Happy holidays, everyone.

I'd like to call the December 10th Board of Public Works meeting to order.

I'm Todd Wilson, Director and Chair of the Board.

I'd ask the board members to introduce themselves, please.

Bob Perrin.

Susie Cortey.

Dan Haig.

Thank you for the introductions.

I also like to introduce our board counsel behind me, uh, Benjamin Morkel and our board coordinator, Jennifer Dominguez and other DPW staff to present here today.

We do have a quorum, so we will begin today's meeting.

Uh the first item on the agenda is the adoption of the December tenth, twenty twenty-five agenda.

Do I have a motion to adopt the agenda?

So moved by Bob Perrin.

Do I have a second?

Second by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on agenda is approval of the minutes.

Do I have a motion to approve the November twelfth and November 18th meeting minutes?

So moved by Susie Courty.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on the agenda are street acceptances.

Uh Eric Servin, please.

Good afternoon.

Um Eric Servan, Project uh compliance analyst with the Department of Business and Neighborhood Services.

We have a street acceptance for the allowed and place subdivisions, section two.

Uh the Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services at their confirmation of the receipts of the subject developments as built and inspecting engineer certificates of completion and compliance.

Request the acceptance of the streets point fifty-eight miles associated with the loud and place subdivision.

Thank you, Eric.

Do we have any questions from board on this uh street acceptance?

CNN, do I have a motion to approve the street acceptance?

So moved by Dan Hake.

Do I have a second?

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Aye.

Any opposed?

The motion carries.

Thank you, Eric.

Uh next item on the agenda are resolutions.

Our resolution is going to be uh the first one's Natalie Stevens, please.

Good afternoon, Natalie Stephen, um Stormwater Program Manager for DPW.

So this will be board resolution number 21, 2025, the petition for encroachment upon the right-of-way of the parsley regulated drain.

DPW staff recommends the Board of Public Works approve and adopt resolution number 21, 2025, granting a position a petition by Lynn Baker representing QC Communications Spectrum for encroachment into the right-of-way of the parsley regulated drain as further detailed.

Lynn Baker representing QC Communications and Spectrum has petitioned the board for approval of encroachment upon the right-of-way of the parsley regulated drain.

The requested approval of the encroachment would allow underground directional board, new placement of a two-inch duct coaxal cable and one new pedestal with a minimum depth of sixty to seventy-two inches for three hundred and sixty-four feet.

DPW staff reviewed Lynn Baker representing QC Communication Spectrum's petition for encroachment upon the parsley regulated drain right away, including proposed construction, and found that the proposed improvements are acceptable.

The proposed encroachment will allow for the continued unaffected operation of the regulated drain based on the information as reviewed by DPW.

As such, DPW staff recommends approval of the petition, which will allow for development of the site as planned.

Any questions thank you, Natalie.

Do we have any questions from board members?

Seeing none, do I have a motion to approve the encroachment?

Or the resolution, I'm sorry.

So moved by Bob Perrin.

Do I have a second?

Seconded by Susie Cordy.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, Natalie.

Uh, next resolution, Brian Cavanaugh.

Thank you, Brian Kavanaugh, General Counsel for the Department of Public Works.

Uh, I have today for the board's consideration uh resolution number 22 of 2025 for the uh approval of purchase of right of way from the town of Speedway.

Uh staff recommends that the Board of Public Works adopt resolution number 22, 2025, approving the purchase of uh by DPW of right-of-way and temporary right-of-way from the town council of Speedway, Indiana as part of project GT 23004, the Eagle Creek Greenway Phase 2C, which is a 3.42.

I believe that's supposed to be mile extension of the Eagle Creek Greenway that starts at the B and O Trail and ends at Washington Street.

Uh, and the future Indigo Blue Line BRT.

DPW needs to acquire right-of-way near the intersection of 10th Street and Eagle Creek that is owned by the town of Speedway.

The town of Speedway, through its agent, has agreed to donate the property totaling 0.057 acres to DPW for inclusion into this project.

Pursuant to Indiana Code 36-1-11-8.

Such a transfer of real property from one governmental entity to another must be made upon uh terms and conditions agreed upon by the entities as evidenced by adoption of a substantially identical resolution by each entity.

Accordingly, the Speedway Town Council adopted a resolution substantially identical to this resolution at its meeting on November 10th, 2025.

Uh this corresponding revel resolution uh approves DPW's accept acceptance of the real estate from Speedway and authorizes DPW to proceed with executing the necessary documentation to effect the transfer of property.

Thank you, Brian.

Do we have any questions?

CNN, do I have a motion to approve the resolution?

