We did get one bit, but we didn't get some items at the end.

All right.

It is three o'clock, so I will call to order the October 23rd Board of the Business.

Excuse me.

Board of Business Neighborhood Services.

My name is Abby Brands.

I'm the director of the Department of Business and Neighborhood Services.

If uh my fellow board members would like to introduce themselves.

Belinda Drake.

Kate Warpool.

Lovely.

All right.

So let's jump right in.

We have minutes from our last meeting, which was August 28th.

Motion to approve.

Second.

All right.

There's a motion and a second.

All those in favor signify by saying aye.

Aye.

We'll get that.

August 28th minutes are approved.

All right.

Jumping right.

Is it the Jacob Miller show today?

It is.

All right.

C10025.

Resolution 2025 C 10-025.

Staff recommends this board approve and authorize the director to enter into a new supply agreement with Paterson Veterinary Supply Inc.

for the capital purchase and delivery of 496 configurable modular Sony kennel units with glass fronts for the new animal care services agency shelter currently under construction.

The new shelter's design specifically accounted for the specs of these specialized dog kennel units.

There will be 234 back-to-back kennels plus another 28 kennels in other areas of the shelter, including dog intake, the puppy area, and the vet services room.

The purchasing division reviewed the engineer's justification letter on file and authorized this sole source procurement.

BNS and ACS are requesting this board approve of the purchase for the supplier's proposed cost of 1,313,868 and 60 cents.

And is this coming out of the bond?

Correct.

And just as a reminder for board members, obviously ACS is no longer part of BNS, but because we had kicked off the uh shelter project and we had procured a handful of contracts that the department itself was paying for.

Uh we chose to be a uh remain a strong partner in the project just to see it through.

So that is why we are still overseeing um the purchasing and the procurement of these final remaining things and helping figure out who pays what bills as they come in.

So any questions about uh this purchase if not I will entertain a motion.

Um moved motion.

Is there a second?

Second.

All right, all those in favor signify by saying aye.

Aye.

Aye.

That is a brute.

All right, next one.

Oh, another one.

Uh this is resolution 2025 C10026.

Staff recommends this board approve and authorize the director to enter into a new agreement with business furniture LLC for the capital purchase, supply, delivery, and installation of the furniture package for the new animal care services agency shelter currently under construction.

The vendor is a women-owned business enterprise in the process of completing their recertification with OMWBD.

The furniture items included in the package were selected and approved by the city's project team in coordination with the shelter architect, and then bid out by the city's purchasing division under RFB 1BACS-3.

BNS and ACS are requesting this board approve of this purchase for the supplier's bid price of 157,093 and 55 cents.

This is also coming out of the bond.

Yes.

Any questions about this procurement for the shelter?

New shelter.

And if not, I will understand a motion.

So moved.

Is there a second?

Second.

All those in favor signify by saying aye.

Aye.

I remember that time.

All right.

Motion passes.

Next one, 27.

Resolution 27.

Staff recommends this board approve and authorize the director to enter into a new supply agreement with Patterson Veterinary Supply Inc.

for the capital purchase and delivery of the animal shelters operations equipment package for the new animal care services agency shelter still under construction.

The equipment package includes many items, including uh examples such as the cat kennels, exam tables, scales, and anesthesia machine, narcotic safes, and more.

The specs for those items included in the package were detailed and approved by the city's project team in coordination with the shelter architect, and then bid out by the city's purchasing division under RFB 1BACS-4.

BNS and ACS are requesting the board authorize the director to enter into an agreement with the lowest responsive responsible bidder with a contract compensation limit not to exceed $700,000.

And one thing to add here is that as part of the design team, there is a shelter consultant specifically working as part of that design team too to help answer questions that are specific to veterinary supplies and design and things like that.

So I know they've been helpful in those conversations.

Can you could you explain the um the reasoning behind getting approved for 700,000 when the bid came in 634?

Yes, absolutely.

It's a little bit of an unusual situation, not one that I um typically encounter um in procurement.

Um essentially the way the bid was structured, there was uh a column of lines for the the bid amount for the items themselves, a unit price, and then there was a um column for installation of said items, and rather than one vendor um bidding both columns, two separate vendors one bid one column each at the time of submittal of board documents.

It wasn't entirely known if those were going to need to be combined into one contract with the installer uh serving as the sub and uh that is likely not to be the case.

Um I kept that in there uh just as a contingency plan.

Um however, I can assure you that the um uh compensation to the supplier would not exceed their bid price, which is listed in the resolution document.

Okay.

But if for any reason we did end up rolling um the two into one contract with the installer serving as a subcontractor, then I wouldn't have to return to the board to add um the installation cost for the approval, um, which I can say off the top of my head was uh more than sixty thousand but less than seventy thousand dollars.

