Thank you.

I call the January 14th Board of Public Works meeting to order.

I'm Todd Wilson, uh Director and Chair of the Board.

I'd like to have the board members introduce themselves, please.

Good afternoon, happy new year.

I'm Susie Cordy.

Dan Hake.

Idrish Redmond.

Leslie Schulte.

Also like to introduce our uh board counsel behind me, Benjamin Morkel and our board coordinator, Jennifer Domingos, and other DPW staff.

Uh first item on our agenda is to adopt the January 14th revised agenda.

Do I have a motion to approve the agenda?

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Cordy.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on the agenda, approval of uh minutes.

Do I have a motion to approve the minutes for December 10th meeting?

So moved.

So moved by Ejus Redman.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing then that motion carries.

I'd like to welcome Sebeka Dewanza.

Next I will agenda are resolutions.

Natalie Stevens will present the uh resolution, please.

Good afternoon, Natalie Stephen, um, program manager for stormwater for the Department of Public Works.

So the first is resolution number one, the petition for the vacation of the Weiss regulated drain.

So DBW staff recommends the Board of Public Works approve and adopt resolution number one, 2026, granting a petition by Matt Howard of M.I.

Homes of Indiana LP for the vacation of Weiss regulated drain as further detailed in the position in the petition.

Matt Howard of MI Homes of Indiana LP has petitioned the board for approval of the vacation of a portion of Weiss regulated drain.

The requested approval of vacation would allow for the proposed single family residential subdivision development of this property to be known as the Grayson subdivision.

This construction would entail newly installed drainage infrastructure, including a network of storm sewer pipes connecting a series of wet detention ponds within the regulated drain right away on their property.

DPW staff reviewed Matt Howard of M.I.

Holmes of Indiana LP's petition for the vacation of a portion of Weiss regulated drain, including proposed construction, and found that submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain as such.

DPW staff recommend approval of the petition, which will allow for the development of the site as planned.

Happy to answer any questions.

Macy on behalf of Ditch Road Storage LLC has petitioned the board for approval of a proposed modification of an encroachment upon the right-of-the-Howard Johnson regulated drain.

Approval of the requested modification and encroachment would allow for the construction of a new storage facility.

This construction would entail a portion of self of the self-storage building, parking lot, and service drive, underground detention, and sanitary sewer lateral within the regulated drain right-of-way on their property.

The right-of-way will be reduced to 14 feet on the north side of the building and 28 feet on the east side of the building.

DPW staff reviewed Arn L.

Macy on behalf of Ditch Road Storage's petition for the modification of an encroachment into the Howard Johnson regulated drain right of way, including proposed construction, and found that the submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain.

The proposed encroachment will allow for the continued unaffected operation of the regulated drain based on the information reviewed by DPW.

As such, DPW staff recommend approval of the petition, which will allow for development of the site as planned.

Thank you.

Do we have any questions?

Do I have a motion to approve the resolution?

So moved by Dan Haig.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing then the motion carries.

Next one, please.

Okay.

This is for board resolution number three, 2026, petition for encroachment into the right-of-way of the Howard Johnson regulated drain.

So this is a separate petition.

Um DPW staff recommends the board of public works approve and adopt resolution number three, 2026, granting a posit a petition by Annette Denine on behalf of Danin Shelley Ward LLC for encroachment into the right-of-way of the Howard Johnson regulated drain as further detailed in the petition below.

Annette Denin on behalf of Denin Shelley Ward LLC has petitioned the board for approval of an encroachment into the right-of-way of the Howard Johnson regulated drain.

The requested encroachment would allow for the development of a medical office building.

This construction would entail a parking lot, concrete pad, existing fences, inlet infrastructure, a sanitary grinder pump and sanitary lateral and force main pipe within the regulated drain right-of-way of their property.

DPW staff have reviewed Annette Danine on behalf of Denin Shelley and Ward LLC's petition for encroachment into the Howard Johnson regulated drain right-of-way, including proposed construction, and found that the proposed improvements are acceptable for the expected flows of the regulated drain.

The proposed encroachment will allow for the continued unaffected operation of the regulated drain based on the information reviewed by DPW.