So moved by Dan Haig.

Do I have a second?

Seconded by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, Brian.

Uh, with consent from the board, I'd like to take items 5B and 5C and move those to the end of the agenda.

Um board member Susie Cordy has a conflict and needs to recuse herself.

You have a motion.

So move.

So move by Bob Perrin, second.

Second by Dan Haig.

We will take item 5B and C to the end of the agenda.

Bid awards.

Nathan Sheets, first one, please.

Yeah, good afternoon, Nathan Sheets, Deputy Director of the Department of Public Works.

I've got uh number of bid awards before you this afternoon.

Starting with uh CH 3502, Grassy Creek at Brookville Road Bank Stabilization.

This is with the RBARE Companies Inc.

The engineering division staff recommends the Board of Public Works approve and authorized the director to award CH 3502, Grassy Creek at Brookville Road Bank Stabilization to Yarbury Companies Inc.

And then not to exceed total agreement amount of 419,427 dollars on the basis that they are the lowest responsive and responsible bidder.

A lower bid in the amount of 374,310 was submitted by Monroe LLC, but upon review of the bidder submission, it was determined that Monroe LLC had certified the accuracy of a statement concerning its qualifications, that it was not accurate at the time of the bid was submitted.

Monroe LLC's bid was therefore deemed non-responsive due to failure to comply with the instructions to bidders contained in RFB-14 DPW-1729.

Project CH 3502, Grassy Creek at Brookville Road Bank Stabilization consists of clearing, redate, regrading, and stabilization of existing stream banks.

Substantial completion is scheduled for August 7th, 2026, and final completion schedule for September 21st, 2026.

Engineers' estimate on this project was 316,127.50 cents.

On October 9th, 2025, three bids were received.

The lowest responsive and responsible bidder was Yarbury Companies Inc.

in the not to exceed amount of 419,427, which is 32% over the engineers' estimate.

Their part six MBE WB VB D O B E participation indicated that they made a good faith effort to meet the owner's goals of 15, 8, 3, and 1.

And if you've got any questions about that, I'd be happy to try to answer.

Thank you, Nathan.

Do we have any questions?

Just one Nathan, what was the uh certified statement that was not correct?

Um yeah, good question.

Uh I believe the issue on this um I can answer.

Yeah, I think it was at the uh apprentice program.

Um tree qualification with that one.

Yeah, we can allow Brian to answer that question.

Ben, sorry.

You're good.

Uh I I believe it was uh an issue with uh in dotter IDOA qualification.

Thank you.

Any other questions?

CNN, do I have a motion to approve the bid award?

So moved by Susie Cortey.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

CNN motion carries.

Moving on to item 5D, Nathan.

Yep.

Uh 5D, this is uh justification from bid award for TR22004.

This is 86th Street pedestrian improvements from Meridian Street to Allisonville Road.

Uh HSIP funded for fiscal year 2026 with Wreath Riley Construction Company Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award TR22004, 86th Street pedestrian improvements from Meridian Street to Allisonville Road to Wreath Riley Construction Company in the total not to exceed amount of $2,394,014 on the basis that they are the lowest responsive and responsible bidder.

Project TR22004, 86 86th Street pedestrian improvements from Meridian to Allisonville Road consists of pedestrian improvements along 82nd 86th Street between Meridian and Allisonville with a focus uh with between the segment uh between college and north central campus.

It includes various pedestrian signals, back plates, uh signal timing modifications, and some access assets access management control uh via medions uh work in the vicinity of North Central High School has been coordinated with the school in order to help minimize uh impacts to traffic in that particular area.

October 30th, 2025, three bids were received.

The low bidder was Reef Riley in the not-to-exceed amount of two million three hundred and ninety-four thousand fourteen dollars, which is.75 percent higher than the engineer's estimate.

Their part six uh participation indicates that they made a good faith effort to meet the owner's goals.

Uh, and I would be happy to try to answer any questions you may have on that particular item as well.

Thank you, Nathan.

Questions?

Just one.

So, what are the most uh noticeable improvements that are going to happen under the project?

Yeah, uh the question uh as I mentioned, this uh particular project received HSIP funds, and so as part of that we have to demonstrate um safety improvements, and that's uh those are the types of improvements um that uh we had applied for via the MPO funding.

Um so I think the most noticeable to drivers most likely is going to be refreshed pavement markings, um back plates installed, so those are the reflective uh back plates that are installed uh behind the signal indications, provides a larger target area for motorists to see.

Um there's also a reflective strip on that back plate, and that is important.

Um from time to time there are power outages, and when there's a power outage, you're supposed to treat uh a traffic signal as an all-way stop.

