And welcome to the um October 7th.

Oh no.

I am one of the men looking looking at the November 21st meeting of the of the um Indiana Indianapolis International Airport Committee.

And for the first time in a long time, we have our whole board here, so we don't have to request calls.

It's gonna go so fast.

That's right.

Okay.

Um first is the approval of the uh board meeting.

Um the board's meeting in October 17th, the minutes.

Do I have a motion?

So move.

Um any discussion.

All papers say aye.

No.

Um next we have a public hearing of uh general ordinance zero three-2025 bath and white.

Good morning, chair of the board.

Um as you are fully aware every year we ask you to approve the 2026 rates and charges.

These are increases in fees that are reflected in previously negotiated approved through the airline use and lease a group.

And you have received a board member with um all the detail and happy to answer any questions if you okay and um with that I can open the public hearing.

Um do we have any comments, comments from the comments from the public on this um ordinance.

Hearing none, I will close the public hearing.

We have a motion and move the approval.

Any discussion?

Okay, all in favor say aye.

Opposed no.

Um next for my report.

I just want to um just say that we're we're happy that the um uh thing is cloud, the shutdown is closed and over.

And that's really good for all of our um employees here that are work so hard.

And I I do want to mention that our employees here at the airport and also members of the board um live have donated money, it was over five thousand dollars to um support our uh our TSA agents.

And I just want to thank everyone who was involved in that and and on that uh matter, I'd like to bring up um Aaron Vatt, who is with the uh um federal, he's the federal security director of TSA.

Barbara, thank you, board.

Um I also want to echo uh our appreciation and thanks.

I'm the uh TSA Indiana Federal Security Director, so I have responsibility for 542 uh employees here in the state.

About 375 of them are uh here in Indianapolis.

Um capture uh and summarize it in a very short um but uh hopefully meaningful um response.

So I want to present um this uh particular um letter and uh an Indiana challenge coin, which I'll uh share a little bit for um Lisa Government, who's one of our managers also has some poster boards uh signed by our employees.

Um while they knew that they were gonna eventually get paid.

Um they still had to continue to incur costs um for 43 straight days uh as they came in here that missed more than two full paychecks, partial of another paycheck.

Um and you know, during that time it wasn't just um uh the gift card donations.

We actually had a total of about $13,000 in uh gift cards, primarily focused on groceries and uh gas so our employees could get here.

Uh but we also um you know had uh things uh that you know uh go to a meeting with an airport uh board or an airport um staff member um and ask what can I do?

And one of my employees was asking if we had any gift cards for auto zone uh because he has to wake up at three in the morning and uh um start uh jump start his car because can't afford a battery yet.

Um next thing I knew.

He said, Well, just tell me who that employee is uh and that individual, you know, met up with that employee, got him a battery for his car.

Um showed up uh you know relentlessly.

But I'll go ahead and uh you know, kind of share some more details.

It says on behalf of the Transportation Security Administration, I want to express my heartfelt gratitude for your unwavering support during the 2025 federal government funding lapse for extraordinary efforts, uh, made a profound difference, including providing meals on three separate occasions for 200 TSB employees, collecting gift cards that allow officers to fuel their cars uh and put purchases on their tables, and even purchasing a car battery for an officer.

Generosity extended across IAA uh and touched every department with several memorable moments, such as the Donut Day, um an employee um another employee helping make more than 100 burritos uh for our officers and really bridging connections um within uh uh ad level here a little bit.

I think uh got immediately connected with greeners who provided more than 9,000 pounds of food to more than 115 of our officers on two different occasions.

Um we also experienced our busiest three weeks ever, with seven of our 10 busiest days in the history of TSAI and I and B occurring in October.

2012 stood the test of time up until the um Indianapolis 500 memorial day after this past year, but neither of those records hold the first or the second busiest days ever here.

Instead, all break 2025.

