Good afternoon.

I'd like to call the February 25th Board of Public Works meeting the order.

I'm Todd Wilson, Director and Chair of the Board.

Uh have our board members introduce themselves.

Starting on my left.

Sebeka Jawanza.

Robert Perrin.

Susie Cortey.

Idris Reitman.

Thank you very much.

I also like to introduce our board counsel behind me, Brian Cavanaugh, and our board coordinator, Jennifer Dominguez.

First item on our agenda is the adoption of February 25th, 2026 agenda.

Do I have a motion to approve the agenda?

So moved.

So moved by Bob Perrin.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next item is approval of uh minutes.

Do I have a motion to approve the February 11th meeting minutes?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none, that motion carries.

Next item on agenda are change orders, and we're going to start with Nation Sheets, please.

Good afternoon, Nathan Sheets, Department of Public Works.

Uh we'll start with uh change order number one.

This is for the Monument Circle Market Street uh brick repair contract, the 2025 contract, BK 25040.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to BK 25040, monument circle slash market street brick repair 2025 with Olco Inc.

with no change to the total agreement amount of 468,950 and adding 165 days to substantial and final completion dates.

Thank you, Nathan.

Are there any questions on this change order?

Do I have a motion to approve the change order?

So moved by Etrush Redman.

Do I have a second?

Seconded by Sebekawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none of that motion carries.

Next one, Nathan.

Thank you.

Uh change order number two.

This is for ST 32128.

Madison Avenue Road Diet from Pleasant Run to Ray Street.

This is with Calumet Civil Contractors Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute change order number two to ST 32128, Madison Avenue Road Diet, Pleasant Run to Ray Street with Calumet Civil Contractors Inc.

And the increased amount of 84,435 and 66 cents for a new total not to exceed amount of $13,778,978 and $75 cents.

Contract change order number two accounts for no change, substantial and final completion dates.

And if you have questions about that one, I'd be happy to try to answer them.

Are there any questions?

Seeing none, do I have a motion to approve the change order?

So moved by Bob Perrin.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing a motion carries.

Next change order, Nathan.

Change order number three.

This is GT 06001, nickel plate trail, this Calumet Civil Contractors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number three to GT 06001.

Nickel Plate Trail with Calumet Civil Contractors Inc.

and an increased amount of 161, 939 and 35 cents for a new total not to exceed contract amount of 11,882,938s with 46 days added to substantial and final completion dates.

Change order number three will provide compensation and quantity adjustments for work directives, which are summarized as follows.

Work directive number 14 was uh some additional safety items and finishes uh work directive number 15 was added work items, work directive number 16 was preliminary inspection uh for additional work and work directive number 17 was for a uh Pacers bike share pad that was added at 42nd Street.

Contract change order number three accounts for uh as previously mentioned an additional 46 days added to substantial and final completion dates.

Um questions or concerns about this change order number three.

Thank you, Nathan.

Are there any questions?

Do I have a motion to approve the change order?

So moved by Aegis Redman.

Do you have a second?

I'll say seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on our agenda are final change order, final acceptance.

Nathan Sheets.

Yes, uh change order number one.

This is final and final acceptance for RS 25003.

This was uh crack sealing that we did in 2025.

Um countywide uh with Howard uh companies.

The engineering division staff recommends the board of public works approve and authorize the director to execute change order number one, final and final acceptance to RS 2500 three, crack sealing and in 2025 countywide with Howard Companies.

The final contract amount is 598,000 with nine days added to substantial and final completion dates.

Uh change order number one will provide compensation and quantity adjustments.

Uh as summarized, uh change order uh was basically final quantity and true ups.

And as previously previously mentioned, this will add uh also add an additional nine days of substantial and final completion dates.

Thank you, Nathan.

Any questions on this final change order, final acceptance.

Seeing none, do I have a motion to approve the final change order and the final acceptance?

So move by Susie Courty.

Do I have a second?

Seconded by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Nathan.

Next item on our agenda are professional services agreements.

