Board of Public Works Meeting Summary (October 22, 2025)
October 22, 2025 Board of Public Works Meeting
The Board of Public Works convened on October 22, 2025, chaired by Acting Chairman Robert Perrin, to review and approve routine operational amendments, street acceptances, and service extensions. The meeting focused heavily on amending existing professional services agreements to extend expiration dates to the end of 2026 or 2027, update compensation rates, and add necessary funding for ongoing transportation, stormwater, and engineering projects. No public comments were recorded during the session.
Consent Calendar
- The agenda for October 22, 2025, was adopted unanimously upon motion by Ed Reese Redman, seconded by Sabako Juwanza.
- Street acceptance for the "allowed in place subdivision, section one" was approved unanimously upon motion by Leslie Schulte, seconded by Dan Hake.
- Amendment #1 to ENG-22-008 (7 NT Engineering LLC) was approved unanimously. It updates rates and extends the agreement through December 31, 2027, with no change to the $500,000 total amount.
- Amendment #1 to ENG-23-001 (Christopher B. Burke Engineering LLC) was approved unanimously. It updates rates and extends the agreement through December 31, 2027, with no change to the $500,000 total amount.
- Amendment #5 to ENG-21-022 (DB Engineering LLC) was approved unanimously. It adds $100,000 to the agreement, bringing the total to $1,075,000, extends the date to December 31, 2027, and updates rates.
- Amendment #2 to ENG-21-023 (GRW Engineers Inc.) was approved unanimously. It adds $100,000 to the agreement, bringing the total to $700,000, extends the date to December 31, 2027, and updates rates.
- Amendment #4 to ENG-20-013 (Shrewsbury and Associates LLC) was approved unanimously. It adds $700,000 to the agreement, bringing the total to $1,300,000, extends the date to December 31, 2027, and updates rates.
- Amendment #3 to ENG-19-019 (DB Engineering LLC) was approved unanimously. It extends the date to December 31, 2027, and updates rates for bike infrastructure design, with no change to the total amount.
- Amendment #4 to ENG-20-001 (Crossroad Engineers) was approved unanimously. It extends the date to December 31, 2028, and updates rates for transportation design, with no change to the total amount.
- Amendment #3 to ENG-21-019 (Commonwealth Engineers Incorporated) was approved unanimously. It extends the date to December 31, 2026, and updates rates for transportation design, with no change to the $600,000 total amount.
- Amendment #2 to ENG-23-012 (7 NT Engineering LLC) was approved unanimously. It extends the date to December 31, 2027, and updates rates for geotechnical services, with no change to the $250,000 total amount.
- Amendment #8 to ENG-19-014 (Resolution Group Incorporated) was approved unanimously. It adds $100,000 to the agreement, bringing the total to $848,000, extends the date to December 31, 2027, and updates rates.
- Amendment #1 to ENG-22012 (Etika Group Inc.) was approved unanimously. It extends the date to December 31, 2027, and updates rates for urban forestry consulting, with no change to the $500,000 total amount.
- Amendment #1 to ENG-22013 (EcoLogic LLC) was approved unanimously. It extends the date to December 31, 2026, and updates rates for floodway mitigation, with no change to the $100,000 total amount.
- Amendment #1 to ENG-22014 (V3 Companies) was approved unanimously. It extends the date to December 31, 2026, and updates rates for floodway mitigation, with no change to the $100,000 total amount.
- Amendment #1 to ENG-23005 (MS Consultants) was approved unanimously. It extends the date to December 31, 2027, and updates rates for stormwater design, with no change to the $500,000 total amount.
- Amendment #3 to ENG-21026 (Christopher B. Burke Engineering LLC) was approved unanimously. It adds $50,000 to the agreement, bringing the total to $850,000, extends the date to December 31, 2026, and updates rates for dam and levy services.
- Amendment #1 to ENG-23004 (DB Engineering LLC) was approved unanimously. It adds $200,000 to the agreement, bringing the total to $700,000, extends the date to December 31, 2027, and updates rates for stormwater design.
- Amendment #2 to ENG-24001 (Christopher B. Burke Engineering LLC) was approved unanimously. It adds $500,000 to the agreement, bringing the total to $1,120,000, and provides funding for dam and levy services, extending no expiration date change from the original December 31, 2026.
