Good afternoon.

I'd like to call the February 11th Board of Public Works meeting to order.

I'm Todd Wilson, Director and Chairman of the Board, and uh ask our board members to introduce themselves.

Bob Perrin.

Susie Corti.

Leslie Schulte.

Thank you very much.

I also like to introduce our board counsel behind me, Benjamin Moracle, and our board coordinator, Jennifer Dominguez.

Uh, first item on the agenda is adoption of the February 11, 2026 agenda.

Do I have a motion to adopt the agenda?

So moved.

So moved by Bob Perrin.

Do you have a second?

Seconded by Leslie Schulty.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on agenda or approval of minutes.

Do I have a motion to approve the January 28th meeting minutes?

So moved by Susie Corti.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on agenda is uh public hearing resolutions, and I'll ask our board counsel, Benjamin Moraco, to read the rules that govern public comments.

Thanks.

Thank you.

Before we open the floor to public commons, we'd like to remind board members and the public of a few ground rules so that everyone can have a fair chance to speak and be heard.

It is important that we each observe the following rules.

First, each speaker will be limited to two minutes.

Second, public comments must reasonably relate to the agenda item under consideration.

Third, speakers who stray from the item under consideration or become unduly repetitious may be asked to move on to their next point and or conclude their comments.

And finally, attendees who cause disruptions that prevent the board from proceeding through today's agenda reasonably efficiently will be removed.

Please remember that the first amendment does not protect some types of threatening speech or incitement to violence.

We will deal with those issues as they arise, but we do not anticipate that they will.

And now, Mr.

Chairman, if you will undertain a motion to adopt these rules, we can proceed to public comments.

Do I have a motion to adopt the rules as writ.

So moved by Dan Hake.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Joe Glass.

Thanks, Director Wilson and members of the board.

Uh my name is Joe Glass.

I'm the executive director and general counsel of the Anneapolis Bond Bank.

Um back at the January 28th meeting, uh, this board approved a declaratory resolution uh providing preliminary approval for uh list of projects uh to be financed by a $50 million uh debt issuance.

Um after that, on February 2nd, uh the full council approved uh the debt issuance by the stormwater district.

Um we have two resolutions before you uh this afternoon, both requiring public hearing.

Uh revolution resolution number seven is a confirmatory resolution which provides final approval for the list of uh projects to be funded uh by the debt issuance and uh resolution number eight, which is a set supplemental resolution uh approving uh the uh $50 million uh par uh financing.

Uh so the bond bank uh working with uh the Department of Public Works uh plans to issue a short-term uh note of fifty million dollars uh to finance projects included in the uh storm model capital stormwater capital plan uh which will be taken out by a larger bond issuance at the conclusion of the note.

So happy to answer any questions.

This is a public hearing.

Uh that being said, would any members of the public like to speak regarding resolute resolutions number seven or eight seeing none?

Do I have a motion to approve?

Do I have a motion to approve a resolution number seven?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Do I have a motion to approve resolution number eight?

So moved by Dan Haig.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you very much, Joe.

Um this public hearing is now closed.

Thank you.

Uh, next item on the agenda are street acceptances.

Uh Eric Servin, please.

Good afternoon.

Eric Servan, project compliance analyst with the Department of Business and Ember Services for extreme acceptance for the village and new Bethel Section 3.

The Bureau of Infrastructure and Storm Market at the Department of Business and Embora Services after confirmation of the receipt.

The subject development as Bills and inspecting engineer certificate and completion and compliance request the acceptance of the streets point five miles associated with the village at New Bethel subdivision.

Thank you.

Are there any questions regarding the street acceptance?

Seeing none, do I have a motion to approve the street acceptance?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Leslie Schulty.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next one, Eric.

Yep.

So we have another one here for again street acceptance for New Bethel Section 4.

Uh after confirmation of the receipt of the subject development as built and inspecting engineers' certificates of completion and compliance requests the acceptance of streets.09 miles associated with the village and new Bethel subdivision.

Thank you, Eric.

Open for questions.

Seeing none, do I have a motion to approve the street acceptance?

So moved by Susie Cordy.

Do I have a second?

Seconded by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you very much, Eric.

Next item on the agenda are bid awards.

Uh Brian Kavanaugh, please.

Thank you.

Excuse me.

Good afternoon, Brian Kavanaugh, General Counsel for the Department of Public Works.

Uh I have for the board's consideration today.

Justification for bid award RFB 14 DPW 1678.

DPW staff recommends the Board of Public Works approve and authorize the director to award a two-year term agreement for the provision of body shop repair services to express auto body LLC on the basis that they're the lowest responsive and responsible bidder on RFB 14 DPW 1678.

