Alright, good morning, everyone.

Um I hereby call to order the December 3rd, 2025 meeting of the public health and safety board.

Uh I am Andrew Merkley, the director of the Office of Public Health and Safety.

Abby, can you please take attendance?

Here.

Andrew?

Here.

Williams.

Present.

Me?

President.

Here.

Great.

Thank you.

Has everyone had a chance to review the meetings from the last meeting?

Meetings from last meeting.

Or the minutes from the last meeting, excuse me.

I don't even have to close up.

That's hilarious.

That's hilarious.

Motion to approve the minutes.

All right.

So you've already motioned to approve the minutes, so we have the second.

All right.

Motion has been moved and seconded.

All in favor?

Aye.

Any opposed?

Hearing none, the motion passes.

All right.

We'll move on to the first item on our agenda, item 120325A.

And we will be hearing from Indianapolis Fire Department.

Or Indian Task One.

Oh, I'm sorry.

Yes.

Yes, that is correct.

Sorry.

Thank you.

Hi, good morning.

Good morning.

I come before you today to ask to seek approval for a contract with Model One Commercial Vehicle of Indianapolis for a 15 passenger van.

The vehicle will be used to transport our member during any deployment or training.

Usually we use to borrow one from IMPD, but we just got approval from FEMA to get our own.

Thank you.

Questions or comments from the board?

Is this a it's using the grant funds?

Is this a pass through does FEMA reimbursed?

Yes.

Yes.

To the department.

Yes.

Any further questions or comments?

Okay.

Hearing none, I'll entertain a motion to adopt item number one two three one two zero three two five A.

So moved.

Second.

Motion has been moved and seconded.

All in favor?

Aye.

Any opposed?

Hearing none, the motion passes.

Thank you.

Thank you.

We have another door.

Okay.

We will move on to item number one two zero three two five B.

This one is to approve and authorize a contract with Star uniform.

This is to supply us with uniform.

It's something like that.

That our member where deployed.

And he has somewhere better.

So our member um wear it in case of deployment or one-in-training or for people working at the headquarter on a daily basis.

And we'll be using the 2025 user credit.

Question.

You saying Mambo will be wearing it?

Members.

Members.

Okay.

Okay.

Sorry.

This is just sourcing clarity.

I didn't find a parking.

I helped park butter, and I was running.

I wasn't wearing something going on.

I was like, oh man.

Members will be wearing uniform.

Okay.

Thank you.

Words matter.

Any other questions?

How many of um how many members will be provided uniforms with this hundred and fifty thousand dollar contract?

Umly the task force has about 186 members.

We are uh able to carry 200 members.

Uh usually what happens when the members um time out or expire, they bring the uniforms back, they return them back into them, we recycle what we can.

What is damaged or not available to turn back to other members?

We uh destroy those, and then we use the new uh contract to replenish the newer members that come on.

And and so you're ex uh planning to bring on the additional members for next year.

Every two years we have a hiring process.

We just went through one last year, last January.

Those new members are coming through uh the training right now the uh to become deployable.

Uh they have two more classes that are fall under the 10 uh uh 1076, I believe it was uh two more classes before they become fully deployable.

Right now they have a bare minimum of those uh uniforms.

Once they become fully deployable, they get a full uh full scale uh deployment uniform per se.

Can I back up just a little bit?

Yes, sir.

I probably should have asked this in the first in the first one.

When you say deploy and recruiting class, tell me a little bit more.

Give me a little bit of context of what the Indiana Task Force One does and is and Okay.

So I don't know, I don't know who you are.

Okay, Indiana Task Force One is one of 28 teams that is funded by uh federal emergency management agency out in uh DC.

Yeah.

What uh Indiana Town Force One does is when there is we are a basically since we are have the Indianapolis Fire Department as our sponsor and agency, we are a local asset first.

So the city of Indianapolis can request us for any kind of services that uh emergency urban search and rescue, uh tornadoes or anything like that, then we become to a state deployment.

