Board of Public Works Meeting - January 14, 2026
Board of Public Works Meeting - January 14, 2026
The Indianapolis Board of Public Works met on January 14, 2026, at 1:00 PM in the Public Assembly Room, City-County Building. Chair Todd Wilson presided. The board unanimously approved all agenda items, including resolutions for drain vacations and encroachments, bid awards for infrastructure projects, change orders, purchase agreements, professional services amendments, final acceptance, and a walk-on item for snow truck procurement.
Consent Calendar
- Adoption of the January 14, 2026, revised agenda (motion by Dan Haig, second by Susie Cordy, unanimous aye).
- Approval of the December 10, 2025, meeting minutes (motion by Idrish Redmond, second by Dan Haig, unanimous aye).
Resolutions
Natalie Stephen, Program Manager for Stormwater, presented four resolutions:
- Resolution No. 1, 2026: Petition for vacation of a portion of the Wiese Regulated Drain by Matt Howard of M.I. Homes of Indiana LP to allow the Grayson subdivision (single-family residential). DPW staff recommended approval. Board approved unanimously.
- Resolution No. 2, 2026: Petition for modification and encroachment into the Howard Johnson Regulated Drain by Arn L. Macy on behalf of Ditch Road Storage LLC for a storage facility. DPW staff recommended approval. Board approved unanimously.
- Resolution No. 3, 2026: Petition for encroachment into the Howard Johnson Regulated Drain by Annette Denine on behalf of Denin Shelley Ward LLC for a medical office building. DPW staff recommended approval. Board approved unanimously.
- Resolution No. 4, 2026: Petition for encroachment into the Millslagle Regulated Drain by Jonathan Mooney on behalf of Indy Parks and Recreation for playground replacement. DPW staff recommended approval. Board approved unanimously.
Bid Awards
Nathan Sheets, Deputy Director of DPW, presented two bid awards:
- Concrete Pavement Rehabilitation – Area 2 – Purdue Road and DePauw Boulevard: Awarded to Morphey Construction, Inc. for $1,222,000 (9.57% below engineer's estimate of $1,351,340.20). Substantial completion by August 7, 2026; final by September 21, 2026. MBE/WBE participation: 6.759% MBE, 2.128% WBE. Board approved unanimously.
- Eagle Creek Greenway Phases 2B-2C (Crawfordsville Road to Washington Street): Awarded to Morphey Construction, Inc. for $7,871,605.50 (23.5% below engineer's estimate of $10,296,897.25). Substantial completion by July 30, 2027; final by October 29, 2027. XBE participation: 6.65% MBE, 6.59% WBE, total 13.2%. Board approved unanimously.
Change Orders
- Change Order No. 1 (CW-24-002): Indy Access Curb, Sidewalk, and Ramps 2024 with Milestone Contractors, L.P. – increased amount $42,670.68 (new total $629,177.68) and 7 days added. Board approved unanimously.
- Change Order No. 1 (PA-25-003): Pogues Run Trail Phase 3 with Morphey Construction, Inc. – increased amount $83,915.91 (new total $1,603,915.91) and 77 days added. Board approved unanimously.
- Change Order No. 3 (Final) (GT-33-001): Southeastern Avenue Multi-Use Trail with Olco, Inc. – increased amount $26,575.80 (new total $1,915,030.47). No days added. Board approved unanimously.
Purchase Agreements
Sam Beres presented two purchase agreements:
- Solid Waste Equipment: Purchase of 16 pieces of solid waste vehicles from JX Trucking, Best Equipment, Municipal Equipment Inc., and Stoops Freightliner for $4,786,607.79, financed through a lease purchase agreement with Regions Capital Advantage Inc. at 3.23% interest over 5 years. Board approved unanimously.
- Walk-On: Snow Trucks: Purchase of 12 Kenworth trucks with snow and salting packages through Sourcewell for $3,674,412, funded by Geo Bond. These replace aging fleet (15-16 years old) for 2026-27 winter season. Trucks will be used for plowing thoroughfares; replaced trucks will be auctioned or used for spare parts. Board approved unanimously.