In the city fleet, including approximately 2500 cars and pickups.

Was the lowest responsible and responsive bidder expenditures for these services over the two-year term of the agreement are estimated to be approximately 1.6 million dollars.

Thank you, Brian.

Are there any questions regarding this bid award?

Right.

We're on question the um certainly not all of this body work is caused by city people driving the city employees driving the cars.

Does the city have a pretty good record as far as uh recovering damages caused by others?

Uh that's a good question.

Um I will say it it's a high bar for the city to file a lawsuit.

Um I I would have to get you some some information on that, but I'm I'm happy to do so.

Any other questions?

Seeing none, do I have a motion to approve the bid award?

So moved by Bob Perrin.

Do you have a second?

Seconded by Dan Haight.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Thank you, Brian.

Next item on the agenda are change orders.

Nathan Sheets, please.

Yeah, good afternoon, Nathan Sheets, uh, Deputy Director of the Department of Public Works, Engineering Division.

Um, I've got a number of change orders uh before you today, starting with change order number two.

This is for ST 24114, concrete rehabilit rehabilitation 2024 CCMG with Wreath Riley Construction Company Inc.

The engineering division staff recommends the Board of Public Work Works approve and authorize the director to execute change order number two to ST24114 concrete rehab 2024 CCMG with Wreath Riley Construction Company Inc.

in the increased amount of 40,209.15 cents for a new total not to exceed contract amount of one million eight hundred forty-seven thousand nine hundred and fifty-five dollars and fifty-one cents with twenty-six days added to the stamp substantial and final completion dates.

Uh change order number two was provided uh in order to uh provide compensation for quantity adjustments.

Uh that was change order 2.1 and work directive number five.

Um change order number two was basically a final uh quantity true up.

So as we uh get towards the end of a project, uh there's a true up process.

And then work directive number five was a time adjustment for an N dot traffic signal delay.

Um the we as part of the project um we uh did a lot of concrete work uh near Kentucky Avenue, and as a result, uh we got into some of the detection loops that NDOT owns on that piece of Kentucky, and so uh we needed to make sure that they were they were right uh and repaired um because NDOT's the one that gives us the uh community crossings money.

So we thought it'd be a good idea to fix what we uh what we messed up.

So um that uh contract change order number two accounts for as mentioned 26 days added to the substantial and final completion dates.

If you've got questions about that, I'd be happy to try to answer.

Thank you, Mason.

I'd like to welcome uh Sebeka Juwanza, board member.

Um, do we have any questions regarding this change order?

C and none do I have a motion to approve the change order?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next change order, Nathan, please.

Yeah, thank you.

This is change order number one, ST2552.

This is Ralston Campus Infrastructure Improvements with Edwards and Jones Concrete Inc.

The Engineering Division Staff recommends the Board of Public Works approve and authorizes the director to execute change order number one to ST 2552.

Ralston campus infrastructure improvements with Edwards and Jones Concrete Inc.

and the increased amount of $57,397 and 72 cents for a new total not to exceed contract amount of 1,482,038 and 42 cents with 47 days added to substantial and final completion dates.

Change order here, uh this was change order number one, it was comprised of two work directives.

Work directive one was for some additional safety and roadway improvements that were noticed uh when we were out in the field that uh we believed were necessary, so we went ahead and took care of those, and then uh there were some additional erosion control improvements that uh we needed to make sure were in place uh as the project uh wintered.

Uh contract change order number one accounts for as mentioned previously 47 days added to substantial and final completion dates.

If you've got uh questions about that specific one, I'd be happy to try to answer.

Open for questions.

Yeah, what were those safety improvements?

Well, I mean uh when I say safety improvements, I mean I'm kind of using the term lightly.

Uh in this particular instance, we had some uh curb uh that was far more deteriorated than we anticipated.

Um and so we repaired the curb and then there was some additional curb ramps and some inlet work that needed to happen.

So um I believe a couple additional ramps got done as part of that just to make sure that they're in spec and usable for uh for everyone.

Any other questions?

CNN, do I have a motion to approve the change order?

So moved by Leslie Schultz.

Do you have a second?

Second by Bob Haight.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on the agenda for our final change orders.

Uh Natha Sheets, please.

Yes, this is uh change order number one, final and final acceptance for ST 46018.

This is for South County Line Road and Madison Avenue intersection improvements with Calumet Civil Contractors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one, final and final acceptance to ST 46018, South County Line Road and Madison Avenue intersection improvements with Calumet Civil Contractors Inc.

and a decreased amount of 4,935 and 22 cents for a new contract amount of 1,302,064 and 78 cents and 201 additional days or 201 days subtracted from the stand substantial and final completion dates.

