OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

HHC Board of Trustees Meeting Summary - November 19, 2025

Other Meetings (A-H) — Wednesday, November 19, 2025
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateWednesday, November 19, 2025
StatusFILED
Video Record
0:00 / 1:16:51

Transcript — Verbatim
0:21

As we approach the end of this year and take stock of the many accomplishments and opportunities that have touched our community, increasing health and connection.

0:34

We commend today's deliberations to a spirit of wisdom and of hope.

0:41

So that as we continue to move into the future, those needs of Marion County, its residents, our care providers may be met in ways that allow us to truly and to carefully provide for the needs of those to whom our care is offered.

1:06

Amen.

1:09

Thank you, Bishop Rob.

1:11

Appreciate that.

1:12

I'll do a uh a roll call.

1:15

Um Vice Chairperson Drummer present.

1:18

Uh Trustee Du Set.

1:20

Present.

1:21

Trustee Dr.

1:22

Fish.

1:23

Present.

1:24

Trustee Hannafi.

1:25

Present.

1:26

Trustee Horn.

1:27

Present.

1:27

Trustee O'Brien.

1:30

Present.

1:30

Very good.

1:32

And uh I'm trustee Lazard uh chairing the meeting.

1:36

Uh with that, uh, is there a motion to approve the uh con consent agenda?

1:44

So moved.

1:45

It's been moved by tr uh chairperson, vice chairperson drummer.

1:48

There's a second by trustee du set.

1:51

All in uh I'll do a roll call vote.

1:54

Uh uh Vice Chairperson Drummer.

1:57

Yes, Trustee Du Set.

1:59

Yes, Trustee Dr.

2:00

Fish.

2:01

Yes.

2:01

Trustee Hannafee.

2:02

Yes.

2:03

Trustee Horn.

2:04

Yes.

2:04

Trustee O'Brien.

2:06

Yes.

2:07

Trustee Lozard votes yes.

2:09

Uh motion passes unanimously.

2:12

Brings us to uh item number five on our agenda.

2:18

The uh the and I'll introduce uh uh pink uh this our uh vice president of facility services and real estate to uh uh to to uh tell us what we're gonna be talking about here.

2:35

Hi, good afternoon, bought a trustee.

2:38

So um I'm here to present a summary of the bid um number 0925 on behalf of the Health and Hospital Corporation.

2:44

We have concluded a bid process to seek a prime um contractor for the renovation of a an SRC um facility and maintenance building located at 3999 Millers Ru Road.

2:57

Um, this building is owned by Health and Hospital and is um in need of improvement due to a significant significant growth in the department.

3:05

Um the building is approximately 9900 square foot with about 3,000 square foot in um the office area up front.

3:13

So um the back of it is actually a warehouse, so we're gonna be upgrading the lighting in the back and then in the front, um, which will be the majority of the renovation work.

3:23

So we will be upgrading um an MVP system and then um the new condition and heating unit um and then technology that will go with that.

3:32

Um we advertised a bid part of public bid statue um through the HSC website and Miss State Minority Supplier Development Council, Indianapolis Recorder, IBJ Indistar, City of Indianapolis Office of Minority and Women Business Development, and all the bids documents also issue through Riprographic and e-plan rooms as well.

3:53

So as a result, we have 16 prime bidders and 19 subcontractors from a different company um attended our mandatory site walk and pre-bid meeting.

4:03

We issue an addendum to answer all the questions from the bidder.

4:07

The SEO bids were received from nine prime contractors as we include it on a package for your review.

4:13

The bid were open publicly, and we receive um the review from the team of supplier diversity facilities, real estate finance weekle and purchasing team for completeness and responsiveness of the bids.

4:28

Powers and sun construction was filed to be the presumptive winner on this work.

4:33

Um supplier diversity goal for this project were listed as 15% MBE, 8% WBE, 3% of VBE, and 1% DOBE asset goal.

4:44

So two prime contractors did not respond with the diversity participation plan, the out of seven did.

4:51

Um, with this, we respectfully request um the for the approval from the board um to enter into a contract with powers and sun construction company, as they are the most responsive and responsible bidder for this project.

5:05

The contract amount for this work is going to be $774,000 even.

5:12

I have both the rector of purchasing and also director of supplier diversity with me here with questions.

5:19

Yes.

Discussion Breakdown — Share of Meeting
Public Health██████████████████████████████30%
Procedural███████████████████19%
Fiscal Sustainability████████████12%
Technology and Innovation███████████11%
Real Estate█████████9%
Public Engagement████████8%
Mental Health Awareness████4%
Economic Development███3%
Community Engagement███3%
Summary of Proceedings

Marion County Health and Hospital Corporation Board Meeting - November 19, 2025

The Marion County Health and Hospital Corporation (HHC) Board of Trustees convened today to conduct business including the Consent Calendar, approval of six major resolutions regarding contracts and policy, and updates from committee reports and division leaders. The Board unanimously approved contracts for the renovation of a warehouse facility, dental practice management software, and grants management software, along with resolutions to update the investment policy, authorize property acquisition negotiations, extend a long-term care lease, and table a five-year economic plan for further review.

Consent Calendar

  • The Board unanimously approved the Consent Calendar via a 7-0 roll call vote, moving routine items forward without debate.

Public Comments & Testimony

  • No formal public comments or testimony were recorded during this session.