As such, DPW staff recommend approval of the petition, which will allow for development of the site as planned.

Happy to answer any questions.

Thank you.

Open for questions.

CNN, do I have a motion to approve the resolution?

So moved by Susie Cordy.

Do I have a second?

Seconded by Leslie Schulte.

All in favor signify by saying aye.

Aye.

Any opposed?

See and none that motion carries.

And the last resolution, please.

Now this is for board resolution number four, 2026 petition for encroachment into the right-of-way of the Mills Slagle regulated drain.

DPW staff recommends the board of public works approve and adopt resolution number four 2026, granting a petition by Jonathan Mooney, PLA on behalf of Indy Parks and Recreation for encroachment into the right-of-the-mill Slagle regulated drain as further detailed in the petition.

Jonathan Mooney PLA on behalf of Indy Parks and Recreation has petitioned the board for approval of encroachment into the right-of-way of the Mills regulated drain.

The requested approval of encroachment would allow the replacement of an existing playground with a new playground in the same location.

This construction would include an asphalt path, park signage, trash receptacle, concrete sidewalks, bicycle racks, and a small amount of port in place rubber sheeting within the regulated drain right-away on their property.

DPW staff reviewed Indy Park and Parks and Recreations petitions for the encroachment into the mills regulated drain right away, including proposed construction, and found that the submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain.

The proposed encroachment would allow for the continued unaffected operation of the regulated drain based on the information reviewed by DPW.

As such, DPW staff recommend approval of the petition, which would allow for the development of the site as planned.

Happy to answer questions.

Thank you now.

We do have a question.

Any questions on this uh resolution?

Seeing none, do I have a motion to approve and adopt a resolution?

So moved by E.

Just Redman.

Do I have a second?

Second.

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing that motion carries.

Thank you now.

Thank you.

Good afternoon, Nathan Sheets, Deputy Director of DPW.

As the director mentioned, I have a number of items before you this afternoon, beginning with bid awards.

Bid award A, concrete pavement rehabilitation, Area 2, Purdue Road and DePaul Boulevard.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award ST 2104, concrete pavement rehab, area two, Purdue Road and DePaul Boulevard to Morphe Construction Inc.

in the total not to exceed amount of $1,222,000 on the basis that they are the lowest responsive and responsible bidder.

Project ST 21104, concrete pavement rehab area two, Purdue Road and Nepal Boulevard consists of pavement repairs of Purdue Road and DePaul Boulevard as an INIP project.

Substantial completion is scheduled for August 7th, 2026, with final completion scheduled for September 21st, 2026.

The engineers' estimate for construction on this project was $1,351,340 and 20 cents.

On November 6, 2025, five bids were received.

The low bidder was Morphe Construction Inc.

in the not-to-exceed amount of $1,222,000, which was 9.57% lower than the engineers' estimate.

Their part six MBE WBE VBE DOBE participation indicates that they made a good faith effort to meet the owners' goals of 1583 and 1 respectively.

Participation with 6.759% MBE, 2.128% WBE, 0% VBE, and 0% DOBE.

Their post bid submittal subcontractor supplier participation shows how these goals will be met.

The Office of Minority and Women Business Development Reviewed Morphe Construction Inc.

submittal and found that they have uh put forth a good faith effort.

And if you have questions about that particular proposal, I'd be happy to try to answer it.

Thank you.

Do we have any questions on this bid award?

Do I have a motion to approve the bid award?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you.

Next bid award, Nathan.

Yes, uh, this is uh bid award for GT 23001 and GT 23004.

This is Eagle Creek Greenway phases 2B and 2C.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award GT 2301 and GT 23004.

Eagle Creek Greenway phases two B and C, which are from Crawford'sville Road to Washington Street to Morphe Construction Inc.

and the total not to exceed amount of 7,871,605 and 50 cents on the basis that they were the lowest responsive and responsible bidder.

Project GT GT 23001 and GT 23004.

Eagle Creek Greenway phases two B and C consists of a multi-use trail along the Big Eagle Creek corridor.

Substantial completion is scheduled for July 30th, 2027, with final completion scheduled for October 29th, 2027.