Sometimes those uh signals do blend in with the surrounding, and so those back plates should help there.

Um there's some modification to some medians uh that we're doing.

There's some uh ramp work, and I think the thing that's gonna be most noticeable to pedestrians for this particular area is some modifications to some of the signal timing.

So we're looking at some of the things that we typically look at, um, leading pedestrian intervals, things like that.

If memory serves me correctly, there are like the wayside flashers or something when we talked about the design of this project last year.

Is that still part of the project or is it?

Is this the monon crossing question?

Yeah.

Yeah.

Mark, do you want to yeah?

I think you're they'll there'll be the installation of a hawk signal or pedestrian hybrid beacon, which is the one that's actually a red light for vehicles so pedestrians can cross uh for the monon trail crossing.

Okay.

But that that is temporary in nature until bridge project.

Is it being placed in such a way that it won't conflict with the bridge construction and it can actually complement like local MOT for pedestrians on the trail while the bridge is constructed in a couple of years?

Excellent.

Thank you.

Uh Nathan, one question.

I read recently where there's a large development proposed uh for that section there in Nora, like just west of the uh of the target.

Uh would that impact this what we're planning to do here or uh I don't believe so.

We actually had a meeting with the that developer.

It's been at least it's been a couple years.

Um I think that there were some commitments as part of that rezoning, um, some pedestrian improvements that they were going to make internal to their site.

Um, but uh I don't anticipate uh that development impacting what we're we're needing to do out here.

Thank you.

Very good question.

Any other questions?

Seeing none, do I have a motion to approve the bid award?

So moved by Dan Haight.

Do I have a second?

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Motion carries.

Next one, Nathan.

Yes, uh, this is a justification for bid award for SD 30723 Holt Road.

Actually, I think that's a typo.

It's a 072.

Uh for Holt Road and Minnesota Avenue area drainage improvements with Calumet Civil Contractors, Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to award SD 3072.

Holt Road and Minnesota have area drainage improvements with Calumet civil contractors in the not-to-exceed total agreement amount of $3,629,000 on the basis that they are the lowest responsive and responsible bidder.

SD or Project SD 3072, Holton, Minnesota drained improvements consist of drainage infrastructure improvements along Holt Road from Minnesota to Sam Jones.

Substantial completion is currently set for October 30th, 2026, with final completion scheduled for December 18th, 2026.

The engineers' estimate on this project was 4,208,291.58 cents.

And if you have questions about this one, I'd be happy to try to answer them.

Thank you, Nathan.

Any questions?

CNN, do I have a motion to approve the award?

So moved by Bob Perrin.

Second.

Do I have a second?

Seconded by Susie Cordy.

All in favor signify by saying I.

Aye.

Any opposed?

CNN MOSA carries.

Next item on the agenda are change orders.

Nathan, you're still up.

Yep.

Uh change order number one for BM25182.

This is the Union Station Bridge rehabilitation contract with William Charles Construction Company LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to BM 25182 Union Station Bridge Rehab with William Charles Construction Company LLC and the decreased amount of 208,359 and 71 cents for a new total not to exceed contract amount of 22 million five hundred and fourteen thousand six hundred forty dollars and twenty-nine cents with no change to the substantial and final completion dates.

This uh in your board memo, you've got uh a number of items that kind of roll up to what this change order actually is.

I won't go into great detail until you guys have questions, uh, but uh there are a handful of things that um we were asked to try to accommodate as you guys are aware.

Um the these two bridges are in a very highly traveled area, particularly uh Capitol, it's right next to the convention center.

Um we were hearing from some of the area stakeholders about the need for some additional maintenance of traffic uh setup.

Um there's uh a lot of pedestrians that utilize the corridor in order to get to the Colts Games, and because of all the things that are happening there at the convention center, uh we thought it was important to modify the maintenance of traffic so there's some additional costs there.

Um there's some additional uh grout removal on some of the steel columns.

Um during our investigation, we also determined that the condition of the structural steel appeared to be a lot better than uh what we potentially anticipated, and so we've got some some cost savings there as well.

And uh if you've got any other questions about that, um I can try to answer those as well.

Thank you, Nathan.

Do we have any questions?

C and none, do I have a motion to approve the change order?

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Cordy, all in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Nathan, next uh change order, please.

Great.

Yeah, this is uh change order number two for ST 2553, also known as elevator hill improvements with more fee construction inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number two for ST 2553, elevator hill improvements with Morphe construction inc and the increased amount of $7,454.46 cents for a new total not to exceed contract amount of $2,987, $132.61, and the addition of 191 days added to the step substantial and final completion dates.

