highly recommending this.

I just had a side inspection.

It's great.

And the doctor basically told him I was a resident in Indianapolis in the 1980s.

There's nothing to do there.

So he had been a Methodist 40, you know, almost 40 years earlier.

And we finally convinced him to come out.

Uh Darren, I remember having dinner with him at San Elmo, and that that night, uh, as the dinner wrapped up, he looked at us and he said, you know, the only thing that's the same about Indianapolis is St.

Elmo, and we booked it like a month later.

And now they moved into the building and they'll start tomorrow.

The other thing that's really cool about Olergology is that um they are a Saturday to Tuesday.

It is very difficult to get a Sunday and Monday night in your pattern.

That's just not how conventions typically book.

Uh but the old ergologists they want to be in their offices, so they take up two of their four days on the weekend, and you get a Sunday night out of it.

So that's that's kind of a thrill.

They are not uh quite at the attendance numbers we want, they're 5500, they were supposed to be higher than that.

Almost all of the drop-off is international.

Um you can decide for whatever reason that is, but most of the the their international audience have just gone out with domestic define.

So uh exciting show that I have that first big medical convention uh of that ilk.

These these are actually the surgeons in the oralargology world.

Um, and so getting a surgical group, much less a medical group, is a really big win for Indy and and uh kind of bodes well for the future with what we're trying to accomplish.

That's our report.

Any questions?

I have a question.

What's the uh comment on the side here?

Record setting data on the uh market share report.

I haven't seen that before.

Where does it say that?

Right here in the side column.

Uh this says record setting data criteria not available for these segments, so we wouldn't know whether that's a green box or not.

Oh for the non-downtown.

For the non-downtown media.

Okay, so yeah.

So that's true.

I haven't seen that before, I wasn't clear what it was for.

Good noticing, but that for whatever reason we don't get the outside of um, we pay for certain services from from uh SDR.

Okay, thank you.

Do you guys see like a common reason or set of reasons why conventions will pick somewhere else besides Indianapolis is really like a theme, or is it all over the place?

There are a number of factors.

We get a report every two years that actually kind of rank them based on what planners.

Darren and I just got back from Vegas uh yesterday uh for um a show called IMEX, and you can have conversations and they line up pretty much to what the two-year uh study that we subscribe to uh pretty much tells us.

In general, it's sex appeal.

So I would say 15 years ago, Nashville and Indy, for example, were very comparable in terms of perception of desirability for our attendees, and now Nashville, for you know, whatever reason, uh the last few years uh being able to kind of um uh dive into their music and and uh their brand strategy has really delivered on that, and so they have their their perceptions for first is ours.

Now ours has gone up, but ours has gone up like this.

Theirs went up like this.

And you know, we're we're always talking about uh as Andy in particular knows uh and um uh Marcy as well because they're on the visit Indy board.

We talked about destination development.

That having that kind of sex appeal driver, something that gets you to like it and make it a must visit.

We're very event-driven in Indianapolis.

So the two biggest drivers of why somebody comes to Indianapolis is to visit a friend or relative or to come for an event.

VFR and a vessel, whereas other destinations have been particularly the ones that can fill Sunday and Monday nights, have something that is compelling no matter what.

I mean, we were in Vegas, Vegas is actually down 15% uh this year because they just depend a lot on international as well.

A lot of destinations that are depending on the international gateway cities, hub airports uh are down double digits.

So uh, in some ways, we're kind of pleased with being down 2.9% of total revenue for for Marion County because it's a real issue uh nationally right now for tourism.

But the big drive now, occasionally you'll get into something where somebody says, Hey, well, I like you, but I want to I need a hub airport.

Um of the things we pick we pitched recently that has resonated is we have 54 cities that are non-stops to Indy.

We have 569 that are one stop.

Um I'm going to I I leave for Amsterdam tomorrow for a PCMA board that I'm on, and I go Indy or Chicago, Amsterdam, right?

So in Amsterdam in one stop.

You get to Singapore in the SFO Singapore.

You can get a big mum by uh through New York.

Um and so uh that that actual message, which hasn't necessarily changed what our airlift is, but that message has really resonated, I think, lately when when we put out this one one stop route map.

Okay, thanks.

And yes, okay.

Our next report will be things for more facilities, and it will be first maybe in the convention center for week.

