OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Board of Public Works Meeting – February 25, 2026

Other Meetings (A-H) — Wednesday, February 25, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateWednesday, February 25, 2026
StatusFILED
Video Record
0:00 / 32:43

Transcript — Verbatim
1:23

Good afternoon.

1:24

I'd like to call the February 25th Board of Public Works meeting the order.

1:28

I'm Todd Wilson, Director and Chair of the Board.

1:30

Uh have our board members introduce themselves.

1:32

Starting on my left.

1:34

Sebeka Jawanza.

1:37

Robert Perrin.

1:38

Susie Cortey.

1:40

Idris Reitman.

1:42

Thank you very much.

1:43

I also like to introduce our board counsel behind me, Brian Cavanaugh, and our board coordinator, Jennifer Dominguez.

1:49

First item on our agenda is the adoption of February 25th, 2026 agenda.

1:55

Do I have a motion to approve the agenda?

1:57

So moved.

1:58

So moved by Bob Perrin.

1:59

Do I have a second?

2:00

Second.

2:01

Seconded by Sebeka Jawanza.

2:02

All in favor, signify by saying aye.

2:04

Aye.

2:05

Any opposed?

2:06

That motion carries.

2:08

Next item is approval of uh minutes.

2:10

Do I have a motion to approve the February 11th meeting minutes?

2:15

So moved by Susie Cordy.

2:16

Do I have a second?

2:18

Second.

2:19

Seconded by Dan Hake.

2:20

All in favor, signify by saying aye.

2:22

Aye.

2:22

Any opposed?

2:24

Seeing none, that motion carries.

2:26

Next item on agenda are change orders, and we're going to start with Nation Sheets, please.

2:31

Good afternoon, Nathan Sheets, Department of Public Works.

2:34

Uh we'll start with uh change order number one.

2:37

This is for the Monument Circle Market Street uh brick repair contract, the 2025 contract, BK 25040.

2:46

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to BK 25040, monument circle slash market street brick repair 2025 with Olco Inc.

3:01

with no change to the total agreement amount of 468,950 and adding 165 days to substantial and final completion dates.

3:28

Thank you, Nathan.

3:29

Are there any questions on this change order?

3:33

Do I have a motion to approve the change order?

3:36

So moved by Etrush Redman.

3:38

Do I have a second?

3:40

Seconded by Sebekawanza.

3:42

All in favor signify by saying aye.

3:43

Aye.

3:44

Any opposed?

3:45

Seeing none of that motion carries.

3:47

Next one, Nathan.

3:48

Thank you.

3:49

Uh change order number two.

3:50

This is for ST 32128.

3:53

Madison Avenue Road Diet from Pleasant Run to Ray Street.

3:57

This is with Calumet Civil Contractors Inc.

3:59

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute change order number two to ST 32128, Madison Avenue Road Diet, Pleasant Run to Ray Street with Calumet Civil Contractors Inc.

4:14

And the increased amount of 84,435 and 66 cents for a new total not to exceed amount of $13,778,978 and $75 cents.

5:00

Contract change order number two accounts for no change, substantial and final completion dates.

5:05

And if you have questions about that one, I'd be happy to try to answer them.

5:09

Are there any questions?

5:12

Seeing none, do I have a motion to approve the change order?

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████81%
Procedural███████████19%
Summary of Proceedings

Board of Public Works Meeting – February 25, 2026

The Indianapolis Board of Public Works met on February 25, 2026, chaired by Director Todd Wilson. The board approved a series of change orders, professional services agreements and amendments, final acceptances, and contract renewals, all by unanimous vote. Notable discussion included the history of Elevator Hill and an update on the 30th Street Bridge project.

Consent Calendar

(No formal consent calendar was used; all items were voted on individually, but all passed unanimously.)

Public Comments & Testimony

  • No public comments were made.

Change Orders

  • Monument Circle/Market Street Brick Repair (BK 25040) – Change Order #1 with Olco Inc.: Approved with no change to the total agreement amount of $468,950 and adding 165 days to substantial and final completion dates.
  • Madison Avenue Road Diet (ST 32128) – Change Order #2 with Calumet Civil Contractors Inc.: Approved with an increased amount of $84,435.66, new total not to exceed $13,778,978.75; no change to completion dates.
  • Nickel Plate Trail (GT 06001) – Change Order #3 with Calumet Civil Contractors Inc.: Approved with an increased amount of $161,939.35, new total not to exceed $11,882,938; adding 46 days to completion dates.

Final Change Order and Final Acceptance

  • Crack Sealing (RS 25003) – Change Order #1 (Final) with Howard Companies: Approved. Final contract amount $598,000 with nine additional days added to completion dates.

Professional Services Agreements

  • ENG-25-009 – On-Call Transportation Design Services with Lock Miller Group Inc.: Approved for a new agreement in the not-to-exceed amount of $1,000,000, expiring December 31, 2028. MBE/WBE/VBE/DOBE participation included 10% to Infrastructure Engineering, 5% to CTL Engineering, 8% to DB Engineering, 3% to GUIDON Design, and 1% to Project Photo Docs.