Uh again, in your board memo, uh you've got a list of some of the uh work directives and change orders.

Uh these are basically uh time extensions for some of the utility delays that we had run into some winter maintenance uh and patching, and we actually had a vehicle that left the roadway, hit one of the uh bike share stations, and so as part of this project, we are uh making the necessary repairs in order to get that up and operational.

And if you have uh questions about that, I'd be happy to try to answer.

Thank you.

Do we have any questions?

Seeing none, do I have a motion to approve the change order?

So moved by Bob Perrin to have a second second by Dan Hake.

All in favor, signified by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on our agenda are final change orders.

Nathan Sheets, please.

This is uh change order number three final for CL 04078.

Uh this is 7655 Westfield Boulevard Culvert Repair with Olco Inc.

The engineering staff uh recommends the Board of Public Works approve and authorize the director to execute change order number three, final to CL 04078, 7655 Westfield Boulevard culvert repair and a decreased amount of seven dollars and twenty-nine cents for a new total not to exceed contract amount of four hundred and seven thousand three hundred forty-seven dollars and eighty-five cents with zero days added to the substantial and final completion dates.

Uh change order three will provide compensation and quantity adjustments for work directive number four and change order number three point one, which are summarized.

Uh WDC number four was additional MOBE and DMO costs, and then the uh change order number three point one was basically uh quantity true ups.

And if you've got questions about uh change order number three, I'd be happy to try to answer them.

Questions from board members?

Seeing none, do I have a motion to approve the final change order?

So moved so moved by Bob Perrin.

Do I have a second?

Seconded by Susie Courty.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next one, Nathan.

Change order number two, final and final acceptance for ST 24109.

This is asphalt street rehab rehabilitation area one with Howard Asphalt LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number two, final and final acceptance to ST24109, Asphalt Street Rehab Area 1 with Howard Asphalt LLC and the decreased amount of 375, 317.17 cents for a new contract amount of $4,938,000 $33.48 with 291 days added for substantial and final completion dates.

Change order number two will provide compensation and quantity adjustments for change order 2.2 and work directives 345, 6 and 7.

Uh the change order 2.2 again was uh pretty standard.

It's our our final uh quantity true up.

Um the work directives 3456 and 7.

Um we had that add a new pay item uh for some additional work that we needed to do at 75th in college.

Uh we typically add um on our projects uh RPMs, which are our uh raised pavement markers.

Um they're the reflectors.

Um we typically add those on our projects where there's hydrants.

Uh we think that that's a great safety addition.

Um it helps IFD during their responses to uh quickly locate um hydrants, and so uh that was added to this project as well.

We did um miss during the design miss some uh pedestrian symbols we needed to add added uh to Arden Drive, and then there was a uh drainage structure uh adjustment that was done at 49th in Pennsylvania.

And if you have questions about uh change order number two, uh I should be able to answer those as well.

Thank you, Nathan.

Do we have any questions?

CNN, do I have a motion to approve the final change order and final acceptance?

So moved by Susie Cordy.

Do I have a second?

Seconded by Bob Perrin, all in favor signify by saying I.

Aye.

Any opposed?

Seeing none that motion carries.

Nathan, next one, please.

Yes, this is uh change order number two, final and final acceptance for st 23080.

This is our residential street reconstruction sector 4, which is the southwest quadrant with Calumet Civil Contractors Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute change order number two, final and final acceptance to ST 23080, residential street reconstruction sector four with Calumet Civil Contractors Inc.

and an increased amount of 24,139 dollars and 58 cents for a total for a new total not to exceed contract amount of six million eight hundred fifty-eight thousand two hundred and seventy-four dollars and forty-four cents, an additional two hundred and two days added to substantial and final completion dates.

Uh change order number two, final and final acceptance will provide compensation and quantity adjustments for the work directives and change orders.

Uh the work directive change order eight uh was for additional stormwater improvements, and uh change order number two point one was again the uh kind of final uh quantity true up.

And if you have questions about change order number two, I should be able to answer those.

Any questions on the final uh change order and final acceptance?

C and do I have a motion to approve the final change order, final acceptance?

So move by Dan Haig, draw a second.

Second by Bob Farron.

All favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none.

Motion carries.

Yes, uh, this is a professional service agreement for inspection services.

This is contract ENG 25006, on call transportation inspection services with BLA Inc.

The Engineering Division staff recommends a board of public works approve of an authorize the director at execute ENG 2506, on-call transportation inspection services, a new professional service agreement for inspections with BLA Inc.

in the not to exceed total agreement amount of 500,000 dollars with an agreement expiration date of December 31st uh 2028.