Thank you.

All right, good morning, everyone.

All right, September uh was a very typical average month for us um this year, numbers wise, our occupancy was 54.8%.

Our attendance was 29, 173.

Actually, both of those numbers are a little higher than September of last year.

So we're really pleased with that.

Um we had a strong do it best, that was September 1st through the 13th.

Um, and then we had a really nice lineup of medium size events right after do it best.

We had a REMA.

That's the railway convention that we've had many many times before.

We had a really good rally, innovations as well as Juice Plus, MAC tools, uh those were all all really, really uh went really well, just to name a few.

Um we ended the month and up and also kicked off October with Revive Our Hearts.

That probably sounds familiar to Adam.

Um that is a um a biannual for us, so every other year they've been coming here since 2010.

Um it's a non-denominational religious conference that brings about 5500 women from all over the world.

Um so that was a really successful event as well.

And as Leonard mentioned this week, we are moving an American Academy of Ola Photolaryngology.

We've been moving them in since Monday.

They open up tomorrow, we get them out on Wednesday.

Um Hall's A through H, so really nice sized piece of business, about 5,000 um head and neck surgeons, as Linda mentioned also.

Um right after Oval Aryanology, we're gonna host another brand new meeting that we've never had before.

Um, EMS World Expo.

This conference will bring about 4,000 paramedics, RNs, firefighters, doctors, and other emergency uh response personnel to the city there in halls A through F.

So just a tad bit over a half building wide, so another great piece of business.

Um sneak peek um into November.

Um we're gonna do FFA uh first, and they'll get get them moved out on November first, and then right after that we're gonna host our usual wonderful annuals, recussive art society, music for all, uh, monumental marathon, um, and then um after that we have uh a brand new meeting um as well in November that we've never hosted before the Association of Middle Level Education as well as advanced textiles and sun shading expo.

Yes, there's an association for everything.

Um the last week of November, um we have just a tiny meeting, but that's um understandable since the week of Thanksgiving, and then right after that we come back, we're starting moving in for big 10.

So we'll be sort of at the end of the year again, it's hard to believe.

Um but that concludes my report.

I'm curious, Bruce and Bob, if you have been downtown for an FFA.

And that's been happening, it's it will be a sight to behold if you come down for that.

You talk to 70,000 kids in corduroy jackets, it's more order or than in one any one place in the world.

Uh and uh they're great kids, and it's just uh the city has uh a lot of energy that we have two thoughts on FFA.

Um, when I met the president of the organization a year ago, first thing he said to me was I'm so glad you guys are building the Signia Hotel.

Thank you to the CIB.

I hear that a lot from these large national groups, they are thrilled because they need the space, they need different space in some of the things that we can offer in this building at the conference areas over there that will be part of the ballroom facility.

Um about the FFA is be careful of the scooter riders because they are all the talent and they are young and fearless.

Um but it's a really exciting time to come down and see the kids here enjoying it.

And many literally live on farms that have never been on a scooter before, so that makes it all more dangerous.

But yeah, yeah.

And one thing back to Monique's report when I first joined the board and I hear things like 59% occupied this month.

That sounded load to me, but then all the months which are many that we are at capacity or just about there, those months I've learned over the years that don't leave us time to do the necessary repair work and maintenance that for a facility, it's six acres under roof, so that we have to maintain, and you will find if you're here any time of day, random day of the week, our facilities are immaculate.

Our staff just does a tremendous job keeping our facilities, and I I think people notice that too.

So you'll also have situations where like maybe seven of the eleven halls are filled, uh A through D and then H I J K or something like that.

And but and and that having a group on that side of the building and this side of the building, even those middle halls are not used.

The hotels are still full.

So really that's the it this is meant to be an economic engine, so it's not about really hall and space usage, it's about what the building as a whole ends up driving.

So thank you.

Next report is from Eric of Louisville Stadium.

Good morning.

I'm Eric Muberger.

I'm a general manager of Lucas Will Stadium working for you all.

I'm gonna report on activities since our last meeting.

We've had two Colts games, Colts Versus Denver, Colts versus Vegas, two very successful.

The NFL does, and I've mentioned this to the group before, surveying of a random set of fans across the league after every game.

And for the first time ever, uh we were the very top of that list for getting good experience this past weekend.

So that's really exciting for us.

