Good afternoon.

I'd like to call the April 8th Board of Public Works meeting order.

My name is Todd Wilson, director and chairman of the board.

I'd ask for board members to introduce and introduce themselves.

Susie Corti.

Dan Haig.

Leslie Schulte.

Thank you.

I'd like to also introduce our board counsel behind me, Benjamin Moracle, and our board coordinator, Jennifer Domingas.

Our first item on the agenda is adopted the revised April 8th, uh, 2026 agenda.

Do I have a motion to approve the adopted agenda?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Susie Courty.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on the agenda are street acceptances.

Jasmine Dillard, please.

Good afternoon.

I'm Jasmine Dillard.

Uh Sage Brook West Section 2.

The Bureau of Infrastructure and Stormwater at Department of Business and Neighborhood Services.

Um after confirmation of the receipt of the subject development as bills and inspecting engineers.

Request the acceptance of streets 0.41 miles associated with the Sagebrook West Section 2 subdivision.

Thank you, Jasmine.

Do we have any questions on the street acceptance?

Seeing none, do I have a motion to approve the street acceptance?

So move by Susie Corti.

Do I have a second?

Seconded by Dan Hake.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

The next one, Jasmine.

Okay.

Hickory Run Section One.

The Bureau of Infrastructure and Stormwater at Department of Business and Neighborhood Services after confirmation of the receipt of subject development as bills and inspecting engineers certificate of completion and compliance.

Request the acceptance of streets 0.51 miles associated with Hickory Runs Section One Subdivision.

Thank you.

Thank you, Jasmine.

Do we have a motion to approve the or do we have any questions?

Seeing none, do we have a motion to approve the street acceptance?

So moved by Dan Haig.

Do I have a second?

Seconded by Leslie Schultz.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you, Jasmine.

Thank you.

Next item on the agenda are bid awards.

Nathan Sheeps, please.

Good afternoon, Nathan Sheets, Deputy Director of the Department of Public Works.

Uh I've got a bid award here.

This is for TS 25019.

Video detection and crash sensitive intersections with TC Electric Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award TS 25019 video detection at crash sensitive intersections to TC Electric Inc.

in the total not to exceed amount of 658,500 on the basis that they are the lowest responsive and responsible bidder.

Project TS 25019 video detection at crash sensitive intersection consists of video detection at five high crash locations, including 38th and high school road, 82nd Allisonville, 86th in Allisonville, 38th and Lafayette Road, and 21st in post.

Also includes vehicular detection along Allisonville Road.

Substantial completion is scheduled for August 31st, 2026, with final completion scheduled for December 31st, 2026.

Engineers estimate for the construction of the project is $673,000.

On March 11th, 2026, two uh bids were received.

The low bidder was TC Electric Inc.

in the not to exceed amount of $658,500, which was 2% lower than in the engineers estimate.

Their part six MBE WBE VBE DOBE participation indicates that they made a good faith effort to meet the owner's goals of 1583 and 1 with 0% MBE, 98% WBE, 0% BBE, and 0% DOBE.

Their post-bid submittal subcontractor supply participation shows how those goals were met.

The Office of Minority and Women Business Development reviewed TC Electrics Inc.'s submittal and found that they have put forth a good faith effort.

And if you have questions about uh that particular bit award, I'd be happy to try to answer them.

Thank you.

Are there any questions?

Yeah.

Um how were these intersections chosen?

Yeah, uh so these were our uh high crash uh intersections.

So it is uh based upon uh the number of reported crashes.

Um these intersections have historically uh popped up on this uh list for um for quite some time.

Um the benefit of of doing this project um while we do like to rely on crash data to help us make engineering decisions.

Uh the video detection that uh we plan on installing, assuming this does get approved, um, allows us to do uh uh kind of a uh an analysis uh uh basically uh near miss analysis.

And so instead of relying solely on crashes, we're able to review some of that video and analyze some of the the near misses, which sometimes the difference between a near miss and a crash is feet or seconds.

So super excited about this.

Uh the other component of that again was um video detection along Allisonville Road, uh basically from uh Benford all the way up to 86th Street.

Uh right now the majority of those intersections don't have vehicular detection at all, and so they operate on a preset uh timing interval with the introduction of video detection.

We're able to uh we're able to run patterns based upon the traffic volumes that are actually out there.

So we hope that um there will actually be a reduction in uh congestion out there and sometimes congestion can lead to individuals making uh poor choices because they've sat through multiple signal cycles.

Thank you, Nathan.

Do we have any other questions?

CNN, do I have a motion to approve the bid award?

So move by Leslie Schulte.

Do I have a second?

Seconded by Susie Courty.

All in favor signify by saying aye.

Aye.

Any opposed?

See none the motion carries.

The next bid award, please, Nathan.

