I like to call to order the March 11th Board of Public Works meeting.

I'm Todd Wilson, the director and chair of the board.

Uh like the board members to please introduce themselves.

Bob Perrin.

Susie Corney.

Idrish Redman.

Thank you very much.

We do have uh a quorum here.

I also like to introduce our board counsel behind me, Benjamin Moracle and our board coordinator, Jennifer Domingue.

Our first item on the agenda today is to adopt the March 11, 2026 agenda.

Do I have a motion to adopt the agenda?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Aegis Redman.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none motion carries.

The next item on our agenda are approval of minutes.

Do I have a motion to approve the February 25th meeting minutes?

So moved by Susie Cordy.

Do I have a second?

Second.

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Our next item on our agenda is a um resolution.

This is going to be a public hearing.

I'll ask our board counsel, Benjamin Morical, to read the rules that govern public comments.

Thank you, Mr.

Chairman.

Before we open the floor to public comments, we would like to remind board members and the public of a few ground rules so that everyone can have a fair chance to speak and be heard.

It is important that we each observe the following rules.

First, each speaker will be limited to two minutes.

Second, public comments must reasonably relate to the agenda item under consideration.

Third, speakers who stray from the item under consideration or become unduly repetitious may be asked to move on to their next point or conclude their comments.

Finally, attendees who cause disruptions that prevent the board from proceeding through today's agenda reasonably efficiently will be removed.

Please remember that the first amendment does not protect some types of threatening speech or incitement to violence.

We will deal with those issues as they arise, but we do not anticipate that they will.

And now, Mr.

Chairman, if you will undertain a motion to adopt these rules, we can proceed to public comments.

Thank you.

Thank you, Mr.

Morocco.

Do I have a motion to adopt the rules?

So moved.

So moved by Bob Perrin.

Do I have a second?

Second.

Seconded by Aegis Redman.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Natalie Stevens.

Thank you.

This is for board resolution number six for the petition for vacation of a portion of the Copeland regulated drain.

So DPW staff recommends the Board of Public Works approve and adopt resolution six twenty twenty-six granting a petition by Kevin C.

Sumner of Y Engineers representing Drees Premier Homes Incorporated for the vacation of a portion of the Copeland regulated drain as further detailed in the petition.

The requested approval of vacation of a portion of the regulator drain would allow the construction of a 53-lot single family subdivision.

This construction would entail vacating the Copeland regulated drain subsurface tile and easement across the regulated drain right of way on their property.

DPW staff reviewed Kevin C.

Sumner of Y Engineers Incorporated, representing Drees Premier Homes Incorporated's petition for the vacation of a portion of the Copeland regulated drain, including proposed construction, and found that the submitted calculations and plans indicate the proposed improvements are acceptable for the expected flows of the regulated drain.

As such, DPW staff recommend approval of the petition, which will allow for the development of the site as planned.

And I do want to make a note that we did receive one objection for this.

Thank you.

This is a public hearing.

Would any members of the public like to speak?

Are there any board members that have any questions or comments?

Seeing none, do I have a motion to approve the resolution number six?

So moved by Egis Redman.

Do I have a second?

Second.

Second by Bob Perrin.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, everyone.

The public hearing is now closed.

Next item on our agenda are street acceptances, and I have Jasmine Dillard.

Good afternoon.

My name is Jasmine Dillard.

This is the street acceptance for Bethel Creek.

The Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services.

After confirmation of the receipt of the subject development as built and inspection engineers certificate of completion and compliance, request the acceptance of streets 0.3 miles associated with Bethel Creek subdivision.

Thank you.

Thank you, Jasmine.

Do we have any questions?

Do I have a motion to approve the street acceptance?

So moved by Susie Cordy.

Do I have a second?

Seconded by Egypt Redman.

All in favor, signify by saying aye.

Aye.

Any opposed?

See none that motion carries.

Thank you, Jasmine.

Thank you.

Next item on our agenda are change orders final.

Nathan Sheets, please.

Yeah.

Good afternoon, uh, Nathan Sheets, Department of Public Works.

I've got uh two final change orders before you today, uh, beginning with change order number one, uh final for SD 04069.