We've been working toward that.

It's been an actual objective that we talk about and measure against um regularly.

So we're really happy about that.

Um that is corrected for for um team performance, although none of us are under any illusions that the team performance doesn't impact how good of a time people have.

So other events that we had are the interface summit, um, Motorola had a had a great event in the building.

We had a 5K beyond monumental 5K in the building, playbook youth football uh did a complete day where they brought in youth football uh teams from around the Midwest.

CDW had their IT summit.

We hosted the Circle City Classic 41st time uh in Lucas Oil Stadium.

Horizon League had their media base for basketball uh in Lucas Oil Stadium for the first time a couple couple weeks ago.

Um Colts Data Recycling event in the parking lot, which we've met on three, I think three or four years in a row.

Uh continues to gain traction, and we're um getting a lot of um electronics and other other things that are difficult for people to recycle where they come and can drop it off and have that happen.

Minor league baseball had their business meetings league-wide in Lucas Wilder Stadium last week.

Um for the next month before we meet again, we have the Otto Larendologists uh doing some some activities in Lucas Oil Stadium.

We have two Colts games.

We have the Colts vs.

Arizona and Colts versus Tennessee.

Um Playbook Youth comes back for another full day of football, bringing folks from the Midwest in.

Lucas Oil Products is doing an event in the stadium.

We have then we get into a real band season.

Band season is really important for us at Lucas Oil Stadium.

You can always tell what time of year it is by um the sounds coming through our office walls.

But we have Bands of America Regional Competition, then we have um ISMA, which is the state marching band competition, then we have Bands of America Grand Nationals all coming before the screen meets again, and that's in addition to the national FFA group that has their um big big sessions in Lucas Will Stadium.

So a couple couple other things.

I previewed that we've had some concert announcements, a couple meetings ago, and some announced states got pushed back.

We did announce since we last met Sheeran coming in October 26th.

That was um one we've been working on for a long time.

That's selling well, it's already on sale.

Um, that's great.

Um, I hope currently targeted, we will have another announcement before we meet again, but it's a double header, another really big show that really looking forward to sharing with you.

And then there's still another two shows in 26 that have a really high um likelihood of something coming together for.

So there's there's only a few promoters in this in the stadium world that that really put on uh shows this big, and so we work with them constantly to develop relationships, and it's really a relationship type of activity that we do.

Marcy's also asked that um Heidi Mallon from our team who's our special projects manager who uh also leads the the CID sustainability efforts.

Give you a little update on what's been going on.

I just want to say she's uh been relentlessly keeping us all focused on this important element of sustainability for CIV doing.

So I can thank you for the opportunity, Marcy, to update you all.

Um I think we've been making some some progress towards our sustainability efforts here.

I'm working on working on kind of small wins to go across the board.

We have not put a lot of um financial dedication to this, but that's okay.

We're we're working towards some really neat things.

We've established a green team here in the stadium and the mention center, and it's a group of employees who are helping to kind of push some of these things forward as well.

There's also a group of um professionals in Indianapolis from the different venues who are meeting um on a regular basis to share ideas, and then it goes beyond that too to a bigger group that's also including some of the hotels and restaurants and things that visit India's help facilitate.

So that's been a great option.

Some of the fun things we've done is we have a small herb garden over at the stadium, and we have produced some not an overabundance to feed you know thousands of people, but peppers and herbs and things that have been used in the kitchen, so it's very exciting.

Um, and we've had a lot of rain this spring and summer, so with the garden really flourished this year.

Um we also uh Coca-Cola was kind enough to donate 30 well are called clear stream bins, which we've been using out in touchdowntown to collect aluminum and plastic bottles and recycling out there, and we've been able to collect over or approximately about two tons per game, and that's something that we've never done in the past.

So again, I'm trying to get some of these little small wins and start to build on those.

So I think that's very exciting, and it's really nothing different than we were doing in the past, but we've just kind of tweaked our procedures and are taking advantage of that.

We also this year um installed water bottle refilling stations in the stadium, and we're looking at doing that in the convention center as well.

And that's something we're we're listening to what our guests and clients have asked for, and so there's these are some of the things that are are helping.

Uh composting um in the convention center, Chef Chad and said XL Live have established a small composting back of house program.

And in the three months of the summer this year, they composted over 5200 pounds of pre-consumer food.