Mark St.

John, please.

Thank you.

Good afternoon, Mark St.

John, Chief Engineer for the Department.

Uh the first item I have is a professional services agreement for design uh with Lock Miller Group Incorporated.

That's ENG-25-009.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute ENG-25-009, on call transportation design services, a new professional services agreement with Lockmiller Group Incorporated in the not-to-exceed total agreement amount of one million dollars with an agreement expiration date of December 31st, 2028.

Um ENG 25-009 is for on-call transportation services.

Lockmiller group uh MBEWE B VBE DOBE participation will include 10% to infrastructure engineering, 5% to CTL engineering, 8% to DB engineering, 3% to GUIDON design, and 1% to Project Photo Docs.

Lock Miller group was selected through RFQ 2025-3.

Um it's my intent to use uh Loch Miller Group to design um asphalt thoroughfare rehabilitation projects, uh primarily focused on on asset management and preventative maintenance.

Happy to answer any questions you may have.

Thank you, Mark.

Are there any questions?

C and none, do I have a motion to approve the professional services agreement?

So moved.

So moved by Idris Redman.

Do I have a second?

Seconded by Dan Hake.

All in favor, please signify by saying I.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on our agenda are professional services amendments.

And Mark, you're still up.

Thank you.

The first item I have is amendment number seven to ENG-20-017.

On call transportation design services with Butler Fairman and Sufer Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the Director to execute amendment seven to ENG-20-017.

On call transportation design services, a professional services agreement with BFNS Incorporated, with no change to the total agreement amount of $2,255,000.

This amendment provides updated rates with no change to the agreement expiration date of December 31st, 2027.

Amendment 7 will provide updated rates for subcontractors through the contract duration.

This work is largely focused on the design efforts for the nickel plate trail over Keystone.

Thank you, Mark.

Do we have any questions on this amendment?

Seeing none, do I have a motion to approve the amendment?

So moved by Bob Perrin.

Do I have a second?

Seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next one, Mark.

Next item I have is amendment number four to ENG-21-018.

On call transportation design services with Kimley Horn Associates Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment four to ENG-21-018.

On call transportation design services, a professional services agreement with Kimley Horn Associate Associates Incorporated.

With no change to the total agreement amount of $1,450,000.

This amendment will provide updated rates with no change to the agreement expiration date of December 31st, 2029.

The updated rates will coincide with the updated uh agreement expiration date of December 31st, 2029.

Um there's been multiple projects under this.

Uh currently the last active project we have is SD-22-101, which is um a thoroughfare drainage project.

Thank you, Mark.

Do we have any questions?

Do I have a motion to approve the amendment?

So moved.

So moved by Dan Haig.

Do I have a second?

Seconded by Idris Rutman.

All in favor signify by saying I.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next amendment, Mark.

The next amendment is amendment number three to SD-23-100.

2023 thoroughfare drainage improvements area five.

Um more specifically that is Kentucky Avenue from Man to Raymond for reference.

Um this is with American Structure Point Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment three to SD-23-100.

Uh 2023 thoroughfare drainage improvements area five, a professional services agreement with American Structure Point Incorporated with no change to total agreement amount of 785,683 dollars.

This amendment will extend the agreement expiration date to December 31st, 2026.

Amendment three provides time to complete additionally requested design work.

Thank you, Mark.

Do we have any questions?

Do I have a motion to approve the amendment?

So moved.

So moved by Sebeka Jawanza.

Do I have a second?

Seconded by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

See none that motion carries.

Uh next one, Mark.

The next item is amendment number one to GT-32-001, Pleasant Run Greenway Phase 1 with DB Engineering LLC.

The engineering staff division staff recommends the Board of Public Works approve and authorize the director to execute amendment number one to GT-32-001, Pleasant Run Greenway Phase 1, a professional services agreement with DB Engineering LLC and the increased amount of 45,300 for a new total not to exceed agreement amount of 467,438 dollars and 53 cents with additional scope of services.