This was accomplished through additional overtime um support from staff uh at other Indiana airports and the tireless effort of IAA executives and staff uh who worked more than 149 shifts totally in 48 hours, completed by 67 different um staff members who were working functions at the security checkpoint that tend to be more um customer service um positions, things that uh guide people to the right lanes, um tell people what they can and can't take, um, divesting uh that allowed us to double up our resources on other positions that typically take longer and require a certification uh several uh years of training.

This effort um allowed us during those seven of the 10 busiest days ever, 85 percent of passengers wait less than 10 minutes at the security checkpoint.

And one percent waiting 20 to 25 minutes.

While this was a challenge in time for our more than 374 local TSA employees, it also demonstrates the incredible compassion and support from the Indianapolis Airport Authority and many travelers who provided a helping hand.

Thanks to your efforts, the transportation security officers were able to refer to work and remain focused on their mission of ensuring travelers' uh safety and security.

Here in Indianapolis, our goal is to have a 4% unscheduled absence.

During the lapse in funding, we had a 5.7% unscheduled absence.

Other airports of similar size or larger had 15 to 25 percent of absence because employees knew that if they call up, they're gonna get paid for it, um, similar to those that get furlough and aren't at work.

And I thought that was pretty amazing.

And I think it was the connection that they have with the community and uh with all those that helped.

As a token of our appreciation, I'm honored to present uh you with a TSA Indiana Challenge coin.

The tradition of the challenge coins is uh deeply rooted in our military history with origins um often tracked back to World War One.

Over the years, this tradition has evolved, becoming meaningful symbol of shared values and identity with the civilian uh within a civilian organization.

Each coin is uniquely designed to reflect the mission and principles of the organization it represents.

This coin uh designed and selected locally um by the TSA employees, um the values of integrity, respect, and commitment, values that we know are shared by everyone in this room.

It also incorporates symbols to celebrate Indiana's rich heritage, making it a meaningful representation of the shared dedication and pride.

Thank you all very much.

We'll hold on to it until afterwards.

Very nice.

Thank you very much.

Um next, I just want to mention um again that uh Tamika Ketchings has gotten another honor.

She is one of four people to be honored by the NCAA for uh just special honors, and we want to congratulate me.

Um items um the 2025-11-2.

Robert Thompson.

Board member.

Um, please consider for approval the acceptance of the affirmative vote by the signatory airlines uh to extend the term of the use and lease agreement by one year, so it would normally expire.

1231 26, send it to 1231 27.

So the uh anticipation we negotiated a very short agreement because of some uncertainty with uncertainty related to our baggage system, what the design would be, design and functionality impacts, how cost allocation is done.

So that was the first part, and then there was a question about hotel and how the hotel would fit into uh the rate agreement and the rate making.

So the agreement was done with the three-year with the one year extension.

That one year extension is very beneficial for those uh hotel we understand now.

Bag system we're still working through.

So instead of trying to negotiate at the same time, things are finalized.

This additional year gives bag system certainty and then negotiation in 27.

We have a motion removed.

Second discussion, questions for Robert.

All in favor, say aye.

Opposed notion carries BP 2025-11-03, Marshall Worst.

So the U.S.

government built an assault 6,000 square foot facility on just over three acres south of I-70 at Hannah Avenue for the National Weather Service to continue to provide local and regional weather.

And that we took effect back in beginning in March of 2016, and it will expire in February of next year.

So they come to us and ask to add and exercise a 10-year option that would extend the term of the lease for that facility through February of 2036.

Um there is relocation language within that lease.

Should we need to relocate for any need for airport development?

We would have the ability to do so.

Uh, this facility is considered an essential U.S.

government um service, and according to that, then no land or building rent would be paid in a compliance with the airport and airways act of 1982.

That all expenses of the facility are the responsibility of the National Weather Service.

We have a motion.

So moved.

Second.

Any discussion?

All favor say aye.

Aye.

Opposing no carries.

BP 2025-11-4, Marshall Borster.

That's considered for approval and FTZ operator agreement and the issuance of a grantee sponsorship letter with folks to North America Inc.

to facilitate access to the federal foreign trade zone program.

So this item has gone through the foreign trade zone board of directors led by Jeff Gaether and have the is coming to you with that approval from that board.

