OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Board of Public Works Meeting Summary – August 12, 2026

Other Meetings (A-H) — Wednesday, August 12, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateWednesday, August 12, 2026
StatusNEW · FILED
Video Record
0:00 / 46:09
Transcript — Verbatim
1:13

Good afternoon.

1:15

Um I'd like to call to order the August 12th Board of Public Works meeting.

1:19

I am Todd Wilson, the board chair and the director of department.

1:22

Uh board member introductions, please.

1:25

Bob Perrin.

1:26

Good afternoon, Cusie Corney.

1:28

Dan Haig.

1:29

Leslie Schulte.

1:30

I also like to introduce our board counsel behind me, Benjamin Morco and our board coordinator, Jennifer Dominguez and other DPW staff.

1:39

Our first item on the agenda is to adopt the August 12, 2026 agenda.

1:43

Do I have a motion to adopt the agenda?

1:45

So moved.

1:46

So moved by Bob Perrin.

1:47

Do I have a second?

1:49

Seconded by Dan Hake.

1:50

All in favor, signify by saying aye.

1:52

Aye.

1:53

Any opposed?

1:54

Seeing that motion carries.

1:56

Next item on agenda approval of minutes.

1:58

Do I have a motion to approve the July 22nd meeting minutes?

2:03

So moved by Susie Cordy, you'll have a second.

2:06

Seconded by Leslie Schulte.

2:08

All in favor, signify by saying aye.

2:10

Aye.

2:10

Any opposed?

2:12

That motion carries.

2:13

Next item on agenda are the public hearing.

2:15

I'll ask uh board counsel Benjamin Moraco to read the rules governing public comments.

2:22

Thank you, Mr.

2:22

Chairman.

2:23

Before we open the floor to public comments, we would like to remind board members and the public of a few ground rules so that everyone can have a fair chance to speak and be heard.

2:30

It is important that we each observe the following rules.

2:33

First, each speaker will be limited to two minutes.

2:35

Second, public comments must reasonably relate to the agenda item under consideration.

2:39

Third, speakers who stray from the item under consideration or become unduly repetitious may be asked to move on to their next point or conclude their comments.

2:45

And finally, attendees who cause disruptions that prevent the board from proceeding through today's agenda reasonably efficiently will be removed.

2:51

Please remember that the first amendment does not protect some types of threatening speech or incitement to violence.

2:55

We will deal with those issues as they arise, but we do not anticipate that they will.

2:58

And now, Mr.

2:59

Chairman, if you will undertain a motion to adopt these rules, we can proceed to public comment.

3:03

Thank you, Benjamin.

3:05

Do I have a motion to adopt these rules?

3:06

So moved.

3:07

So moved by Bob Perrin to have a second.

3:09

Seconded by Dan Haig.

3:10

All in favor signify by saying aye.

3:12

Aye.

3:13

Any opposed?

3:14

That motion carries.

3:15

Mark St.

3:16

John, the floor is yours.

3:17

Thank you.

3:18

Uh Mark St.

3:19

John, Chief Engineer for the Department.

3:20

I have before you a public-private partnership agreement on Project GT-31-002.

3:26

Indianapolis Cultural Trail, White River Expansion from Kentucky Avenue to South Street.

3:31

And this will be with CH Garmong and Sun Incorporated.

3:53

Project GT 31-002 is to develop and construct public infrastructure in support of the planned development of the Indianapolis Cultural Trail White River Expansion Project.

4:31

The statute requires that the selection of a contractor to enter into a public private agreement be made via request for proposals or RFP.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████72%
Public Works████████13%
Procedural█████8%
Campaign Finance███5%
Urban Forestry█2%
Summary of Proceedings

Board of Public Works Meeting Summary – August 12, 2026

The Board of Public Works met on August 12, 2026, at 1:00 PM in the Public Assembly Room, City-County Building, chaired by Director Todd Wilson. The board unanimously adopted the agenda and approved the July 22, 2026, meeting minutes. Key actions included awarding four bids, approving three change orders, executing three professional services agreements, four amendments, and one final acceptance. Several board members highlighted cost savings, pedestrian safety improvements, and XBE participation.

Consent Calendar

  • Adoption of the August 12, 2026, agenda (moved by Bob Perrin, seconded by Dan Haig).
  • Approval of the July 22, 2026, meeting minutes (moved by Susie Courty, seconded by Leslie Schulte).

Public Comments & Testimony

  • No public comments were made during the public hearing for the Indianapolis Cultural Trail White River Expansion project. The board heard a presentation from Mark St. John (Chief Engineer) and approved the public-private partnership with CH Garmong & Son, Inc. without opposition.

