Indianapolis Airport Authority Board Meeting - April 18, 2025

The Indianapolis Airport Authority (IAA) Board of Directors convened on April 18, 2025, for its regular monthly meeting. The board approved numerous financial authorizations, contracts, and resolutions, including a public hearing and adoption of a bond-related ordinance, several foreign trade zone operator agreements, a valet parking service contract, and infrastructure project awards. Multiple votes included abstentions from board member Kurt Schlater. Staff recognitions were also announced.

Consent Calendar

• Minutes Approval: The board unanimously approved the minutes of the March 21, 2025 meeting. (Motion by Steven Dillinger, second by Brett Voorhees; all ayes.)

Public Comments & Testimony

• No public comments were made during the public hearing for General Ordinance 01-2025; the hearing was opened and closed with no participants.

Discussion Items

• General Ordinance 01-2025 (Amendatory Supplemental Ordinance): The board held a public hearing, then approved and adopted General Ordinance 01-2025, which amends the airport's master bond ordinance (General Ordinance 5-2014) and the supplemental bond ordinance (General Ordinance 4-2024) to support an upcoming bond issue. (Motion by Jeff Gaither, second by Barbara Glass; all ayes.)
• Resolution 02-2025 (Irrevocable Dedication of PFC and CFC Revenues): The board approved the irrevocable dedication of revenues from passenger facility charges and customer facility charges to pay debt service on outstanding revenue bonds for fiscal years 2026-2030, as required by the bond ordinance to support a bond issue. (Motion by Brett Voorhees, second by Barbara Glass; all ayes.)
• Resolution 03-2025 (HR Committee Charter Language Revision): The board approved a revision to the Human Resources Committee charter requiring a compensation analysis every 24 to 36 months (changed from "from time to time") to align with best practices. The revision had been approved by the HR Committee on March 21, 2025. (Motion by Jeff Gaither, second by Barbara Glass; all ayes.)
• Independent Auditors Report (FY2024 and FY2023): The board approved the independent auditors report and Orvis Mazars' report for the years ended December 31, 2024 and 2023, as reviewed by the Finance and Audit Committee. Board member Barbara Glass commended the management team and urged other members to read the report. (Motion by Brian Goodwin, second by Steven Dillinger; all ayes.)
• Foreign Trade Zone Operator Agreements:
  • With True Fabrications Inc. (dba True Brands): A designer and supplier of beverage lifestyle glassware and accessories; their Midwest facility in Greenfield, Indiana (202,000 sq ft, ~100 employees, $4M+ payroll). Estimated annual grantee fees: $42,000. (Motion by Jeff Gaither, second by Barbara Glass; all ayes.)
  • With IWIS Drive Systems LLC: A global manufacturer of precision chain systems, headquartered in Germany with over 3,200 staff across 50 international locations. Grantee fees were not specified in the transcript. Board member Barbara Glass praised the foreign trade zone program, noting cumulative annual fees of approximately $900,000 to $1 million. (Motion by Jeff Gaither, second by Brian Goodwin; all ayes.)
• Valet Service Agreement (BP 2025-04-07): Award of a three-year contract with two two-year renewal options (total up to seven years) to Denison Parking Inc. for managing airport valet, bottled water vending, and future hotel valet. Staff selected Denison, a local Indianapolis firm with 529 employees within 50 miles, through a competitive RFP process with five responses. Denison had held the contract for the past seven years. (Motion by Steven Dillinger, second by Brett Voorhees; Barbara Glass, Steven Dillinger, Eric Dozier, Jeff Gaither, Glenn Gibbs, Brian Goodwin voted aye; Toby McClamrock and Kurt Schlater abstained.)
• Microsoft Licensing and Support (BP 2025-04-08): Award of a three-year contract with Microsoft Corporation and Dell Inc. for Microsoft licensing and support at an initial yearly cost of $311,982.77, covering email, office applications, operating systems, and security products for about 600 users. The cost had risen above the executive director’s delegated authority due to increased headcount and new cybersecurity products. Board member Barbara Glass inquired about Microsoft Copilot; the contract does not include Copilot, but the IAA is planning a limited deployment. (Motion by Glenn Gibbs, second by Brett Voorhees; all ayes.)
• Road Rehabilitation Contracts:
  • BP 2025-04-11: Award to EMB Paving for rehabilitating airport roads and lots (Phase 1, 2024) at Indianapolis International Airport, amount not to exceed $2,194,034.39 (including 10% construction reserve). (Motion by Brett Voorhees, second by Steven Dillinger; all ayes except Kurt Schlater abstained.)
  • BP 2025-04-12: Amendment No. 1 with Infrastructure Engineering for rehabilitating support roads and lots (2025 project) to prioritize the QTA (quick turnaround facility) road before hotel construction traffic begins, amount not to exceed $216,607.30. (Motion by Jeff Gaither, second by Glenn Gibbs; all ayes except Kurt Schlater abstained.)
  • BP 2025-04-13: Award of a contract for rehabilitation of support roads and lots (2025 project) to an unnamed contractor, amount not to exceed $155,478. (Motion by Toby McClamrock, second by Brian Goodwin; all ayes except one abstention by Kurt Schlater.)
• Firefighting Foam Transition (BP 2025-04-14): Award of a contract to CDM Smith for cleaning and transitioning the airport’s fire trucks from foam containing PFAS (forever chemicals) to an environmentally friendly alternative. The process includes a cleaning demonstration; the removed foam will be given to the U.S. military or destroyed. Board members noted this benefits firefighter health and safety. (Motion by Brian Goodwin, second by Steven Dillinger; all ayes.)
• Hotel Project – Owner’s Representation Extension (BP 2025-04-15, Action Item 1): Approval of a one-month extension (through May 16, 2025) of the professional services agreement with The Lauterbach Group for owner’s representation services on the airport hotel project, at a cost not to exceed $98,000. Staff expects to present a full owner’s rep contract at the May 16 board meeting. Board member Barbara Glass expressed concern about the high monthly cost ($98,000) when construction has not yet begun. Director Jonathan noted the fee covers two full-time staff, one 75% employee, and Russ Lauterbach at 50% capacity. The extension was approved. (Motion by Toby McClamrock, second by Jeff Gaither; all ayes.)
• Hotel Project – Builder’s Risk Insurance (BP 2025-04-15, Action Item 2): Approval of a builders risk insurance quote from Zurich American Insurance Company for the terminal-connected area airport hotel, amount not to exceed $321,997, already accounted for in the project budget. (Motion by Steven Dillinger, second by Brian Goodwin; all ayes.)

Key Outcomes

• Approved All Items: The board approved every item presented, with some abstentions:
  • Valet contract (BP 2025-04-07): 7 ayes, 2 abstentions (Toby McClamrock, Kurt Schlater).
  • Road contracts (BP 2025-04-11, 12, 13): All ayes except Kurt Schlater abstained on each.
  • All other items had unanimous ayes (no nays recorded).
• Next Meeting: Scheduled for Friday, May 16, 2025 at 8:00 a.m.
• Staff Recognitions: Executive Director Mario Rodby recognized Vicki Wims for the DLD Minority Achievement Award, and Jennifer Condon and Callie McKeel as honorees for the Visit Indy Rose Awards. Maggie Cunningham was also congratulated for being named to the IBJ 40 Under 40.