They're seeking uh the foreign trade zone designation for their facility in Greenwood, Indiana.

It's about 97,000 square feet on just over two acres.

They currently have 27 full-time employees at that facility and anticipate that they would uh bring on at least one more employee with this FTZ designation.

Uh the fees are 2500 a month or 30,000 30,000 dollars annually.

We have a motion, removed any discussion.

All in favor say aye.

All opposed no.

Thank you.

Consider for approval an inspection services contract attorney engineering for the taxiway POPA reconstruction at the Indianapolis International Airport in an amount not to exceed $1,949,776 and 82 cents.

So this is a grant funded project, 75% of that amount will be grant funded.

Yes.

Any discussion?

So morning.

Good morning.

The uh just the this is for inspection services.

Is there more to it?

Like is there uh like subcontractors they have, or is just man hours?

It's this one's based on man hours.

It will be the um inspection of the project um and a pass for the meeting.

Uh board approved uh the design contract or the full reconstruction of taxiway POP-up, and this is commensurate with that effort.

Uh it'll be the entire section of the taxiway.

And then just just trying to understand maybe the large dollar amount is uh um over how long period of time is it?

How long do we expect the project of the construction?

So it's a long time and it's inspections over and there will be multiple people on that project.

It's it will be substantial as you would imagine.

It's similar to the the runway reconstruction that we just did.

Everything on the airfield is of large scale, certainly.

Thanks.

That's it.

Further discussion.

All in favor signify by saying aye.

No.

Should carry 2025-11-6, Jerry.

Consider for approval, change order number three with dominant contractors for the main terminal painting and repair at Indianapolis International Airport and an amount not to exceed $8,730.

So as we were finishing up the project, uh we found a area um that due to the construction that we have been ongoing for the new parking garage wing was left off of the plan set.

And so it was uh with everything else complete.

I would characterize it as it's but got like a sore thumb.

So we needed to add this component so we look more finished out front.

You have a motion.

So moved.

We don't have a 44,000 dollar exchange for well it it it exceeds the contingency.

We had come back before you might recall we decided to paint the back side of the barrier wall around Rear Cook.

Um, and we came to the board for that.

And because this has exceeded the contingency originally approved, we have to go back.

Check and balance.

Any further discussions?

All in favor say aye.

Opposed no carries.

P2025-11-7.

Consider for approval on the word of contract for shuttle bus replacement, uh 24 and 25 at the Indianapolis International Airport to Houston Electric and an amount not to exceed 269,762 and a 10% construction reserve of $26,976 and 20 cents for a total of 296,738 dollars and 20 cents.

Houston electric was the lowest responsive and responsible bidder.

Uh so we have two new electric buses that the board had previously approved.

Uh, those have arrived, and this will be the infrastructure to add a additional chargers for those levels.

I have a motion.

So moved.

Second.

Any discussion.

All in favor say aye.

Opposed no.

She carries.

2025-11-8.

Jerry.

Consider for approval a professional services contract with Recondo and Associates, the IND master plan at the Indianapolis International Airport, and an amount not to exceed $1,998,800 using expense.

So this contract has been a very long time in coming.

Um it is grant funded by the FAA.

Uh, and in addition, uh Congressman Carson's office uh also um was gracious enough to get a community grant to add to part of this amount.

So we are, as we've talked about before, uh doing the traditional uh planning, but also doing a few extra things that are a little bit unconventional to make sure we better support this airport going into the future.

Um I think we've I'm pretty sure you will recall the last full master plan uh was done in early 90s.

Um we have built out that entire vision uh for this airport, and so uh it's important that we set the vision again so that we build infrastructure in the right places, don't uh spend large sums of money building things that end up to be the wrong thing in the wrong place, but even more importantly than that, it sets uh the stage for all of the federal grants uh that will come in the future to support the infrastructure here.

So it's it's critical that we do these activities.

You certainly don't do full master plans every day.

Um I appreciate the board's support in getting to this point in this process, but in particular, certainly the extra effort of the committee.

Um I know many of you probably saw the materials that uh I forwarded.