Um these uh on calls tend to be uh exactly that, right?

On calls as we need uh to pull in consultants to help uh with some of the capital uh projects that we're doing.

Uh this particular project will allow us to utilize uh BLA and uh their subs in order to help uh our capital plan and do the necessary inspections associated with that.

Thank you.

Do we have any questions?

C and none, do I have a motion to approve the agreement?

So move by Dan Hake.

Do I have a second?

Second by Susie Cordy, all in favor, please signify by saying I.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next one, Nathan.

Yes, this is a uh professional service agreement, uh, another one for inspection.

This particular one is for a uh an identified project.

This is ST 21104, concrete pavement rehab area two, fishback, Thompson Car and Huber Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute ST21104, concrete pavement rehab area two, a new professional services agreement for inspection with Fishback, Thompson Carr and Huber Inc.

in the not to exceed total agreement amount of 899,832 and 73 cents with an agreement expiration of December 31st, 2027.

Project ST21104 is for partial and full depth concrete repair along various streets, uh 86th Street, Keystone Avenue, and Zionsville Road.

It also includes pavement repairs of Purdue and DePaul uh Road, which is in that college park area, kind of the uh northeast quadrant there at 86th and and uh Michigan Road.

Um Fishback uh Thompson Carr and Huber Inc.

Uh agreed to uh participate from an XBE per uh perspective, and we've got uh 15 percent going to SJCA, 8% going to the ether group, three to LADS consulting LLC, and one percent to redemption from uh DOBE perspective.

And if you have specific questions about uh this contract, I would be happy to try to answer it.

Thank you, Nathan.

Any questions?

CNN, do I have a motion to approve the agreement?

So moved by Bob Perrin, do I have a second?

Seconded by Dan Hake.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on the agenda are professional services amendments, Nathan.

This is a uh an amendment number four to contract number one eight nine eight seven.

This is for ecological restoration management services with ecologic.

Um this particular amendment, uh, amendment number four is is basically for time and rates only in order to uh adjust the rates for the coming year, uh calendar year 2026.

Uh we needed to adjust their rates and then extend that to get us through the end of 2026.

Um this is uh kind of an on-call uh contract, but more from a construction perspective.

Um there's a lot of work that Ecologic does to help support our forestry and land stewardship group.

Um they uh as I believe uh we included in attachment A, it talks about the services that they uh provide.

Um varies anywhere from prairie management, uh invasive species control, so people physically going out there and and taking care of uh invasives again kind of help supplement our existing staff in our forestry and land stewardship group.

Thank you, Nathan.

Do we have any questions on this amendment?

Seeing none, do I have a motion to approve the amendment?

So moved by Susie Courty.

Do I have a second?

Seconded by Bob Perrin.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next amendment, please.

Yes, this is uh amendment number two to ENG 22009.

This is uh an amendment to an existing on-call uh transportation inspection services agreement that we have with Clark Deeds Inc.

Uh this uh particular amendment um adds uh an additional hundred thousand dollars and adjusts rates and extends that expiration date uh through uh December 31st uh 2027.

As I mentioned previously, um on I think the the new uh professional services agreements um this is an on-call inspection services agreements the primary purpose of this uh particular agreement is to uh allow the consultant to provide inspection services for our capital uh projects that we've uh been working on.

Okay, keep do we have any questions?

CNN, do I have a motion to approve this amendment?

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Courty.

All in favor signify by saying aye.

Aye.

Any opposed?

CNN that motion carries.

Next amendment, please, Nathan.

Yep.

This is uh amendment number two to PM 21001, project management CPPM solutions LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to PM 21001, project management, a professional services agreement with CPPM solutions LLC and the increased amount of 1.8 million dollars for a new total not to exceed agreement amount of four million four hundred thousand six hundred eighty-two dollars with no change to scope of services.

The amendment also provides updated rates and will extend the agreement to the expiration date of December 31st uh 2028.

Um this particular contract, uh we've we've held this contract for a number of years.

Um this vendor provides a lot of support for uh our capital plan.

Um also helps from a financing perspective as you guys are aware as you approve a lot of these uh uh agreements and capital uh capital projects.

Um we need a lot of help when it comes to uh cash flow.

Um, you know, these projects get complicated depending upon when they bid and and um so this particular uh contract um allows uh uh the employee to to assist us in in uh preparing our capital plan.

Thank you.

Do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved by Dan Haig.

Do I have a second?

Seconded by Bob Perrin.

All in favor signified by saying I.

Any opposed?

Seeing none that motion carries.

Next amendment, Nathan.

Yes, this is uh amendment number one for PM 2502.