Yes, this is uh ST 39059 Madison Avenue Rehabilitation between Martin Street and Hannah Avenue.

Uh this is with Calumet Civil Contractors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to award ST 39059 Madison Avenue Rehabilitation, Martin Street to Hannah Avenue.

Uh this is utilizing STBG dollars for fiscal year 2026 to Calumet Civil Contractors Inc.

in the total not to exceed amount of $4,142,000 on the basis that they are the lowest responsive and responsible bidder.

Project ST 39059 consists of phase two of the interurban trail from Martin Street, uh which is just south of the East Street split to Hannah Avenue.

It includes traffic uh calming elements uh appropriate with current and future traffic volume needs.

Uh also is compliant with our Vision Zero and Complete Streets policies.

Substantial completion is scheduled for June 25th, 2027, with final completion scheduled for August 27th, 2027.

The engineers' estimate for the construction of this project was five million two hundred eight thousand nine hundred and sixty-three dollars and six cents.

On March 2nd, 2026, five bids were received.

The low bidder was Calumet Civil Contractors Inc.

in the not to exceed amount of $4,142,000, which was approximately 20% lower than the engineers' estimate.

Their part six XBE participation indicates that they made a good faith effort to meet the owner's goals of 1583 and 1.

Participation with 14% MBE, $11.94% WBE, 0% VBE, and 0.05 DOBE.

Their post bid submittal subcontractor supply participation shows how those goals will be met.

The Office of Minority and Women Business Development reviewed Calumet Civil Contractors Inc.

submitted and found that they have put forth a good faith effort.

And if you have questions about that particular bit award, be happy to try to answer them.

Yeah.

Yeah.

So using this project as an example, like how does the department determine if you've been complying with your vision zero and complete streets policy, just out of curiosity?

Yeah, so uh we do have a uh complete streets checklist that um we typically utilize that vs each one of our projects.

Um this particular project is uh is a continuation of a much larger project that we received funding for.

Uh there are three phases.

The first phase, this is gonna get confusing, but the first phase that is currently under construction is the northern piece.

We're calling this phase two, which is actually I believe this southernmost phase, and then there is a phase three in the middle.

Um so a lot of the things that uh would be implemented as part of this project, similarly to again what is currently under construction.

Uh basically we've got a lot of extra pavement out there and we've kind of rethought on how we could uh redistribute the use of that that pavement uh for the piece that's actually under construction now.

Uh we removed uh two lanes entirely.

So the uh I believe we had previously three lanes in each direction, have gone down to two lanes in each direction.

Um we believe that that will uh result in some some traffic calming through that corridor so that we don't have that excessive roadway capacity that tends to lid lend itself to uh individuals uh speeding through the corridor.

Um trying to think some of the other safety improvements.

Uh there's new pavement uh pavement resurfacing that'll be done.

So we'll have uh all new pavement markings um upgrading uh a lot of the intersections there with with new equipment.

I think the last time the pavement was rehabbed uh it was at least 15 years ago, maybe 20 years, so a lot of the uh equipment and uh that's out there is is kind of on the the downside of its its useful life.

Thank you.

Any other questions?

Do I have a motion to approve the bid award?

So moved by Dan Haig.

Do I have a second?

Seconded by Leslie Schulty.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing then that motion carries.

Uh next item on the agenda are change orders.

Nathan, you're still up.

Yes, thank you.

This is uh change order number one to GT 21001, Grassy Creek Greenway Phase 1 with Calumet Civil Contractors Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to GT 21001, Grassy Creek Greenway Phase 1 with Calumet Civil Contractors Inc.

with no change to the total agreement amount of $2,238,000 in 65 days added to the substantial and final completion dates.

Uh change order number one, which will provide uh compensation and quantity adjustments uh for the change order details uh of WDCs, which are summarized.

Um this uh again kind of a uh uh a true up on some things.

We had some additional days uh in order to complete the project.

Um found out that there was some additional pipe uh that was needed, uh some additional sidewalk.

Uh there was a transformer that we needed uh added along German church, and uh we there was a conflict with some uh fence removal and uh we uh took care of that conflict.

Uh change order number one accounts for uh sixty-five additional days added to the substantial and final completion dates.

Thank you, Nathan.

Do we have any questions?

Seeing none, do I have a motion to approve the change order?

So moved by Susie Cordu.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Nathan, next change order, please.

Yes, this is uh change order number two to SD 22101D, as in David.

Uh this is 2022 Thoroughfare Drainage Improvement Area 2 with ENB paving inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute change order number two to SD 22101D, 2022 Thoroughfare Drainage Improvements Area 2 with ENB paving inc with no change to the total agreement amount of $5,099,303 and 46 cents to include 228 days being added to the substantial and final completion dates.

Change order number two will provide time to complete change order details in 2.1 and work directive 4, which are summarized as uh change order 2.1 was a time extension due to weather restricted items um and wore uh was to address some uh utility conflicts that were determined uh when we were under active construction.