Professional Services Amendments

  • ENG-20-017 – Amendment #7 with Butler, Fairman and Seufert Inc.: Approved with no change to the total agreement amount of $2,255,000; updated rates; agreement expiration remains December 31, 2027.
  • ENG-21-018 – Amendment #4 with Kimley-Horn Associates Inc.: Approved with no change to the total agreement amount of $1,450,000; updated rates; agreement expiration remains December 31, 2029.
  • SD-23-100 (Kentucky Avenue drainage) – Amendment #3 with American Structurepoint Inc.: Approved with no change to the total agreement amount of $785,683; extended agreement expiration to December 31, 2026.
  • GT-32-001 (Pleasant Run Greenway Phase 1) – Amendment #1 with DB Engineering LLC: Approved with an increased amount of $45,300, new total not to exceed $467,438.53; additional scope for ADA ramp design, signage, pavement markings, pedestrian signal modifications, and trail amenities; new expiration December 31, 2027.
  • ENG-23-018 (On-Call Transportation Inspection) – Amendment #3 with DB Engineering LLC: Approved with an increased amount of $350,000, new total not to exceed $1,000,000; updated rates; expiration extended to December 31, 2027.
  • ST-29-020 (Girls School Road) – Amendment #4 with United Consulting Engineers Inc.: Approved with an increased amount of $354,474. The transcript states a new total not to exceed $2,805, which appears to be a typographical error (the reported increase alone is $354,474, indicating the total should be significantly higher). The amendment adds scope for design revisions, pedestrian improvements, permitting, coordination, and splitting the project into two bid phases; expiration extended to December 31, 2028.
  • CW 25006 (Pedestrian Crash Focus Area 14A) – Amendment #1 with Etika Group Inc.: Approved with no change to the total agreement amount of $165,831.48; updated rates; expiration extended to December 31, 2026.
  • CW 26004 (Pedestrian Crash Focus Area 14B) – Amendment #1 with Etika Group Inc.: Approved with no change to the total agreement amount of $153,002.28; updated rates; expiration extended to December 31, 2026.
  • ST 25533 (Elevator Hill Improvements) – Amendment #1 with Aegis BLN USA (formerly Beam, Longest and Neff): Approved with no change to the total agreement amount of $313,600; updated rates; expiration extended to December 31, 2026. During discussion, Nathan Sheets explained the name “Elevator Hill” originated from nearby elevator manufacturing facilities (formerly known as “Whiskey Hill” during Prohibition).

Stormwater Amendments (Presented by Natalie Stephen)

  • ENG-23-004 (On-Call Stormwater Design) – Amendment #2 with DB Engineering LLC: Approved with no change to the total agreement amount of $700,000; updated rates; expiration remains December 31, 2027.
  • SD-20047 (Saddler Drive and Hartman Drive Area Drainage) – Amendment #2 with HTB Corporation: Approved with an increased amount of $166,608, new total not to exceed $1,065,800; additional scope for curb ramp upgrades and breaking construction into two phases. Board member Dan Hake recused himself from this vote due to a work-related conflict.

Asphalt Supply Renewals (Presented by Margaret Wilson)

  • Reith Riley Construction Corporation – Amendment #3: Approved to extend the agreement by one year through April 6, 2027. No rate change; annual expenditures estimated at $300,000 for regular season hot mix asphalt for pothole patching and strip patching.
  • Milestone Contractors – Amendment #3: Approved to extend the agreement by one year through March 31, 2027. No rate change; annual expenditures estimated at $1,000,000.

Final Acceptances

  • BM 24115 (16th Street and Dr. Martin Luther King Jr. Street over the canal) with Morphe Construction Inc.: Approved. Final contract amount $1,633,730.36.
  • SD 22102 (Thoroughfare Drainage Improvement Program Area Three) with Milestone Contractors: Approved. Final contract amount $5,363,930.62.

Discussion Items

  • 30th Street Bridge Update: In response to a question, Nathan Sheets reported that the bridge project is nearing completion. Remaining work includes street lighting connections by AES, removal of barriers, pavement markings, and cleanup. The goal is to open the bridge before the Indianapolis 500 race.

Key Outcomes

All motions were approved unanimously. The meeting adjourned following a motion by Susie Cortey, seconded by Sebeka Jawanza.

Meeting Transcript

Good afternoon. I'd like to call the February 25th Board of Public Works meeting the order. I'm Todd Wilson, Director and Chair of the Board. Uh have our board members introduce themselves. Starting on my left. Sebeka Jawanza. Robert Perrin. Susie Cortey. Idris Reitman. Thank you very much. I also like to introduce our board counsel behind me, Brian Cavanaugh, and our board coordinator, Jennifer Dominguez. First item on our agenda is the adoption of February 25th, 2026 agenda. Do I have a motion to approve the agenda? So moved. So moved by Bob Perrin. Do I have a second? Second. Seconded by Sebeka Jawanza. All in favor, signify by saying aye. Aye. Any opposed? That motion carries. Next item is approval of uh minutes. Do I have a motion to approve the February 11th meeting minutes? So moved by Susie Cordy. Do I have a second? Second. Seconded by Dan Hake. All in favor, signify by saying aye. Aye. Any opposed? Seeing none, that motion carries. Next item on agenda are change orders, and we're going to start with Nation Sheets, please. Good afternoon, Nathan Sheets, Department of Public Works. Uh we'll start with uh change order number one. This is for the Monument Circle Market Street uh brick repair contract, the 2025 contract, BK 25040. The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to BK 25040, monument circle slash market street brick repair 2025 with Olco Inc. with no change to the total agreement amount of 468,950 and adding 165 days to substantial and final completion dates. Thank you, Nathan. Are there any questions on this change order? Do I have a motion to approve the change order? So moved by Etrush Redman. Do I have a second? Seconded by Sebekawanza. All in favor signify by saying aye. Aye. Any opposed? Seeing none of that motion carries. Next one, Nathan. Thank you.

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