Professional Services Amendments
- Amendment No. 2 (ENG-22-007): On-Call Stormwater Inspection Services with Christopher B. Burke Engineering, LLC – no cost change; added subconsultant (Artist Consulting LLC, WBE), updated rates, extended contract to December 31, 2027. Board approved unanimously.
- Amendment No. 6 (ENG-21-012): On-Call Transportation Engineering Services with EGIS BLN USA, Inc. – increased amount $700,000 (new total not to exceed $3,090,000) with updated rates and extension to December 31, 2027. Work will support bridge projects Shelby over Pleasant Run and Raymond over Pleasant Run. Board approved unanimously.
Final Acceptance
- 7655 Westfield Blvd Culvert Repair (CL-04-078): Final acceptance with Olco, Inc. for the final contract amount of $407,347.85. Board approved unanimously.
Adjournment
Motion by Susie Cordy, second by Sebeka Jawanza, carried. Meeting adjourned.
Meeting Transcript
Thank you. I call the January 14th Board of Public Works meeting to order. I'm Todd Wilson, uh Director and Chair of the Board. I'd like to have the board members introduce themselves, please. Good afternoon, happy new year. I'm Susie Cordy. Dan Hake. Idrish Redmond. Leslie Schulte. Also like to introduce our uh board counsel behind me, Benjamin Morkel and our board coordinator, Jennifer Domingos, and other DPW staff. Uh first item on our agenda is to adopt the January 14th revised agenda. Do I have a motion to approve the agenda? So moved by Dan Haig. Do I have a second? Seconded by Susie Cordy. All in favor signify by saying aye. Aye. Any opposed? That motion carries. Next item on the agenda, approval of uh minutes. Do I have a motion to approve the minutes for December 10th meeting? So moved. So moved by Ejus Redman. Do I have a second? Seconded by Dan Hake. All in favor signify by saying aye. Aye. Any opposed? Seeing then that motion carries. I'd like to welcome Sebeka Dewanza. Next I will agenda are resolutions. Natalie Stevens will present the uh resolution, please. Good afternoon, Natalie Stephen, um, program manager for stormwater for the Department of Public Works. So the first is resolution number one, the petition for the vacation of the Weiss regulated drain. So DBW staff recommends the Board of Public Works approve and adopt resolution number one, 2026, granting a petition by Matt Howard of M.I. Homes of Indiana LP for the vacation of Weiss regulated drain as further detailed in the position in the petition. Matt Howard of MI Homes of Indiana LP has petitioned the board for approval of the vacation of a portion of Weiss regulated drain. The requested approval of vacation would allow for the proposed single family residential subdivision development of this property to be known as the Grayson subdivision. This construction would entail newly installed drainage infrastructure, including a network of storm sewer pipes connecting a series of wet detention ponds within the regulated drain right away on their property. DPW staff reviewed Matt Howard of M.I. Holmes of Indiana LP's petition for the vacation of a portion of Weiss regulated drain, including proposed construction, and found that submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain as such. DPW staff recommend approval of the petition, which will allow for the development of the site as planned. Happy to answer any questions. Macy on behalf of Ditch Road Storage LLC has petitioned the board for approval of a proposed modification of an encroachment upon the right-of-the-Howard Johnson regulated drain. Approval of the requested modification and encroachment would allow for the construction of a new storage facility. This construction would entail a portion of self of the self-storage building, parking lot, and service drive, underground detention, and sanitary sewer lateral within the regulated drain right-of-way on their property. The right-of-way will be reduced to 14 feet on the north side of the building and 28 feet on the east side of the building. DPW staff reviewed Arn L. Macy on behalf of Ditch Road Storage's petition for the modification of an encroachment into the Howard Johnson regulated drain right of way, including proposed construction, and found that the submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain. The proposed encroachment will allow for the continued unaffected operation of the regulated drain based on the information reviewed by DPW.
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