Change order number one was comprised of uh change order 1.2 and a couple uh uh three work directives.

Um change order 1.2 was again a final quantity true up.

Uh work directive number one was additional uh conduit that was needed in order to uh relocate some pedestrian push buttons and address some uh vehicle uh detector housing issues.

Work directive number two was a center curb adjustment to allow a left turn movement off of county line road, and uh work directive number three was to replace the signal spans, catenary tether wiring, and then the new service connections uh for the traffic signal.

As mentioned, contract change order number one accounts for 201 days subtracted from the substantial and final completion dates.

And uh questions or concerns open for questions.

CNN do I have a motion to approve the final change order and final acceptance of the South County Line Road and Madison Avenue intersection.

So move.

So moved by Sebeka Jawanza.

Do I have a second?

That's seconded by Susie Cordy.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item on agenda, professional services agreement.

Uh Nathan, please.

Yep.

Uh so clearly we have a slight change in the person presenting uh Mark.

Uh I'm not Mark, and I'm glad I'm not because he's at home with a sick kid.

So uh he asked me to uh cover his two items.

Um so this is a professional service agreement uh with ENG 2508.

This is uh one of her typical on-call transportation design services contracts with Kimley Horn Horn and Associates.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute ENG 25008, on call transportation design services, a new professional service agreement with Kimley Horn and associates in the not to exceed total agreement amount of one million dollars with an agreement extension with an agreement expiration date of December 31st, 2028.

Um Kimley Horn and associates uh participated in the uh city's XBE requirements, and they will have 15% to JQOL, uh which is an MBE, five percent to CTL, uh which is also an MBE, 8% to resolution group representing the WBE's 3% to ground break breakers, which is a uh VBE firm, and 2% to redemption engineering, which is a DOBE firm.

Kimley Horn and associates uh were selected through RFQ number five, uh RFT number RFQ number three 2025, and uh the the actual intent on on this uh on call um we intend on using uh them to kind of kick start uh our uh elevated program that we uh will have with the additional funding that uh will be coming from the state.

So um the intent is gonna be very uh as I think Director Wilson has has mentioned when he talks about this additional money that's coming, it's gonna be very uh zeroed in on asphalt rehab repair and replacement.

And so um this will give us uh a jump to get uh get designs pulled together and and be ready to hit the ground once we uh get that additional money.

Thank you, Nathan.

Do we have any questions regarding this uh public uh professional services agreement?

Nathan, just one question.

Is Kimley Horn are they new to the city?

Recognizing that um we've we've had I think two other contracts with them.

I I'm not sure of their office size here, but uh they are fairly new to the Indianapolis market, at least with um with DPW.

They've got a uh a great uh group of of traffic engineers that uh Tucker Bourne, our systems engineer has been working with, and so um you know, while some of this money was carved uh up for some of these additional improvements we talked about from an asphalt perspective, there is the potential that we could utilize them for some other activities uh that they uh excel in.

Are these asphalt replacement activities expected to include the like a length of a significant length of asphalt replacement or is this strip patching?

No, no, no.

This is this these will be significant projects, so long swaths of pavement rehab entire lanes, yes, yes, and so and you know, with that comes uh pavement markings, new pavement markings, and so you know that there's more to it than just the black roadway service.

And so um we do have the potential um if we've got some turn lanes that are undersized uh currently that we can adjust some things there.

Do you have the opportunity to add bike lanes or widen the strip of paint between unprotected bike lanes and the travel lane?

Say that again.

Like you you're asking if if we could add bike lanes as part of the if you're doing uh wholesale restriping.

Yeah, unfortunately, I think the the money that is tied uh that's coming from the state would prohibit uh the I don't know the exact words, but it's uh basically a reduction in in uh capacity or lanes.

Can you stripe two right size lanes for urban environments?

I'm thinking like we all know ten and a half to eleven and a half wide lanes, induced drivers, two go the speed limit.

Sure.

And you can achieve that optically with striping.

Is that in these plans?

I think that's something that we can look at.

I mean, we we want to be careful, we don't want to like push the envelope too much because I think at any point in time the state could say that's not really what the intent of those uh those dollars were, and then pull that uh those additional dollars back.

Any other questions regarding this uh service agreement?

C and then do I have a motion to approve the professional service agreement?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Susie Cordy.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing then that motion carries.

Next item agenda are professional services amendments.

Thanks, Nathan.

