All right, well, good morning.

It is 9 42.

We will begin the April 1st, 2026 meeting of the Board of Public Health and Safety.

My name is Andrew Merkley.

I'm the director of the Office of Public Health and Safety.

Abby, can you please call the roll?

Sure.

Lee.

Here.

Williams.

Here.

Ingram.

Webster.

Here.

Great.

Thanks, Abby.

Has everyone had an opportunity to review the minutes from last month's meeting?

Yes.

Any uh changes or uh conversation about this?

Hearing none, I'll entertain a motion to adopt the minutes.

So move.

The motion has been moved and seconded.

All in favor?

Aye.

Any opposed?

Hearing none, the motion passes.

All right.

We'll move on to the first item on the agenda, item 040126A, and we'll hear from the Indianapolis Fire Department.

Good morning.

Good morning.

Thank you.

Good morning.

My name is Kim B with the Anapolis Fire Department.

With me today is Captain Matt Banner.

He's over at IT Special Projects.

And we're here to ask the board to reject the lowest bid for our GTAC devices.

So I'll just get into it if that's okay.

Yeah.

Okay.

So in December, we came to the board asking the board to approve as to award to a bid for the GTAC devices, which are the rugged tablets that uh Chief Del Rosson came in with.

Once the contract was drafted, and once we um got legal approval and sent it to our our uh um our attorney and got it through the digital contract system, the vendor never signed the contract.

Um and after repeated attempts to get in touch with the vendor um via calling and emailing um through I IFD and the purchasing division.

Um we still never received a response.

And um and so we are asking the board to allow us to move to the second lowest bidder um for those devices.

Great.

Any questions?

Discussion.

I guess what's the what's the difference in the two the contract of amounts between the two bidders?

So it's about a um a thousand dollar difference and a total of thirty thousand dollars uh more for the set the second lowest.

Okay.

I'm sorry.

So at the uh we're ordering 30 um devices, so it's a thousand dollar difference per device, which a total of thirty thousand dollars difference between each vendor.

Are the devices different if they're selling?

No.

With why the residential markup um if you know um not entirely sure.

Do you know?

Not sure.

I think it's just the pricing for that vendor in particular.

We went over the specs and the specs are uh the same as the other ones.

So I'm not sure.

Uh um the one that we went with originally, the low bid.

I don't know if they just bid a little lower to beat everyone else out or what, but um most of them around the price of the ones that she's showing now.

And you get what you pay for because they didn't respond.

So I think it may have been just trying to just come in lower the actual which is common for it.

Okay.

Any further comments or discussion?

Hearing none, I will uh entertain a motion to adopt item number 040126A.

Second item has been moved and seconded.

All in favor?

Aye.

Aye.

Any opposed?

Hearing none, motion passes.

Thank you, boy.

Thank you.

Yeah.

That's why we stop responding like the city knows we can't do it.

All right, item number 040126B.

Uh, we'll hear from IMPD.

Do you know which one of the ITs?

Uh yeah, polygraph.

Good morning.

Good morning.

Morning, I'm Seth Farrell.

I'm the commander of administration technology for IMPD.

Uh with me is Lieutenant Alex Glass.

She's the lieutenant of our background and personnel investigations unit.

Uh, we're here today to present the proposed two-year agreement between IMPD and B and R polygraph LLC.

Uh, this contract covers polygraph examinations for our plea uh pre-applicant screening for police applicants.

We have two full-time polygraph examiners with IMPD.

This contract with B and R helps us to keep up with the backlog of polygraphs, keep our process streamlined, and also if there's a conflict with one of the polygraph examiners that knows an applicant or a family member, we have an independent contractor that can do uh polygraph examinations for us.

Uh we've worked with BR polygraph for the past three years.

We had a six-month contract that we've been renewing.

Uh this will give us a two-year agreement, uh, more stability and less uh need to come back for for renewals.

Uh the total contract cap is for $60,000.

Um this is a really niche market.

Uh there are no XPE polygraph providers in the area.

So uh we work with B and R polygraph, they've been a reliable partner for the past several years, um, and they've been able to keep up with our our demand and and work with our schedules and and and they've been great to work with.

Um I'm here to answer any questions.

Like I said, Lieutenant Glass is here for the more nuanced things that I may not know, and we took those from you.

Questions?

Is the is the payment based off the time they spent or the actual use of testing or divided?

What's the actual it's per examination?

So that there's a flat fee for per examination, and there's a fee for cancellations and things like that, but it's per it's per polygraph exam.

So what's the cost per exam?

It's 275 dollars per exam.

And they use our facilities, um, so there's there's no cost associated with that, it's just the flat fee for the polygraph exam.