Discussion Items

  • Facility Renovation (Bid #0925): A presentation was delivered by the Vice President of Facility Services regarding the bid for renovating the SRC facility and maintenance building at 3999 Millers Ru Road. Powers and Sun Construction was recommended as the most responsive and responsible bidder with a contract amount of $774,000. The proposal included a 15% MBE and 8% WBE diversity goal. A trustee questioned the significance of the low bid amount relative to timeline and responsiveness, to which staff responded that the project scope (approx. 9,900 sq ft office/warehouse) attracted smaller firms and the timeline (6 months) was standard.
  • Dental Practice Management Software: The Director of Operations presented on the RFP for a dedicated dental documentation solution. Despite zero responses to the public RFP, HHC conducted interviews with vendors. eClinical Works was selected as the most responsive vendor ($380,000 not-to-exceed), though it did not meet diversity spend goals. HHC committed to outsourcing project management to a local diverse vendor to enhance engagement.
  • Grants Management Software: The Vice President of Grants presented on implementing a new system to replace manual Excel processes. The Committee on Audit, Finance, and Compliance unanimously recommended approval. The contract includes data migration from existing spreadsheets.
  • Investment Policy Review (Resolution 6-2025): The Interim CFO presented the annual review of the investment policy. Following a review by internal and external counsel, the Committee recommended no substantive changes, only a minor edit to insert "or designee" after "treasurer." The policy objectives remain priority order: legality, safety, liquidity, and yield.
  • Property Acquisition (Resolution 7-2025): The CEO authorized negotiations to acquire real property near 38th and Sherman, adjacent to the Forest Manor Clinic, which is currently leased. Appraisals have been secured, and the Board approved the authorization to negotiate, though closing is not expected before year-end 2025.
  • Long-Term Care Lease Extension (Resolution 8-2025): The CEO recommended entering negotiations to extend the master lease with Omega Healthcare Investors for 34 facilities, with a minimum term of 10 years, to secure potential capital investments and add a facility to the master lease.
  • Five-Year Economic Plan (Destination 2030): The CEO presented the "Destination 2030" strategic plan outlining four priorities: clinical health outcomes, community health, enhancing access/growth, and financial sustainability (targeting $450 million in new revenue by 2030). A motion was made to table the resolution until January 2026 to allow the Board time to review the detailed long-form document. The motion to table was unanimously approved.

Key Outcomes

  • Facility Renovation Contract: Approved contract with Powers and Sun Construction for $774,000 (7-0 vote).
  • Dental Software Procurement: Authorized contract with eClinical Works up to $380,000 (7-0 vote).
  • Grants Management Software: Authorized procurement and implementation (7-0 vote).
  • Investment Policy: Resolution 6-2025 approved unanimously to maintain current investment policy objectives with a minor clerical edit (7-0 vote).
  • Property Negotiation: Resolution 7-2025 approved, authorizing the CEO to negotiate the acquisition of the 38th and Sherman property (7-0 vote).
  • Lease Extension: Resolution 8-2025 approved, authorizing the CEO to negotiate the extension of the Omega Healthcare Investors master lease (7-0 vote).
  • Strategic Plan: The Five-Year Economic Plan (Destination 2030) was tabled indefinitely pending final Board review in January 2026 (7-0 vote).
  • Adjournment: The meeting was adjourned with the next meeting scheduled for January 12, 2026.
  • Tribute: A tribute was offered for Priscilla Keefe, the Corporation's former General Counsel and a community leader, who passed away the previous weekend.

Meeting Transcript

As we approach the end of this year and take stock of the many accomplishments and opportunities that have touched our community, increasing health and connection. We commend today's deliberations to a spirit of wisdom and of hope. So that as we continue to move into the future, those needs of Marion County, its residents, our care providers may be met in ways that allow us to truly and to carefully provide for the needs of those to whom our care is offered. Amen. Thank you, Bishop Rob. Appreciate that. I'll do a uh a roll call. Um Vice Chairperson Drummer present. Uh Trustee Du Set. Present. Trustee Dr. Fish. Present. Trustee Hannafi. Present. Trustee Horn. Present. Trustee O'Brien. Present. Very good. And uh I'm trustee Lazard uh chairing the meeting. Uh with that, uh, is there a motion to approve the uh con consent agenda? So moved. It's been moved by tr uh chairperson, vice chairperson drummer. There's a second by trustee du set. All in uh I'll do a roll call vote. Uh uh Vice Chairperson Drummer. Yes, Trustee Du Set. Yes, Trustee Dr. Fish. Yes. Trustee Hannafee. Yes. Trustee Horn. Yes. Trustee O'Brien. Yes. Trustee Lozard votes yes. Uh motion passes unanimously. Brings us to uh item number five on our agenda. The uh the and I'll introduce uh uh pink uh this our uh vice president of facility services and real estate to uh uh to to uh tell us what we're gonna be talking about here. Hi, good afternoon, bought a trustee. So um I'm here to present a summary of the bid um number 0925 on behalf of the Health and Hospital Corporation. We have concluded a bid process to seek a prime um contractor for the renovation of a an SRC um facility and maintenance building located at 3999 Millers Ru Road. Um, this building is owned by Health and Hospital and is um in need of improvement due to a significant significant growth in the department. Um the building is approximately 9900 square foot with about 3,000 square foot in um the office area up front. So um the back of it is actually a warehouse, so we're gonna be upgrading the lighting in the back and then in the front, um, which will be the majority of the renovation work. So we will be upgrading um an MVP system and then um the new condition and heating unit um and then technology that will go with that. Um we advertised a bid part of public bid statue um through the HSC website and Miss State Minority Supplier Development Council, Indianapolis Recorder, IBJ Indistar, City of Indianapolis Office of Minority and Women Business Development, and all the bids documents also issue through Riprographic and e-plan rooms as well. So as a result, we have 16 prime bidders and 19 subcontractors from a different company um attended our mandatory site walk and pre-bid meeting.

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