So then the state of Indiana could ask uh to come in and help them as an urban search team uh to go and and help in the state.

But then third, we're we're a federal asset, so we go to uh hurricanes uh across the coast, earthquakes, uh we're trained in uh building collapse.

We just recently came back from uh Miami, which was a building collapse down there.

Uh we were down there for 22 days or 21 days, I think for that, helping with that uh and then uh the most recent, I think we just got we were deployed to Kentucky.

Um actually we were going to North Carolina and got turned around in Kentucky for this last one.

The flooding, they decided it wasn't going to be as as big as a uh um what they thought it was going to be, so they sent us back.

So yeah.

So we are a federal deployment uh and we go and as an urban search and rescue team uh specializing in all the disciplines the same as the fire department.

How many deployments do you all on average see a year?

Uh luckily this year we've we only had the one.

Uh normally uh we ravage anywhere from one to four deployments a year.

Now these full-time employees or are they contract part-time they are volunteers?

Volunteers, okay until the deployment.

That's when everybody gets play paid by a federal dollars when they get deployed.

But it's all volunte on a volunteer base, and 98%, 96% of the people are fire departments along the sponsoring agency uh around the uh I'm sorry, around the city of Indianapolis.

Uh so all of the fire departments are participating in agencies that come in.

Uh we also have IMPD.

Uh they actually come in as well, and uh they are part of our team also.

So it is uh mostly public safety uh members on the task force.

So this is this is a whole lot, this is much needed clarity.

Thank you.

So these current public safety officials are deployed on a kind of a side hustle.

As needed.

As needed, thank you.

Basis for emergencies around the city, state, or country.

Yes, I know.

I'm sorry.

I'm sorry.

Thank you for that clarity.

If that makes sense to me.

So then the van is needed to transport members to different deployments.

Right.

We we follow um um uh we have a cash movement plan that FEMA a cash movement plan.

Cash movement plan.

Okay.

Cash is what we use with our equipment, is cash is uh personnel and equipment.

So we have a cash movement plan in that cash movement plan.

It says we are uh allowed to purchase up to seven vehicles.

Uh previously it was six, and now they added the seven, so that's what we're adding this additional band for as well, is to uh to get up to the all the high standards.

Thank you.

Yes, sir.

I think I think it also would uh bear pointing out for people watching and for the board.

Uh if I'm not mistaken, all of the activities of of the task force are federally reimbursed where the departments or or uh municipality may front the money, but the federal government reimburses because I know previously from council meetings that's been a yes a catch point.

Why are we sending our people down to Miami?

Why are we sending our people here?

Well, we're we're reimbursing the in the departments are made whole by the federal government for those deployments.

Yes.

Um I just want to clarificate.

Are you saying that's the uniform that the one you have on?

This is the deployment uniform.

Yes, ma'am.

And so the other shirt just kind of like a that is the office and uh administration in the uh office.

Yeah.

Okay.

Thank you.

I'll just put it.

Does the uniform come it also comes with boots and everything like that?

Yes, ma'am.

There's a whole list of stuff that comes with it.

There's three pairs of boots, there's two urban search rescue boots, uh, and then one uh pair of structural uh boots so they can then there it's getting technical, but they're two different colors, so when they get on a collapse, they're able to identify hey, those are not the the boots they need to be on that boot, you know.

So it gets kind of technical, but yes, we do provide uh gloves, uh uh just everything that's needed helmet and all.

Thank you.

All right, any further discussion or questions hearing none, I will uh entertain a motion to adopt this item.

So moved.

Second.

Motion has been moved and seconded.

Any uh all in favor?

Any opposed?

Hearing none, the motion passes.

Um before we move on to item B or C, excuse me.

Uh there was a um staff error, and we have uh a third item from Indiana Task Force, which will be item one two zero three two five H.

Well um why don't you all go ahead and and present that?