Contract change order number two accounts for 228 days added to the substantial and final completion dates.

And if you thank you, are there any questions?

Seeing none, do I have a motion to approve the change order?

So moved by Susie Cordy, second do I have a second?

Seconded by Leslie Shultee.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next change order, please, Nathan.

Yeah, this is uh change order number one to st 24079, residential street reconstruction sector three with uh Howard Asphalt LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute change order number one to ST 24079, residential reconstruction, street reconstruction section sector three with Howard Asph LLC and the increased amount of 137,749 dollars and seven cents for a new total not to exceed contract amount of three million three hundred and thirty-eight thousand two hundred twelve dollars and seventy-two cents with zero days added to the substantial and final completion dates.

Change order number one will provide compensation and quantity adjustments for work directives number one and two, uh work directives number one.

Uh this was some addition of some under drain uh that was added as part of the project in this particular area along Lick Creek.

We had uh previously had rolled curb.

Uh I believe a lot of the homes in that particular area had uh basements, and what we found were a lot of people were discharging sump pumps uh onto their property, but that would result in a lot of the pavement uh itself being continually wet.

So these under drains will keep that pavement dry and extend the life of that uh that pavement.

Um change order uh contract change order number one accounts for zero days added to substantial and final completion dates.

Thank you.

Do we have any questions?

Do I have a motion to approve the change order?

So moved by Dan Hake.

Do I have a second?

Seconded by Leslie Schulte.

All in favor signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on our agenda are our final change orders.

Nathan.

Yes, thank you.

This is change order number one, final and final acceptance of BR 4301, Mendenhall Road over Goose Creek with Olco Inc.

The engineering division staff recommends the Board of Public Works approve and authorize the director to ratify and execute change order number one, final and final acceptance to BR 4301, Minden Hall Road over Goose Creek with ULCO, Inc.

and a decreased amount of $8,901 and seven cents for a new total not to exceed contract amount of one million eighteen thousand nine hundred eighty-six dollars and seventy-eight cents with 112 days added to the substantial and final completion dates.

Change order number one final and final acceptance will provide compensation and quantity adjustments to change order detail 1.1 and work directive one.

Uh this is basically uh final quantity true ups since it is a final exceptional acceptance.

Uh contract change order number one, final and final acceptance accounts for 11 days added to the substantial and final completion dates.

Thank you.

Do we have any questions on this final acceptance and final change order?

Seeing none, do I have a motion to approve?

So moved by Dan Haig.

Do I have a second?

Seconded by Susie Cordy.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Thank you.

Uh next item on the agenda are professional services agreements.

Mark St.

John Thank you.

Um I have a professional services agreement for design on GT 2500 Vandalia Trail with infrastructure engineering of Indiana LLC.

The engineering division staff recommends the Board of Public Works approve and authorize the director to execute GT 25-004 Vandalia Trail, a new professional services agreement for design with infrastructure engineering of Indiana LLC in the not to exceed total agreement amount of 260,130 with an agreement expiration date of December 31st, 2027.

Project GT-25-004 is for the completion of a preliminary engineers assessment, alternatives analysis, and plan development at 30% completion.

We intend to use this to uh inform decisions on applying for MPO funding in the coming fall call for projects.

Thank you, Mark.

Do we have any questions?

So what are the extents of this project?

Um so the extents aren't um fully known.

That's one of the reasons why we're doing alternative analysis.

There's a couple of different routes that it can go.

Um the start and end are pretty well known, and I'm blanking on them.

I don't know if you can fill in Nathan, um, but it's over on the west side near the airport.

Yeah, the the eastern terminus uh western terminus is the airport, uh eastern terminus, I think is when it ties into the railroad, uh the active rail line.

Yeah, uh off to the east.

Hold up right now.

Sorry.

So it runs along the old railroad corridor, uh, the Vandalia Railroad Corridor, starts at Raceway Road, um, and ends at Eagle Creek Greenway.

Um considering routes along Minnesota to Harding, uh north to Morris and connecting to the White River Greenway.

So looking at a couple different routes for this as well, too, but the general limits are raceway to Eagle Creek Greenway.

Thank you.

Do we have any other questions?

CNN, do I have a motion to approve this agreement?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none that motion carries.

Next item on our agenda are professional services agreements amendments.

Thank you.

Nathan Sheets.

Yeah, this is uh amendment number one to ST 32128, Madison Avenue Road Diet, uh Pleasant Run to Ray Street with Lockmiller Group Inc.

The Engineering Division staff recommends the Board of Public Works approve and authorize the director to execute amendment number one to st 32128, Madison Avenue Road Diet, Pleasant Run to Ray Street, a professional service agreement with Lockmiller Group Inc.

and the increased amount of 480,620 and 86 cents for a new total not to exceed agreement amount of $2,061,282 and 73 cents with additional scope of services.