Yes, this is uh amendment number three to BM24113, West Washington Street over Little Eagle Creek, United Consulting Engineers, Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment number three to BM24113, West Washington Street over Little Eagle Creek, a professional services agreement with United Consulting Engineers Inc.

and the increased amount of $50,000 for a new total not to exceed agreement amount of 493,000 445 dollars.

No change in scope of services in an updated rate schedule.

This amendment will also exceed the agreement expiration date till December 31st, 2026.

Amendment number three provides additional uh funding time and updated rates to completely addition to complete additionally requested design work.

Uh this will include revising plans as needed to address the structure replacement and revision to the permit.

Uh and if you have questions about amendment or three, I should be able to answer those.

Thank you.

Open for questions.

Seeing then, do I have a motion to approve the amendment?

So moved by Sebeka Joanza.

Do I have a second?

Seconded by Dan Hay, call in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Uh Nathan, next one, please.

This is uh amendment number two to ENG 23017.

This is uh uh previous uh on-call transportation inspection services with VS Engineering.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to ENG 23017 on call transportation inspection services, a professional service agreement with VS Engineering and an increased amount of $62,999 for a new total not to exceed agreement amount of $762,000 nine hundred and ninety-nine dollars.

This agreement will provide no change to agreement expiration date of December 31st, 2026.

Uh amendment number two will provide additional uh funding to complete inspection works that uh we've typically assigned uh to VS as part of the our job order contract.

And so uh this amendment will allow us to uh finish uh finish those particular projects up.

Thank you.

Do we have any questions?

Do I have a motion to approve the amendment?

So moved so moved by Bob Perrin.

Do I have a second?

Seconded by Leslie Schulty.

All in favor signify by saying aye.

Aye.

Aye.

Any opposed?

That motion carries.

Thank you.

Uh next item, uh Natalie Stevens, please.

Good afternoon, Natalie Stephen, DPW program manager for Stormwater.

Um, I'm bringing to you amendment number five for contract number one eight nine eight seven for ecological restoration management services with ecologic.

Um DPW staff recommends the Board of Public Works approve and authorize the director to execute amendment number five to city county contract number one eight nine eight seven, an agreement for the provision of ecological restoration management services with ecologic in the increased amount of two million dollars for a new total not to exceed agreement amount of seven million seven hundred and fifty thousand dollars.

DPW contracts with ecologic for pro for the provision of ecological restoration management services on an as-needed basis.

This amendment provides increased compensation for additionally requested ecological restoration services for 2026.

So some of the things that we use, this is a citywide contract, and some of the things that we use this for, like I mentioned, ecological restoration, like the management of our city-owned natural spaces.

They also help with operations and maintenance of our green infrastructure, so our rain gardens, bioswales, things like that.

It's an urban and communist community forestry grant.

So they help with native tree plantings and things like that in disadvantaged communities.

So there's a variety of things that they help us with on this citywide contract.

But happy to answer any questions if you have any.

Yeah, where can we expect to see these trees?

That is a great question.

Um we actually have our manager of land stewardship here, and I think he can probably provide a little more context on that.

We can just go up to the podium.

Good afternoon, everyone.

And these trees will be planted throughout the city in disadvantaged census tracts as well as indie parks locations that need additional ecological restoration and reforestation efforts.

Thank you.

You're welcome.

Thanks, Jake.

Any other questions?

CNN just uh one net list.

I mean, this is the fifth amendment for this, is now close to eight million dollars.

Would you expect this to be bid again under a new uh agreement sometime soon, or does this just go on?

Um, I think that this is a service that I believe we we re-bid out.

This was actually um a situation where we thought that we had enough funds remaining in the contract to do some of this work, and so when we amended it at the end of last year for time and rates, um we realized that we needed to add this extra funding, and we just hadn't had the opportunity to do it, so that's why it got added on.

It really should have probably been part of amendment number four.

Um but with this uh USDA contract, we we've needed their services quite a bit more than we have in the past.

Um, but I would imagine that we would be readvertising this in the future.

Good questions.

Do we have any uh other questions?

Seeing none, is there a motion to approve the amendment?

So moved by Leslie Schulte.

Is there a second?

Seconded by Sebeka Jawanza.

All in favor, signify by saying aye.

Aye.

Aye.

Any opposed?

Seeing none, that motion carries.

Thank you, Natalie.

Uh, there is no other business uh to come before the board, so I'll uh entertain a motion to adjourn.

So moved by Dan Haig.

Do I have a second?

Second, seconded by Susie Cordy.

All in favor, signify by saying aye.

Aye.

Thank you.

Meetings adjourned.