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Record of Proceedings

Information Technology Board Meeting - June 24, 2025

Other Meetings (I) — Tuesday, June 24, 2025
BodyIndianapolis, Indiana
SessionOther Meetings (I)
DateTuesday, June 24, 2025
StatusFILED
Video Record
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0:00

So I think it's uh they want to take the both real.

0:32

I had a good point.

0:37

I don't like both the file.

0:39

I love the one like that.

0:58

So since it's taken, yeah.

1:14

Are we all here?

1:15

Yeah, we're here.

1:25

This is the information technology board meeting.

1:28

My name is Joseph O'Connor.

1:29

I'm the chairman of the board.

1:31

It is June 24, 2025.

1:34

Approximately 9 35 a.m.

1:36

and it we are in a new room, room 221 in the city county building.

1:41

And we will start off with introductions on my left.

1:45

Jane Richardson, mayoral pointee from the community.

1:48

Abby Hansen, controller.

1:50

Kate Sweeney Bell, Clerk.

1:54

Mickey Rogers, proxy for the Marion County Treasurer.

1:59

Amy Jones, Marion Superior Court.

2:03

Thank you.

2:04

The first order of business will be to approve the excuse me, February 25th, 2025 meeting minutes.

2:12

Do we have any corrections or additions to those minutes?

2:16

If none, I'll entertain a motion.

2:19

I move approval of those minutes.

2:21

Second.

2:23

We have a motion and a second.

2:24

All in favor, please signify by saying aye.

2:27

Aye.

2:27

Aye.

2:28

Minutes are approved.

2:30

We also have a executive session on March 25th, 2025.

2:35

Executive session meeting minutes.

2:38

Any corrections or additions?

2:40

Hearing none, I'll entertain a motion.

2:44

Second.

2:44

We have a motion to approve in a second.

2:46

All in favor, please signify by saying aye.

2:48

Aye.

2:49

Pose, same sign.

2:51

Minutes are approved.

2:55

Next up we have the ISA board report.

2:57

Mr.

2:58

Hill, good morning.

3:00

Thank you, Mr.

3:00

Chair and members of the board.

3:01

My name is Colin Hill.

3:02

I am the CIO for Indianapolis American County and Director of ISA.

3:07

With our board report, we always start with our enterprise project slide.

3:12

There's been a few updates to the slide since the last time.

3:16

First up, uh on the storage modernization project.

3:20

This is actually moved to a completed status.

3:23

We have successfully implemented our our cyber recovery vault and working to put uh the backups in there.

3:30

Uh it's we'll hold up to five weeks of data uh in a in a in a way that is uh immutable, which means that it cannot be destroyed.

3:39

Uh that is usually uh in the IT world that should have a should in front of it.

3:42

Uh that is the plan and that is the intention of it, but it may not work out that way.

3:46

Uh but uh on all intended purposes, that is the effect of using this device.

3:51

And this is a project that was started in uh I think 2021, effectively.

3:57

So this will be the last time we'll see this on the board report.

4:00

Uh moving down, we have a new one on here.

4:02

It's passwordless authentication.

Discussion Breakdown — Share of Meeting
Information Technology██████████████████████████████████████████42%
Procedural██████████████████████22%
Technology and Innovation██████████████14%
Public Health██████████10%
Public Engagement█████5%
Employee Relations█████5%
Capital Projects██2%
Summary of Proceedings

Information Technology Board Meeting - June 24, 2025

The Indianapolis-Marion County Information Technology (IT) Board met on June 24, 2025, at 9:35 AM in Room 221 of the City-County Building. Chairman Joseph O'Connor presided over the meeting, which included approval of prior minutes, updates from the Information Services Agency (ISA), and approval of five action resolutions. The board unanimously approved all agenda items.

Consent Calendar

  • February 25, 2025 Meeting Minutes – Approved by voice vote.
  • March 25, 2025 Executive Session Minutes – Approved by voice vote.

Public Comments & Testimony

  • No public comments were made during the meeting.