This amendment will provide no change to the agreement expiration date or consultant rates.

Amendment number one provides funding and additional scope of services to complete additionally requested inspection work.

This will include inspection services for project DPW for DPW project number stirty nine zero five nine Madison Avenue Rehabilitation Martin Tahana.

Um the the project along Madison Avenue that's currently under construction, the contractor's Calumet, the uh consultant that's doing the inspection for the city of Indianapolis's Loch Mueller.

Um item, I guess it would have been uh item 3B, which what you guys just approved was the bid award for that second phase of Madison Avenue, which is also Calumet.

And so we felt to in order to ensure continuity, and it just made a lot of sense to have the same inspection firm doing the inspection on this uh second phase of the project.

Um we're asking the board to approve an amendment to the uh particular contract that we had previously with Lock Mueller Thank you, Nathan.

Do we have any questions?

How does the price compare for this phase versus the original phase?

Yeah, I mean we we tend to uh expect uh I mean it it it varies on the inspection dollars.

Um I think if you look here, the bid award for uh that particular segment was 4.1 million, and the fee is in the 400,000 480,000, so right around that 10 to 11 percent.

Um I suspect that there is a cost savings not only to the city, um I I suspect that Calumet was aggressive in their bidding because they're actually already out on site and uh familiar with the the location and uh lock mueller being on site very close to this as well.

I think there most likely is a cost savings associated with that, but the the um the fee, the anticipated fee wasn't anything that jumped out at us as uh exorbitant amount.

It was expected that it would come in at about this uh this cost here.

Thank you.

Any other questions?

Seeing none, do I have a motion to approve the amendment?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Susie Cordy, all in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none the motion carries.

Thank you, Nick Nathan.

Next item on the agenda is a walk-on for Margaret Wilson.

Hello, Margaret Wilson, assistant CFO with DPW.

I appreciate uh y'all letting me get this on uh the board as a walk on.

Um this is the approval for a lease purchase of road maintenance equipment for our operations division.

DPW staff recommends the Board of Public Works approve and authorize the director to execute an agreement for the purchase of the following equipment.

Um eight Ford F 550s, six Kenworth triaxle trucks, one uh freight liner with a grapple loader, one drum roller, one uh pavement paver, one skid steer, and one asphalt mill.

Um these are all sourced from separate vendors.

Uh the 19 trucks and various equipments are procured through Sourcewell.

It's a national municipal purchasing cooperative of which the city of Indianapolis is a member.

The total cost is 4,246,984.

This purchase would be financed through a lease purchase agreement with Regions Capital uh Advantage.

The uh lease agreement is a five-year term and a 3.41 interest rate.

Um background.

Um you all know our operations division has had need for additional equipment and replacing uh replacing aging equipment that's passed its useful life.

We obtained quotes for trucks of varying models along with the accessories and equipment from the stated vendors via their contracts with Sourcewell.

Again, that total of 4,246,8 uh 984.

And in selecting these vehicles and vendors, DPW evaluated pricing, expected maintenance cost, and expected delivery times from numerous vendors.

The corresponding lease agreement will be executed with Regents Capital Advantage.

And this agreement was procured through the Indiana Bond Bank, uh equipment lease program, which is help, uh, which solicits financing proposals from numerous entities on behalf of local governments.

Any questions?

Thank you, Margaret.

Do we have any questions?

Yeah, so I see we've got some pavement uh maintenance equipment on here, specifically a caterpillar paper.

And I'm just wondering how many of those do we have and how many do we need?

Okay, that question I do not have the answer uh right now, but I can certainly get that for you.

Um but yes, the main focus for this uh round of the lease purchase equipment was the D4 street maintenance uh program.

So to get them that paver skid steer mill and drum roller was kind of a big package for that group to focus on on the streets and roadways that we know we need to maintain.

And and um Leslie, I can answer that question.

We have uh one paving crew, so that's one paver, one roller, one um mill, and we've had that equipment for I say I would think seven, six or seven years now.

So uh that equipment is is also reaching its uh useful life as well.

So um this is uh pretty much a replacement of what we have, and we'll use the equipment that we do have for you know um yeah, emergencies or to help uh supplement the the crews that we have.

Any other questions?

Thank you.

Anybody uh do you have any other questions?

If not, do I have a motion to approve this lease agreement?

So moved by Leslie Schulte.

Do I have a second?

Seconded by Dan Hake.

All in favor, signify by saying aye.

Aye.

Any opposed?

Seeing none, that motion carries.

Uh there's no other items to come before the board.

Do I have a motion to adjourn?

So moved by Susie Jo Corti.

Do I have a second?

Seconded by Leslie Schulte.

Thank you all.

This meeting is adjourned.