This is for the Holly Creek Regional Detention Basin with HIS Constructors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one final to SD 04069.

Highley Creek Regional Detention Basin with HIS Constructors Inc.

in a decreased amount of three thousand three hundred and four dollars and ninety-two cents for a final contract amount of five hundred ninety thousand four hundred and seventy-four dollars and eight cents and an additional thirty days to substantial and final completion dates.

Change order number one final uh provides quantity adjustments um for final true up and some additional restoration that was required.

Um as previously mentioned, it does uh add 30 additional days to substantial and final completion dates.

And if you have uh questions about change order number one final, I'd be happy to try to answer them.

Are you gonna substance okay?

No, it's not bad.

Okay.

Um, do we have any questions on the final uh change order?

No.

Seeing none, do I have a motion to approve the final change order?

So moved.

So moved by Bob Perrin.

Do I have a second?

Second by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

And we have one abstention.

Thank you.

Motion carries.

Thank you.

Um next is uh change order number four, final for SD 22 101B, 2022 2022 thoroughfare drainage improvements area two with Howard Asphalt LLC.

The engineering staff division staff recommends the board of public works approve and authorize the director to execute change order number four, final to SD 22101B, 2022 Thoroughfare drainage improvement area two with Howard Asphalt LLC and the decreased amount of 148,739 dollars and ninety-three cents for a new total not to exceed contract amount of two million seven hundred forty-five thousand one hundred and sixty-nine dollars and sixty cents with a hundred and fifty-three days added being added to the substantial and final completion dates.

Uh contract change order number four uh balances contract overruns and underruns uh for change order uh four point one.

So again, this is basically a final quantity true up, and as previously mentioned, it does add an additional hundred and fifty-three days to the substantial and final completion dates.

Um questions or concerns.

Thank you.

Are there any questions?

No.

Do I have a motion to approve the final change order?

So moved by Aegis Redman.

Do I have a second?

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none of that motion carries.

Thank you.

Next item on our agenda are professional services agreements.

We're gonna start with Mark St.

John, please.

Thank you.

Up first, I have a professional services agreement for design with infrastructure engineering incorporated for GT-31-001, Eagle Creek Phase 3, which is funded through the Transportation Alternatives Program and goes from Washington to McCarty.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute GT-31-001 Eagle Creek Phase 3 TAP, Washington Street to McCarty.

A new professional services agreement for design with infrastructure engineering incorporated in the not-to-exceed total agreement amount of 228,642 dollars with an agreement expiration date of December 31st, 2029.

Project GT-31-001 is for the design of the Eagle Creek Greenway Phase 3.

A new Turing Greenway from Washington Street to the Conrail Bridge over Eagle Creek, north of I-70, connecting to the existing greenway south of Tibbs.

Infrastructure Engineering Incorporated's MBEWBE VBE DOB participation will include 19.1% to JQOLL, 2.1% to Metric Environmental, and 9.4% to context.

No VBE or DOBE firms are involved at this time.

Infrastructure Engineering Incorporated was selected through RFQ 2025-02.

Happy to answer any questions.

Thank you.

Do we have any questions?

Seeing none of a motion to approve the agreement.

So move by Susie Cordy.

Do I have a second?

Seconded by Dan Haig.

All in favor signified by saying I.

Aye.

Any opposed?

CNN motion carries.

Next one, Mark.

The next item is a professional services agreement for design on BM-33-076.

Raymond Street over Bean Creek slash the CSX Railroad.

This is with Jansen and Spawns Engineering Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute BM-33-076.

Raymond Street over Bean Creek and CSX Railroad.

A new professional services agreement for design with Jansen and Spawns Engineering Incorporated in the not to exceed total agreement amount of $844,710 with an agreement expiration date of December 31st, 2028.

Project BM-33-076 is for bridge rehabilitation consisting of bridge deck replacement, new pedestrian railing, and substructure repair.

Open for questions.

So moved by E.

Just Redman.

Do I have a second?

Seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Mark St.

John.

The next item is a professional services agreement for design on BR-04-002.

Monon Trail over 86th Street with CHA Consulting Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director execute BR-04-002.