So like choppings from vegetables as their prepared meals, those types of things.

So it's just been very, very successful.

We now have a digital signage in both buildings.

Again, this will help.

This is something clients have talked about.

This will help reduce single-use signage that they have to produce for their events, and we had a really big summer with facilitating donations that were left from um conventions and and events that were here to the tone to the tune of um, I think there was up to seven tractor trailer truckloads of food and supplies and um things that went to gleaners, also a couple of tractor truckload um full of fresh produce and things that went to second helpings.

So the Humane Society, um, Habitat for Humanity, Salvation Army.

We've been able to, these are things that typically are either just disposed of, or the client sometimes will take them away, but sometimes it's just trashed.

Um so we've been able to just be a um resource to help facilitate that to people in our community that that will help.

Uh I do want to let you know that for instance the NCA Final Four has a sustainability committee.

They've never had that before, that's something new, and they're really focusing on that and trying to improve what they are doing and how the events leave the city that they're in.

So it really is something our our clients are working on, and it's been exciting to just be a part of it and work towards helping and helping others and helping us and just making it a more sustainable facility.

Appreciate your work on this area.

She mentioned at the beginning, you haven't committed a lot of financial resources to it, but these are as you say easy to win that you could help our community, particularly giving food to bleeders in second helpmates.

There are a lot of people in need, and that's really important, as well as just not throwing furniture and things that could be used to give in the trash.

So I just really appreciate your working.

Any questions?

I would just like to provide a little bit more context.

Um our focus on sustainability historically has been uh facilitating what our clients want to do, right?

If they have a big recycling plan or whatever that they're meeting their individual event goals with regard regard to sustainability, well, what we haven't really focused on is what are we doing when events aren't here, or what are the what are the sustainable things uh rules that we have in place for all events?

Um so Heidi's really terrific and been moving us, helping us move and along with the green team, and uh I know I know there are a lot of people very heavily invested in it, but what we've heard from clients is yeah, thank you for helping us do what we want to do, but what are you doing?

And it's been a it's been a competitive sort of benchmark against other um cities and convention centers where we hadn't been focusing on it, so now we're focusing on it and competing in that in that sort of uh sustainability uh race.

Um our budget is tight and we are very frugal by nature, um, so we haven't thrown a lot of money at it to Heidi Sugar, unfortunately.

But um we're getting there, we're getting there, Heidi.

I have some ideas.

You got good ideas, so um, but that's that's sort of why we're this is an important focus, and uh thank you, Chris, for highlighting it and highlighting Heidi.

Thank you all.

She spells her name correctly.

Okay, different map.

Any questions for the board or comments?

Okay, thank you.

Next item is Andy, update our current construction project.

So our current construction project, uh, the big one, I just talked about the big ones, um, is the uh signal by Hilton and uh podium uh 50,000 square foot ballroom.

We had a topping out ceremony this past week where we topped out and um so it really was the last concrete boards officially it.

Um everybody got the who is there got to sign a beam that will be there permanently, but construction is going really well.

Um we are ahead of schedule.

Um the dates we've been talking about right now, there's still things to negotiate and finalize, but that we believe that we'll be substantially complete sometime in um September of uh next year, and uh working with Hilton, but right now their stated uh goal is to be open by November 11th.

We think we can push that earlier um just based on the way we're we're going to roll out on the ballroom.

So we can give them the ballrooms early, they can start training and um and hiring, hiring and training, obviously, hiring and training um and and getting people acclimated because those in working with fire marshal we'll be able to turn those those pieces over early.

Uh so if we're able to do that, um then we can train early and we can open even earlier than November 11th.

But that's a that's that fall is a good time to open.

Um it gets it gets um the staff hired, and then if there are people that we need to let go, there's always the 90-day grace period, and you you use the 90-day grace period.

So that will be uh, and then we'll be hitting on all cylinders right now.

Um is booking the hotel through um up until basically April 1st of 27 and later.

We're working with Hilton to try and get that to be early, so they start booking more into the first quarter.

Um, that is group business.

That is the group, the national group business that Leonard was reporting on.

They're fighting at the chomp to chopping at the bit to get it at the um to get into the building.

So I'm sure we'd be able to get some of our annual clients into the building.

Um, we just have to get Hilton comfortable that the building will be ready and that they will be ready.