We do not have the document to look at, so we'll need a a little bit more background on this one.

So um since I've been employed with the task force, I've been on the task force a little over right up to 20 yeah, just 19 years so our equipment, those seven vehicles and everything that we go out the rural door, we have to have uh or show FEMA that we have a way to service those vehicles.

And it every two years that we've had a service agreement, and that's what we're asking for uh approval now.

And this is a professional service contract uh by Indiana Task Force One recommends the board of health to approve and authorize uh and execute the proposal for professional service contract for vehicle maintenance and DOT inspections.

So what this does is this gives us an opportunity to if a vehicle breaks down or uh it needs service, we call them up and we basically uh get to the front of the line, they say bring it down, drop it off, we get it, and it's usually uh one-day turnaround, we get our vehicles back and get it back in service.

They also perform DOT inspections on this once a year, which uh uh five of our vehicles are heavy vehicles, so three semis, two box trucks.

So they have to follow under the FEMSA uh federal guidelines under the uh DOT regulations and have a federal inspection every year.

We also go ahead and have those guys come to our office and they uh do that inspection on all of our uh heavy vehicles as well.

So that's part of this contract as well, and it's a two-year contract, and uh uh you know, anything we need to do to get those vehicles up and running or to stay deployable, and that's what we use this contract for.

Who had the contract prior to now?

Free enterprise had this they also had the contract before uh them, and then before it was probably about six years, eight years ago, Donley Safety had the uh contract.

So are we presently in the previous contract?

Uh actually that contract has expired in uh the September 31st, and that's why we're needing to renew it went out for uh bid and pre-enterprise was the only company that had uh requested bid or RFQ.

Did they uh when they rebid did they rebid at the same price?

They stayed the same price at this one maintain and repair the what now 17 vehicles?

Uh yes.

Yes.

Uh I guess a technical question.

So for example, you we just uh agreed to purchase a new vehicle.

I think you said it was gonna be a 2023 for the van.

That's out of the 2023 cooperative agreement, yes.

Yes.

And so I'm assuming for example that would be a vehicle that would be under the service and maintenance agreement.

It would be.

Do the vehicles just out of cure c not come with any warranties at the time of the year.

They do.

So uh when we go out for when we send them out for uh a quo, those vehicles uh they send in their their bid package and they look in there and we look and make sure that they have a warranty with it.

So if there is warranty uh work, we take it to them under that on that first year.

But if it's just regular PM regular maintenance, say uh oil changes, um we need tire rotated or something like that.

When you know that's kind of outside the warranty.

So if there's any kind of uh any something uh electronic that goes down that's would be under warranty, yes, we would go straight to the manufacturer for that.

When you guys were recently deployed, um I think you said was it Miami for 22 days?

Uh no, well that was a couple been a couple years, but yes, ma'am, 22 days in Miami.

Oh well the most reason you said you had one.

The most recent one's Kentucky.

We got turned around in Kentucky, yes, ma'am.

So then and when you went to Kentucky, did you take our vehicles down there or did you use the vehicles that we take our vehicles and we also under this contract?

Uh they also provide a maintenance uh uh truck, a vehicle that goes with us with a certified mechanic that travels with us as well.

If we break down, they have a mechanic there to work on it right away.

So the team does not get what we normally do the scenario would be if a vehicle breaks down, the maintenance vehicle will pull over, the broke down vehicle, and one other vehicle would stay there, the rest of the team continues because we don't want to delay the team from getting to their end point, right?

So we leave those back behind, we go ahead and uh continue forward.

Once they make their repairs, then they uh travel and meet up with us in in play.

Okay, thank you.

Oh, yes, ma'am.

Um average, what has been our maintenance expenses over the past few years?

So um the cooperative agreement that we received from FEMA, we have not received any uh additional funding uh for the past 20 years.

So the vehicles that we have right now are uh are 20 years old, basically.

So right now we try to maintain them and keep them serviced uh as best we can.