This amendment provides updated rates with the new agreement expiration date of December 31st, 2027.

Amendment one provides funding to complete additionally requested design work, including additional project management, utility and railroad coordination, and trail amenity design.

These services will include ADA curb ramp design, signage design, pavement markings, pedestrian signal modifications, maintenance of traffic, and plan development.

Happy to answer any questions you may have.

Do we have any questions on this amendment?

Do I have a motion to approve the amendment?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Susie Cordy.

All in favor signify by saying I.

Aye.

Any opposed?

See and then that motion carries.

A couple more, Mark.

Okay.

The next one is also with DB Engineering.

This is amendment number three to ENG-23-018.

On call transportation inspection services.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number three to ENG-23-018.

On call transportation inspection services with DB Engineering and the increased amount of $350,000 for a new total not to exceed agreement amount of $1 million.

This amendment provides no change to the scope of services and has updated compensation rates.

This amendment will extend the agreement expiration date to December 31st, 2027.

Amendment three provides funding time and rates to complete additionally requested inspection work for this project.

Let me check my notes here if I wrote this one down.

Oh, this includes primarily inspection work on some of our maintenance projects, including uh monument circle brick repair and the 2026 strip patching efforts.

Thank you.

Mark, do we have any questions?

CNN, do I have a motion to approve the amendment?

So moved by Aegis Redman.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor signified by saying aye.

Aye.

Any opposed?

CNN motion carries.

Mark, your last one.

The last one is amendment number four to SD-29-020 girls' school road from perimeter road to 21st Street with United Consulting Engineers Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number four to ST-29-020 Girls School Road from perimeter road to 21st Street with United Consulting Engineers Incorporated in the increased amount of 354,474 for a new total not to exceed agreement amount of $2,805.

This amendment provides additional scope of services and updated rates and will extend the agreement expiration date to December 31st, 2028.

Amendment number four provides funding, time, rates, and scope to complete additional and requested design work.

This scope uh includes design revisions, additional pedestrian improvements, updated permitting, expanded coordination efforts, and breakout of the project into two bid phases.

These changes are necessary to address revised project requirements, accommodate project delays and advance phase one and two towards construction.

Happy to answer any questions you may have on this one.

Thank you.

Are there any questions?

Seeing none, do I have a motion to approve the amendment?

It is moved by Bob Perrin.

Do I have a second?

Seconded by Edis Redman.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none motion carries.

Thanks, Mark.

Uh next amendment, uh Nathan Sheets, please.

Yes, this is uh amendment number one to CW 25006.

This is the uh pedestrian crash focus area 14A with the Etika group incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment number one to NDOT des number 1901957, DPW project number CW 25006, pedestrian crash focus area 14A, a professional service agreement with the Etika Group Inc.

with no change to total agreement amount of 165,831 dollars and forty-eight cents.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

Amendment number one provides time and updated rates to complete additional requested inspection work for CW 25006.

Uh this amendment will include time and rates to cover the additional inspection services until final acceptance uh falls within.

Again, um summary of amendment number one, um just changes to uh their 2026 rates and extending the contract completion date.

And if you have questions, I'd be happy to try to answer them.

Open for questions.

CNN, do I have a motion to approve the amendment?

So moved.

So moved by Sebeka Jawanza.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Uh next amendment, please.

Yes, this uh next amendment, very similar to the amendment you just approved, uh different projects, uh similar in scope, and uh same consulting firm.

This is uh amendment number one to CW 2600 four, pedestrian crash focus area 14B as in boy with the Etika group.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment number one to NDOT des number one nine zero one nine five five DPW project number CW 26004, pedestrian crash focus area 14B, a professional service agreement with the Etika group with no change to total agreement amount of 153,002 and 28 cents.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

And if you have questions, I'd be happy to try to answer them.

Thank you, Nathan.

Do I have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved by Susie Cordy.

Do I have a second?

Second.

I'm gonna give it up to Sabaka Jawanza as a second.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh one more, Nathan.

Yep.

Uh this is amendment number one.