Uh doing a project of this scale uh for planning is a very intentional and robust effort when we go to put together a contract for this.

So every task that we envision happening is listed in the scope.

Subtasks for that are developed.

Uh in this case, close to 200 different tasks.

And I know in the spreadsheet you saw each of those is broken up with uh the professionals and the uh man hours that it will take to complete those.

We scrub that in the negotiation of scope and fee initially.

Um the federal government FAA requires us in cases such as this to hire another firm to do a complete independent fee estimate, and so what that involves, they take the scope that we've said we wanted, they are not shown the fee hours that Rakondo put to it.

They have to create a different fee table for that same scope.

So then you have a comparison based off of Apples to Apples comparison.

That showed us that we were we were uh actually Rakondo came in a little bit under what the independent fee analysis was.

Um additional work was done by staff on you know ensuring we have the right uh composition of items that then goes to the Chicago Airports District Office for review and approval of both the scope and the fee justification, and then it goes from there to headquarters in DC for them to review it and bless it.

So it's it's taken about a year for all of that to happen because in between every time FA has questions, they send questions, we respond to the questions.

Um there is a I say all that just to demonstrate the rigor that goes into putting together a contract like this.

It's fairly significant.

But I am happy to answer questions.

We have a motion to approve.

So discussion.

I have a couple questions for sure.

Sure.

Um, this is the second.

We've already paid money for that for the first part of this.

There was a part A.

Um, how much of it was uh about 960,000 for that part A, which was the planning with folks on the south side of the airport.

Okay, and um how long do you see this going forward?

Three to five years, yeah.

And uh how percentage is the federal pay?

75%.

So we're paying.

And that's that's definite.

Yes.

Yes, we've been awarded the grant.

Any other discussion or questions?

So the fee analysis is not a substance.

So who does the fee analysis?

Is that a competitor?

Yes.

But it's not there's not a company that's in the business.

Yeah, but it's not as good.

It's just a you hire you hire them for uh I'll call it the professional service of you know, we would say here's the scope for this master plan.

We'd like you to put an independent fee analysis to this.

So then they they put hours to all of those tasks on what they think it would take.

Um, so it makes a good check and balance when you have your competitor doing this.

And it's not just for master plans.

Planning and developing uses it for a lot more things.

Designs, things of that nature.

Especially when you get into large dollar amount projects, you it's it is worth it to pay for that effort just to ensure you have alignment and you feel good about the dollars you're spent.

Okay.

Um further questions or I do.

Um this is a lot of money for this.

Um you gave a really good explanation on making sure um it was very thoughtful how we came to it, and it sounds like the FAA is the good correct, both in the scope and in the and obviously they do this all over the country, so they know what they're approving.

Um so thank you for that.

Um I just was a little confused.

You guys said three to five years.

The contract, I think it expires in four.

So how well that is likely it will take the FAA more than a year to approve this document.

So, you know, depends if you want to talk just about the contract work, the period of time it takes FAA to approve.

But I mean, those it's gonna take a few years to get this done.

One to two years, maybe for FA to approve.

So I yes to the timeline on the actual contract work, but um the unknown part is what it will take to get it approved.

Just as how long it took to get the original open fee approved, it took much longer than one might have thought.

Oh, we have a big chair of the committee that will make sure we have a fantastic committee chair that is uh extremely helpful in uh giving up his time for this effort, yes.

Thanks.

If I can just ask if you keep us posted on that phase.

Um we'll be glad to do that.

Certainly.

Happy to do that.

We'll do that through the committee.

Okay, any other discussion?

All in favor say aye.

Thank you.

All right.

Um next is our uh executive director's report.

Mario I bring it.

Further members of the board, I've submitted my reports in writing.

If you have any questions, please let me know.

Otherwise, I will seek my time back.

So thank you.

Okay, um, I don't think we have any other reports or updates.

Um with that, I will say our next meeting is Friday, December 19th, 2025 at 8 a.m.

So the stack committee and audit committee maybe we'll start in this frame 10 minutes after 10 minutes.

Anything else?

That we adjourn.