Discussion Items

  • Public Hearing – Indianapolis Cultural Trail, White River Expansion (GT-31-002): Mark St. John presented a public-private partnership agreement with CH Garmong & Son, Inc. for constructing public infrastructure between Kentucky Avenue and South Street. Four proposals were received; three were responsive. Garmong was selected as the best scored proposal. The project is currently at 60% design with an estimated construction cost of approximately $15 million; a guaranteed maximum price will be set upon completion of 100% design. Garmong committed to meeting or exceeding XBE participation goals, and the Office of Minority and Women Business Development (OMWBD) approved the approach. The board approved the agreement (moved by Dan Haig, seconded by Susie Courty).
  • Resolution No. 20, 2026 – Frederich Miller Regulated Drain Encroachment: Natalie Stevens (Water Administrator) presented a resolution granting a petition by Charlie Maddox on behalf of Steve Jones for an encroachment to develop a tractor sales and service facility. The project includes replacing two corrugated metal culverts with 134 feet of 36-inch RCP pipe. DPW staff found the proposed improvements acceptable. The board unanimously approved the resolution (moved by Bob Perrin, seconded by Leslie Schulte).
  • Bid Awards (Jamie Cole, Construction Administrator):
    • CL-02-061 – Small Structure Replacement, 4332 W 79th Street: Awarded to Olco, Inc. for $180,549.13 (12% below engineer’s estimate of $203,795). Six bids received. XBE participation: 5% MBE, 22% WBE, 0% VBE, 0% DOBE. OMWBD approved. (Approved unanimously.)
    • CL-15-029 – Small Structure Pipe Lining, 8618 W Log Run Dr: Awarded to Morphey Construction, Inc. for $368,000 (36% above engineer’s estimate of $248,041). Three bids received. XBE: 1% MBE, 1% WBE, 0% VBE, 0% DOBE. OMWBD approved. (Approved unanimously.)
    • ST-25-518(D) – College Avenue Resurfacing and Intersection Improvements: Awarded to Milestone Contractors, L.P. for $1,392,000 (12.7% below engineer’s estimate of $1,595,022). Two bids received. Project includes phase 1 two-way conversion, phase 2 safety improvements at St. Clair Street and Massachusetts Avenue, and resurfacing from St. Clair to 11th Street. XBE: 2% MBE, 10.79% WBE, 1.28% VBE, 0.09% DOBE. OMWBD approved. Board member questions clarified pedestrian safety enhancements including a speed table at 9th Street and a traffic signal redesign at 10th Street. (Approved unanimously.)
    • GT-32-002 – Pleasant Run Greenway Phases 1, 2 & 3, Bluff Road to Ellenberger Park: Awarded to Calumet Civil Contractors, Inc. for $6,837,000 (6.45% below engineer’s estimate of $7,308,447.16). Five bids received. XBE participation: 3.84% MBE, 22.69% WBE, 0% VBE, 0.03% DOBE, totalling 26.6% of project ($1,817,222). OMWBD approved. Board members noted that pedestrian bridges at Ellenberger and Garfield Parks were removed from the project due to design challenges and will be addressed separately; the Washington Street crossing is being improved with the Blue Line transit project. (Approved unanimously.)
  • Change Orders (Jamie Cole):
    • C/O No. 3 & Final Acceptance – Elevator Hill Improvements (ST-25-533): Decrease of $24,816.80; new total $2,962,315.81. No days added. (Approved unanimously.)
    • C/O No. 2 – Eagle Creek Greenway Phases 2B & 2C (GT-23-004): Increase of $36,168.77; new total $8,320,425.07. Two days added to completion. (Approved unanimously.)
    • C/O No. 1 – Residential Street Reconstruction, Sector 1 NW (ST-24-077): Increase of $68,741.77; new total $3,168,741.77. No days added. (Approved unanimously.)
  • Professional Services Agreements:
    • SD-23-103 – Thoroughfare Drainage Improvement Program Area 8: Awarded to 7NT Engineering, LLC for $570,785.68 (inspection services). Roadway and drainage improvements from Fall Creek Road to 82nd Street. XBE: 15% MBE, 8% WBE, 5% VBE, 5% DOBE. Selected via RFQ 2026-2. During discussion, board member Leslie Schulte noted that 7NT has contributed $86,000 to Mayor Hogsett’s campaign. The agreement was approved unanimously.
    • BR-18-076 – Nickel Plate Trail over Keystone Avenue: Awarded to Fishbeck, Thompson, Carr & Huber, Inc. for $718,247.70 (inspection). Grade-separated bike/pedestrian bridge at 49th and Keystone. 61% reimbursed. XBE: 10% MBE, 8% WBE, 3% VBE, 1% DOBE. (Approved unanimously.)
    • SD-39-066 – Madison Avenue & East St South Gateway Area Drainage Improvements: Awarded to Resolution Group, Inc. for $448,850 (design). Addresses historical flooding and pavement failure in Perry Township. XBE: 8% MBE, 11% MBE, 8% WBE; Resolution Group is also a registered WBE. (Approved unanimously.)
  • Professional Services Amendments:
    • Amendment No. 6 – Ecological Restoration Management Services (Contract 18987, Eco-Logic): Increase of $1,250,000; new total $9,000,000. Extends contract to December 31, 2027. Covers USDA forestry grant (Canopy Growth and Resilience Initiative), invasive species control, native plantings, reforestation, and green infrastructure maintenance. DPW hired a senior ecologist and senior arborist in 2026. The contract will be re-bid at expiration. (Approved unanimously.)
    • Amendment No. 5 – South County Line Road Added Travel Lanes (ST-45-067, HNTB Corporation): Increase of $3,643,700; new total $9,535,318. Extends to December 31, 2029. Project redesigned to remove added travel lanes based on post-COVID traffic data; will instead include a traffic signal, railroad crossing, roundabout at Morgantown Road, sidewalk (south side) and multi-use path (north side). Construction savings estimated at nearly $16 million. Board member Leslie Schulte noted HNTB has contributed $114,000 to Mayor Hogsett’s campaign. (Approved unanimously.)
    • Amendment No. 1 – High School Road over Conrail (BM-23-078, CrossRoad Engineers, PC): Increase of $9,873; new total $411,058. No extension. Provides funding for beam steel coupon testing, utility survey, and MOT revisions. (Approved unanimously.)
    • Amendment No. 1 – Michigan and New York Two-Way Conversion (ST-26-054, Egis BLN USA, Inc.): $0 increase; extends contract to December 31, 2026. Provides updated rates and time for inspection work. (Approved unanimously.)
  • Final Acceptance – Southeastern Avenue Multi-Use Trail (GT-33-001, Olco, Inc.): Total contract amount $1,915,030.47. No days added. (Approved unanimously.)