Monon Trail over 86th Street.

A new professional services agreement for design with CHA Consulting Incorporated in the not-to-exceed total agreement amount of $1,109,300 with an agreement expiration date of December 31st, 2030.

Project BR-04-002 is for the design of a structure to carry the Monon Trail over 86th Street.

CHA Consulting's MBE WBE VBE DOBE participation will include 15.7% to VS and 7NT, 14.5% to Compass, North Point, Wend Trout, and Land Story, and there are 0% VBE and DOBE subconsultants on this project.

CHA Consulting Incorporated was selected through RFQ 2025-2 item one.

Happy to answer any questions.

I know there's also a representative from CHA here as well, too, that can answer questions if needed.

Thank you, Mark.

Do we have any questions?

Yeah, Mark's one question.

Uh will DPW offer opportunities for community input on this design.

Uh yes, there will be pretty public participation included with this project.

Will that be through DPW or uh North Nora North Side community or do you know?

Uh it'll be through us.

It'll likely be a part of our environmental document because there's um federal funding associated with it.

Um we can work with the NORA Alliance or community groups up in NORA to help get that information out or meet with them directly if there are people you are um thinking of specifically.

Okay, and about when in this cycle do you expect that uh to open?

Um that might be a question Mr.

Sterling can help answer from his scope and fee.

Um there is a fair bit of um alternatives analysis that are included in this scope and fee, and so I think there will be an opportunity early on for public participation uh probably within the first 18 months of of design.

I don't know if I'm misspeaking on anything there.

Thank you, Charlie.

Uh Charlie Stelling with CHA Consulting.

Just to add to that, we have a phase to start off with an architect who will provide uh up to three renderings that will be presented with DPW's kind of first glance to make sure we have hot steps in in line before it goes out to the public, but it should be uh public participation in some form during this conceptual stage to identify the preferred alternative going forward.

Okay, great.

Thank you.

Thank you.

Good question.

Do we have any other questions?

Seeing none, do I have a motion to approve the agreement?

So moved.

So moved by Bob Perrin.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh next item on our agenda are professional services amendments.

And Mark, you're still up.

Thank you.

Uh the next item is amendment number one to ST-21-091, 46th Street and Mitt Hoffer intersection improvements.

Uh that's funded through CMAC and HSIP uh in fiscal year 2027, and the prime contract is with Shrewsbury and Associates LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number one to ST-21-091, 46th Street and Mitt Hoffer intersection improvements with Shrewsbury and Associates LLC.

This amendment provides updated rates and an additional subconsultant with no change to the total agreement amount of 562,950.

This amendment provides no change to the expiration date of December 31st, 2029.

Amendment number one provides an additional subconsultant to complete additionally requested design work.

Um I believe it's focused specifically on the environmental documentation process required for this project, and I'm happy to answer any questions you might have.

Open for questions.

Seeing none, do I have a motion to approve the amendment?

So moved by Aegis Redman.

Do you have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

That motion carries.

Mark St.

John.

The next item is amendment number four to ENG-20-003, on call transportation design services with HWC.

Uh the engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number four to ENG-20-003, on call transportation design services with Hanum Wegel and Client Engineering, and the increased amount of $60,000 for a new not-to-exceed agreement amount of $940,000.

This agreement will provide no change to the agreement expiration date of December 31st, 2026.

Amendment number four provides funding to complete additionally requested inspection work, including uh fee for ST-21-095, uh, which was the Heathrow Way Reconstruction Project on the West Side.

Uh, and it includes additional railroad coordination, utility coordination, a railroad permit fee, uh, construction administration, and digital data submission.

Happy to answer any questions there might be.

Thank you.

Are there any questions?

Do I have a motion to approve the amendment?

So moved by Susie Courty.

Do I have a second?

Seconded by Bob Perrin.

All in favor, second by saying I.

Aye.

Aye.

Any opposed?

That motion carries.

Mark.

