Okay.

Good morning.

We're gonna go ahead and get this show on the road.

I am Barbara Lawrence, and I have the distinct pleasure of chairing the meeting this morning.

I'm gonna call to order the July 22nd, 2025 Information Technology Board meeting.

We are in room 222 of the city county building, and it being 9 30 and a quorum is present.

We're gonna go ahead and get started.

Let's begin as we usually do with introductions.

We'll start with Jane.

Jane Richardson, mayorial appointee from the community.

Abby Hansen controller.

Chris Becker, proxy for clerk Kate Sweeney Bell.

Gabe Deaton, proxy for Assessor Joe O'Connor.

Colonel James Martin, proxy for Sheriff Kerry Forrestall.

Deputy Chief Kevin Wethington from IMPD mayoral appointee for public safety.

And before we get started, just uh uh a point for housekeeping for both the board members and anyone doing presentations today.

If you could just remember to hit the button so we can all enjoy your presentation.

Uh let's begin with the approval of the June 24th, 2025 meeting minutes.

Is everyone had a chance to review the minutes?

Are there any changes, deletions, recommendations, or motions.

I move to approve the minutes from June 24th, 2025.

I'll second.

Moved and seconded.

All in favor say aye.

Aye.

Opposed same sound.

Thank you very much.

Moving on to status updates, ISA board report.

Thank you, Madam Secretary.

My name is Colin Hill, Chief Information Officer for Indianapolis and Marion County and director of ISA.

And uh this is our board report from ISA for July 22nd.

As you can see on the Enterprise Project slide, there are multitude of projects that ISA is working on.

This is just a subset of the projects that we work on that are related to the enterprise as a whole.

Generally speaking, ISA has uh several uh over 100 projects that we're currently working on, but these are the ones that rise to the level that we think should be reported to the board or the ones that we can report to the board that aren't necessarily cybersecurity related.

That being said, uh looking at the status markers, you can see that most of them are in green, which means that they're good to go, and there's one that's in yellow, and that is the first one at the top of the list.

That is passwordless authentication.

ISA has been working to find ways to implement password passwordless authentication as a way of using multi-factor authentication, making life easier for users to be able to enter into their systems quicker, faster, uh, and with less things to remember.

Uh usually involves a token of some kind to help them be able to get into that system.

That being said, we've finding something that is centrally managed and supported uh for central IT has been a challenge that meets where it meets the needs of all the different use cases within the city county.

So what may work at the sheriff's office may not work at IMPD, and what may work for some people in the sheriff's office may not work for everybody in the sheriff's office.

So finding that one size that fits all has been a challenge.

So this is why this is yellow.

We're certainly testing a bunch of different solutions, trying to see what works, but we're still working through that process.

The next on that list is the Windows 11 upgrade.

We have about 61% of the enterprise has been deployed with Windows 11.

Uh that's that's pretty good news.

Uh roughly speaking, how we're doing this is we are setting it as an option for users to enable on their systems by we're rolling that out, that option out by departments, by groups.

Uh when that is rolled out, we communicate with those departments that that is available to them.

After a certain amount of time, we force the issue and make it happen.

So we're we're trying to do it gradually for the users when they have time available to do it, but at a certain point we have to make the call and get it done.

So right now we're about 61% of the way.

Uh group five is the next up, uh, and that is the clerk, the assessor, uh, Warren and Washington Township small courts, Marion Superior Court, uh, and then the ISA controlled kiosk, not necessarily our vendor control kiosks, but the ones that we control.

Uh the assessor's office and the ISA controlled kiosk will be force pushed on July 30th.

Uh we are we are certainly on track for getting that completed by that October deadline.

Moving on to the third one is WebEx calling.

As of right now, uh, just to give a brief history.

Back in in 2020, uh, we signed on to do uh uh unified uh call management through Cisco.

Uh last year we switched to WebEx calling uh from a contract-wise.

We are roughly uh we have deployed just shy of 2400 phones on WebEx calling.

We have about a thousand phones left, 750 of which are uh in INPD.