Board of Public Works Meeting – April 8, 2026
Board of Public Works Meeting – April 8, 2026
The Board of Public Works met on April 8, 2026, at 1:00 PM in the Public Assembly Room of the City-County Building. Chairman Todd Wilson presided, with board members Susie Corti, Dan Haig, and Leslie Schulte present. Board counsel Benjamin Moracle and coordinator Jennifer Domingas also attended. The board unanimously approved all agenda items and a walk-on item for equipment lease-purchase.
Consent Calendar
- Street Acceptances (Jasmine Dillard, Bureau of Infrastructure & Stormwater):
- Sagebrook West Section 2: Acceptance of 0.41 miles of streets. Approved unanimously.
- Hickory Run Section 1: Acceptance of 0.51 miles of streets. Approved unanimously.
Bid Awards
(Nathan Sheets, Deputy Director of DPW)
- Video Detection at Crash Sensitive Intersections (TS-25-019): Awarded to TC Electric, Inc. for $658,500 (2% below engineer's estimate of $673,000). Project includes video detection at five high-crash locations (38th & High School Road, 82nd & Allisonville, 86th & Allisonville, 38th & Lafayette Road, 21st & Post) and vehicular detection along Allisonville Road. Substantial completion by August 31, 2026; final completion by December 31, 2026. The contractor made a good faith effort to meet MBE/WBE goals (0% MBE, 98% WBE, 0% VBE, 0% DOBE). Discussion: Intersections were chosen based on historical crash data; the detection will also enable near-miss analysis. Approved unanimously.
- Madison Avenue Rehabilitation – Martin St to Hanna Ave (ST-39-059): Awarded to Calumet Civil Contractors, Inc. for $4,142,000 (20% below engineer's estimate of $5,208,963.06). Project includes Phase 2 of the interurban trail, traffic calming, Vision Zero/Complete Streets compliance. Substantial completion by June 25, 2027; final by August 27, 2027. Good faith effort for MBE/WBE goals (14% MBE, 11.94% WBE, 0% VBE, 0.05% DOBE). Discussion: The department uses a Complete Streets checklist; the project reduces lanes from three to two per direction to calm traffic and includes new pavement markings and intersection upgrades. Approved unanimously.
Change Orders
(Nathan Sheets)
- Grassy Creek Greenway – Phase 1 (GT-21-001): Change Order No. 1 with Calumet Civil Contractors, Inc. – no cost change to $2,238,000; adds 65 days to substantial and final completion. Scope: additional pipe, sidewalk, transformer, and fence removal adjustments. Approved unanimously.
- 2022 Thoroughfare Drainage Improvements – Area 2 (SD-22-101(D)): Change Order No. 2 with E&B Paving, Inc. – no cost change to $5,099,303.46; adds 228 days due to weather-restricted items and utility conflicts. Approved unanimously.
- Residential Street Reconstruction – Sector 3 (SE) (ST-24-079): Change Order No. 1 with Howard Asphalt LLC – increase of $137,749.07 for new total of $3,338,212.72; zero days added. Adds underdrains in Lick Creek area to address sump pump discharge keeping pavement wet. Approved unanimously.
Final Change Orders
(Nathan Sheets)
- Mendenhall Road over Goose Creek (BR-43-001): Change Order No. 1 (Final) and Final Acceptance with Olco, Inc. – decrease of $8,901.07 for new total of $1,018,986.78; adds 112 days. Final quantity true-ups. Approved unanimously.
Professional Services Agreements
(Mark St. John)
- Vandalia Trail (GT-25-004): New agreement with Infrastructure Engineering of Indiana, LLC for $260,130, expiring December 31, 2027. Scope: preliminary assessment, alternatives analysis, and 30% design to inform MPO funding decisions. Extents: Raceway Road to Eagle Creek Greenway, along the old Vandalia Railroad corridor, with possible routes via Minnesota, Harding, Morris, and White River Greenway. Approved unanimously.
Professional Services Amendments
(Nathan Sheets)
- Madison Avenue Road Diet – Pleasant Run to Ray Street (ST-32-128): Amendment No. 1 with Lochmueller Group, Inc. – increase of $480,620.86 for new total of $2,061,282.73; no change to expiration date or rates. Provides inspection services for the Madison Avenue Rehabilitation project (Item 3B) to ensure continuity, with inspection fee approximately 10–11% of the $4.1 million construction cost. Approved unanimously.
Other Business (Walk-On)
(Margaret Wilson, Assistant CFO, DPW)
- Lease Purchase of Road Maintenance Equipment: Approval to execute a lease-purchase agreement with Regions Capital Advantage for 19 vehicles and equipment (8 Ford F-550s, 6 Kenworth triaxle trucks, 1 Freightliner with grapple loader, 1 drum roller, 1 paver, 1 skid steer, 1 asphalt mill) from vendors via Sourcewell cooperative. Total cost: $4,246,984. Financing: 5-year term at 3.41% interest through the Indiana Bond Bank equipment lease program. Equipment will support the D4 street maintenance program, replacing aging units. Discussion: The board noted the paver, roller, and mill replace a single paving crew's equipment that is 6–7 years old. Approved unanimously.
Key Outcomes
- All motions were passed unanimously by voice vote with no opposition.
- Specific approvals:
- Street acceptances (Sagebrook West Sec. 2, Hickory Run Sec. 1)
- Bid awards for video detection and Madison Avenue rehabilitation
- Three change orders (no cost or increased cost) and one final change order (decreased cost)
- Professional services agreement for Vandalia Trail design
- Professional services amendment for Madison Avenue inspection
- Walk-on lease purchase of road maintenance equipment
- The meeting adjourned following the final vote.
Meeting Transcript
Good afternoon. I'd like to call the April 8th Board of Public Works meeting order. My name is Todd Wilson, director and chairman of the board. I'd ask for board members to introduce and introduce themselves. Susie Corti. Dan Haig. Leslie Schulte. Thank you. I'd like to also introduce our board counsel behind me, Benjamin Moracle, and our board coordinator, Jennifer Domingas. Our first item on the agenda is adopted the revised April 8th, uh, 2026 agenda. Do I have a motion to approve the adopted agenda? So moved by Leslie Schulte. Do I have a second? Seconded by Susie Courty. All in favor, signify by saying aye. Aye. Any opposed? Seeing none that motion carries. Next item on the agenda are street acceptances. Jasmine Dillard, please. Good afternoon. I'm Jasmine Dillard. Uh Sage Brook West Section 2. The Bureau of Infrastructure and Stormwater at Department of Business and Neighborhood Services. Um after confirmation of the receipt of the subject development as bills and inspecting engineers. Request the acceptance of streets 0.41 miles associated with the Sagebrook West Section 2 subdivision. Thank you, Jasmine. Do we have any questions on the street acceptance? Seeing none, do I have a motion to approve the street acceptance? So move by Susie Corti. Do I have a second? Seconded by Dan Hake. All in favor signify by saying aye. Aye. Any opposed? Seeing none that motion carries. The next one, Jasmine. Okay. Hickory Run Section One. The Bureau of Infrastructure and Stormwater at Department of Business and Neighborhood Services after confirmation of the receipt of subject development as bills and inspecting engineers certificate of completion and compliance. Request the acceptance of streets 0.51 miles associated with Hickory Runs Section One Subdivision. Thank you. Thank you, Jasmine. Do we have a motion to approve the or do we have any questions? Seeing none, do we have a motion to approve the street acceptance? So moved by Dan Haig. Do I have a second? Seconded by Leslie Schultz. All in favor signify by saying aye. Aye.
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