Okay.

I think with contract deadlines coming up too, like trying to get as much of this uh approved as possible so we can get knowing that there's probably not going to be a November BNS board meeting, especially.

Correct.

Okay.

Any other questions?

Great great question.

Any other questions or a motion for approval?

I just want to clarify so the total will not exceed the 700,000, though, correct?

Correct.

Under any circumstance.

Thank you.

Okay.

So moved.

All right, is there a second?

Second.

All those in favor signify by saying aye.

Aye.

Alleys.

All right, resolution uh 2025 C 10028.

Staff recommends this board approve and authorize the director to execute the final change order with Calumet Civil Contractors Inc for the phase one alleyway repair and rehabilitation program service agreement number two one two two two.

Due to the actual quantities of materials used, the change order reduces the final contract compensation amount by 144,274 and 46 cents.

The total amount of compensation under phase one agreement 21222 shall be 1,677,283 and four cents in accordance with 2024 bid RFB 1ABNS 072 and all contract change orders.

So Jacob, is that funding rolling into phase two and uh essentially refer it will roll back to the capital asset lifecycle development fund uh where the funding source um uh rests for uh all alleyway related um projects so um potentially could become available for additional abatement of um trash and debris in the alleyway if uh that's what it needs to be used for.

So just because we're decreasing the cost, we're not losing the ability to fund further work and correct, correct.

Yes, we realize some savings and those savings um could be um used to fund other services.

Cool.

Could those services go beyond the alley repair?

The way that you worded that seems like maybe they could not be just for alleys.

I would suggest that we would not use it outside of the scope of um repair of alleyways, um, or I would say that we would use it um otherwise for abatement of trash and rubbish.

Um that uh may or maybe in the right of way, that may be private property.

Okay.

Yeah, I think the way that the uh the appropriation was worded was by and large for the alleyway program, which includes not only the infrastructure work but illegal dumping efforts, I think broadly.

Okay, I remember I just want to make sure it's going back to those efforts.

Yes, yeah, okay.

Thank you.

Any other questions?

Some of their second?

Second.

Look at that.

Uh all those in favor signify by saying aye.

Aye.

All right, last one.

All right, drawing from the same funding source, resolution 2025 C1029.

Staff recommends this board approve and authorize the director to enter into a new agreement with Calumet Civil Contractors Inc.

for alleyway repair and rehabilitation services on the 13 alleyways selected for phase two of the BNS alleyway program with a contract compensation limit not to exceed 1,471,577 in accordance with public bid RFB 1ABNS 079.

Um this uh bid included a an XB utilization commitment of 10.18% with a um subcontractor that is dual certified MBE and WBE.

And I thought there was a map included, and I that's my bad.

I will send you guys the map, but essentially the 13 alleys are in the same areas generally uh that you would imagine very much center township located, so um near east side, near south side, near west side, um predominantly where alleys exist in the city and predominantly in areas that have been underserved, especially for infrastructure investments.

So hitting a lot of the same places, but tried to be a little bit more diverse and spreading it out a little bit.

That was gonna be my only ass to see the the map.

Yeah, I thought you and I yeah, I apologize.

I will I'll send that to you guys before I leave today.

And this is using the same company that we've already been using, right?

Uh they only because of the fact that they were the low bidder on on both um solicitations.

Okay.

Yeah.

Correct.

Yeah, we received a decent turnout of bits, yeah.

Five uh five bids, four four to five bids uh in this round.

Um, but uh Calumet was um the lowest bidder.

Um the the next lowest was 150,000 more.

And I think we also not that it's a huge deal, but um the first phase obviously we learned uh several lessons.

One of those was related to trees and forestry that's around alleys.

Um so we were leading on our partners at DPW uh to help with that, but that became a little difficult at times to um coordinate, especially between their engineering division that cares very much about forestry and then you know the ops division.

So we added that as part of the bid uh this year was that forestry work as well, so it could all be included in one thing.

Okay, nice.

All right, so moved.

Uh-huh.

Second.

All right.

All those in favor signify by saying aye.

Aye.

Look at that.

All right.

Thank you.

Thank you, Jacob.

Um, as Jacob mentioned, uh, the November meeting fell, I think the week of Thanksgiving, so we went ahead and canceled it.

Um we are working on at least one policy, and I think we will have a few cleanup things.

So we're targeting December 4th, but I think Jessica will reach out to board members um to see what day and time works best, so we can just get one last meeting uh before the end of the year.

So tentatively scheduled for December 4th in this room, um conference room T260 from 3 p.m.

to 5 p.m.

Um with no new business.

I will adjourn this meeting.