This is uh for ST 25533.

This is Elevator Hill Improvements with Aegis BLN USA formerly beam longest and nef.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment number one to st 2553, elevator here hill improvements, a professional service agreement with Aegis BLN USA with no change to total agreement amount of 313,600.

This amendment will provide updated rates and extend the agreement expiration date to December 31st, 2026.

Um amendment number one provides time and updated rates to complete additional requested inspection work.

This uh also includes inspection on plant growth uh that will occur here uh this coming spring.

Um questions or concerns?

Open for questions.

I got a question, Nathan.

Why is it called Elevator Heel?

You know, uh I don't have the history on that.

The the actual location is East Market Street, uh basically from uh in that Pine Davidson area up to I I think the the geographical boundary is kind of in that state uh street location.

Um see it right outside my my office.

Yeah, uh I'll tell you what.

Uh when Natalie's doing her presentation, let me let me do a little googling real quick and I'll uh get back with you.

Very good.

Do we have any other questions?

Seeing then, do I have a motion to approve the amendment?

So move by Aegis Redman.

Do I have a second?

Second, seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Nathan.

Uh next amendment, Natalie Stephen, please.

Thank you.

Good afternoon, Natalie Stephen, uh, stormwater program manager.

So the first amendment that I have is amendment number two for ENG 2300 four on call stormwater design services with DB Engineering LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment two to ENG 2304 on call stormwater design services with DB Engineering LLC with no change to the total agreement amount of 700,000 dollars.

The amendment will provide updated rates with no change to the agreement expiration date of December 31st, 2027.

So again, the amendment provides updated rates to complete additionally requested design services, and those are primarily uh related to our culvert replacements.

Thank you.

Do we have any questions regarding this amendment?

Do I have a motion to approve the amendment?

So moved.

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Cordy.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next amendment, please, Natalie.

Thank you.

This is for amendment number two for SD 20047, Saddler Drive and Hartman Drive Area Drainage Improvements with H and T B Corporation.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number two to Sadlier Drive and Hartman Drive Area Drainage Improvements, a professional services agreement with HTB Corporation in the increased amount of 166,608 dollars for a new total not to exceed agreement amount of $1,065,800.

This amendment provides additional scope with no change to the expiration date of December 31st, 2028.

Amendment number two provides funding for additional scope to complete additionally requested work.

This will include additional design and analysis to be completed as part of the project that was not included in the original scope.

So that's primarily we had to break this out into two phases for construction costs and to do some curb ramp upgrades.

Thank you, Natalie.

I have a uh work-related conflict adventure, so I'm gonna recruit myself recuse myself from this vote.

Thank you, Mr.

Haight.

Do we have any questions regarding this amendment?

Seeing none, do I have a motion to approve the amendment?

So moved by Bob Perrin.

Do I have a second?

Second.

Seconded by Edis Redman.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Natalie.

Thank you.

Uh next amendment is going to be read by Margaret Wilson, please.

Hi everybody.

Um Margaret Wilson, Assistant Chief Financial Officer.

I have two amendments.

Um the first one we have is amendment number three for the supply of regular season hot mix asphalt with Reath Riley Construction Corporation.

Um this is from RFB 14 DPW uh 1533, again supply of regular season hot mix asphalt.

Um the DPW uh staff recommends the Board of Public Works approve and authorize the director to execute amendment three to City County contract 19967, an agreement with Reath Riley Construction for the supply of regular season hot mix asphalt materials.

This amendment extends the agreement for an additional year with an updated expiration of April 6th, 2027.

Um DPW operations requires regular season hot mix materials for pothole patching and strip patching projects.

This amendment uh again renews for one year.

Um no changes in the rates and the yearly expenditures under this agreement are expected to be approximately 300,000.

Questions?

Thank you, Margaret.

I'd like to share also that Reef Riley has fired up their asphalt plants this week.

Um they're currently going through calibrations on that, but he'll start seeing activities real quick.

Do we have any questions on this amendment?

