I'd like to call the order the October 22nd Board of Public Works meeting.

Uh I'm Robert Perrin, Acting Chairman of the Board.

Uh board members to please introduce yourselves.

Sebacawanza.

Good afternoon, Susie Cordy.

Jake.

Leslie Schulte.

Thank you.

I'd also like to introduce our board counsel, Benjamin Morko.

Uh Jenner Jennifer Dominguez, the board coordinator, and the DPW staff.

The first item on the agenda is to adopt the October 22nd, 2025 agenda.

Do I have a motion to adopt the agenda?

So moved by Ed Reese Redman.

Is there a second?

Second.

Second by Sabako Juwanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

Motion carries.

Okay, the next uh item is street acceptances.

Uh Eric Servan will present make a presentation.

Hey, good afternoon.

Uh Eric Servan, project compliance analyst with uh Department of Business and Neighborhood Services.

Um as mentioned street acceptance for the allowed in place subdivision, section one.

The Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services after confirmation of the receipt of the subject development as built and inspection engineer certificate of completion and compliance request the acceptance of the street one mile associated with the allowed in place section one subdivision.

Okay, thank you, Eric.

Uh are there any questions?

Seeing none, um is there a motion uh to uh approve the street acceptance?

Leslie, ladies first.

Is there a second?

And a second by Dan Hake.

Uh all in favor signify by saying aye.

Aye.

Opposed.

The motion carries.

Okay, Jason Watt will present quite a few professional services agreements today.

Amendments today.

Good afternoon, Mr.

Chairman and members of the board.

My name is Jason Mott, the administrator of construction for DPW engineering.

The engineering division staff recommends the board of public works approve and authorized the director to execute amendment number one to ENG-22-008 on call transportation inspection services with 7 NT Engineering LLC with no change to the total agreement amount of 500,000 dollars.

This amendment provides updated compensation rates and will extend the agreement expiration date to December 31st, 2027.

So amendment number one provides time and updated rates to complete additionally uh requested inspection work.

Again, the original contract amount was 500,000.

This is just for rates and time.

Total amount is 500,000.

Be happy to answer the question you have at this time.

Thank you, Jason.

Are there any questions?

Hearing none, uh, do I have a motion to approve the amendment?

Moved by Susie Corte.

Do I have a second?

Seconded by Leslie Schulte.

All in favor.

Opposed?

Motion carries.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized the director, execute amendment number one to ENG-23-001 on call stormwater inspection services, professional service agreement with Christopher B.

Burke Engineering LLC with no change to the total agreement amount, no change to scope of services and updated rate schedules.

This amendment will also extend the agreement expiration date to December 31st, 2027.

This will include work on SDE-04-069C and LD-15-036G.

So the original uh contract amount was for $500,000.

Uh this is for time and rates.

Uh total contract amount is for $500,000.

I'd be happy to answer your questions you have at this time.

Any questions?

Hearing none, do I have a motion to approve this amendment?

So moved.

Moved by Ed Reese Redman.

Uh is there a second?

Second.

Second by Sabaco Juwanza.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized the director execute amendment number one to SD-30-072, Holt Road and Minnesota Avenue Area Drainage Improvements.

Professional Service Agreement with Fleiss and Vanderbrink Inc.

and the increased amount of $90,153.98 cents for a new total not to exceed agreement amount of $376,153.98 cents and updated rate schedules.

This amendment will also extend the agreement expiration date, December 31st, 2027.

Amendment number one provides funding time updated rates to complete uh required inspection work for project SD-30-072, Holt Road and Minnesota Avenue area area drainage improvement.

So the original contract amount was for $278,000.

Uh the amendment is for $98,153.98 plus time and rates for a total total contract amount of $376,153.98.

The reason this one's a little bit unique from the others that were more um ENG on call assignments.

This is a project-specific assignment.

Um this project has been delayed multiple years, so that's the reason for the time extension on this one, and the uh project scope has changed slightly from the um the original uh that was from 2023.

So with that, I'd be happy to answer questions you might have this time.

Thank you.

Are there any questions?

Just Ali Kariovsky, what's the cause of the delays?

Uh good afternoon.

This is Natalie Stevens, Stormwater Program Manager.

Um, I think that some of the scope had changed.

We were coordinating with um other entities like indigo and things like that.