So we have 20 years vehicle, 20 year old semis, uh and if you know anything about over-the-road drivers, well we got they've only got 70,000 miles on them.

So for 20 years, only have 70,000 miles, it's it's pretty good.

So what the biggest thing we have right now is the uh the hoses and things like that, kind of dry running.

So we kind of find those quickly and get them down there and get them served, get those changed out uh and things like that.

Just over the just 10, 20 year old vehicles.

They they they go, you know, we try to keep a maintenance where we don't have to have any issues when we go out on deployment.

But that's kind of what we're looking at now.

So this so you don't anticipate any issues with this 250,000 dollar contract over two years.

No, sir, no sir.

Uh they work with us really well and they they uh they give us a good uh price rate actually.

It's uh way under the industry standards.

Sorry, for a clarification, just so I'm clear.

Absent the new vehicle purchase when we're talking about this contract, we're talking about just the six vehicles.

Actually, no, there's uh there's eleven vehicles.

Eleven.

What was the six and seven number?

Okay, that was under medium-duty vehicles.

So they're talking the bigger.

I'm talking I'm talking the whole fleet.

So all of us.

Yes, ma'am.

Uh yeah, so medium duty vehicles we can we they went from six to seven.

That was uh just a small addendum on that, but the entire fleet we have eleven vehicles.

So I'm I'm guessing like three of them are like the semi-sized three semis, or with two box trucks, and then we have the uh seven, it would be the seven vehicles, yeah.

So we've thrown out a few numbers now.

Six, seven, eleven, seventeen.

I just want to land on what the reality of the fleet is.

Yeah.

I'm sorry.

I want to land on clarity.

Okay, so I mean I can I can break it down to you.

We have three semis.

Okay.

Three semis.

We have two box trucks, and then we have uh two five fifty uh vehicles, and then we have two uh three fifties, and then we have two uh two fifties.

That's twelve.

That's uh I think I think when they said three three fifty, you you meant two three fifty.

Two three fifties, okay.

So that's eleven.

But thank you.

And then uh each one of those has a trailer as well.

So uh that's part of it as well.

That's eleven okay.

Thank you.

Does that help?

Yes, it does.

I just wanted to make sure the record has clear numbers for our state for the record.

I wasn't trying to mislead anyone.

No, no, no, yes.

An honest mistake.

I apologize.

I've learned from my error.

You you were adding the vehicles and the trailers at all.

God had his coffee this morning.

He is alert today.

Any further questions or discussion?

Hearing none, I'll entertain a motion to adopt item H.

So moved.

Second.

Uh the motion has been moved and seconded.

All in favor?

Any opposed?

Hearing none, motion passes.

Thank you.

Thank you.

Thank you.

Okay, we'll move on to the next item 120325 C Indianapolis Fire Department.

Good morning.

Good morning.

Our support services team has an interview at 11.

Um they are items uh E F and G.

We're hoping that we could uh go they can go first before our IT.

Um you all fighting the thought?

Yes.

Okay, yeah, we'll move forward with EF and G then.

Okay.

So start.

Okay.

And then go for C and D.

150, 150, 150, 150.

Are you a two-give?

They're all asking for one fifty.

Yeah.

So for the same thing, it's just three different vendors.

We did.

Yeah, we'll right.

Good morning.

Good morning, board.

Um are EF and G all fairly similar.

Yes, they're all one bid.

Okay.

Um then we will discuss those all as at once.

One item.

Yeah.

Um so please uh proceed with your presentation.

Okay, thank you.

Good morning.

Um my name is Kennedy.

I'm the purchasing manager for the Annapolis Fire Department.

And I have here our is it battalion?

Battalion chief uh Steve Battles with support services.

And we're here to ask the board for approval for uh items um E F and G for what we refer to as loose equipment.

I think it's called small engines and tools.

Um this was competed via uh bid with purchasing, and uh we want to would like to award um the bid between these three vendors, McQueen, NES service company, and uh user fire equipment.