This is management of economic development capital infrastructure projects and other special capital infrastructure projects with Avenue Roads Inc.

Um the engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number one to PM 2502, management of economic development capital infrastructure projects and other special capital infrastructure projects, a professional services agreement with Avenue Roads Inc.

and an increased amount of two million twenty thousand dollars, right?

New total not to exceed agreement of two million five hundred twenty thousand dollars with no change to scope of services and no change to consultant rates.

Uh this amendment will provide no change to agreement ex will provide no change to agreement expiration date and will remain uh that December 31st uh 2026.

Um what this contract is primarily used for, um I believe it was earlier in the year.

Uh the council appropriated some additional money uh for council districts, uh counselors to do specific projects uh in their area.

Those projects have have varied uh quite a bit.

Uh there are some parks related projects, there's some very plain resurfacing projects.

I think that there's some also some land uh purchase uh potential land purchase uh contracts, and so Avenue is uh is helping us uh with that design.

Um this particular those projects, the delivery method was a little different than what we're typically used to doing.

Um so instead of you know the the typical, which what you guys see a lot is the design bid build.

This is more the uh what we refer to as the bot or build operate transfer.

Um we think that there's definitely some cost savings in in doing that.

Um there still is design work, but uh there's partnerships that are established between designers and contractors, and and so something that we're looking at uh potentially doing in the future for some other uh projects.

In fact, we're gonna be meeting here uh sometime next month to kind of go through a capital plan and look to see what projects could potentially make sense in order to do that.

Questions?

Uh yes, Nathan.

The um so they did they do have a project now.

We approved one maybe earlier this year, last year.

How and that's working out just the way you hoped.

Yeah, yes.

So that that original uh the original dollar amount that 500,000 was just to kind of get them started because we're still going through the uh process and selection of the the projects and working with the counselors.

So um I know we've got representatives here from Avenue.

I know uh our deputy director Lauren Stevenson has has been working very closely with them as well, and and uh uh I I've heard no complaints.

Okay, so is these new projects uh for this two million twenty thousand as they get defined, then they will bid that within this within this general scope of of supply?

Um how is that gonna work?

Yeah, um I don't know, Lauren or Charlie.

Hi, good afternoon.

Um so they've actually already bid this is gonna be for continuation of design and construction management services while those are constructed next year.

Uh okay.

Yeah.

Thank you.

Thank you.

Any other questions?

I'd like to welcome Sebeka Zuwanza.

Um seeing no questions.

Do I have a motion to approve the amendment?

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Cordy.

All in favor, please signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Take a break, Nathan.

Mark, next one.

Good afternoon, Mark St.

John, Chief Engineer for the Department of Public Works.

Uh the first item I have before you is amendment number three uh to ENG-20-009.

On call transportation engineering services with ANF engineering uh LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment three to ENG-20-009, on call traffic engine transportation engineering services.

That's a misprint in the memo, I'm sorry, with ANF engineering with no change to the total agreement amount of $1,320,000.

This amendment will provide updated rates and extend the agreement expiration date to December 21st, 2026.

Amendment three provides updated rates and additional time to complete projects under this on call agreement.

Thank you.

We got any questions.

Seeing none, do I have a motion to approve the amendment?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next one, Mark.

Thank you.

The next item I have is amendment number two to ENG 23 010.

On call traffic traffic engineering services with ANF Engineering Company LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment two to ENG 23 010.

On call traffic engineering services, a professional services agreement with ANF engineering with no change to total agreement amount of $150,000.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2027.

Amendment 2 provides time to complete additionally requested traffic engineering services.

As you just approved the other amendment for ANF, I would point out that this is for traffic engineering work versus transportation design work.

And I'm happy to answer any questions there are, provide further clarification if needed.

Thank you.

Do I have any questions?

CNN, do I have a motion to approve the amendment?

So moved by Susie Cordy.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying I.

Aye.

Any opposed?

Seeing none.

That motion carries.

Next one, Mark.

Thank you.

Uh the next item is amendment number three to GT 23 004, Eagle Creek Greenway Phase 2C, which will go from the B and O Trail to Washington Street.

And this is with Infrastructure Engineering of Indiana LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number three to GT 23 004, Eagle Creek Greenway Phase 2C, B and O trail.

Sorry, B and O Trail 2 Washington Street, a professional services agreement with infrastructure engineering of Indiana LLC in the increased amount of 45,158 dollars and twelve cents for a new total not to exceed agreement amount of $838,703 and sixteen cents with an additional scope of services.

This amendment will provide no change to consultant rates or agreement expiration date.