And this is for all the new recruits that you have?

Yes.

Like the last class, like 200 feet.

Uh the class wasn't 200, but the the the process may have included 200.

Um it's that winnowing down process as we go from through each step.

So I wish we had a class of 200.

If we could make that happen, that would be fantastic.

When they um do this testing, I'm just asking procedure.

Let's say you go to a polygraph test.

Usually there's a term that it lasts that what's the expiration of a gift of the testing, like two years, three years, or would they have to go back the next year, you know, to do the testing?

If someone um it pretty much expires for that process.

So, like if someone is in, let's say the 34th recruit class process and then they withdraw for whatever reason, or they have to be pushed to the next one.

Um depending it kind of depends.

It's a case by case.

So, like if someone just gets pushed from one process to the next because of military or something like that, and they already their polygraph, we'll probably carry that through.

But if someone say, for example, if someone leaves the department to go do something else or go work for another department and then they want to come back to us, even if it's only been a couple of months, we might still have them go through another polygraph.

So there's not like a specific time frame.

Is it I guess maybe this where I'm maybe is this a pre-selection thing, but before I it can be it's mostly pre-selection, however, we do have occasional officers that leave the department and come back, they also go through polygraphs.

And for um potential lateral officers.

So they're officers at other departments, and then they're applying to come here as a lateral, they'll also go through polys.

It's just an important quality control step that the people are coming in past this polygraph, and and you know it's a it's a step that we can go through to make sure we're getting the highest possible, you know, quality candidates that we can.

So we we do this on the front end if there's no incumbent polygraph once a year.

You go through right now like that.

Any further questions, discussion?

Hearing none, I'll entertain a motion to adopt item 040126B.

So move.

Second.

Second.

Motion has been moved and seconded.

All in favor?

Aye.

Any opposed?

Hearing none, motion passes.

Thank you.

Thank you.

Thank you.

Next item on our agenda is item 040126C.

Hope Haven Psychological Resource LLC.

We're here from IMPD staff.

Hello.

Hello.

Good morning.

Good morning, everyone.

Um, I'm Alexis Webster, the assistant CFO for IMPD.

Um, this item kind of goes along with the next item as well.

If you want to ask questions, they are one and the same.

Um they're just two separate contracts.

Uh we for the first one um IMPD staff recommends the board of the Office of Public Health and Safety to approve and authorize the chief of IMPD to execute a professional services contract with Hope Haven Psychological Resource LLC to provide non-fatal shooting survivors with a supportive group environment that normalizes trauma responses while fostering adaptive coping and personal accountability and resilience.

Um we went through a request for qualification process.

We needed therapy per therapy providers for our victims and their family members.

So we went through the request for qualifications process and we had two applicants that actually were interested and had applied for that.

And we went through interviewing on both of them and chose to split the funding that we would have to work with both vendors rather than just one.

We had 45,000 total in the budget for this grant and decided to split that between the two because they they offered um different sides of town, one was on the east side, one was on the west side.

There was just different availabilities, um, and we thought it would be a better option to try and work with both rather than just one.

So you said, oh, sorry, sorry, go ahead.

Before we uh discuss or ask questions, do we want to review both items C and D together?

I was gonna ask because so just so we're clear, we already approved this.

So are we saying that we approved the original 45,000 as far as but now they need approval to split that in half for two vendors?

Is that what we're doing?

Or is it an additional pool on top of the three days?

We have not brought the therapy providers in front of the board yet.

We talked about Hope Haven before though.

The so we also have a contract with Hope Haven for a pension process completely separate from this grant.

This is for victims of uh violence.

Yeah, pool of people with the same provider.

Yeah, it's the so when we put out this request for qualification, she actually opted um to put her name in for this request as well.

Um, so it is a completely separate contract, has nothing to do with the pension process, which we also have a contract with them for.

In this particular request for call qualification, um that's great that we were with two unitors.

Are these posted on the website as well?

Yes, so we have to go through um purchasing department and we have to provide them all kinds of documentation, what we are expecting of vendors and what we hope to get back from them.

Um, it goes out for at least 10 days um publicly on the city's website.

Then we I know that purchasing also reaches out to vendors as well if they're noticing that the people are not coming in and seeing the the notice.

Um, so then everybody who is brought into that is interviewed by the the panel that is decided upon by the agency, and they're they go through an interview process.

We asked them to bring in a case study, was that correct?

Yes.

Um, of how they would handle a situation of what we were going to ask them to do.

Um, and that's when we opted to do we rather than just doing one, we split the funding in between two contracts.

But so, yes, you have seen Hope Haven before, it's just completely separate than this.

Yeah.

Did we I feel like we were made aware of this program somewhere along the line too?