Um it's about a I think a 90 item contract um that just tools that go on the apparatus and uh Steve Battles can give any additional information if needed.

Yeah, these are the tools we purchased throughout the year, so it's not like it's a one-time purchase.

So this is a contract we had two years ago with there's a lot more items on it expired, it's like three years ago, a lot more expired.

We drilled it down to the actual.

So I looked over the last two years of the tools that we equipment we've used that we've purchased in the last two years, and we narrowed down the list of actually what we actually use, whereas you know the last one last the last bid was just kind of uh uh everything.

You know, it was things we didn't have no intentions about, they just put a list together where this is actually drilled down to what we use every year.

So with this, um when we purchase new apparatus, um we're outfitting them with for the most part new tools, tools being nozzles, hose, uh fire hose, the nozzles we use, axes, bike poles, ground ladders, everything that goes on the between fire trucks, the engines and ladder, we call aerial trucks, so those equipment is all those.

So when we purchase new apparatus, like for example, this year we've um we we're in the process of receiving five new engines and three ladders, three ladders.

Um those are become most part with new equipment already on, but it's part of when we for the purchase agreement we bid for the apparatus, have new equipment on it.

This is the stuff we lose we use throughout the year.

We do his hose hose testing, we lose we always lose hose and hose testing, ground ladder testing, we always lose ground ladder testing or you know, loss or tool, broken tools over the year.

So the this is something so like what we're doing right now is we'll do we'll do request quotes for a pike pole, whereas now we're just now gonna the contract, so we just actually got the pricing, so we just do that.

So that this is just stuff over the whole year.

Um for the three different vendors, are they all because you said a couple things like nozzles, hoses, ladders.

Do all three of these vendors all sell the same things, or is like for example, McQueen equipment sell ladders and who's your fire sales hoses, or do they all three sell the same thing and you're just using all three to pull for the different all three of those the same thing?

Now we we'll use specific brands on some things whereas like ladders, for example, there's an alkalite and dual, there's two two ground ladder manufacturers.

Some dealer may only do our play, some do dual safety, but we use dual safety.

We in the past we've had everything on our trucks, and we're trying to uniform everything up.

So some things are specific, but most many all everybody would have access to everything on that.

So rather than just awarding one person all the items, we decided let's break it up and whoever's the lowest for everything.

That's why I split up.

So then they all three, for example, I don't know how much a hose cost, by the way.

I'm gonna say $100 because it's a round number.

100 feet holes, $100.

Anyway, a dollar flip.

Um, so I guess let's say you need to replace a hose, which makes sense.

You guys do testing for the pressure and etc.

And you're like, I'm gonna go to McQueen.

Does McQueen, MES, and Hoosier all sell the holds of the same price, or even within them, they still have different prices that are still competitive?

Like they'll have different prices.

Um that's why we we went and put it up to bid now, so we have a set price for two years.

Okay, just make sure.

Thank you.

And um three of these uh items are the same dollar amount, the 150,000 dollars.

Are these three hundred and fifty thousand dollar contracts?

Yes.

Oh, okay.

So it's 450,000 total budget, or is it 150 total and they all three are just pulling from the same 150?

No, that's how we normally do it.

So each vendor has 150,000 as a um max.

I get that.

Yes.

But is it 450,000 being split three ways, or is it 150,000 where three vendors have access to it?

So it's I see what you're saying.

It we don't really break it up like that, but yes, and since when you do contracts, it is a hundred, it's four hundred and fifty thousand dollars within the three, yes.

That's all I wanted to do.

I know we did this last week.

Wait, so right, which is the which is what I was kind of hoping that this happened.

Has IFD allocated 450,000 dollars for this entire project?

Um, so we normally don't meet that spend every uh year, so yes.

So our attention is yes, they have that 150,000 dollar max for each contract.

They don't ever meet that, I don't believe.

No, I mean by no means will ever even come close to that.