Amendment number three provides funding to complete additionally requested design work.

This will include additional trail amenity design services and floodway analysis services.

Happy to answer any questions that you may have.

Thank you.

Any questions?

CNN, do I have a motion to approve the amendment?

So moved by Sebeka Jawanza.

Do I have a second?

Seconded by Dan Hay.

All in favor signify by saying aye.

Aye.

Any opposed?

CNN motion carries.

Thank you, Mark.

Next amendment, Brian Cavanaugh.

Thank you.

Staff recommends that the Board of Public Works approve and authorize the director of the Department of Public Works to enter into amendment number two with for legal services with a one-year term for an extension of one year term with Stevenson Legal Group LLC to provide real estate litigation services.

DPW regularly acquires real estate required for infrastructure projects.

There are often strict deadlines to acquire the necessary real estate interest for a project to proceed to bidding and construction, particularly particularly with federally funded projects.

Therefore, in 2018, it was determined that outside legal council be engaged to handle real estate litigation services when necessary.

In October 2022, the board approved of a new legal services agreement with SLG.

In December 2024, the board approved a one-year extension of that contract to terminate at the end of 2025.

SLG is currently handling a number of matters for DPW and dubbed and DPW would like to continue having SLG handle real estate litigation on its behalf.

Therefore, DPW requested the board, the board's approval of a new one-year term contract for SLG.

The corporation council has approved of SLG's continued legal services and also recommends approval of the contract extension.

And there are there are no new uh rates in this this year.

We will be doing the same rights for next year.

Thank you, Brian.

Do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing then that motion carries.

Thank you, Brian.

Natalie Stevens, next amendment.

Amendment, please.

Thank you.

This is for amendment number two for SD 39062L Rosedale Hills Drainage Improvements.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to SD 39062L Rosedale Hill drainage improvements, a professional services agreement with HTB Corporation with no change to the total agreement amount of $698,499.17 cents.

The amendment will provide updated rates and extend the contract agreement to December 31st of 2027.

Amendment 2 provides additional time and updated rates to complete additionally requested design services work.

Happy to answer any questions.

Thank you.

Now do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved by Susie Cordy.

Do I have a second?

Seconded by Sebaka Jawanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, Natalie.

Uh next amendment, Daniel Stevenson, please.

Thank you, Director Wilson and members of the board.

Daniel Stevenson, Deputy Director Policy and Planning.

The policy and planning and engineering divisions recommend the board approve and authorize the director to execute amendment six to SY2013 for program controls and CIP development, a professional service agreement with Unified Informatics LLC for the Capital Improvement Program Software and the increased amount of 1.25 million dollars for a new total not to exceed agreement amount of $7,151,159.12 cents, providing additional scope of services and updated rate schedules.

This amendment will also extend the agreement expiration date to December 31st, 2026.

Continuity of service with the Capital Improvement Program software is necessary for the department to manage and run its capital infrastructure improvement program effectively and efficiently.

Amendment 6 provides the necessary scope of services, funding, and time for the continued development, maintenance, and support of this project management and billing application.

This amendment has also already been approved by the information technology board on November 18th, 2025.

I'm happy to answer any questions you may have.

Thank you, Daniel.

Do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved by Dan Haig.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor, signified by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Daniel.

Next item on the agenda are final acceptances.

Nathan, you're back up.

Yeah, thank you.

This is a final acceptance for ST25519.

This is for the 2024 Cultural Trail Duratherm pavement markings with Globe Asphalt Paving Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for ST25519.

2024 Cultural Trail Duratherm pavement markings with globe asphalt.

Final contract amount is 132,202 and 83 cents.

And if you have questions about that particular uh project, I should be able to answer those.

Thank you.

Do we have any questions?

Seeing none.

Do I have a motion to approve the final acceptance?

So moved by Bob Perrin.

Do I have a second?

Seconded by Dan Haight.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next one, Nathan.

Uh again, another uh final acceptance.

This is for st 23079.

This is for the residential street reconstruction.

Uh sector three, which is the Southeast Quadrant, with Howard Asphalt LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for ST 23079.

Residential street reconstruction, Sector 3, Southeast with Howard Asphalt LLC for the final contract amount of $6,575,883.71 cents.

If you have questions about that, I'd be happy to try to answer it.

Any questions on this final acceptance?

Seeing none, do I have a motion to approve the final please?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Items five B and 5C.

Nathan.

This is a uh just justification for bid award for BR 1907 for Ottoman Road over Devon Creek and Leslie Avenue over Devon Creek with HIS Constructors Inc.