Discussion Items

  • ISA Board Report (Colin Hill, CIO) – Hill presented updates on enterprise projects: the storage modernization project (cyber recovery vault) is complete; passwordless authentication exploration is underway; Windows 11 upgrade has reached 42% of the enterprise; WebEx calling has migrated 24 of 46 agencies; the PeopleSoft Cloud Migration is evaluating vendors; the City-County Building restack phase three continues; AI initiatives include training workshops (45 attendees each) and data classification training; the enterprise GIS upgrade is in phase four. Hill also noted that DPW's solid waste garage project has started, Grassy Creek Family Center is complete, and IFD stations 32 and 20 are in progress. The housing hub remains in planning.
  • ISA Financial Report (Colin Hill) – The agency projects full budget utilization; chargebacks for quarter two are expected in late June or early July.
  • ISA OMWBD Report (Colin Hill) – The Office of Minority, Women, Veterans, Disabled-Owned Business Enterprises reported missing goals for minority-owned, veteran-owned, and disabled-owned businesses, but noted recent opportunities to improve participation.
  • Resolution 25-13 – Dot Maps Phase Two (Abby Brands, BNS) – Presented for $150,000 to develop a right-of-way application and public search. A minor typo in the resolution was noted but not corrected. Approved.
  • Resolution 25-14 – Qualifax Systems LLC Amendment (Joe Brinkman, OPHS) – Amends contract to add scope, funds, and time to onboard the clinician-led community response team. Approved.
  • Resolution 25-15 – Barrett Vertiff (Kate Coton, ISA) – Increases contract for uninterruptible power supply maintenance by $224,507 to a total not-to-exceed $535,007.65. Approved.
  • Resolution 25-16 – PVD Net LLC (Kate Coton, ISA) – One-year extension for property tax management system, increase of $566,292.57 to a total not-to-exceed $5,232,457.63. Approved.
  • Resolution 25-17 – IT Cybersecurity Committee Appointment (Nicole Heatley Holmes, CISO) – Appoints Deputy Director David Schwartz to the committee. Approved.
  • Resolution 25-18 – Recognition of Deputy Chief Valerie Cunningham – Read into the record, recognizing her service from March 21, 2022 to March 31, 2025. Approved by voice vote.

Key Outcomes

  • All five resolutions (25-13 through 25-18) were approved unanimously by voice vote.
  • The next regular IT Board meeting is scheduled for July 22, 2025, at 9:30 AM in Room 221.

Meeting Transcript

So I think it's uh they want to take the both real. I had a good point. I don't like both the file. I love the one like that. So since it's taken, yeah. Are we all here? Yeah, we're here. This is the information technology board meeting. My name is Joseph O'Connor. I'm the chairman of the board. It is June 24, 2025. Approximately 9 35 a.m. and it we are in a new room, room 221 in the city county building. And we will start off with introductions on my left. Jane Richardson, mayoral pointee from the community. Abby Hansen, controller. Kate Sweeney Bell, Clerk. Mickey Rogers, proxy for the Marion County Treasurer. Amy Jones, Marion Superior Court. Thank you. The first order of business will be to approve the excuse me, February 25th, 2025 meeting minutes. Do we have any corrections or additions to those minutes? If none, I'll entertain a motion. I move approval of those minutes. Second. We have a motion and a second. All in favor, please signify by saying aye. Aye. Aye. Minutes are approved. We also have a executive session on March 25th, 2025. Executive session meeting minutes. Any corrections or additions? Hearing none, I'll entertain a motion. Second. We have a motion to approve in a second. All in favor, please signify by saying aye. Aye. Pose, same sign. Minutes are approved. Next up we have the ISA board report. Mr. Hill, good morning. Thank you, Mr. Chair and members of the board. My name is Colin Hill. I am the CIO for Indianapolis American County and Director of ISA. With our board report, we always start with our enterprise project slide. There's been a few updates to the slide since the last time. First up, uh on the storage modernization project.

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