The engineers estimate for construction on this project was 10 million two hundred ninety-six thousand eight hundred ninety-seven dollars and twenty-five cents.

November 20th, 2025, five bids were received and opened.

The low bidder was Morphe Construction Inc.

in the not-to-exceed amount of 7,871,605 and 50 cents, which was 23.5% lower than the engineers' estimate.

There are part six uh MBE WBE VBE and DOBE participation indicates that although they made a good faith effort to the meet owners' goals of 1583 and 1.

Uh Morphe was only able to partner with XBE firms, resulting in 13.2% of the project total, equaling 1,040 1,041,853 and 98 cents.

XBE participation includes 6.65, uh MBE 6.59% WBE, 0% BBE, and 0% DOBE.

Their post-bid submittal uh form describes our partnerships that will be provided with those XBE opportunities.

The Office of OMWBD reviewed Morphe Construction Inc.

submittal and found that they have in fact put forth a good faith effort in uh towards meeting the city's XBE goals.

If you have questions about uh that particular bid award, I'd be happy to try to answer it.

Thank you, Nathan.

Do we have any questions regarding the bid award seeing none?

Seeing none, do I have a motion to approve the bid award?

So moved by Sebeka Jawanza.

Do I have a second?

Second by I just read.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next item on the agenda are change orders.

Nathan Sheetcher still up.

Great.

Couple change orders, uh so bear with me here.

Uh change order number one, CW 24002 is indie access curb sidewalk and ramps uh 2024 with milestone contractors LP.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to CW 2400 two, Indy Access Curb Sidewalk and Ramps 2024 with milestone contractors LP and the increased amount of 42,676 cents for a new total not to exceed contract amount of six hundred and twenty-nine thousand one hundred and seventy-seven dollars and sixty-eight cents, and seven additional days added to substantial and final completion dates.

Change order number one will provide compensation time and quantity adjustments for work directive.

Changes number one, two, and three.

Um those are summarized in your packet.

Work direct directive number one was for additional sidewalk replacement at 5528 Winthrop Avenue.

WDC WDC number two is for additional final restoration at stop 10 and Madison Avenue, and work directive three uh was for additional uh DWS replacement, pedestrian push buttons, and sidewalk.

Contract change order number one accounts for seven days total added to the substantial and final completion dates.

And if you have questions, uh be happy to try to answer them.

Uh any questions regarding the change order?

Seeing none, do I have a motion to approve the change order?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Dan Haig.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next one, Nathan.

This is uh change order number one to PA 2500 three.

This is the uh Poges Run Trail Phase Three project with Morphe Construction Inc.

Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to PA 2503, Poges Run Trail Phase 3 with Morphe Construction Inc.

and the increased amount of 83,915 and 91 cents for a new total not to exceed contract amount of 1,603,915 and 91 cents with 77 days added to the substantial and final completion dates.

Change order number one provides compensation and quantity adjustments for change order details, which are summarized below.

Uh that is uh for basically utility and and uh maintenance adjustments.

Contract change order number one accounts for an additional 77 days that are suggested to be added to this substantial and final completion dates.

Thank you.

Open for questions.

Seeing none, do I have a motion to approve the change order?

So moved by I just readmind, do I have a second?

Second, seconded by Sebeka Jawanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

The motion carries.

Uh moving on to change orders final.

Nathan, please.

Yep.

This is uh change order number three final for GT 3301.

This is the Southeastern Avenue Multi-Use Trail with Olco Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number three final to GT 3301, Southeastern Avenue Multi-Use Trail with Olco Inc.

and the increased amount of 26,575 dollars and eighty cents for a new total not to exceed contract amount of one million nine hundred and fifteen thousand thirty dollars and forty-seven cents with no days added to the substantial final completion dates.

Change order number three, final will provide compensation and quantity adjustments for change order details and WDCs, which are summarized below.

Uh the change order detail uh basically final quantity true ups and then uh work directive number three with some additional uh grading that was determined that was uh needed along Southeastern Avenue.

Contract change order number three final accounts for zero days added to substantial and final completion dates.

Thank you, Nathan.

Do we have any questions on this final change order?

Seeing none, do I have a motion to approve the final change order?

So moved by Susie Cordy, do I have a second?