The engineering division staff recommends supportive public works approve and authorize the director to award BR 19073, Audubon Road over Devon Creek, and Leslie Avenue over Devon Creek to HIS Constructors Inc.

in the total not to exceed amount of 794,177 on the basis that they are the lowest responsive and responsible bidder.

Project BR 19073, Ottoman Road over Devon Creek, and Leslie Avenue over Devon Creek consists of a bridge superstructure replacement for Ottoman Road over Dev Devon Creek and Leslie Avenue over Devon Creek.

Substantial completion is scheduled for April 30th, 2027 with final completion scheduled for June 15th, 2027.

The engineers' estimate for construction on this project was 1,330,270 and 19 cents.

October 16th, 2025, four bids were received.

The low bidder was HIS constructors inc and the not to exceed amount of 794,177, which was 40.3% lower than the engineers' estimate.

Their part six uh participation indicates that they made a good faith effort to meet the owner's goals of 15, 8, 3, and 1 for XPE participation.

If you have questions, I'd be happy to try to answer them.

Do I have any questions on this bid award?

Maybe I'll just combine it with the next one too.

So uh the engineers estimate for the these two projects HIS being awarded is around two and a half million, two point six million.

Do you um do they have the capacity to get all those done within our schedule?

Yeah, I believe they do.

Um I know that there's also been some concerns or and I know that sometimes it comes up you know, questions may arise about why is there such a difference in the engineers' estimate, and um you know we've taken a look at that uh and if you look at the other three bidders, they were all uh kind of in that same same range, and so uh it's we've also gotten some great bids, and so we look forward to those as well.

But uh from a capacity perspective, uh we believe they have the capacity to do the work.

Thank you.

Do we have any other questions?

Seeing none, do I have a motion to approve the bid award?

Mr.

Chairman, I need to abstain my vote because my husband is employed by HIS.

Thank you, Susie.

Do I have a motion to approve the bid award?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none motion carries.

Force I have it in it.

Uh item uh 5C, please.

Yeah, uh, this is justification for bid award for BM21044.

Uh, this is Midhoffer Road over Bell's Run.

This is also with HIS Constructors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award BM 21044, Midhoffer Road over Bell's Run to HIS Constructors Inc.

in the total not to exceed amount of $1,096,837.91 cents on the basis that they are the lowest responsive and responsible bidder.

Project BM21044, Midhoffer Road over Bells Run consists of a replacement of existing structure with a single span reinforced concrete slab.

The section for the new bridge consists of 10 foot lanes, two-foot shoulders, six-inch curb, five-foot sidewalk, and PS1 railing on each side of the bridge.

Substantial completion is scheduled for April 30th, 2027, with final completion scheduled for June 15th, 2027.

The engineer's estimate for construction on this project was 1,286,492.

On October 16th, 2025, four bids were received.

The low bidder was HIS Constructors Inc.

and the not to exceed amount of $1,096,837, which was 14.7% lower than engineers' estimate.

Their part six uh XBE participation indicates that it made a good faith effort to meet the owner's goals of 1583 and 1.

Uh, do want to give our a shout out to our staff.

Um this is a project that's uh been a long time coming.

I know that uh we did have some problems with an existing uh pedestrian bridge uh that uh was in the area that a lot of school uh kids were utilizing, and so we were able to um a while back replace that bridge with a temporary structure.

So this particular project will um there will there'll be no need to have that temporary bridge that we placed, and the intent is actually to uh move that structure uh to a location where we're also having some problems with the PE Bridge over off of uh bluff.

in the area that a lot of school uh kids were utilizing and so we were able to um a while back replace that bridge with a temporary structure so this particular project will um there will there'll be no need to have that temporary bridge that we placed and the intent is actually to uh move that structure uh to a location where we're also having some problems with the pet bridge over off of a bluff so shout out to our staff for uh the the quick thanking and uh the ability to be nimble and and uh again pull together uh a project that uh is not only going to improve um this particular area but addresses another location as well very good do we have any questions still abstaining thank you um seeing no other questions do i have a motion to approve the bid award so moved by Sebika Jawanza do I have a second seconded by Dan Hake all in favor signify by saying aye aye any opposed seeing none that motion carries uh there is no other business uh on the agenda I want to thank the the board for um your service this year um and your thoughtful questions and support of the Department of Public Works um and this has been a really really good year for the Department of Public Works in the city of Indianapolis and and thank you very much.

And thank you to the staff for uh a great 2025 um 2026 is going to be even better so um with that I'll ask for a motion to adjourn.

So moved by Susie Cordy do I have a second second by Dan Haight all in favor signify signify by saying aye.

Aye thank you very much.

Meanings of very good