Um, and then utilities have been a big delay for us, and so I think that's really um we were trying to work around as much as we could, and so I think that's been primarily the reason for the delay.

Thank you.

Additional questions.

Hearing none, uh, do I have a motion to approve the amendment?

So moved by Leslie Schulti.

Is there a second?

Second.

Second by Dan Hake.

All those in favor signify by saying aye.

Aye.

Opposed.

The motion carries.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized the director to execute amendment number five to ENG-21-022 on call transportation and inspection services, professional service agreement with DB Engineering LLC and the increased amount of $100,000 for a new total not to exceed agreement amount of $1,075,000 and zero cents with no change to scope of services and updated rate schedules.

This amendment will also extend the agreement expiration date to December 31st, 2027.

Amendment number five provides additional funding, extended time and updated rates to complete additional uh requested inspection work.

The original contract amount was for $600,000.

Amendment number one added rates, amendment number two added three hundred thousand dollars, amendment number three added time, amendment number four uh was for seventy-five thousand dollars, and amendment number five is for a hundred thousand dollars plus rates and time for a total contract amount of one million seventy-five thousand dollars and zero cents.

With that, I'd be happy to answer any questions you might have at this time.

Thank you.

Hearing none, do I have a motion to approve the amendment?

So moved.

So moved by Sabaco Juwanza.

Is there a second?

Second.

Second by Ed Reese Redman.

All those in favor signify by saying aye.

Opposed.

Motion carries.

Jason.

Thank you.

The engineering division staff recommends Board of Public Works approved and authorized director to execute amendment number two to ENG-21-023 on call transportation inspection services with GRW Engineers Inc.

and the increased amount of 100,000 dollars for a new not to exceed total agreement amount of $700,000.

This amendment will also provide updated rates and extend the expiration date to December 31st, 2027.

Amendment number two provides funding, updated rates and time to complete additional requested inspection work.

Uh again, the original contract amount was for 600,000.

Amendment number one is for time.

Amendment number two is for 100,000 plus rates and time for a total of $700,000.

I'd be happy to answer the questions you might have at this time.

Thank you, Jason.

Are there any questions?

Hearing none, do I have a motion to approve the amendment?

So moved by Leslie Schulte.

Is there a second?

A second.

Second by Sabaco Juwanza.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Thank you.

The engineering division staff recommends the Board of Public Works approved and authorized director to ratify and execute amendment number four to ENG-20-013 on call transportation inspection services, a professional service agreement with Shrewsbury and Associates LLC with an increased agreement amount of $700,000 for a new not to exceed total amount of $1,300,000.

This amendment will extend the agreement expiration date to December 31st, 2027.

Amendment number four provides additional funding and time for projects related to this on call agreement.

These inspection services have grown in scope from the original bid.

The original contract amount was $500,000.

Amendment number one is for time only.

Amendment number two is for rates only.

Amendment number three is $400,000 and time.

Then amendment number four is for $700,000 plus rates and time for a total of $1,300,000.

I'd be happy to answer questions you might have this time.

Are there any questions?

Hearing none, do I uh have a motion to approve the amendment?

So moved by Susie Cordy.

Is there a second?

Second.

Second by Reese Redman.

All those in favor signify by saying aye.

Aye.

Opposed?

Motion carries.

And now Mark St.

John is up.

Thank you.

Uh Mark St.

John, Chief Engineer for the Department.

Uh my first item is amendment number three to ENG 19-019.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number three to ENG-19-019.

On call bike infrastructure design services, a professional services agreement with DB Engineering LLC with no change to total agreement amount, no change to scope of services, and updated rate schedules.

This amendment will also extend the agreement expiration date to December 31st, 2027.

Amendment number three provides time and updated rates to complete additional requested design work.

Okay, thank you.

Are there any questions?

Yeah.

What projects is DB engineering currently working on for bike infrastructure?

So this is primarily focused in assisting our bike ped coordinator, Jamie McPherson, um, in creating um mostly our neighborways program.

Um so those are um parallel off-street routes um that are maybe more bike friendly and conducive to bike routes and signing and putting pavement markings out to encourage people to use those.

Um I was just at a meeting last night about Meridian Street North of 38th.

A great example of that would be Pennsylvania Street to the east.