Second, seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Um just want to point out the last four items were all pedestrian facility product contracts.

So next item on the agenda are purchases agreements.

Uh we're gonna move to Sam Barris, please.

Thank you, board members.

So first up, DPW staff recommends that the Board of Public Works approve and authorize the director to execute an agreement for the purchase of the following equipment.

Your board memo lists uh five different uh makes and models for for solid waste vehicles.

Um in total, it's 16 pieces of equipment that would be procured through Source Well, a national uh municipal purchasing cooperative of which the City of Indianapolis is a member for a total cost of four million seven hundred and eighty-six thousand six hundred and seven dollars.

This purchase would be financed through a lease purchase agreement with Regions Capital Advantage Inc.

Uh, the lease purchase agreement includes a five-year term and a 3.23% interest rate.

Um, so by way of background, our solid waste division has been procuring solid waste trucks every two or three years through these five-year lease agreements.

So when one lease rolls off, that funding becomes available to do a new round of procurement.

While it's called a lease, we own the vehicles at the end of the procurement period, so really we're we're taking a five-year loan to buy these trucks.

Um it's really a two-step process.

So, first, our solid waste division, Sean Brock, uh, Kaylee Pruitt are both here today in attendance.

Um, they worked very hard with uh Indianapolis Fleet Services.

They met with vendors.

Um, they considered uh different pricing, delivery times, um, expected cost of maintenance over the life of these vehicles.

Um, and working within uh you know vendors that that have uh you know uh source well contract eligible equipment.

Um they determined that this list of of 16 trucks was best suited for our needs.

They're here if you have specific questions about the trucks.

I would I would defer to them as the the truck experts.

The second step of this process is we go through the Indiana Bond Bank's Hoosier Equipment Lease Program.

It's called the HEP Program, and basically they shop financing terms for us with financial financing institutions to make sure that we get the the best rates.

And so that's how Regions Bank was uh selected to be um the lending institution on this.

Um so uh with that I'm happy to answer any questions.

And again, we have Sean and Kaylee here if there's specific questions about the actual um pieces of equipment.

Thanks.

Thank you, Sam.

Open for questions.

CNN, do I have a motion to approve the agreement?

So moved by E.

Just Redman.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, Sam.

I do have a comment.

I love reading through these things and seeing like what I uh misunderstood, thinking that we were about to get 15,000 trucks for a good price.

Yeah, yeah.

Saturday night reading, you know.

Anyway.

Yeah, to be to be clear, 15,000 trucks would cause some operational issues if those showed up at Riverside.

So something's not right here.

I think it's with me.

So thanks for the comment.

Um next item on the agenda are professional services amendments.

Uh Natalie Stevens, please.

This is for amendment number two to ENG 2200 seven.

On call stormwater inspection services with Christopher B.

Burke Engineering LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to ENG 22007, on call stormwater inspection services, a professional services agreement with Christopher B.

Burke Engineering LLC with no change to the total agreement amount of six hundred and fifty thousand dollars.

The amendment will provide an additional subconsultant, updated rates, and extend the contract agreement to December 31st, 2027.

Amendment number two provides a subconsultant, which is artist consulting LLC, and they are a WBE.

It also provides additional time and updated rates to complete additionally requested design services.

Thank you now.

Do we have any questions?

CNN, do I have a motion to approve the amendment?

Seven.

So moved by Susie Cordy.

Do I have a second?

Second.

Second advice of Bacon Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none motion carries.

Thank you.

Now we um Nathan Cheats, please.

Yep.

Uh this is uh amendment number six to an existing on-call transportation engineering services contract.

We have with Aegis BLN USA Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute amendment number six to ENG 21012, on call transportation engineering services with Aegis BLN USA Inc.

and the increased amount of 700,000 dollars for a new total not to exceed agreement amount of $3,090.

This amendment provides updated rates and extends the agreement expiration to December 31st, 2027.

Amendment number six provides funding, time and updated rates to complete additionally requested inspection services for uh project BM 32071, which is an upcoming bridge project we have on uh Shelby over Pleasant Run and uh BM32072, uh which is Raymond over Pleasant Run.

And if you have questions about uh amendment number six, I'd be happy to try to answer them.