So we we brought our community-based organizations to you guys last year.

I believe it was probably going on exactly a year ago that we brought all of those community-based organizations to you for approval, and we have we have been in the process of getting all of those contracts and everything up and running.

Obviously, other people provided the service.

These are the ones who provide going forward.

No, these these is for therapy.

Um, the community-based organizations were providing support in different classes and different opportunities of this is just solely for therapy services.

Yeah, when Myth, I believe we had a presentation about Officer Adams.

Chief Chief Chief Adams.

This the program at these pages important that they think he was talking about, or that is that also a separate I mean I would assume so.

It's all encompassing of one type of support that the program itself is providing.

This is just one piece of that that will support that overall program.

So is this the same grant that supports that program or just a separate this is the same code?

Okay, that's what I was trying to choose.

Okay, thank you.

So if I get shot, I might go to the council or to the uh method.

Advice people are um I would go there and they might say this guy needs a lot of help.

We're gonna send them to therapies rather than so that is what our advocates are for there, our first line of defense in a situation like that.

So I would I would really hope that Antonia, you could think of a lot of people.

My name is Antonia Bailey, I'm the non-fatal advocate supervisor.

So once that a person is injured, they of course will go to the hospital.

We receive all of the commander sheets directly from the detectives and we um outreach um just about all of them depending on what might have caused the incident.

We give them four um, we follow them the app the year depending on how extent um the injury is.

And we provide them with different services.

We will connect them with each of the CBOs as well as the therapy services as long as they approve the process.

Got it.

Makes sense.

I'm just I'm just asking for the disappointment because are they working the same location or do they meet the victims at a like a special location to provide the services?

They will be meeting the victims at a special location to provide the services, and they also will be providing Zoom links to be able to just in case transportation is a barrier.

And um each survivor will get received three therapy sessions.

Each session the rate for for that for that session is um one of them I believe was 150 an hour.

And I apologize for not having that right here.

Um I'm sorry, Andrew, are we doing them?

Are we looking at both?

Well, we're sorry to determine whether or not we are taking these together or separately.

I think we could do them uh together.

Yeah, yeah.

Yep.

Okay.

Then we will uh agree to discuss these and then uh adopt them jointly whenever we're ready.

Um there are there additional questions that you all have.

Yeah, I was just asking uh about the rate, so you said yes.

So um this so Hope Haven, um she had they have different levels of clinicians who can assist.

Um I believe it was something we were going to work alongside of them to decide what level of whether or not they just needed a counselor if they actually need a needed a psychologist to differentiate whether or not medication would be involved or anything.

Um it goes from eighty dollars an hour up to one eighty, depending on the clinician that is going to assist.

Um and then uh that was Hope Haven, and healing our roots was 150 dollars flat per hour.

Um how does this program in interact with the HVIP program that the Indianapolis Public Safety Foundation is for Indy Public Safety Foundation?

Yes.

Um not all of our survivors go to Methodist Hospital where they're where the direct HBA program is that um indie peace goes there.

Um so they also still get the choice on if they want to interact with OPHS, we contact them no matter what, unless that they were a suspect within it comes to the so this is for any hospital in Marion County.

Um yes.

Okay.

Very good.

Okay.

Any additional questions?

The difference between the two vendors is primarily geography.

Yes.

And then their rates, so hope, whole pavement, not hope, and sorry, Hill in our roots.

They provide a flat rate of 150 dollars.

Yes, per session.

Uh per session, and then Hope Haven was flat per session as well.

It just depended on the level of um of need of need of care, care or clinician.

Yeah.

Actually, I have a good question.

I understand the regional location thing.

Um how so then how does the I I understand you said the process, you guys contact them?

So let's say the detective calls you.

Are they gonna call Hope and say, hope hey that we have this victim here, or they'll call um Miss Jones doing business healing or reach there, we say, hey, we have this person here, or do they just put in a thing, you guys say, Oh, I'll handle this person.

How does the allocation of so yes?

Um, we get access to every single commander sheet, every single um shooting victim that comes into the city, and then we'll decide it.

Is are you talking about we talking about these two vendors?

Sorry, the non-fatal shooting advocates, and then you put connect them.

Yes, we'll connect them directly um through a referral process that we keep track of.

Okay.

Additional comments, questions?

All right.

Well, hearing none, I will entertain a motion to adopt both items 040126 C and D.

So move.

The items have been moved and seconded.

All in favor?

Aye.

All right.

Any opposed?

Hearing none, motions passed.

All right, thank you.

Thank you so much.

Thank you.

All right, that concludes our agenda for today.

And uh we can adjourn.

All right, thank you.

Thank you guys.

I realize that we're all very quick.