Um it it might be better to ride your bike along Pennsylvania than than North Meridian Street, if that makes sense as a neighborway.

Okay.

Thank you.

Any other questions?

Hearing none, do I have a motion to approve the amendment?

So moved by Ed Reese Redman.

Is there a second?

Second.

Second by Sabaco Juwanza.

All those uh in favor signify by saying aye.

Opposed?

Motion carries.

Mark, the next item is amendment number four to ENG-20-001.

The engineering division staff recommends the board of public works approve and authorize the director to execute amendment number four to ENG-20-001, on call transportation design services, a professional services agreement with crossroad engineers with no change total agreement amount, no change to scope of services, and updated rate schedules.

This amendment will also extend the agreement expiration date to December 31st, 2028.

Amendment number four provides time and updated rates to complete additionally requested design work.

This will also include ST-24-110A asphalt street rehabilitation in area two.

Uh so this is primarily focused on our residential street reconstructions.

Um, and some of the design work crossroads has done with us, and it's just um allows them to cover um work through the construction period.

Yeah, thank you.

Are there any questions?

Hearing none, do I have a motion to approve this amendment?

So moved by Leslie Schulte.

Is there a second?

Second.

Second by Susie Cordy.

All those in favor signify by saying aye.

Aye.

Opposed?

Motion carries.

Uh the next item I have is amendment number three to ENG-21-019.

The engineering division staff recommends the board of public works approve and authorize the director to execute amendment number three to ENG-21-019.

On call transportation design services, a professional services agreement with Commonwealth Engineers Incorporated, with no change to the total agreement amount of six hundred thousand dollars.

This amendment provides updated rates and will extend the agreement expiration date to December 31st, 2026.

Amendment number three provides time and updated rates to complete additionally requested design work.

Thank you.

Are there any questions?

Hearing none, do I have a motion to approve the amendment?

So moved by Dan Haig.

Uh is there second?

Second.

Second by Sebako Juwanza.

Uh all those in favor uh signify by saying aye.

Aye.

Opposed.

Motion carries.

The next item I have is amendment number two to ENG-23-012.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to ENG-23-012.

On call geotechnical services, a professional services agreement with 7 NT Engineering LLC with no change of the total agreement amount of 250,000 dollars.

This amendment provides updated compensation rates and will extend the agreement expiration date to December 31st, 2027.

Amendment number two provides time and updated rates to complete additionally requested geotechnical work.

Okay, thank you.

Hearing none, do I have a motion to approve the amendment?

So moved by Edries Redman and the second second.

Second by Susie Cordy.

All those in favor uh signify by saying aye.

Aye.

Any opposed?

Nope.

Motion carries.

The next item I have is amendment number eight to ENG 19-014 on call transportation engineering services.

The engineering division staff recommends the Board of Public Works authorize the director to ratify and execute amendment number eight to ENG-19-014 on call transportation engineering services with resolution group incorporated and the increased amount of 100,000 dollars for a new total amount to exceed agreement amount of eight hundred and forty-eight thousand dollars.

This amendment provides updated rates and will extend the agreement expiration date to December 31st, 2027.

Amendment number eight provides funding time and updated rates to complete additionally requested design and inspection work.

Thank you.

Are there any questions?

Hearing none, uh, do I have a motion to approve the amendment?

Second.

Susie Courty and do I have a second?

Not second.

Second by Sabako Juwanza.

All those in favor for saying aye.

Aye.

Any opposed?

Motion carries.

Thank you.

Okay.

Uh Natalie Stephen, you're next up.

Good afternoon.

Again, Natalie Stephen, program manager for Stormwater.

Um so the first item is amendment number one to ENG 22012 for on-call urban forestry consulting.

The engineering division staff recommends the board of public works approve and authorize the director to execute amendment number one to ENG 22012 on call urban forestry consulting with the Etika Group Inc.

with no change to the total agreement amount of $500,000.

This amendment will provide updated rates and extend the expiration date to December 31st, 2027.

Amendment one provides additional time to complete consulting services for projects under this on-call agreement.

Happy to answer any questions board have any questions.

Hearing none, do I have a motion to approve this amendment?

So moved by Leslie Schulte.

Is there a second?

Second.

Second by Edrees Redman.

All those in favor signify by saying aye.

Aye.