Public Comments & Testimony
- No public comments or testimony were solicited or recorded during this meeting.
Discussion Items
- Delay Inquiry: Council member Ali Kariovsky asked Natalie Stevens regarding the causes of delays on the Holt Road and Minnesota Avenue Area Drainage Improvements project (SD-30-072).
- Response: Natalie Stevens, Stormwater Program Manager, stated that delays were primarily due to scope changes, coordination with other entities like Indigo, and significant utility issues that required workarounds. The project scope has changed slightly from the 2023 original plan.
- Bike Infrastructure Inquiry: A board member asked about the specific projects DB Engineering is working on under ENG-19-019. Chief Engineer Mark St. John explained the focus is on assisting the bike/ped coordinator in creating the "neighborways program," which involves parallel off-street routes, pavement markings, and signage to encourage bike usage, citing a recent meeting regarding Meridian Street North of 38th.
- Contract Amendment Strategy: A board member questioned why Amendment #3 to ENG-21026 was amending an older contract regarding dam and levy services. Natalie Stevens clarified that the firm had a purchase order under this previous on-call agreement to complete work on the IEAP for high hazard dams, and this amendment is to finish that specific work before all new projects transition to a new on-call agreement.
Key Outcomes
- Approval of 18 Professional Services Amendments: All proposed amendments regarding transportation, stormwater, geotechnical, bike infrastructure, floodway mitigation, and dam services were approved unanimously.
- Funding Additions: Significant funding was allocated to existing contracts, including $700,000 added to Shrewsbury and Associates LLC, $500,000 added to DB Engineering LLC (ENG-24001), and $200,000 added to DB Engineering LLC (ENG-23004).
- Date Extensions: The majority of agreements were extended to expire on December 31, 2027, with some extensions to December 31, 2026, and one to December 31, 2028.
- Adjournment: The meeting was adjourned upon motion by Susie Cordy, seconded by Leslie Schulte.
Meeting Transcript
I'd like to call the order the October 22nd Board of Public Works meeting. Uh I'm Robert Perrin, Acting Chairman of the Board. Uh board members to please introduce yourselves. Sebacawanza. Good afternoon, Susie Cordy. Jake. Leslie Schulte. Thank you. I'd also like to introduce our board counsel, Benjamin Morko. Uh Jenner Jennifer Dominguez, the board coordinator, and the DPW staff. The first item on the agenda is to adopt the October 22nd, 2025 agenda. Do I have a motion to adopt the agenda? So moved by Ed Reese Redman. Is there a second? Second. Second by Sabako Juwanza. All in favor, signify by saying aye. Aye. Any opposed? Motion carries. Okay, the next uh item is street acceptances. Uh Eric Servan will present make a presentation. Hey, good afternoon. Uh Eric Servan, project compliance analyst with uh Department of Business and Neighborhood Services. Um as mentioned street acceptance for the allowed in place subdivision, section one. The Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services after confirmation of the receipt of the subject development as built and inspection engineer certificate of completion and compliance request the acceptance of the street one mile associated with the allowed in place section one subdivision. Okay, thank you, Eric. Uh are there any questions? Seeing none, um is there a motion uh to uh approve the street acceptance? Leslie, ladies first. Is there a second? And a second by Dan Hake. Uh all in favor signify by saying aye. Aye. Opposed. The motion carries. Okay, Jason Watt will present quite a few professional services agreements today. Amendments today. Good afternoon, Mr. Chairman and members of the board. My name is Jason Mott, the administrator of construction for DPW engineering. The engineering division staff recommends the board of public works approve and authorized the director to execute amendment number one to ENG-22-008 on call transportation inspection services with 7 NT Engineering LLC with no change to the total agreement amount of 500,000 dollars. This amendment provides updated compensation rates and will extend the agreement expiration date to December 31st, 2027. So amendment number one provides time and updated rates to complete additionally uh requested inspection work. Again, the original contract amount was 500,000. This is just for rates and time. Total amount is 500,000. Be happy to answer the question you have at this time. Thank you, Jason. Are there any questions?
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