The final item I have today is amendment number two to BR-25-178G county bridge inspection from 2022 to 2025 with United Consulting Incorporated.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment two to BR-25-178G, county bridge inspection uh two 2022 to 2025, a professional services agreement with United Consulting Incorporated, and the increased amount of 119,158 dollars and sixty-five cents for a new total not to exceed agreement amount of one million nine hundred and eighty-two thousand eight hundred and twenty-eight dollars and ninety-nine cents.

There will be no change to scope of services and no change to consultant rates.

This amendment will provide no change to agreement expiration date of June 30th, 2026.

Amendment two provides funding to complete additional requested design work.

It will include inspection needs for the county's bridges.

Uh to expand on that a little bit.

Um we have to inspect all of the bridges in the county on a recurring basis as a requirement of federal funding.

Umited consulting has held this contract since 2022.

At a recent board meeting, you guys approved a new contract with I believe USI to do this work moving forward.

Um we did accept a new bridge into our inventory this year as part of the 16 tech development.

There are testing requirements we have to complete on that bridge, and where that testing fell on the cycle, it kind of fell between our two inspection contracts.

And so we thought it was best to amend our existing inspection contract to make sure we can get that testing done on that bridge.

Thanks for our context.

Do we have any questions?

Seeing none, do I have a motion to approve the amendment?

So moved by E just Redman.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

That motion carries.

Next one, Nathan, please.

Yeah, this is uh amendment number one to BM 24114.

This is 16th Street over White River with Aegis BLN USA.

Excuse me.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute amendment number one to BM 24114, 16th Street over White River with Aegis BLN USA with no change to the total agreement amount of 1,171,500.

This amendment provides updated rates with no change to agreement expiration date of December 31st, 2026.

Amendment number one provides updated rates uh to complete additional uh requested inspection work.

Um again uh just a rate adjustment and uh no change in expiration date.

If you've got questions or concerns, I'd be happy to try to answer them.

Open for questions.

Seeing none, do I have a motion to approve the amendment?

So moved by Susie Cordy, do I have a second?

Second, seconded by Bob Perrin.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Nathan, next one, please.

Yes, this is uh amendment number one for SD 22103, thoroughfare drainage improvement area four with Bollinger and Locke and Associates Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to ratify and execute amendment number one to SD 22103, thoroughfare drainage improvement area four with Bollinger Lock and Associates and the increased amount of ninety thousand dollars for a new total not to exceed agreement of 767,787.35 cents.

This amendment provides updated rates and extends the agreement expiration date to December 31st, 2027.

Uh amendment number one provides time and updated rates to complete additional requested work.

Um this uh particular project is uh the improvement of bluff road.

Um I think we uh that project has since bid and uh I believe you guys will see uh a recommendation for a bid award at the next board meeting, which I think is on the 25th of March.

Questions or concerns?

Thank you.

Are there any questions?

Seeing none, do I have a motion to approve the amendment?

So moved that's so moved by Bob Perrin.

Do I have a second?

Seconded by Aegis Redman.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none a motion carries.

Next item on our agenda are final acceptances.

And Nathan, please.

Yes, this is a uh final acceptance to project E D 25213, 16th and MoNon Development, excuse me, phase two with Wreath Riley Construction Company Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute final acceptance for ED 25213, 16th and MONON development phase two with wreath Riley Construction Company Inc.

The final contract amount is two million seven hundred and ninety-three thousand one hundred and nine dollars and eight cents.

Uh this board action is for final acceptance of the project.

Um the project uh actually consisted of uh some improvements uh along 22nd street, uh the cycle track that was installed uh along that uh particular segment that was from Capitol to AJ Brown.

Uh we also did some sidewalk work and some ADA ramp work along Cornell between 19th and 21st Street, and uh also similar uh scope with some sidewalk work and ramp work along uh Alford.

And if you have questions or concerns about uh that particular final acceptance, I'd be happy to try to answer them.

Thank you, Nathan.

Are there any questions?

Seeing none, do I have a motion to approve the final acceptance?

So move so move by Dan Haight.

Do I have a second?

Seconded by Susie Cordy, all in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Uh there are no other items uh or business.

Uh I'll entertain a motion to adjourn.

So moved by Susie Cordy.

Do I have a second?

Seconded by Aegis Redman.

Thank you.

All this meeting is adjourned.