Opposed?

Motion carries.

Okay.

Next item is amendment number one to ENG 22013.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment one to ENG 22013 on call floodway mitigation with EcoLogic LLC with no change to the total agreement amount of 100,000 dollars.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

Amendment number one provides updated rates and time to complete floodway mitigation services for projects under this on-call agreement.

Have any answer any questions?

Thank you.

Are there any questions?

Hearing none, do I have a motion to approve the amendment?

Moved by Dan Hake.

Is there a second?

Second.

Second by Leslie Schulte.

All those in favor uh signify by saying aye.

Aye.

Opposed?

Uh motion carries.

Uh next item is amendment number one to ENG 22014.

The engineering division staff recommends the board of public works approve and authorize the director to execute amendment one to ENG 22014.

On call floodway mitigation with V three companies with no change to the total agreement amount of 100,000 dollars.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

Amendment number one provides updated rates and additional time to complete floodway mitigation services for projects under this on-call agreement.

Happy to answer questions.

Are there any questions?

Hearing none, do I have a motion to approve the uh amendment?

Moved by Ed Reese Redman as there is a second.

Second.

Second by Sabako Juwanza.

Um all those in favor signify by saying aye.

Aye.

Opposed?

Motion carries.

Thank you.

Um next item is amendment number one to ENG 23005.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment one to ENG 23005 on call stormwater design services with MS consultants with no change to the total agreement amount of 500,000 dollars.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2027.

This amendment provides updated rates and adds additional time to complete design services for projects under this on-call agreement.

Happy to answer questions.

Are there any questions?

Hearing none, do I have a motion to approve the amendment?

Second.

So move by Susie Cordy.

Is there a second?

Second.

Second by Leslie Schulte.

All those in favor signify by saying aye.

Aye.

Opposed.

The motion carries.

Next item is amendment number three for ENG 21026.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number three to ENG 21026 on-call dam and levy professional services with Christopher B.

Burke Engineering LLC in the increased amount of $50,000 for a new not to exceed total amount of $850,000 and zero cents.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

Amendment three provides funding and time to complete additionally requested work under this on-call agreement.

Happy to answer any questions.

Yes.

It looks to be like the same services.

Here, why would we why would we amend the older contract instead of just amending this?

So this is just they are working on our IEAP for our high hazard dams, and they're work so they had a PO under this previous on-call, and so this is just to finish out that work and then all new work is going to carry on with the new on-call.

Okay, thank you.

Any other questions?

Do I have a motion to approve the amendment?

So moved by Leslie Schulte.

Is there a second?

Second.

Second by Dan Haik.

All those in favor signify by saying aye.

Aye.

Opposed?

Motion carries.

Uh the next item is amendment number one, ENG 23004.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment one to ENG 2304 on call stormwater design services with DB Engineering LLC in the increased amount of 200,000 for a new not to exceed total agreement amount of $700,000 and zero cents.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2027.

Amendment one provides additional time, funding and updated rates for additional design services for projects under this on-call agreement.

Happy to answer any questions.

Are there any questions?

Hearing none, do I have a motion to approve this amendment?

So moved by Ed Reese Redman.

Is there a second?

Second.

Second by Susan Cordy.

All those in favor signify by saying aye.

Aye.

Opposed?

That motion carries.

And the last item is amendment number two for ENG 24001.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment two to ENG 24001 on call dam and levy services with Christopher B.

Burke Engineering LLC in the increased amount of $500,000 for a new not to exceed total agreement amount of $1,120,000 and zero cents.

This amendment will provide no change to the agreement expiration date of December 31st, 2026.

Amendment two provides funding to complete additionally requested design work.

This will include dam and levy services.

Happy to answer any questions.

Thank you, Natalie.

Does the board have any questions?

Hearing none, do I have a motion to approve the amendment?

So moved by Sabaco Juwanza.

Is there second?

Second.

Second by Ed Reese Redman.

All those in favor signify by saying aye.

Aye.

Any opposed?

Motion carries.

Other business?

So we have none.

So I would now ask for a motion to adjourn.

Summit.

So move so moved by.

Yeah.

Oh.

Thank you.

So moved by Susie Cordy.

Do I have a second?

Second by Leslie Schulte.

Uh thank you all.

The meeting is now adjourned.