Um, so that's an ongoing negotiation.

We um we'll have a lot more finalized um sort of on those dates and have very very clear expectations as we round out the end of the year.

Um Georgia Street's going well.

We uh apparently Georgia's so we're turning Georgia Street into a an event space, um, sort of a park, the west block of Georgia Street between Illinois and Capitol.

Um we had planned a canopy that would go over sort of the the western third of it so that we could have provide shape but also have tenting capabilities.

Um and it is really like an a utility vault in Georgia Street.

There's just so many different utilities historical and some that are alive that it's been it's been very difficult.

So we're there's a question mark on whether or not we're gonna be able to get foundations deep enough to do a uh to do the canopy.

Um but that that's really where we are on that.

Um that will be done by the final four, which is in April of 20 beginning of April and 26th.

So it will be done in March of 26 with Georgia Street, and that'll be open and available to the NCAA and sports corp for the final four.

Any questions?

Thank you.

Next item on the agenda is contracts.

Sure.

Um, the first contract we have is the new area new era agreement for services.

Um this is essentially our phone uh services, technical services contract for our uh IP TV and in the stadium and convention center, phone support, uh security updates, firmware software firmware upgrades, um 24-hour advanced replacement, um annual passes uh for Vitex, IP TV technical training events, and on-site service as required.

our phone uh services technical services contract um for our uh IP TV and in the stadium and convention center phone support uh security updates firmware software firmware upgrades um 24 hour advanced replacement um uh annual passes uh for Vitex IPTV technical training events and on-site service um as required um and so this is a five year agreement which is why it's coming to you usually professional services agreements under a year don't need to come to the board but this is a five year agreement um for 5985025 cents annual payment uh payments so five annual payments split up into 1197 dollars five cents per year um we recommend um approval reward of this contract chairman retain a motion to approve and then we'll have discussion so motive or second second any questions or discussion can you please call the rule do they self-perform when they come and have to do physical work uh there's no physical work this is truly the maintenance software any of the physical work that has to be done that are done typically with our in-house outcom guys or the subcontract and it'll be subcontracts this is really the the devices the maintenance of the software and upgrades online and so forth thank you anything Marcy aye David Mick David Bob Bruce Maggie thank you next item on the agenda is the Wi-Fi renewal at least in the state so this is an annual um Wi-Fi sort of services same sort of IT contract um it renews annually so it comes before the board every every year um this isn't for any construction or anything like that it's just really the maintenance and um basically you sign the service agreement so that you can get maintenance and service um throughout the year for the Wi-Fi and the LucasOur Stadium the amount is 266 two cents and we recommend approval.

Is there a motion second second any questions or discussion?

Please call the role Marcy David David Bruce Maggie I'll get it Jim Jane that's tough that's the worst job Bruce can you guys sit like I've been hoping for Mick and Babe programs.

Yeah that's not yeah oh yeah we could just okay next item on the agenda is disposal obsolete equipment so um when we have things that the equipment that we've replaced and we need to dispose of it we uh it often has still has value um and rather than uh just give it away or throw it away um in order to recoup whatever values left of the equipment um we send it to auction but in order to be able to do that and dispose of such equipment you can't just um willy-nilly do it you all have to approve um the disposal of this inventory similar if we were gonna sell anything else um real estate or anything else so um this is um we will typically have these um there'll be a list in your board packet of what it is this is 18 broken bike rack panels for scrap metal and then 104 obsolete like fixtures for scrap metal charity so move any questions or discussion please call the role um Marcy David Mick David Bruce Meg Jim Jane thank you all the last item we'll vote on will be claimed there's no objection we can take them both together sure so the the way we do claims is um and this is a function of our statute that you approve everything that we spent so there's a long list um in your packet um that says expense vouchers all of the things that we've spent or are spending plan to spend um in the in the month captured by the board meeting is um is there happy to answer any question about everything anything and everything that we've spent we break them into two separate vouchers there are certain things that um can't wait or shouldn't wait for the board to um approve spending it's like the utility payments and and service agreement payments and like we've also added a couple things that are pretty regular um that uh if just honestly to help our staff because if we're if we save all of the check writing to the end of the month um they they have nothing to do and then they get slammed so um uh so to spread it out a little bit we we really take the um the more regular um stable things we try to end

It's like the utility payments and service agreement payments and like we've also added a couple things that are pretty regular.