CNN, do I have a motion to approve the amendment?

So moved by Susie Cordy.

Do I have a second?

Seconded by Sebaka Jawans.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing then that motion carries.

Uh next one, Margaret.

Okay.

Again, amendment three for RFB 14 DPW 153 for the supply of regular season hot mix asphalt.

This is with milestone contractors.

DPW staff recommends the Board of Public Works to approve and authorize the director to execute amendment three to City County Contract 19965, the agreement with milestone contractors for the supply of regular season hot mix asphalt materials.

This agreement uh this amendment extends the agreement for an additional year with updated expiration of March 31st, 2027.

Uh again, DPW operations to visit division requires the regular season hot mix asphalt materials for uh strip patching and potholes.

Um amendment extends for one year with no changes to rates, um, and the estimated expenditures under this agreement for an additional year are estimated to be approximately one million.

Thank you, Margaret.

Do we have any questions?

Milestone is planning on fire firing up on Monday.

Yes.

Yeah.

We all have our locations.

Any other questions?

Uh do I have a motion to approve the amendment?

So moved by Aegis Redman.

Do I have a second?

Second.

Seconded by Sebeka Jawans.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Margaret.

Uh, next item on our agenda are final acceptances, and Nathan, you're back up.

Great.

Uh Elevator Hill.

Uh used to be called Whiskey Hill.

And uh my guess is during prohibition they decided to, I don't know, name it Elevator Hill.

There were a number of manufacturing facilities that did elevators in the area, and that probably just sounded a lot better than Whiskey Hill.

Um acceptance, BM 24115.

Uh there's I apologize it's a typo.

This is actually 16th Street and uh Dr.

Martin Luther King Jr.

Street over the canal.

Uh this was STBG dollars for fiscal year 2025.

This is with Morphe Construction Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for BM24115, 16th Street and Dr.

Martin Luther King Jr.

Street over the canal with Morphe Construction Inc.

The final contract amount is 1,633,730 and 36 cents.

Thank you.

Do we have any questions regarding this final acceptance?

Only that it uh just jogged something in my mind here.

How close are we getting on the 30th Street Bridge?

We the uh we've actually had email exchanges about that exact topic today.

Um we've got some additional work that the contractors doing uh for the street lighting in that area.

Um we've been in contact recently, as as recent as I believe yesterday with AES.

Um we've got uh the uh connections built, and uh I believe uh towards the end of this week or first part of next week uh AES will be out uh installing polls in order to make those connections to the lights.

There's um if if you've been out there recently on the west side, uh we allowed the contractor to utilize 30th Street for staging of all the the blocks, and so um in order to protect that area we did install uh GM barriers.

Um those will need to be removed as well, and there's some uh obviously some pavement markings and some minor cleanups, but um we're we're we're really close.

So, like before the 500?

Uh that absolutely I know uh that's what I wanted to hear.

I know we don't uh like to give specific dates, but um we we are pushing for uh opening that prior to the the race good question.

Any other any other questions?

CNN, do I have a motion to approve the final acceptance?

So move.

So moved by Bob Perrin.

Do I have a second?

Second.

Seconded by Sebeka Jawanza.

All in favor signify by saying aye.

Aye.

Any opposed?

The motion carries.

Last item, Nathan.

Yes, this is final acceptance for SD 22102.

This was a thoroughfare drainage improvement program area three with milestone contractors.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for SD 22102, thoroughfare drainage improvements project program area three with milestone contractors.

The final contract amount is five million three hundred and sixty-three thousand nine hundred and thirty dollars and sixty-two cents.

Open for questions.

Seeing none, do I have a motion to approve the final acceptance?

So moved by Edis Redman.

Do I have a second?

Seconded by Susie Courty.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

We don't have anything else uh on the agenda, so no other business.

So I will ask for a motion to adjourn.

So compliment the lady and the sign down there.

So moved by Susie Courty.

Do we have a second?

Seconded by Sebeka Jawanza.

Thank you all.

This meeting is now adjourned.