Thank you, Nathan.

Any questions?

Do I have a motion to approve the amendment?

So moved by Dan Haig.

Do you have a second?

Seconded by Edis Redman.

All in favor signify by saying aye.

Aye.

Any opposed?

Motion carries.

Thank you.

Um next item on the agenda are final acceptances, and Nathan, you're still up, please.

Uh one uh lonely final acceptance uh today.

This is uh CL04078.

This is for uh culvert uh that we did some repair work on at 7655 Westfield Boulevard.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for CL4078, 7655 Westfield Boulevard Culvert Repair with Olco Inc.

for the final contract amount of 407,347.85 cents.

Uh this board action is for final acceptance of the project.

Any questions?

CNN, do I have a motion to approve the final acceptance?

So moved.

So moved by Sebeka Juwanza.

Do I have a second?

Second by Susie Cordy.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Uh we have a walk on today.

Um, and that will be presented by Sam Barris, please.

Thank you.

Board members, uh, apologies for the late notice of this this final item.

Um I'll read the recommendation, and there's a little additional context here surrounding this one in specific.

So DPW staff recommends the board of public works approve and authorize the director to execute an agreement for the purchase of the following equipment.

It's 12 Kenworth trucks with uh snow and um uh assaulting packages.

These 12 trucks would be procured again through Sourcewell, a national municipal purchasing cooperative, which the City of Indianapolis is a member for a total cost of $3,674,412.

This purchase would be funded by the Geo Bond, which provided uh supplemental funding to our 2026 operations budget.

So as mentioned, this is a late notice walk-on item.

Um this purchase, because it's being procured through SourceWell, and there's not actually a financing contract associated with it.

Technically, probably doesn't even require this board approval stat.

However, it's it's $3.6 million worth of equipment, and also it was uh kind of a key part of our 2026 budget package, so we wanted to bring it here today just for the transparency uh of the fact that this is moving forward.

Um this contract came together recently, and I didn't want to hold it up any longer given getting snow snow equipment as a time-sensitive issue.

Um these trucks, these 12 trucks would be uh equipment that we'd hope to have available for the 26-27 winter season.

These are the large snow trucks that we use to plow thoroughfares and would be replacements for pieces of equipment that are um in most cases 15 or 16 years old, so they will have some substantial offsetting costs in terms of reduced maintenance costs for for keeping those older trucks on the road.

So we're really excited about the ability to get them.

Um this bond funding wasn't directly part of the 2026 budget, but alongside the budget, um the controller's office and the um Indianapolis bond bank made some geobond funding available for some public safety initiatives.

One of them was this this snow truck procurement, and so uh that money became available to us in December with the closing of those bonds, and so we wanted to move forward with it.

So happy to answer any questions.

We also have Deputy Director Lacey Johnson here for any specific questions about snow trucks if you have any.

Thanks so much.

Thank you, Sam, and I want to commend your group for working so fast and promptly on uh getting those uh procured for next season.

Do I have any questions from the board on the what happens to the trucks that we replace?

That's a that's a good question, and it varies it varies by truck.

So unfortunately, um a lot of the trucks are pretty run down, especially the ones that have that that you know purchase date of around 2010.

So in some cases, uh those trucks will go to directly to auction and we'll get what we can for them, which is often not much if it if they're that old.

Um sometimes if you know depending on the make and model, IFS will use them for spare parts for the other trucks that we have on the road.

Um we do, you know, we do keep spare and backup trucks, but we kind of already have that accounted for.

So the idea here is to really take some of these older vehicles off IFS's plate so they just don't have to worry about keeping them roadworthy anymore.

So it's it's a mix of things and it really depends on the specific truck, but um we we either get what we can from a maintenance perspective out of them or get whatever whatever cash we can get on an auction basis.

Thank you.

I appreciate that question.

Any other questions?

CNN, do I have a motion to approve the purchase?

So moved by Dan Haig.

Do I have a second?

Seconded by Eges Redman, all in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Um no other business to come before uh the board, so I will uh make a motion to adjourn.

So moved by Susie Cordy, do I have a second?

Second.

Seconded by Tavica Jawanza.

Thank you very much.

This meetings adjourn.