It's just basically purchasing so we can buy throughout the year to make it a bid if that makes sense.

And the different characters, like for example, last year our character we had $75,000 in character two, character for $115,000.

So our budget would not carry $450,000.

We don't spend that much in a year's time.

So it's it's so this is just basically it was one contract that we awarded to the different vendors, so we weren't so we weren't paying high price for the for one item versus that's that's why it's three three contracts.

So that that confused me.

Okay.

It confused me.

Okay.

Remind me of them keep Kennedy Kennedy.

Kennedy said that that's $150,000.

There are three individual hundred and fifty thousand dollar contracts, meaning there's a total of four hundred and fifty thousand dollars that's been allocated to purchase all available for all of your small equipment.

Yes.

But my battalion chief here just shared something kind of different.

So again, sourcing clarity, is it one contract with a hundred and this one bucket with $150,000 in and all three of them have access to, or is it three individual $150,000 buckets?

It's three, so our budget the way we finance is isn't it's not $450 all in one bucket.

That's not how we budget for the fire department.

So um they're allocated a certain amount of money, right, for each division within the fire department.

Um we have to make this a bid, right?

So the bid then the minimum requirement for a bid is $150,000 with purchasing standards.

So we give that as like a leeway.

Um so technically, uh explain it.

Technically $450,000 is what we're asking for for all three contracts for the life of the contract, but yeah, and that money comes from across across the agency from different divisions, right?

So it's not technically I understand.

Yeah, it's not technically $450,000 sitting in a bucket.

Yes, for these purchases.

It's just that's the maximum across the agency.

Right, that's correct.

What the point of the questioning is just to make sure that every all three of these vendors do not have a potential expectation that they can they have that they can spend that they can charge or invoice us for $150,000 each.

Right.

And there's only $150,000 total available, causing potentially a rub or an issue where we have outstanding in watches we can't pay.

So these items from my understanding are ordered as needed.

Um so it's not like a service agreement where you they're they're doing work and no one's kind of maintaining it.

So it's kind of like purchasing what we need at that time.

So they invoice us, it's checked over by um is it by you to Jordan or by Jordan?

Um, and then it's they keep their own records of how much they spent on that vendor.

That makes sense.

Yep.

Thank you.

I I would just say thank you for hearing what we said last time.

Uh and we got three separate contracts.

So that I think that's a little easier for my simple mind to follow.

Yes, thank you.

Okay, any further questions or discussion?

I think I just have one technical aspect question because you said different departments, which makes sense.

Different departments need different things out of the same.

I understand that, like maybe the I don't know if you guys have EMS anymore if that's Indianapolis IEMS that does it, but they might need different things.

So who at the end of the day makes sure who's the final say so on the spend on these contracts?

Because if you're sourcing it, if different departments can spend out of this, who's the final overseer of the I guess I guess paying the payment, the invoices, paying the invoices there a final say so like if we're to say that I'm just asking procedurally.

McQueen, by the time we're done, we haven't spent 160,000 with McQueen because particularly this year we bought everything from them because everyone needed I'm saying like who's the finer overseer of that.

So that would be our for the whole for the everything will be our CFO Don Sykes.

Um and so how it's allocated that we have that big fire gen cumulative community fund, it's split between our divisions, and so they have a max.

So when Steve said, I think 150,000 for character two, that's broken up with character two and four, which are tools and capital assets.

Um they manage that internally, and then we actually help manage that too.

So um, for example, I manage um EMS quartermaster and uh sport uh special ops.

So we can run budget reports every month to review how much they spend, um, and then we help them kind of like when they want to purchase something, we review those budgets to see how much they've already spent um and tell them how much you know you can only spend it in tools for this month or for capital assets for the next month.

You can answer my question if you want it.

I already know.

Thank you for that.

Thank you.

Thank you.

Welcome.

Okay.

Any additional questions?

Hearing none, I'll entertain a motion to uh adopt item one two zero three two five E F and G.