That uh if just honestly to help our staff, because if we're if we save all of the check writing to the end of the month, um they they have nothing to do, and then they get slammed.

So uh sort of spread it out a little bit.

We really take the um the more regular um stable things.

We try to in the confirming voucher.

So really what you're voting on in the confirming voucher is that you've read it and you confirm and approve the that we spent it.

Um and if you weren't to approve that we could correct it, but um these are things that we always always spend on.

Um and then the operating voucher is just again the things that um that uh some things that we are maybe a little bit more uh one off or the like.

Um but again that's these are things we have not spent that we plan to as soon as you vote on.

Um this month the operating expense voucher is two million sixteen thousand three hundred fifty-one dollars thirty cents pretty normal months.

Um the confirming voucher.

Um there's I'll just read this list as 11,491,238 seventy-three cents.

This is high to due to the uh BNY debt service payment that is normally in the operating voucher.

Um it's also in the NCA regional settlement, which is a one-time payment.

Um so those are in this confirming voucher.

We had to see we had to write those checks in order not to be late.

Um so the the BNY debt service payments was 2.9 million dollars, settlement for NCA regionals 2.2.

Um we had utilities, 951,000 taxes.

This is really admissions taxes for Gen Con.

Um so we pay those admission taxes to the state, and then we get nine tenths of them back from the Department of Revenue.

Um security at uh 459,000 uh ongoing roof repairs at um Indiana Convention Center 413, CCTV Access Digital Signage Project.

Um we're continuing to add digital signage outside the exhibit halls and ballrooms so that um so we don't have to keep recycling paper, and it's also just an amenity for our um for our clients.

Um for the hotel um we are paying for the um the public art that will be in the hotel, and then um 250,000 for downtown indie contract to replicate uh essentially uh some of the service all the services and a little more for um the EED, which all the property owners in downtown Indianapolis are required to pay.

We have a voluntary agreement with downtown Indy to pay our fair share for this fund.

Sorry, like a pilot payment of taxes, which you actually familiar with.

Um these are also not new spins, these are things that aren't included in the budget, just so we all know that.

So yeah, and they're also the any of the contracts that we're spending these under have been approved by the board already.

So moved zero second.

Sorry.

Any questions or discussion?

Okay, Marcy, David, hi, Mick, David, Bob, Bruce, Maggie, Jim, hi, Jane.

Nail that one in.

I did, I got you know, it's just confidence.

By the end of it on the okay.

Any other business you have before the board?

There's three things I'd like to say.

Um Earl, it's been a pleasure working with you and serving with you.

Uh meeting you, and so uh I've enjoyed our last six years together.

Thank you.

Uh Bob and Bruce, welcome to the board.

I look forward to serving with you.

Uh Bob Sarah Fisher is always sat to my right, and she has typically greeted me with a hug every month, so I expect to say we have enough in the budget to uh buy Pam either another wheel for her car, or another another card itself.

I think Tom Boyle will probably get mad with her driving that across his carpets and yes, absolutely.

We'll send it to the mechanic first out of the garage, and if he can't figure it out, then um dispose of it is obviously equipment in the next thing.

We'll pass the hand in the next board.

I'd be happy to buy her the one who likes whatever needed.

Thank you, Dave.

I would just like to also echo um uh the distinguished service of Earl Good and Sarah Fisher.

Um this we have encountered a bunch of challenges.

Uh some of them uh many of them on the watch of Earl Good.

Um things that we do today we don't really understand as a group of fingerprints that uh Mr.

Good has on the operation and the institutions that we have here.

Um so I I definitely want to just uh take do my part to remark on the distinguished service and contributions uh that Earl Wood particularly has, but also Sarah Fisher.

Um Bob and Bruce, um, hopefully we continue to get your names right.

Uh they are also equally distinguished, so uh their service is very welcomed, and um I'm pretty sure that they're going to have substantial contributions to the oversight and the continued success of the CIB.

So we will invite Sarah back.

She's out of town, she wouldn't have been here otherwise, but Sarah will invite Sarah back when she comes in town and give her her flower.

That's sort of other business and public comment.

So I think Janet can a motion to adjourn.

So move and second.

Second.

Thank you all very much.

Appreciate it.