Key Outcomes

  • All agenda items were approved unanimously without opposition.
  • The board awarded four construction bids totaling approximately $8.78 million, approved three change orders netting an increase of $80,093.74, and executed three professional services agreements worth $1.74 million.
  • Four professional services amendments were approved, including a $1.25 million ecological restoration amendment and a $3.64 million redesign of South County Line Road that will save an estimated $16 million in construction costs.
  • Final acceptance was granted for the Southeastern Avenue Multi-Use Trail.
  • The meeting adjourned at approximately 1:50 PM after a brief recognition of Jamie Cole’s 20-year anniversary with DPW.

Meeting Transcript

Good afternoon. Um I'd like to call to order the August 12th Board of Public Works meeting. I am Todd Wilson, the board chair and the director of department. Uh board member introductions, please. Bob Perrin. Good afternoon, Cusie Corney. Dan Haig. Leslie Schulte. I also like to introduce our board counsel behind me, Benjamin Morco and our board coordinator, Jennifer Dominguez and other DPW staff. Our first item on the agenda is to adopt the August 12, 2026 agenda. Do I have a motion to adopt the agenda? So moved. So moved by Bob Perrin. Do I have a second? Seconded by Dan Hake. All in favor, signify by saying aye. Aye. Any opposed? Seeing that motion carries. Next item on agenda approval of minutes. Do I have a motion to approve the July 22nd meeting minutes? So moved by Susie Cordy, you'll have a second. Seconded by Leslie Schulte. All in favor, signify by saying aye. Aye. Any opposed? That motion carries. Next item on agenda are the public hearing. I'll ask uh board counsel Benjamin Moraco to read the rules governing public comments. Thank you, Mr. Chairman. Before we open the floor to public comments, we would like to remind board members and the public of a few ground rules so that everyone can have a fair chance to speak and be heard. It is important that we each observe the following rules. First, each speaker will be limited to two minutes. Second, public comments must reasonably relate to the agenda item under consideration. Third, speakers who stray from the item under consideration or become unduly repetitious may be asked to move on to their next point or conclude their comments. And finally, attendees who cause disruptions that prevent the board from proceeding through today's agenda reasonably efficiently will be removed. Please remember that the first amendment does not protect some types of threatening speech or incitement to violence. We will deal with those issues as they arise, but we do not anticipate that they will. And now, Mr. Chairman, if you will undertain a motion to adopt these rules, we can proceed to public comment. Thank you, Benjamin. Do I have a motion to adopt these rules? So moved. So moved by Bob Perrin to have a second. Seconded by Dan Haig. All in favor signify by saying aye. Aye. Any opposed? That motion carries.

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