So move second items have been moved and seconded.

All in favor?

Aye.

Any opposed?

Hearing none, the motion passes.

Thank you.

Thank you.

Thank you.

All right.

Next item on the agenda one two zero three two five C and D.

I heard you like that.

So you know Oh, you you ready to?

Yeah.

Oh, go ahead.

Okay.

Okay.

I'm Gail Rolfson with the Indianapolis Fire Department, and I am the uh chief technology officer.

Um we have computers that we put in the fire trucks so the firefighters know where they're going.

They can get valuable information on the building that they're going to, as well as if it's an um uh EMS run, they can take the tablet in, and they can um report their their EMS report.

So there is state and federal documentation that we're required to do, and they can take this tablet in and get a good start on that.

Then they can transfer that data to Indianapolis EMS so that Indianapolis EMS has that information and it it speeds up the process so we can get the patient to the hospital as soon as possible.

So that's what uh this purchase is for.

These are GTACs.

This is the A140.

It's the only um monitor and a tablet this size on the market.

And pardon me?

Oh, the credit points are first?

Yeah, it's credit for it.

Oh, gee, wish.

I'm ahead of the game.

So in order for this rather than rerun list, yeah.

Yeah, yeah, we can jump to that.

In order to get this to work.

We're here, just I was with you there.

No, finish these.

Oh, well, go ahead.

Yeah, finish it.

Go ahead, yeah.

So we understand what's going on.

Well, I think I'm pretty much done with that part, the reporting part of it.

So um, in order for this to communicate with the network, we have to have the credit points.

So that's how they kind of dovetail together.

So this cradle point device is mounted in every fire truck.

This is the new 980, which is a 5G um router.

So we don't just communicate with this device.

Everything that goes on the truck will communicate with it.

So we can uh get telematics off from the trucks, which is information on the vehicle, maybe telling us, hey, uh it may be time for an oil change, or uh you've got 5,000 miles on these tires, it's time to change the tires.

Something like that.

Okay.

Um also, if you've heard of the Knox boxes, Knoxbox key secure systems.

So we have those key secure systems mounted in every fire truck.

The uh firefighters now with the technology we have, they have to punch in a code, and it gives us an audit trail.

So now that's all over the network, it communicates through this modem.

And uh in order for that modem to communicate outside, we have to have an antenna on the outside of the truck.

So this is a dual fin shark antenna, which gives us the 5G capability.

The current antennas that we have on all the fire trucks will not communicate over 5G.

It they're 3G and 4G only.

So if we go to the new technology, we have to replace the antennas.

That's why we have that included in that cradle point contract.

Um questions on any of that?

Uh there, I was gonna say also you think of the heart monitors, uh, those heart monitors can communicate over this as well.

Oh, yeah.

So, and you if you think of uh the internet of things and where we are today with augmented reality and AI, um there are things coming that our firefighters and our police officers are going to be able to use, such as 3D mapping and Z-axis location of first responders on an incident, and soon you'll be able to have a device that's giving you a hologram image of the fire ground or the emergency incident with all these spots, points, and it may be fire trucks or police vehicles, or it's individual public safety officers, and you can click on one of those and it tells you oh that's uh Chief Rolfson, and he's got a heart rate of a hundred feets a minute, he's breathing twenty times a minute, his core temperature is 98.6, and um his uh heart rate is normal.

So then Bluetooth to that device could be a three-gas detector, which now gives us the ambient air around us, and what information we can get uh from that is AI will on this map say, okay, this area here, this is all good air over here, but over here we've got some sort of chemical, we want to get people out of that area and focus on saving the ones we can over here and and make sure that we have proper equipment before we go into this area.

So decisions are made like this versus someone having to carry around a detector and figure out that yes, this area over here, you know, it so it's time radio traffic, it cuts down on the amount of radio traffic.

So everything is speed is sped up.

We don't have to wait so long to make those critical decisions.

A couple well, a couple, they're they're kind of both intertwined, so you can kind of answer them simultaneously, even though they're two different devices.

Yes.

Number one, do any of the apparatuses currently have any of this equipment?

Or this be Yes.

So we have we have 72 of these out on the street now.

Just not the um we have cradle point.

We have cradle points in every single apparatus today.

These are the upgraded ones with 5G.

So you'd be replacing every cradle point on every and like apparatus, yes.

Okay, apparatus and chief vehicles, and adding the um the antenna.

Yes, and adding the antenna, we have to.

So, how much do the cradle points and antennas cost?

Uh, individually do we have that with so um the cradle points um we are asking for because it is 346,000.

Yes, is that bundled the cradle point and antenna together in that price?

Yes, yes.

So those are coming, they come in a box together, I'm guessing.

No, they're separate, but it's from one vendor.

And so this would cover every apparatus presently in IF that IFD has.

Yes.

Yeah, 175 devices.

So that will cover our primary fleet of apparatus, which is a hundred, and then any reserve apparatus, reserve buggies, and any of the chief's vehicles would you because this is this may be an odd quave because you you did a five-year contract on this, but you're gonna replace all of them.

So is this not a one-year purchase?

I don't understand the it's a one-time purchase, yes, and then it's financed over 60 months, so financed for five years, and we did a similar thing, actually the same thing with our last uh cradle point modems.

So we we pay for those over five years as well, and that contract ended uh in August, I believe it was August 1st.

So you basically got a car loan or technology loan.

Yes, yet you'll pay over five years, yes.

Okay, yep.

Which brings me to the A 140s as well.

So you you're not replacing 100 of those, those already exist, so though that particular unit's already in some of your apparatuses now.

Yes, just need to finish the rest.

We're getting 30 more, and those will replace older devices.

So every year I buy, I usually buy 38 every year.

Um so I have all the devices on a five-year rotation.

I just didn't have the funding to do 38 this year, so we weren't down to 30.

Um, and that keeps us as current as we can with technology.

So we're constantly getting the latest technology or chipset so that we're not in a place where we've got seven, eight-year-old technology and an apparatus that won't handle the um new internet of things technologies.

Um just two more questions about the tablet.

One is is part of this budget allow for I'm I don't know how well they work out and how long they last.

So, how long do you guys normally keep one of these the computer essentially?

Five years is the plan.

We keep them for a little longer if we need to, and we can repurpose them, which we do.

So we'll take we've taken some tablets or some laptops out of fire apparatus, and we may use them uh for some sort of training or repurpose them for another need, and then once we're done with them, we surplus them.

Okay, and then of course they're all imaged by ISA.

Um we've already been to the IT board and they've approved them.

And uh ISA manages the devices themselves for us.

And and then my last question about the devices, because I I did hear you say you you only bought 30 this year.

Yep.

So then I guess to this I I understand the 5G.

5G is relatively new anyways, that's a newer technology, anyways.

But the tablet, the existing ones you already have, are they the same brand or is this completely different than the ones that they already have?

Like the ones that you're replacing the new 30 with.

No, uh the ones that were replacing are Dells that because you said you had a prior vendor, is that what you said?

Yes, okay, yeah.

And then we go through a um an RFB process to uh pick a vendor.

So it's been a different vendor the last three years.

Oh, okay.

That's all I have.

Any further questions, discussion?

Okay.

Well, we discussed both items C and D at the same time.

Um I'll first entertain a motion to adopt item C so moved.

Second.

Motion has been moved and seconded.

All in favor?

I any opposed?

Hearing none, motion passes.

Uh and then I will entertain a motion unless there's further discussion on item D.

So moved.

Second.

Motion has been moved and seconded.

All in favor?

Aye.

Any opposed?

Motion is adopted.

Thank you.

Thank you.

Thank you.

And that concludes our agenda for today.

Yeah.

Okay.

Whatever this means 2025 meeting today.